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COMPANY PROFILE

Section A
COMPANY PROFILE
Overview about ASOFT
ASOFT development stages and organizational structure
Typical Customer

1.

INTRODUCTION

Established in 07/2003, formerly Greensun Accounting-Informatics Ltd., Co.; joined in


GreenSun Group in 08/2009.
Scope of business: manufacturing ERP software and providing ERP solution.
Main product: The System of accounting, finance and business administration ASOFTERP (The copyright of ASOFT-ERP: 142/2005/QTG, issued 04/02/2005).
In Vietnam, ASOFT is one of the leading companies in providing software solution of
accounting, finance and business administration. ASOFT was developed in professional
environment with analyzers, designers, and programmers who have a lot of experience along
with the support of top specialists in financial and accounting field. System of. ASOFT
makes financial and accounting management of businesses become simple, accurate and
timely.
Head office: :
Phone:
Fax:
Email:
Homepage:

1 st Floor Song Da Tower - 14B Ky ong Street, Ward 9, Dist. 3, HCMC, VN


19006123

(08) 39316983
info@asoft.com.vn
http://www.asoft.com.vn and http://www.greensun.com.vn

2.

ASOFT DEVELOPMENT STAGE AND ORGANIZATIONAL STRUCTURE

2.1. Development stages


Year

Achievement

2003

Established N.H.T Computing-Accounting Ltd. Company

2005
2007
2009
2011
2012
2013
2013
2013

Be awarded with the Golden cup of SOFTMART


Transformed to N.H.T Software Solution JSC
Joined and became a member of GreenSun Group
Be awarded with BitCUP 2011, Nhan tai at Viet 2011
Be awarded with Sao Khue 2012
Changed the company name into GreenSun Software Solution JSC
Be awarded by the Chairman of the Ho Chi Minh Peoples Commitee
Be awarded with Sao Khue Award for ERP, HRM

2.2. Organization structure


BOARD OF DIRECTOR

Sales
Department

Consultancy
Department

Software
development
department

Quality Control
Department

Customer
Service
Department

Accountancy
Department

HR &
Administration
Department

2.3 Human resources


Department

No. of staff

Description

02
Board of Director

Chairman: Mr. Nguyen Minh Viet, bachelor of Engineer, Tokyo


University of Technology, Japan
General Director: Mr. Huynh Thanh Minh, Bachelor of Economics
(Ho Chi Minh Economics university), Bachelor of Computing
science Engineering (University of Industry, HCMC)

20
Sales

College: 6
University: 14

67
Software development

College: 12
University: 50

04
Quality Control

College: 0
University: 4

20
Consultancy

College: 02
University: 18

14
Customer service

College: 6
University: 8

02
Accountancy

College: 0
University: 2

03
HR and Admin

Total

College: 1
University: 2

132

2.4 Awards and achievements


09 May 2005, at the annual software market, ASOFT is honored to receive the "Gold Cup
SOFTMART" by the Department of Science and Technology of Ho Chi Minh City
(Decision167/KT - KHCN 14 09 2005
7

May 07 2011, Human Resources Module (ASOFT-HRM ) of ASOFT-ERP system was


voted by consumers to be in the top 02 most preferred solution in the framework of the BIT
CUP 2011 which was organized by Magazine PC World Vietnam.

11/2011 System Software Accounting, Finance and Enterprise Resource Management


(ASOFT - ERP ) is a product of the 08 finalists selected in Vietnam Talent Award 2011 by
the Association for Promoting Learning, in collaboration with VNPT Group, Vietnam
Television and co-organizer Dan Tri reported.

May 04/2012, Enterprise Resources Planning Software Solution (ERP-ASOFT ) has won
the Sao Khue 2012, a most prestigious award in the field of IT by the Association of Software
and IT Services Vietnam (VINASA) under the auspices of the National Steering Committee
on IT and Communications Ministry of Information organized.
8

Thng 3/2013, Certificate of Merit of the HCMC People's Committee chairman for
outstanding achievements in the construction and development of the IT industry,
contributing actively in the movement of the City.

ASOFT was honored to receive Sao Khue Award 2013 for ASOFT - ERP and ASOFT
HRM.

By 12/2012, over 1,250 companies all over the country have applied successfully ASOFT
software solutions and ASOFT -ERP to manage and improve the efficiency of enterprise
resources.

3. Typical Customer
Until on December 2012, ASOFT has over 1,250 big and medium-sized businesses which
are successully applied to software solution ASOFT-ERP to manage and improve efficient
usage of business resources.

