Process 1 = Creation of TDS Invoices and Payment to Tax Authority

Module Name = Accounts Payable

Purpose = Invoices for Suppliers for services which attracts provisions of TDS under section 194 and
Making payment to TDS Tax Authority for the Tax deducted from the Supplier

Steps to be followed in order to record an invoice for TDS

Step 1 Login to Oracle Applications
Step 2 Switch Responsibility to <Branch Name> Payables Super User IL
For example, if it is Adilabad Branch user, select Adilabad Payables Super User IL Responsibility
Step 3 Navigate to Oracle Payables > Invoices > Entry > Invoices
Step 4 Double Click on Invoices function
Step 5 Invoice Workbench Screen appears
Step 6 Select the Type as Standard (Default will be always standard)
Step 7 Enter Trading Partner name, which is your Supplier Name
Step 8 Supplier Number will be automatically generated
Step 9 Select Supplier Site from LOV (List of Values) button
Step 10 Enter Invoice Date
Step 11 Enter Invoice Number
Step 12 Enter Invoice Amount
Step 13 Enter Payment Term. For Example Immediate, 30 Days, 45 Days etc ..
Step 14 Select Payment Method
Step 15 Click on 2 Lines TAB
Step 16 Enter the same value as entered in Step 12
Step 17 Click Distributions button
Step 18 Enter the same value as entered in Step 12 or Step 15
Step 19 Select your Account by selecting your account code combination
Step 20 Scroll to the last column in the right side of the screen and click ( ) field
Step 21 Additional Information for India pop up window appears
Step 22 Select respective TDS section related Tax Rate in the TDS - TAX field.
Step 23 Tax naming convention is designed like below:
<Branch Name> <TDS Section Name> <Vendor Type> <Tax Percentage>
i.e. AHD TDS 194J IND 1%
Step 24 Click OK button after selecting the respective Tax
Step 25 Click Save icon in the toolbar or press CTRL + S Key
Step 26 Close the Distributions form and return to Invoice Workbench
Step 27 Clicks on 1 General TAB
Step 28 Click Actions 1 button
Step 29 Invoice Actions form appears
Step 30 Select Validate option
Step 31 Click OK button
Step 32 Check Status of the invoice is changed to Validated

Step 33 Select View Menu > and Click Requests option

Step 34 Click FIND button
Step 35 System would have automatically ran two programs, they must complete successfully
Program names are Import TDS invoices - invoice validate (Payables Open Interface Import)
and Approval of TDS Invoices (India - TDS Approval)
Step 36 Select the program Import TDS invoices - invoice validate (Payables Open Interface Import)
and Click View Output.
Step 37 System has automatically created a Credit Memo for the supplier to reduce the amount to be paid
and created a standard invoice for the TDS tax authority automatically. Please note down the
Invoice number of the Standard Invoice created for TDS tax authority
Step 38 Close the output window
Step 39 Close the Requests window and return to Invoice workbench
Step 40 Click Find button in the toolbar or Select view menu > and Click Find option
Step 41 Find Invoices window appear
Step 42 Enter the Invoice number in the Number field and click FIND button
Step 43 Invoice appears in the Screen
Step 44 Click Actions 1 button
Step 45 Invoice Actions for appears
Step 46 Select Create Accounting option and under that select Final Post Option
Step 47 Click OK button
Step 48 System displays the message Accounting has been successfully created for this transaction
Step 49 Check the Accounted status of the invoice is changed to YES
Step 50 Click Actions 1 button
Step 51 Invoice Actions form appears
Step 52 Select Pay in Full option
Step 53 Click OK button
Step 54 Payment Workbench window appears
Step 55 Select Invoices window appears
Step 56 Select Payment Date
Step 57 Payment Amount automatically appears from the invoice it cannot be changed.
Step 58 Select the Bank Account
Step 59 Select the Payment Method
Step 60 Select Payment process profile as CCIL Standard Check PPP
Step 61 Cheque Book Name and Cheque Book Number automatically appear
Step 62 Save your changes or Press CTRL + S
Step 63 Invoice detail will appear in the Form and the Status will be unprocessed
Step 64 Click Actions 1 button
Step 65 Select Create Accounting option and further select Final Post option
Step 66 Click OK button
Step 67 System displays the message Accounting has been successfully created for this transaction
Step 68 Check the status of the payment is changed to Processed.
**Invoice Creation with TDS and Invoice Accounting is Complete**
**Payment Creation for TDS Tax Authority and Payment Accounting is Complete**

