SAP HR INTERVIEW QUESTIONS & ANSWERS

What is ERP?
Enterprise resource planning (ERP) is business integrate software that allows an
organization to integrates multiple applications/functions such as Human resourses,
Finance,operation, manufacturing, sales, production, Supply chain Management, and
marketing.
What is SAP?
SAP is one of the top Enterprise Resource Planning (ERP) software in the world.
SAP stands for Systems, Applications and Products in Data Processing.
What are the different software packets available in market?
Few of the top /old ERPSs are Baan,JD Edwards EnterpriseOne from Oracle,Maximo from
IBM,Microsoft Dynamics,PeopleSoft from Oracle,mySAP from SAP,Ramco ERP from
Ramco Systems.
What are the different modules of SAP?
SAP Modules are classified into 4 types
1. SAP Functional Modules
2. SAP Technical Modules
3. SAP New Dimensional Modules /SAP New Modules
4. SAP IS - Industries specific modules.
What is the full form of SPRO?
SPRO stands for SAP Project Reference Object
What are the different type of projects?
There are 7 types of SAP HR projects
1. SAP Implementation Project.
2. SAP Support Project.
3. SAP Roll-Out Project.
4. SAP Enhancement Project.
5. SAP Upgradation Project.
6. SAP Migration Project.
7.SAP Acquisition/Merger Project.
What is Roles And Responsibilities Of Sap Hr Consultants?
1)Legacy Process Understanding.
Functional consultant is likely to get knowledge about the current business process in
the company, design of current business flows. Prepare AS IS document & To-Be
document.
2)Identifying the Gaps and Solution Design
GAP analysis & Solution Design
3) Requirement Gathering
4) Business blue print Preparation
5)Writing functional specifications

6)Configuration & customisation

7) Testing Prepare test scripts for testing & test. Type of testing are Unit Testing,
regression testing, integration testing, Product Integration Testing etc.
8) End user manual preparation and End user training
9)Go live cut over activities
10)Post Go live Support
What is ASAP methodology?
ASAP is SAPs standard implementation methodology.
Phases in SAP Implementation Methodology
Phase 1: Project Planning
Phase 2: Blueprinting
Phase 3: Realization
Phase 4: Final Preparation
Phase 5: Go Live
What are the Importance of Infotypes in SAP Hr
Infotypes are used to store all relevant Hr data of employees in an organization.
It is represented by a 4 digit number.Eg:0000,2001,1002 etc.
Infotype is a collection of logical or business related characteristics of an object.
Infotypes are also called information types to enter rational related information for an
employee
For eg Personnel data (0002) infotype have fields like title,first name, middle , last
name,birth date, language etc

Infotype Periods:
Every infotypes has a specific validity dates (start and end dates) .The validity period
allows to maintain an employees data history.While updating an employees data, the
earlier data is automatically delimited.
Infotype Sub types:
Some infotypes are again separated in different groups having same nature.
For eg : Sub types of infotype address(0006) are
3-Home address
5-Mailing address etc.
There are two types of fields in an infotype .They are mandatory fields & optional
fields.

A. Interview Questions in Personnel Administration

What are the Important infotypes in SAP Personnel Administration?
Important Personnel Administration Infotypes are
0000
0001

Actions
Organizational Assignment

0002
0003
0005
0006
0007
0008
0009
0007
0008
0009
0015

Personal Data
Payroll Status
Leave Entitlement
Addresses
Planned Working Time
Basic Pay
Bank Details
Planned Working Time
Basic Pay
Bank Details0014
Recur. Payments/Deds.
Additional Payments

What is Dynamic Action?

Dynamic Action feature is make available in SAP HR to perform automatically by the
system based on certain conditions.
What are the Important T Codes in SAP Personnel Administration?