10

List of typical customers:

11

No
1

Customer

Customer name
Product
- uc
Phat - Cheesecake, bakery ,..
Manufacturing
Trading Ltd.,

- Huiye Vit
Plastic

- Saigon
Plastic - Plastic
Packaging
JointStock Company

- Sieu Thanh JSC

Nam - Plastic

- http://www.sapla
stic.com.vn

- Providing office equipments - http://sieuthanh.c


including B&W digital
om.vn
photocopier, color digital
photocopier, multifunction
devices, digital duplicators,
high-speed inkjet printers,
fax, scanners, shredders
- BITAHACO JSC - - is a leading manufacturer of - http://www.bitah
Binh Tay Import
plastic bags
aco.com.vn
Export Production
Service Joint Stock
- http://www.vinac
Company
orp.vn

- Paragon

- Tan Cang Real - Terminal/Yard/Warehouse


Estate Joint Stock
services
Company
- Container/vessel sanitation
& repairing; ship chandlers
services
-
- Tan Chau Trading- - Trading-Service &
Service
&
Manufacturing
Manufacturing Ltd.,

Website
- http://ducphatbakery.com

- Lighting

- http://paragon.co
m.vn
- http://en.saigonn
ewport.com.vn/

12

No
9

Customer name
Product
- ESACO Group with - Agricultural Product Export
02 members:
And Distribution Of
+ Nam Luc East
Automating & Electrical
South
Asia
Supplies
Hydroelectric JSC
+ East South Asia
(Mine ores) Ltd.,

Website
http://esaco.com.vn
/

10

Dong nai co-operative - Construction investment


Union
DONACOOP

http://donacoop.co
m.vn/

11

- Conteccons
Constructing JSC

12

Customer

- Construction; installation
http://www.cotecco
and repair of civil and
ns.vn/
industrial projects;
infrastructure, transportation
and irrigation projects;
residential and commercial
building
- KINGCOM
One - Smart Phone, Digital,
http://www.emember Company
kingcom.com/
Ltd.,

13

- Printech Company - Ink, Squeegee,


Ltd.,

http://www.printech
cina.com/

14

- SAVI
Pharmacy - Pharmacy , Medicine
JSC (Savipharm)

http://savipharm.co
m.vn/

13

No
15

Customer

Customer name
Product
- Thin Nam Elevator - Elevator
JSC

Website
http://www.tne.vn/

16

- Sam Sun Vit Nam - Steel molds


JSC

http://samsunvina.c
om.vn/

17

- Song Bnh Trading - Trading Service - Logistic


Service (Fedex
Vit Nam).

18

- Sa Giang Trading - Istributor of Mitsubishi


Ltd.,
Electric in VN

19

- NaMilux Co., Ltd

20

- SEE
WELL - Mechanical Machining
Investment Ltd.,

21

- e Nhat Lien Bang Ltd.,

http://www.sagiang
vn.com/

- Producing and supplying


www.namilux.com
portable gas cooker, cassette
grill, double burner gas
cooker, single burner gas
cooker, gas oven range,
built in hob,

14

No
22

Customer

Customer name
Product
- Komatsu Trading- - Hydraulic Excavator, Dump
Service JSC
Truck, Generator Sets, other
Machines

Website
http://komatsuvn.com/

23

- Thinh
estate
cable

http://www.godrejv
ietnam.com

24

- Godrej
Co. Ltd

25

- Secoin
Building - building materials
Material
Corporation
-

http://www.secoin.
vn

26

- Double
Engineering
Ltd

http://2tsteel.com/

27

- Huy hoang co., Ltd

28

AP SAIGON PETRO
JSC

Phat Real - electric cable


electric

(Vietnam) - manufacturing and


marketing Steel Office
Furniture,
machinery,consumer
products etc

T - Steel
Co.,

http://www.godrejv
ietnam.com

- Electronic scales

www.huyhoangscal
e.com

- Distribution System
products ranging from
industrial oils, automotive
oils, turpentine and the

http://apsaigonpetro
.com/

15

No
29
30

31

32

Customer

Customer name

Product
dedicated parity.

- Hoang
Lam - design, manufacturing,
Company LTD
assembly and installation of
stainless steel products are
used in industries requiring
high microbial food, dairy,
brewery, beverage, liquor,
cosmetics , pharmaceutical
and paint
- Bason
- Building and repair of ships,
military vessels, ...

