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Rohit Sethi
India /Manufacturing / SAP
SAP Release
Procedure
for Purchase
Requisitions (PR)
Rohit Sethi
India /Manufacturing / SAP
rohit.sethi@tcs.com
departments).
Release Groups - Grouping of strategies.
Release Strategy - Unique set of conditions, sequence and levels of releases.
Release Indicator / Status - The status of PR as it moves through the strategy.
Example Block (PO cannot be created yet) or Final Release (can create PO from PR)
Release Prerequisites- The order in which the individual release points (individuals
or departments) represented by the release codes may release the document.
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To determine the release strategy based on plant and item value, the Characteristic for each
field must be created through Transaction code- CT04 . Any characteristic name can be used.
However, keep something descriptive to avoid confusion.
For example, for Item Value, a characteristic called Z_GSWRT is created in the following figure:
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TCS Confidential
Copyright 2007 by Tata Consultancy Services. No part of this publication may be reproduced, stored in a retrieval system, used in a spreadsheet, or transmitted
in any form or by any means electronic, mechanical, photocopying, recording, or otherwise without the permission of Tata Consultancy Services.
TCS Confidential
Copyright 2007 by Tata Consultancy Services. No part of this publication may be reproduced, stored in a retrieval system, used in a spreadsheet, or transmitted
in any form or by any means electronic, mechanical, photocopying, recording, or otherwise without the permission of Tata Consultancy Services.
TCS Confidential
Copyright 2007 by Tata Consultancy Services. No part of this publication may be reproduced, stored in a retrieval system, used in a spreadsheet, or transmitted
in any form or by any means electronic, mechanical, photocopying, recording, or otherwise without the permission of Tata Consultancy Services.
Release Indicator
To release Indicator:
1. Create different statuses (indicators) that the PR can be in throughout its processing.
Later link these using statuses. The standard SAP indicators are illustrated in the
following figure:
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3. Under the Details section, indicate which documents can be created from this PR. For
Indicator 2, one can create POs and RFQs.
4. Under the changes section, specify how much change in the value is permissible and
whether you have to redetermine the strategy for every change.
5. With Field Selection, define which fields can be changed. This is the same indicator that is
used with document type configuration to make some fields read -only, mandatory or hidden.
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Release Prerequisites
For every strategy, you need to define the release prerequisites. This indicates the hierarchy
in which the release codes can release the PR; that is, if one code needs to release before the
other. In this case, level 2 (L2) can release only if level 1 (L1) is released.
Release Status
This is done for every strategy. The screen is dependant on what groups were linked to the
strategy and prerequisites that were set up. In this example:
if nobody releases it, PR is in blocked status.
if L1 release the PR, the PR is still blocked.
if both L1 and L2 release the PR, the PR can be converted to RFQ or PO.
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Copyright 2007 by Tata Consultancy Services. No part of this publication may be reproduced, stored in a retrieval system, used in a spreadsheet, or transmitted
in any form or by any means electronic, mechanical, photocopying, recording, or otherwise without the permission of Tata Consultancy Services.