Process 2 = Updating India TDS Payment Challan details

Module Name = Accounts Payable
Purpose = Updating payment reference details of payment made to TDS Tax Authority

Steps to be followed in order to make payment to TDS Tax Authority

Step 1 Login to Oracle Applications
Step 2 Switch Responsibility to <Branch Name> Payables Super User IL
For example, if it is Adilabad Branch user, select Adilabad Payables Super User IL Responsibility
Step 3 Navigate to India Localization > India TDS Challan
Step 4 Double Click on India TDS Challan
Step 5 Select the TDS Authority Name in the Tax Authority who is a supplier in the system.
Step 6 Select the Tax Authority Site, by clicking in the LOV button, it will appear automatically.
Step 7 Click NEW button
Step 8 TDS Challan Details form appears
Step 9 Enter the Check Deposit Date against the payment made to TDS Tax Authority
Step 10 Enter the Challan Number / Transfer Voucher Number
Step 11 Select the Bank Name
Step 12 Select the BSR Code
Step 13 Click Save icon in the toolbar or Press CTRL + S key
Step 14 Close the TDS Challan Details window

**Payment reference details updated for TDS Tax Authority**

Process 3 = Creation of TDS Certificates from the System

Module Name = Accounts Payable
Purpose = On completion of Payment, how to generate TDS Certificates from the system automatically.

Steps to be followed in order to make payment to TDS Tax Authority

Step 1 Login to Oracle Applications
Step 2 Switch Responsibility to <Branch Name> Payables Super User IL
For example, if it is Adilabad Branch user, select Adilabad Payables Super User IL Responsibility
Step 3 Select View Menu and Click Requests
Step 4 Find Requests window appears
Step 5 Click Submit a New Request button
Step 6 Select Single Request in the Submit a New Request window
Step 7 Click OK button
Step 8 Enter the program name India - Process TDS Payments
Step 9 Parameters window appears
Step 10 Enter TDS Invoice From Date and TDS Invoice To Date
Step 11 Select TAN number
Step 12 Select Section Type as TDS SECTIONS
Step 13 Select your TDS Section
Step 14 Click OK button
Step 15 Click SUBMIT button
Step 16 Click NO in the Decision pop up window
Step 17 Click FIND button
Step 18 Verify the program has completed successfully or not.
Step 19 Click Submit a New Request button
Step 20 Select Single Request in the Submit a New Request window
Step 21 Click OK button
Step 22 Enter the program name India - Generate TDS Certificates
Step 23 Parameters window appears
Step 24 Select TAN number
Step 25 Select your Financial Year
Step 26 Select your Quarter
Step 27 Select Section Type as TDS SECTIONS
Step 28 Select your TDS Section
Step 29 Select your TDS Tax Authority Name
Step 30 Click OK button
Step 31 Click SUBMIT button
Step 32 Click NO in the Decision pop up window
Step 33 Click FIND button
Step 34 Verify the program has completed successfully or not
**TDS Certificate Creation is Complete**

Process 4 = Creation of TDS Quarterly Return for E-filing

Module Name = Accounts Payable
Purpose = Making payment to TDS Tax Authority for the Tax deducted from the Supplier

Steps to be followed in order to make payment to TDS Tax Authority

Step 1 Login to Oracle Applications

Step 2 Switch Responsibility to <Branch Name> Payables Super User IL
For example, if it is Adilabad Branch user, select Adilabad Payables Super User IL Responsibility
Step 3 Select View Menu and Click Requests
Step 4 Find Requests window appears
Step 5 Click Submit a New Request button
Step 6 Select Single Request in the Submit a New Request window
Step 7 Click OK button
Step 8 Enter the program name India - Program to Generate eTDS Quarterly Certificates 26Q
Step 9 Select TAN number
Step 10 Select your Financial Year
Step 11 Select your Quarter
Step 12 Select Tax Authority Name
Step 13 Select Tax Authority Site
Step 14 Select Organization name as your Branch Name
Step 15 Enter Deductor Name and Deductor State
Step 16 Enter Person Responsible for Deduction
Step 17 Enter Designation of Person Responsible
Step 18 Enter Address Details
Step 19 Enter Supplier Invoice GL From Date and Supplier Invoice GL To Date
Step 20 Do not Alter File Path
Step 21 Enter File Name as your Branch Name
Step 22 Click OK button
Step 23 Click SUBMIT button
Step 24 Click NO in the Decision pop up window
Step 25 Click FIND button
Step 26 Verify the program has completed successfully or not
Step 27 Click View Output button to review the return
**TDS Quarterly Return for e-filing is Generated**