- DOTIHUTEX Co.,

- Thuan Gia Co,.Ltd

34

- Trung
Company

35

- Manh
Electric

http://hoanglam.co
m.vn/

http://www.basonsh
ipyard.vn/

- PE Spinning

http://dotihutex.co
m

- Famacy

http://thuangia.com.
vn

Ltd

33

Website

Dung - Steel

Phuong - MPE Electric

http://trungdungstee
l.com/

http://www.mpe.co
m.vn/

16

No
36

Customer name
Product
- Phuc
Long - Tea, Coffee
Company

Website
http://www.phuclon
g.com.vn/

37

- Vietroll rubber rolls - Rice Huller Rubber Roller,


co., ltd
Aluminum Drum, Rubber
products

http://vietroll.vn/

38

- Saigon Technology - international standards


Glass

39

- Autech Industrial - is specified in construction,


Technology
J.S
installation and maintenance
Company
of E & I systems for
industrial projects and
specify in Oil and Gas
projects
- VIHAL CO., LTD
- Production, sale and
purchase of supplies,
materials, products,
machinery textile industry,
leather, plastic
- Thuan
Loi Company

http://autech.com.v
n/

- Roto VN Company

http://www.rotoviet
nam.com

40

41

42

Customer

- plastic tubs

http://www.viethaly
.com/

http://www.thuanloi
trading.com/

17

No

Customer

44

Customer name
- QTC
Ltd

Product

technology - industrial shelving system

Website
http://qtctech.com.v
n/

..

18

Section B
SOLUTION INTRODUCTION
Product
Module
Maintenance and warranty

19

1.

OVERVIEW OF PRODUCT

ASOFT was developed in professional environment with analyzers, designers, and


programmers who have a lot of experience along with the support of top specialists in
financial and accounting field. System of accounting and administrative business, ASOFT
has a specific characteristic. ASOFT makes financial and accounting management of
businesses become simple, accurate and timely.
As soon as ASOFT has been in market, it has been accepted by the market and has become
an efficient tool for managers to manage effectively human and financial resources in
production process.
With the development of economy as well as the policy changes in financial and accounting
management from the Government, ASOFT is always updated and developed to satisfy the
requirements of the customers.

Scientific organization

ASOFT-ERP is divided into many modules flexibly. Each module is designed to operate
separately and to deal with different specific transactions; but, they have close connnection in
data. Therefore, ASOFT-ERP is suitable for all kinds of company for their operation from
accounting, manufacturing to sales, including:
Base modules:

System Setup ASOFT-S

Common information ASOFT-CI

Specific Modules:

Organization accounting ASOFT-T

Warehouse management ASOFT-WM

Fixed assets management ASOFT-FA

Manufacture management ASOFT-M

Human resource management ASOFT-HRM

Order processing ASOFT-OP

Customer relation management ASOFT-CRM

Business Inteligent ASOFT-BI

20

OVERVIEW ABOUT ASOFT-ERP FUNCTIONS

21

Applying new technologies and operating under the Client-Server model

ASOFT-ERP system is coded using the latest technology in the Computing Science
field and via the development tool kit of Microsoft such as:
Enviroment
Development

of

Language

Supporting library

Report system

Database system

22

ASOFT-ERP is operated by Client-Server model; therefore, ASOFT-ERP can run on


many different networks such as LAN, WAN or INTERNET.This can help company with
many branches in provinces manage their business in one system.

Beautiful, Easy And Quick Data Entering Interface


Screens are presented scientifically, colorfully. They are designed to be same as real receipt
forms. Entering data is very simple with switch off keys helping users access to data entry
screen quickly.

Decentralization User And Data


ASOFT has a very high decentralization. Decentralization is in details to user groups, users
and specialized business functions. Functions such as view, add, edit, delete, print are set up
independently, which makes firms more flexible in organizing multiple users and data
control.
Besides, ASOFT also has data control function. Every store, account is authorized in tasks
and user groups.

High Stabilization, Safe Data


The most prominent characteristic of ASOFT is stabilization. Users feel secure about their
data. Add, Edit, delete are controlled strictly. Entered data are settled accounts according to
the process of posting in the accounts.
ASOFT database is built, optimized and exploited strong points of this database on
Microsoft, SQL Server Management System. This database management system can store a
large data, to Terabyte (1 Terabyte-1024GB); therefore, customers can feel secure completely

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with their large data. The data is absolutely secret thanks to backup function of this advanced
technology.

Open And Flexible Features


ASOFT provides many choices for users to select a suitable program for their activity
mode. Users can fix account system in details, many kinds of original currency, receipts,
formatting numbers. Moreover, users can adjust by themselves or establish new reports for
their firms.

Vietnamese English Chinese Japanese Language


ASOFT supports English, Vietnamese, Chinese and Japanese in screens and reports.

Inheritable, Unified And Linked Characteristics


To help users enter data more quickly, ASOFT provides sample entries for users to choose
same entry.
Every department can use same inventory, customer, supplier, employee code. This makes
links for departments in organization. Orders are controlled from sales, accounting functions
to production.

Business And Finance Management Characteristics


Beside accounting, finance, human resource and salary management, ASOFT also provides
many tools to manage business and other functions. Users can make quotation, revenue/ loss
evaluation for orders, cost management, business target as well as sales and debt collection
ability from employee.
24


Diversified Users
ASOFT was designed to utilize full capability of a computer network. With a strong server,
ASOFT can provide no limit about quantity of users (supporting for hundreds of users at
the same time).
Besides, ASOFT can run in the single computer (there is only one computer) without
meeting any obstacles.