PA10 - Personnel file

PA20 - Display HR Master Data
PA30 - Maintain HR Master Data
PA40 - Personnel Action
PA41 - Change Hiring Data
PA42 - Fast Data Entry for Events
PRMD - Maintain HR Master Data
How to delete Personnel records/HR Records ?
Use transaction code PU00 to delete records.
RPUDELPN is report/program to delete the personnel numbers in bulk.All infotypes can
be deleted of a personnel number.
How to lock the personnel number for generating payroll?
By checking check box personal number locked in info type IT0003.
What is Concurrent employment ?
Concurrent employment allows one Person to hold more than one position in under a
single company code.
Conditions for Concurrent Employment are (i)An person has several personnel
assignments with the same organizational unit at the same time (ii) employees data is
managed in the same SAP R/3 system for all personnel assignments.
Example :
Kimberly Mathew is a Consultant holds to two positions (i) SAP HR consultant & (ii)
SAP FICO consultant at the same time under same organizational unit SAP consulting
North America.He works Mon-Fri ,9.00-13.00hrs as a SAP HR consultant & Mon-Fri ,
14.00-17.30 hrs as a SAP FICO consultant.

Which is the transaction to create Custom Infotype?

PM01 is the transaction to create Custom Infotype

B.Interview Questions in Time Management

What are the different type of Wage Types? What are the characteristics of
wages?
Types of wage types
1) Primary wage type
2) Secondary/Technical wage type
3)Customer specific wage type
Wage type characteristics:
1) Amount
2) Number
3) Rate
What is time management status ?
Time Management status is the link between time management and payroll .The feature
for time management status is TMSTA.
Time Management status field is available in infotype 0007 .
Values for the Time Management status are
0 - No time evaluation
1 - Time evaluation of actual times
2 - PDC time evaluation
7 - Time evaluation without payroll integration
8 - External services
9 - Time evaluation of planned times

Structures in SAP Human Resources/HCM

There are three types of Human Resource structure
1.Enterprise Structure
2.Personnel Structure
3.Organizational Structure
Integration between Personnel Administration & OM
Integration between PA and OM is required to get default for job,position,org unit cost
center etc in IT0001. Position is the integration between OM & PA.
Configuration Step:
IMG--> PA--> OM--> Basic settings --> integration-->set up integration with PA
Table for OM - PA integration is T77S0
In the above table set the integration switch PLOGI ORGA to X
If this is set to "X" - the integration is turned "on"

If this is a blank - the integration is turned "off".

Reports in PA & OM Integration/Integration tools
1.RHINTE00 - To transfer data from PA to OM
2.RHINTE10 - To transfer OM data to PA tables
3.RHINTE20 - To determine whether the data relevant for integration is available in both
PA and OM
4.RHINTE30 -To update IT0001 (org assignment)

C.Interview Questions in Travel Management

What are important infotypes in Travel Management
Mandatory Infotypes
Infotype Infotype Name
0001
Organizational assignment
0002
Personal data
0017
Travel Privileges
0006
Addresses
Optional Infotypes
Infotype Infotype Name
0009
Bank details
0027
Cost Distribution
0471
Flight preference
0472
Hotel preference
0473
Car rental preference
0475
Customer program
0470
Travel profile
0105
Communication
0208
Work Tax area
0315
Time Sheet Defaults
Travel Management Process Flow
1. Travel Request
Business needs to a trip for meeting/discussion/presentation/auditing etc.Raise a
travel request ,
which requires approval by manager. The manager can approve the request, send it
back for
corrections or reject it.
2. Travel Planning

After a travel request has been approved by manager, the traveler decide on
flight ,car, hotel etc .
3. Book a trip
Create a trip using PR05 transaction from SAP or any other mobile applications or
desktop
applications
4. Travel Settlement
The system settles the trips.
5. Travel Expenses
After the trip is over, the traveler completes and submit all necessary data and
documents such as
trip receipts for accommodation, meals, air fare
Approve & release for settlement
Reimbursement of trips by check, bank transfer, payroll processing .
Integration between Personnel Administration & PD(Personnel Planning and
Development)
Integration between PA and PD is set by turn on switch the PLOGI ORGA with an X in
T77S0 table.
Report RHINTE10 set up PA & PD integration . This program allows you to create object
types in Personnel Administration which have already set up in Personnel Planning and
Development.
Integration between Personnel Administration & Time Management
Infotype 0007 (Planned working time) is the integration between PA & Time
Management. For PA & Time integration we need to maintain Infotype 0007.
This integration is also based on PA and PSA grouping and EG and ESG grouping.