Specialized Accounting Tasks


Complicated accounting tasks such as: to deal with exchange difference, to calculate factory
price, to apportion cost, are analyzed, designed in details and professionally. Therefore,
volume of calculating work is reduced noticeably for accountants.

Abundant And Diversified Report


ASOFT provides diversified reports. Beside standard reports according to the regulations of
Ministry of Finance, ASOFT brings out detailed reports and helps business managers
analyze the turnover, expenses, source of capital and control financial situation.
Especially, users can print synthetic reports of many years, many units.
All reports can be filtered in many different modalities, which makes reports become very
lively, readable and comparable.

Internal Management Orientation


Main aim of ASOFT is to provide organization with internal management. Capital
management, debt management and analysis, material management, production progress
management, plan monitor and management.

25

OVERVIEW ABOUT ASOFT-ERP FUNCTIONS


Module functions
Asoft-CRM
Asoft-OP
Asoft-WM
Asoft-T
Asoft-FA
Asoft-M
Asoft-HRM

Opportunity

Price Policy

Manufacture Order

Contact

Potentials

Quotation

Customer

Sale Order

Delivering Progress

Manufacture Progress

Material Estimation

Purchase Request
Supplier

Purchase Order

Material Storing

Material Coefficiet

Material Delivering

Manufacturing
Product Costing

Warehouse

Product Delivering

Product Storing

Depreciation

Purchase Invoice

Sale Invoice

Salary Calculation

Payables

Receivables

Recruitment

Time Keeping

Paying Voucher

Receivimg Voucher

Employee Files

Salary Files

Fix-asset List
Applicants

Profit & Lost Report

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2.

MODULE ASOFT-ERP
A. ASOFT-S: SYSTEM SETUP ASOFT-S

ASOFT-S is a system settings module authorized according to function and data in detailed
with every account, store, type of voucher and object. ASOFT-S integrates data of multiple
branches by 2 structures:
Import Online
ASOFT allows branches to import and update data online for main office (place where
database is installed) through WAN or Internet Network. This function serves inquiry and
synthetic report quickly and accurately
Export Data
Data of branches is extracted into file by smart and flexible filter, after that data is sent to main
office. There, Import function will support data transport into total data.
B. ASOFT-CI: COMMON INFORMATION MODULE
Common information system ASOFT is a module to control lists and initial system setup.
Data for lists include: accounts, customers, suppliers, employees, goods, products,
materialsSetup data include: principles to name goods, objects, asset code; principles to
format figures, to define analysis code for entry, object, and goods.

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28

29

30

31

C. ASOFT-OP:ORDER PROCESSING MANAGEMENT MODULE


Order form management system ASOFT-OP is a unique module to meet computerization
requirement from sales departments. ASOFT-OP can process purchase order and sale order.
ASOFT-OP is inherited and shared data with accounting department. ASOFT-OP will
provide united code such as: customer code, supplier code, item code
ASOFT-OP provides many flexible functions allowing users to establish management
procedures, customized reports.

Quotation
ASOFT-OP allows users to establish, manage and make quotation in professional way and
centralized management. Users can find filter, update data quickly.

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Sales Order
Sales department can make sales order with the software. This is the input to manage the order
better. Users can enter detailed data for items, price and inventory. As soon as the sales order
is made, users can view inventory, customer debt and debt limit.

33

Price And Unit Management


Users can manage the unit and price for each sales order, item category by customer. The price
is default when making sales order. Besides, ASOFT - OP provides tools to manage floor
price and top price.
Alert system is automatically activated according to organizations management policy. For
example, if you enter higher price, unit or low inventory level, ASOFT - OP sends users
announcement automatically.

34

Purchase Order
Similarly to sales order, purchase order is designed for sales departments. ASOFT-OP helps
users manage purchase order in details. With this information, users can evaluate suppliers for
better management. Easy purchase order finding helps users view purchasing tasks
systematically.

Production Order
With production order management, or so-called internal order, ASOFT - OP is an
intermediate phase helping users have an overview from production process to sales process.
Usually, sales department will gather item in sales order to make production order.
Reservation Inventory, Inventory On Way Management
ASOFT - OP helps users to observe reservation for sales order (SO) and inventory on way of
purchase order (PO), making an overview of your inventory.
ASOFT - OP also calculates purchasing unit automatically and forecasts time to sale items
in store.

35

Delivery Progress
Delivery progress is detailed data in sales order. When sales order is made, users will update
detailed plan to receive goods (Invoice). Basing on accounting and sales data, ASOFT - OP
will calculate automatically and make report for order progress.