Integration between Personnel Administration & Payroll

Integration between PA & Payroll through below info types.
Recurring Payments/Deductions (0014)
Additional Payments (0015)
Cost Distribution (0027)

Organizational Assignment (0001)

Integration between Personnel Administration & Recruitment
Integration between Personnel Administration & Recruitment can set up using the
following two features
Benefits
1.
Transfer employee data to the applicant database(feature PRELR)
2.
Transfer applicant data to the employee database((feature PAPLI and feature
PRELI)

D.Interview Questions in Organizational

Management

What are plan versions used for?

Plan versions are used in OM to create scenarios in which you can create
organizational plans. The current plan version should be "01", as set in PLOGI PLOGI.
2. What are the basic object types?
The five basic building block object types in OM are SPOCK.
S - Position
P - Person
O - Organization Unit
C - Job
K - Cost Centre
What is the difference between a job and a position?
Ans. Job is not concrete, it is is generic.(Eg: Manager, Assistant Manager,Consultant).
Positions are related to persons .Position is concrete and specific which are occupied by
Persons. (Eg: Manager Finance , Consultant SAP HR).
What are the different methods to customize Organizational structure of an
organization?

Three methods to customize Organizational structure of an organization.

1.Simple Maintenance
SAP Easy Access -> SAP Menu -> Organizational Management-> Expert Mode ->
Simple
Maintenance -> PPOC_OLD C reate
2.Expert Mode / Detailed Maintenance
3. Organization and Staffing
SAP Easy Access > SAP Menu > Organizational Management> Organizational Plan >
Organization and staffing > PPOCE
Which infotype maintain relationships between objects?
Infotype 1001 defines the relationships between different OM objects.
What is an evaluation path?
An evaluation path describes a chain of relationships that exists between individual
organizational objects in the organizational plan.
You can maintain evaluation paths on img -> Personnel Management ->Organisation
Management-> Basic Settings-> Maintain Evaluation Paths .
Integration between Organizational Management and Recruitment
This integration allows to manage company vacancies & positions.
Integration to Recruitment is switched through table T775S0
PLOGI PLOGI 01
PLOGI PRELI 99999999
PPVAC
PPVAC
1

Integration between Recruitment and Personnel Development

This integration manage qualifications in recruitment

The integration to Personnel Administration is switched in T775S0 table
PLOGI
QUALI
1 A032 Q
Integration between Organizational Management & Time Management
OM to Time management integration is take place with Shift planning and with position
substitution (substitution IT 2003).
Following ere shift planning switches
PEINS PZTEF
PEINS VARTI
PEINS VARTS
PEINS VARWI
PEINS AWART
What are important features in Time Management ?

E.Interview Questions in Payroll

Which infotypes are generated automatically by system in SAP HR?

Infotype 0003 ( Payroll Status)
What are important General Payroll infotypes?
0003
0008
0025
2010
0416
0015
0057
0128
0052
0014

Payroll Status
Basic Pay
Appraisals
Employee Remuneration Info Infotype
Time Quota Compensation Infotype
Additional Payments
Membership Fees
Notifications Infotype
Standard Wage Maintenance
Recurring Payments/Deductions

What are US Payroll Infotypes?

Besides the common infotypes these are some of the U.S pay roll specific infotypes that need to
configure in SAP US Payroll.
Infotypes Infotype Description
0195
Garnishment Order
0194
Creating a Garnishment Document
0216
Garnishment Adjustment
0161
IRS Limits
0161
Creating IRS Mandates for an Employee
0208
Work Tax area

0207
Residence Tax Area
0207
Creating Residence Tax Area Data
0210
W-4 Withholding Information
0234
Creating Withholding Overrides
0234
Withholding Overrides
0208
Creating an Employee's Work Tax Area
0235
Other Taxes
0209
Unemployment State
0446 0457 U.S. Tax Payroll ITS
0506
Tip Indicators
0496-0501
U.S. Benefits Payroll
What are Payroll India specific infotypes?
Infotypes Payroll India Specific Infotypes
0580 Previous Employment Tax Details
0581 Housing(HRA / CLA / COA)
0582 Exemptions
0583 Car & Conveyance
0584 Income From Other Sources
0585 Section 80 Deductions
0586 Section 80 C Deductions
0587 Provident Fund Contribution
0588 Other Statutory Deductions
0589 Individual Reimbursements
0590 Long term reimbursements

What is payroll area and uses of payroll area?