36

Order Estimation
This is a specialized function in ASOFT - OP. When sales order is made, users can update
estimated costs. From these data, ASOFT - OP will calculate price cost, turnover and
estimated interest.
Material Estimation
This function helps users to calculate the amount of material to produce an order. To calculate
accurately, users need use suitable Bill of Material (BOM). Users will base on these data to
make purchase order and limit for material accountant.

D. ASOFT-T:ORGANIZATION ACCOUNTING MODULE


This is the basic module of ASOFT system. ASOFT-T module is designed into a united
form including accounting professional competence and accounting tasks such as currency,
debt, fixed assets, materials and goods, purchasing goods, sales, apportionment, allocation,
closing the books, counting the depreciation automatically, counting the price cost
automatically in details according to the reality of businesses.

Money Capital
ASOFT-T carries out the accounting professional competences including cash and bank
deposits.Exchange rate is updated everyday. All related professional competences access daily

37

exchange rate. Recording the special entrysuch as money transfer bank deposit, cash
withdrawal is very simple.
Exchange difference settlement is completely automatic.
Providing receipts, order for payment, cashbookfor money capital accounting.
All entries of this module are the output of the ledger and they reflect debt, turnover.
Purchasing
The monitor for data entry is designed scientifically and usefully. Users can carry out many
different purchase modes such as: interior purchase, direct import, committed import.
ASOFT-T allows following the order form and purchase situation. In case, there are import
tax and purchase cost, ASOFT-T will control items according to purchase invoice.
Users can make the diversified entries such as: purchase goods, buying service, direct sale.
Store receipt will be designed automatically and suitable with purchase invoice.
Value-added tax (VAT) is handled automatically. Data is switched to the goods & service
sheet automatically.
ASOFT-T provides reports to analyze goods amount according to the kind of goods. The
object is diversified and ready to serve management task.
Sales
Data entry monitor is designed simply like value-added tax invoice. It helps users to enter data
quickly. Turnover entry, tax entry and unit price is default.
ASOFT-T distinguishes the debt object, tax return object and helps the accountants to record
the object clearly, meeting the requirement of debt account and tax report.
ASOFT-T allows paying out storehouse automatically based on sales invoice.
There are some sales reports, including detailed sales books, turnover analysis reports
according to the goods, the object.
It accesses data automatically in the tax return.

38

Payable And Receivable


Including accounts receivable and accounts payable.
Accounts receivable controls all receipts such as accounts receivable from customers,
advance, VAT input, other accounts receivable.
Accounts payable controls short-term loan payables such as suppliers payable, employee
payable, social insurance, value-added tax, other payable, debt, long-term loan.
ASOFT-T controls detailed payable & receivable by invoices.
ASOFT-T controls the debt in many ways, including object, original currency, account and
item. Users can set up tax return, accounts receivable or accounts payable in general or in
details.
Debts reports are much diversified. They will help users to check the figures in many aspects
from general to detail.
Automatic subtractionhelps receivable accountant monitor debt by invoices. The application
will do payment according to FIFO mode.

39

Financial Management
Beside basic functions, ASOFT-T also provides financial management function.
Budget & Target
With ASOFT-T, users can make detailed budget for expenses. The budget can be done by
month, quarter, yearUsers can also make and control turnover target. This helps manages to
make decision.
Penalties And Discounts Calculation
ASOFT-T can calculate and analyze debt automatically according to the organizations
management mode. This will bring penalties for overdue debt and discount for early payment.
Data Inquiry
Data inquiry is designed lively. ASOFT-T provides standard data finding such as: income
vouchers, expenses vouchers, import vouchers, delivery vouchers with many criteria.
With advanced and convenient finding tools, users can find tasks in the system quickly.
Report
Account book
All account books are provided according to the regulations and current accounting standard:
Trial Balance
Ledger
General diary
Financial report
ASOFT-T provides all financial reports such as:
Balance sheets
Profit & Loss

40

Cash Flow
Tax report
ASOFT-T provides Tax reports such as:
The list of buying goods, service.
The list of selling goods, service.
Inventory report.
Tax Return
Detailed report
ASOFT-T provides a system of all detailed reports and reports can be customized according
to the particular requirements of organizations. There are some typical detailed reports:
Cash book
Detailed payable & receivable book.
Detailed material book.
Detailed Purchase book.
Especially, ASOFT-T provides users with a tool to set up the complicated reports such as:
The list of buying goods, service.
The list of selling goods, service.
Balance sheet.
Profit and Loss.
Cash Flow.
Report for analysis expenses.

41

Report for analysis turnover.