Employees payroll area is maintained in Organization assignment infotype(0001).Payroll
areas are used to group together employees for whom payroll is run at the same time.
Employees from different employee subgroups can belong to the same payroll
area.Payroll Control record should be created for every payroll area. This control
record controls the individual stages of payroll.
How to create payroll area?
IMG Path for Creation of Payroll Area:
IMG->Personnel Management -> Personnel Administration -> Organizational Data ->
Organizational Assignment->
Do below 3 steps to create a payroll area.
1.Create Payroll area (for text)
2.Create Payroll area
3.Check Default Payroll Area (To maintain feature ABKRS).
Which criteria determine payroll areas?
Payroll Area are mainly determined on
1.) Payroll cycle Eg: Monthly , Bi Monthly

2.) Payment Date

What is the feature to Default Payroll Area?
Payroll Area is used to group employees whose payroll is run with same frequency and
same payment date.Employees from different employee subgroups can be belong to
the same payroll area. We can use feature ABKRS to set default payroll area value
based on enterprise structure and personnel structure.
Payroll Control Record is important for the payroll run, and which contains all the
information on a payroll area.
What are main functions/status of a payroll control record?
The main functions/status of a control record are:
1)Released for Payroll
2)Release payroll for corrections
3)Exit Payroll
4)Check Payroll Results
What are the uses of Payroll Control Record?
Main role of Payroll Control Record are
1. To display the payroll status (released for payroll, release
for corrections, check payroll results, exit payroll).
2. To determines last payroll run period
3. To determines earliest retro accounting period.
2.What is meant by a control record in Payroll?
Transaction code to access Payroll Control Record is PA03.
SPRO path:
Personnel Management -> Personnel Administration -> Organizational Data -> Create
Control Record.
The Payroll Control Record describe the current payroll period and payroll past for
retroactive accounting. Payroll Control Record locks the HR Master Data against changes
during a payroll run.
What is meant by payscale structure? How did you configure payscale
structure?
Payscale structure is defined by following element
Payscale area, payscale type, payscale level , payscale group, Employee sub group
grouping for CAP.
How do we assign employees to the pay scale structure?
We assign employees to the pay scale structure in the following infotypes
Basic Pay (0008),Recurring Payments and Deductions (0014),Additional Payments
(0015) and Wage Maintenance (0052).

What are the important elements in pay scale structure?

Pay scale type

Pay scale area

Employee subgroup grouping for collective agreement provisions

Pay scale group

Pay scale level

Difference between Off cycle payroll and retroactive account?
Any Payroll run that is carried out other than regular payroll run is called as Off-Cycle
payroll run.
Examples for Off-Cycle payroll run are additional payment, bonus, advance payment.
The payroll run for a period is completed .if there is change in HR master data for which
period the payroll has already been run, the payroll must be run once again for this
period using current values. This is known as retroactive accounting. Retroactive
accounting is a standard procedure of SAP-HCM which provides the changes in the last
period.
Example:
If SAP HR system is live from 06.01.2008 and in 2010 the company decided to
increase the reimbursement/Salary of employees w.e.f 01.01.2011 then the system will
calculate all the arrears due to an employee from 01.01.2011.
When you perform a Off-cycle payroll?
Any Payroll run that is carried out other than regular payroll run is called as Off-Cycle
payroll run.
Examples for Off-Cycle payroll run are additional payment, bonus, advance payment.
Difference between Regular payroll and Off Cycle payroll?
Regular payroll runs only at fixed payroll date. for example 30 th of every month.
For Off cycle payroll there is no fixed payroll date. For example bonus payment for
certain employees on 10 th of a month.
What are the advantages of off cycle payroll run?
1.Correction Payroll -Off-Cycle payroll run allows to give adjustment for all erroneous
payroll
2.Bonus payment to an employee for a special occasion.
3.Carry out an immediate correction run
4.Advance Payroll Run -We can run payroll for several periods in advance. for example,
an employee is leaving the company
5.Individual Off-Cycle Payment Run
6.Mass Off-Cycle Payment Run

How does the system know when to trigger retroactive accounting for a
particular employee?
When there are some HR master data change related to payroll past
What is Matchcode W used for?