.
Users can customize reports to satisfy the demand of management or the change in the
regulations and accounting standard.
Finance Analysis Report
This is the most unique report of ASOFT-T. It is designed very lively; therefore, users can
set up the management reports to analyze the accounting figures and to produce the effective
decisions.
Value-Added Tax Return Settings
According to the regulation of Ministry of Finance, the organizations have 03 kinds of returns.
They are:
The list of purchasing goods, service with invoice (form 03)
The list of purchasing goods, service without invoice(form 05)
The list of selling goods, service (form 03)
ASOFT-T allows users to setup the way to get data of these returns.
Financial Report Settings
Finance reports such as balance sheet, profit and loss, and cash flow report, are designed
very lively. Users can edit and adjust the targets. Therefore, users can set up the change of
accounting system and the report form without editing the program from software provider.

42

E. ASOFT-FA : FIXED ASSETS MANAGEMENT MODULE


Fixed Assets management Module is designed to control in details raised transactions of fixed
assets.
Module allows to control fixed assets according to many sources, calculate automatically
depreciation, allocated depreciation according to many sources. Especially, This module is
used to observe history foundation and fixed assets usage period.
Transactions influence on fixed assets: Fix, move, evaluate, increase-decreaseare showed
all.
Fixed assets card is printed automatically, forms are designed according to the standard forms
of Ministry of Finance.
Depreciation methods are much diversified such as: straight line depreciation, quick
depreciation, output depreciation.

43

Tools Management
This function is designed flexibly, it allows users to control in details. Users can export tools
from inventory, from purchasing for using directly, or from users creation.Tool account is
designed according to regulations: users inform and manage Tools; settings of cost allocation
method is extracted with different usages (regular allocation, two times allocation); settings
of false receipt (if any). Every period, program will automatically extract depreciation,
forward to ledger.

F. ASOFT-WM - WAREHOUSE MANAGEMENT MODULE.


This is a specialized module of warehouse management. Program not only has warehouse
account but also has characteristics of product warehouse management.
System allows users to setup product price calculation method for every product (Average,
Uninterrupted average, Real name, First In First Out_FIFO, Last In First Out_LIFO)
System manages in details of stock, type of product, lot of product, expiration of
date..Analysis reports of warehouse are diversified, they allow users to manage processing
good, keeping good, maintenance-warranty good)

44

Warehouse reports are diversified: Stock by Warehouse, Inventory Sub-ledger, Inventory card.
Receipts, delivery & internal transportation.
The separation of transactions: Receipts, Delivery, Delivery-Internal Transportation,
adjustment helps warehouse account improve.
Delivery Of Kit
By BOM (Bill of Material), ASOFT-WM provides delivery of KIT characteristic which
users can manage inventory scientifically and accurately, data import is simple.

Checking, Adjusting Of Inventory


ASOFT-WM has checking characteristic which helps users easily compare real inventory
and books inventory. Users just import data of real checking, adjusting of inventory is
automatically.
G. ASOFT-M- PRODUCT COSTING MODULE
Manufacture management system and cost accounting ASOFT-M is the specialized
subsystem of ASOFT system. ASOFT-M subsystem is designed to make cost and
production management for manufacturers. ASOFT-M operates independently, but can link
physically to ASOFT- T as well as other subsystems.

45

Cost Record And Collection


ASOFT-T is a basic subsystem for ASOFT-M and other subsystems. Costs such as
material cost, labor cost, general production cost are recorded at ASOFT-T and are input for
ASOFT-M.
Object To Collect Cost
Accounting department can choice object to collect cost according to the type of the
organization. ASOFT-M allows users to set up production period as cost basket and to attach
its characteristic to the workplace, order, phase, chain or specific goods.
Especially, ASOFT-M also allows users to set up intermediate object when cost is allocated
according to many levels of objects.

46

Cost Allocation Method


According to the production period, users can choose many methods to allocate cost.
Allocation method includes norm, coefficient, direct method, direct method combined with
coefficient,...

47

Coefficient And Bill Of Material Set


Users can make bill of material or coefficient set for each kind of goods, which bases on the
allocation cost method. Coefficient set plays an important role in providing the coefficient for
the application to allocate cost.
Bill of material is detailed list of material to produce goods and is used in direct material
allocation. Besides, users also add detailed labor cost in bill of material. In this case, bill of
material is also plan price.
Flexible Production Cost Allocation
Production cost (direct material cost, direct labor cost, general production cost) is very
diversified in type and complicated in allocation mode. ASOFT-M allows users to divide
production cost by 10 types and to use different allocation methods.
Semi-Finished Product Evaluation
ASOFT-M supports Semi-finished product allocation methods:
Equivalent estimation
Direct material evaluation
Plan cost evaluation
Cost
Cost is done automatically and in simple tasks.
Material Plan Forecast
To make production plan, ASOFT-M helps users to make forecast material plan.
Detailed And Diversified Report
ASOFT-M allows users to make detailed reports about cost by production period, month,
quarter, and year. ASOFT-M also provides reports to compare standard cost with real cost or
material forecast reports to optimize the production process.