Matchcode W is a list of all those personnel numbers for a selected payroll accounting
area and its payroll period which were rejected during payroll accounting because of
incorrect data, and therefore could not be included in a payroll run.
What steps are required to post payroll results to Accounting?
Posting to Accounting includes the evaluation of the payroll results, the creation of
summarized documents and posting them in the Accounting components.
When posting to Accounting, you carry out the following activities:
Simulating a Posting Run
Creating A Posting Run
Checking a Posting Run
Checking the Posting Documents
Releasing Posting Documents
Posting Posting Documents
Checking Accounting Documents
Checking the Completeness of the Postings
Where do you specify whether an employee is paid in cash or whether the
money is transferred to a bank account?
IT 0009
How Time management and payroll is is integrated?
Time management and Payroll are integrated through the info type 0007. Time data
(employee working hours) is collected from It 0007 and these hours are taken in basic
as Number of hours worked .
What is the connection between Planned Working Time (IT7) and Basic Pay (IT 8)?
The system takes Employment Percentage and Average working hours from IT 0007
are defaulted into Capacity Utilization level and Working hours per period in IT 0008.
Capacity utilization level and Work hours/period fields in Basic pay infotype are
brought to IT0008 from IT0007.
Integration between time and payroll is done here.
How do you run payroll?
There are the steps to run the pay roll
a) Simultaion
b) Release Pay roll
c) Start pay roll
d) Check the pay roll
e) Correction and Exit the pay roll
How do your correct payroll?
We can correct payroll using transaction PC00_M99_PA03_CORR.
How to Check Payroll Results
We can use the transaction PC_PAYRESULT to displays all payroll related tables in SAP
(i.e., RT, RT_, CRT, BT, Versc etc.).

Steps to execute transaction PC_PAYRESULT

1. Enter transaction PC_PAYRESULT
2. Enter the Personnel number of the employees you wish to view pay result and Enter
the date you wish to view all results from
3. Press Enter
4. Click on the personnel number to see payroll results. You will get an Overview of
Payroll Results section
To view the tables double click on the Payroll results line Item
5. Double click on the payroll program table to view more details.
How to Delete Payroll Results?
We can delete payroll results in case accidentally run off cycle payment for an
employee.
Using transaction PU01 we can delete the latest payroll result for an employee if payroll
has not been posted to GL account yet.
How to Delete multiple payroll results?
We can use the program RPUDEL20 to delete multiple payroll results of many
employees.
s it possible to configure a single payroll to pay an individual in multiple
currencies?
No.
Can we delete a posting run?
Yes. It can be reversed before the Bank transfer.
What is Symbolic Amount?
Symbolic account is an intermediate account between G/L account and wage types
while posting wage type results to FICO.
How to Map Symbolic Account to G/L Account ?
Below are 2 SAP transactions used to map symbolic accounts to different General
Ledger Accounts.
OBYG
OBYE
How to delete delete Payroll Results?
Use transaction PU01 to delete the lastest payroll result for an employee provided
payroll has not been posted to GL account.
How the payroll results of employees are transferred to SAP FICO module?
SAP HCM is basically Integrated with FICO through the Cost Center , GL account , Vendor
Account etc. For integration link the symbolic accounts(from HR) to GL accounts.
Symbolic accounts are the point of integration between FI and HR.
Symbolic accounts forms the link between the wage types in payroll and G/L accounts.
Every wage type have to assign the Symbolic account. The symbolic account will
decide to which type of account (Expense Account, Balance sheet Account, Customer,
Vendor) the postings will made in Finance.
a.Run the Payroll
b.Creating the Data Medium Exchange (DME) for payments

c.Posting to Financial Accounting

d.Posting Third-Party Remittance.