48

H. ASOFT-HRM - HUMAN RESOURCES MANAGEMENT MODULE


Human resources management system and salary calculation ASOFT-HRM is a specialized
subsystem including two parts: human resource management and salary calculation. This
subsystem can be used in administrative department, accounting department and workshops.

Employee Profile
Employee profile is managed in details in ASOFT-HRM through recruitment process
working process resignation process in accordance with recruitment profile, working profile
and resignation profile.
Each employee profile includes full and flexible information such as: personal information,
career information, education information, social information, family information and other
information defined by users.

49

Human Resource Task


ASOFT-HRM provides many tasks such as making labor contract, compensation, principles,
salary increase and decrease, transfer or resignation decision.
ASOFT-HRM also provides tools to control the education process, health, recruitment
process and organizations preferential policies.
Management Norm
This is a new feature in ASOFT-HRM, which helps users define management norm by
qualitative or quantitative. For example, users can make statistics and manage assets usage
from employees.
Salary Coefficient
Based on management requirements and method of income calculation for every employee in
organization, ASOFT-HRM allows users to use 10 different coefficients. Users can also
name coefficients.
Timekeeping
Users can define many kinds of timekeeping such as timework, leave, and leave without leave.
Timekeeping is done in easy way with intelligent screen.

50

Income
ASOFT-HRM allows users to define employees income according to organizations
policies such as fixed salary, bonus, lunch, allowance
Income Tax & Salary Deduction
Along with income salary calculation, ASOFT-HRM also allows users to calculate other
salary deduction such as: income tax, social insurance, health insurance, union fee, advance
Salary Calculation Method
Employees income will be calculated in different methods. These methods are highly
modeled with much formula such as: basic salary, coefficient, timekeeping and other
variables. Basically, these salary calculation methods support two kinds of calculation: salary
calculation by time and salary calculation by product.
Report
Salary sheet, time keeping sheet, analysis report and other reports will make human resource
and employee management become simple with ASOFT - HRM.
I. ASOFT-CS -CUSTOMER SERVICE MODULE
Customer Service ASOFT-CS is a wide Module of ASOFT-ERP, specialized content of
module is to focus on controlling, observing and processing services: maintenance, warranty,
customer service profile

51

Informing Service & Error


Software is built quite open, users can define themselves and inform type of service, service
levels are suitable to specialized requirements of business.
It depends on administrative level and characteristic of product needed to take care, users have
to inform errors, error level, statement, density of raising error. It is a basis for us to control
error and to have method to supply good service for customer.
Administrative Profile Settings
When every product is provided for customer, we have to create profile to observe, system
allows users to update parameter, device attachment, date of warranty-maintenance, duty.
Service Content Updating
System allows users to record service requirements from customer, therefore, system shows
type of service and level which meet customer.
When customer service employee operates service, software allows users to record error
statement of product in detail, methods to fix. System provides error library and ways to
repair, it is quickly in providing customer requirements.
Service Statistic Analysis
ASOFT-CS provides for users a analytic tool and statistical tool of evaluation receipts, type of
service, level, error, method to fix.It is a right basis to improve customer service.
J.

ASOFT-CRM - CUSTOMER RELATION MANAGEMENT

In business nowadays, reaching of information and using of information to catch business


opportunity is important element helping business get improvement and development. Sales
force is main basic for product output as well as assets input of business.ASOFT -CRM is
the most efficient tool that sales force of most of businesses need to manage their customer
relations better and more accurate. Therefore, they have right decisions to concentrate on
several of real opportunities to increase revenue and to decrease cost.
ASOFT-CRM have enough characteristics of standard ASOFT CRM system required.
From collecting, total up and manage multiple channel information (rough information) to
selecting to move into sales data. Users choose selected data to exploit sales logically with the
support of management function such as working schedule, appointment, memo record and
email system. ASOFT-CRM follows a business opportunity from arising to being

52

successful or being unsuccessful, this module also records reasons to make experimenting
basic for next opportunities.
ASOFT-CRM provides diversified, sufficient report system of statistic and analytic, report
system is high support for sales force (from sales employee to sales manager) as well as CEO
who have decisions timely and accurately.
System Configuration
ASOFT can be run on the following systems:
Single computer
Two computers with per to per connection
More than 02 computers with LAN and Server
Single computer is a simple case without server, cable or network devices. In this case, the
computer is both Client and Server.
Two computers with per-to-per connection case needs a simple cable to connect two
computers. In this case, Server needs to be defined and the other is client. Server is stronger
than Client. Users can also enter data from Server.
More than 02 computers with LAN and Server case needs a Local Area Network (LAN)
include Server, cables, connectors (Hub or Switch) and Clients. Server is used to control other
Clients and can not be entered data.
Client
Minimum configuration for Clients is CPU Intel Pentium IV, 1GHz, 256MB RAM, 500MB
minimum free space, available Network Interface Card (NIC). Clients software includes
Windows98 or Windows XP or Windows2000 and Vietnamese code.
Server
Server size depends on the numbers of users. Large number of users requires Server strong
configuration with many CPU and RAM and large hardware.
With 02-10 users, Server configuration can be: 01X CPU Intel PIV 2 GHz, 512MB RAM
1GB, 8GB SCSI Hardware, and available NIC.

53

With more than 10 users, we will give our profession advice. In this case, Server
configuration can be: 02-08 CPU, 1GB - 4GB RAM, RAID 5 Hardware.
Server should be installed Windows NT 4.0 Service Pack 4 or Windows 2000 Server or
Windows 2000 Advanced Server and SQL Server 2000.
UPS online or smart should be attached to Server to turn off automatically when the electric is
off. Server should have DAT or DLT back-up drive with same capacity of main hardware.
Network System
Land Area Network system should be star topology with UTP Cat 5, 100 Mbps Switch. All of
these things are to ensure the security for data.

54

3.

ASOFT IMPLEMENTATION PROCEDURE

STEP

CONTENT

Prepare

Investigate

Hardware, network and data transmission over network

System of financial report, specific forms and reports are using

Collect, systematize the requirements and objectives when


applying software

Install, overall
introduce

Setup system

Both of Parties appoint personals for the project


Unify the method and work plan

Installed software, issue license


Overall training about software system ASOFT-7.0
Unify the process flow of transactions.
Unify the system of reports and forms
Unify setting of list: staff code, department code

Program, the setting of list: object list


in
Check, Test the content that ASOFT trained for human
resource staff

Copy and backup the data

Direction
use

Test Run

Carry out the system to operate and test on real data.

Accept

Check and make acceptance all system

55

Warranty

GREENSUN company will be freely provide warranty service (ASOFT-8.0) for 12 months
after having signed the Acceptance report. During warranty period, customer will receive
following services:
a.
Fix ASOFT errors

As Party A informs program errors to Party B, Party B will receive and confirm error
status within eight hours (according to working time).

Within next eight hours (according to working time) Party B will have suggestion to
handle the errors .

Based on suggestion to handle, Party B will perform and fix errors with the following
ways:.
o
Instruct users to fix program by telephone, fax, email.
o
Send fixing program by email or soft dish (CD, USB)
o
Directly send employee to Party As office to fix.

In warranty duration, if program is broken down by Party A with errors of hardware or


software, Party B will install and issue license two (02) times per computer without extra
charges.

Excluded warranty service :


o
Fix hardware and network system because of Party As fault.
o
Software errors because of virus.
o
Install and issue license from the3rd because of errors of hardware or software that
Party A causes.
b.
Support ASOFT operation for Party As users.

With Party As demand, Party B will support by remote control(telephone, fax, email)
or directly send to Party As office.

Excluded support
o
Import data.
o
Training ASOFT for PartyAs users.
Maintenance
After one-year warranty period, we will start provide maintenance service
ASOFTsoftware. Maintenance contract will be signed yearly, maintenance fee will depend
on service package.

NO

1
2

MAINTENANCE
CONTENT
Periodic care
Reinstall license

GOLD
SILVER PACKAGE
(25%
(20% LICENSE FEE)
FEE)

DIAMOND
PACKAGE
PACKAGE
LICENSE
(30% LICENSE
FEE)

1 time/year

1 time/quarter

1 time/months

2 times/year/computer

4
times/year/computer

Unlimited

56

NO

MAINTENANCE
CONTENT

GOLD
SILVER PACKAGE
(25%
(20% LICENSE FEE)
FEE)

DIAMOND
PACKAGE
PACKAGE
LICENSE
(30% LICENSE
FEE)

2 times/year/computer

2
times/year/computer

Unlimited

4.1

Send employee to
receive
errors
(according to working
time)

Within 8 hours

Within 4 hours

Within 4 hours

4.2

Suggest solution to
deal
with
errors
(according to working
hours)

Within next 8 hours

Within next 8 hours

Within
hours

4.3

Base on solution to fix


errors

Yes

Yes

Yes

Update latest policies

Yes

Yes

Yes

Backup data

Yes

Yes

Yes

Consulting
human
resource transaction by
phone or internet

Yes

Yes

Yes

Cut data, support to


import
data
into
software

Yes

Yes

Supporting report

Every year

Every quarter

10

Establish or support
simple reports

3
4

Reinstall software
Fix data error

next

Yes

57

Guarantee-maintenance Process

58