OSHMS Checklist

OSHMS Audit Scoring System Interview Sheet
Dated: 27 Feb 2012 / Page 1 of 19

OSH Policy
S/No.
Band
Specification
Audit Question
Audit Methods
Management
(Manager, Department
/Section Heads, etc)
OSH Persons and WSH
Committee member
Line Management
(Supervisors, Engineers,
Team Leaders etc)
Employees
Others
(Contractors, Supplier,
Visitors, etc)
1.4
II
[SS506 Part 1 - 4.2.f]
Is the policy communicated to all persons
working under the control of the
organization with the intent that employees
are made aware of their individual OSH
obligations?
1.6
1.8
III
III
[SS506 Part 1 - 4.2.f]
[SS506 Part 1 - 4.2.g]
Can workers working under the control of Is the policy available to other interested
the organization demonstrate an
parties (e.g. sub-contractors, developers,
understanding of the organisation's Policy suppliers)?
(based on sampling)?
Interview minimum 3 personnel for

evidence.

evidence.
IP
IP
Verify if policy is available to other

interested parties.
IP/PI/DR

OSH Policy
S/No.
Band
Specification
Audit Question
1.9
1.10
IV
IV
UAI - POLICY02
[SS506 Part 2- 4.4.1]
Is the OSH Policy integrated with business Does the OSH Policy include the
unit systems and policy implementation
commitment to provide sufficient and
programmes?
appropriate resources.
Verify from the policy statement and with Check policy for the above requirement
documentation from business unit sytems. and interview safety personnel for
Auditors may also interview management verification.
for evidence.
Audit Methods
Management
OSH Persons and WSH
Committee member
Line Management
Team Leaders etc)
Employees
Others
Visitors, etc)
DR/IP
DR/IP

Planning for hazard identification, risk
assessment and risk control
2.1.2
I
SS506 Part 1- 4.3.1
Do all major activities have safe work
procedures or other effective control
measures developed and implemented
based on the relevant risk assessment?
Verify 3 major activities for effective safe
work procedures or other effective control
measures developed.
DR/PI/IP

Dated:27 Feb 2012 / Page 3 of 19
S/No.
Band
Specification
Audit Question
Audit Methods
Management
OSH Persons and WSH
Committee member
Line Management
Team Leaders etc)
Employees
Others
Visitors, etc)
Planning for hazard identification, risk

assessment and risk control
2.1.9
III
UAI - EXPERT01
Are the risk assessments conducted by
personnel that have adequate knowledge
of the activities involved and the risk
assessment technique adopted (based on
sampling of actual risk assessments)?
Interview 3 minium risk assessors for risk
assessment technique adopted.
Legal and other requirements
Objectives
2.2.6
IV
SS506 Part 1- 4.3.2.2
Are relevant personnel (e.g. direct
employees, sub-contractor, suppliers,
consultants) aware of the legal and other
OSH requirements that they have to
comply with?
Interview minimum 3 relevant personnel for
evidences on the above requirements.
2.3.6
II
UAI - GOAL06
Are personnel aware of and understand
the OSH goals and objectives relevant to
their work activities, responsibilities, and/or
authority?
IP
IP
IP

evidences on the above requirements.

OSH Management Programme(s)
S/No.
Band
Specification
Audit Question
Audit Methods
Management
OSH Persons and WSH
Committee member
Line Management
Team Leaders etc)
Employees
Others
Visitors, etc)
2.4.4.1
II
SS506 Part 1 - 4.3.3
Does the management programme(s)
include the designated responsibility and
authority for achievement of the objectives
at relevant functions and levels of the
organisation.
Verify relevant functions and levels of the
organisation for evidences on responsibility
and authority for achievement of the
objective.
DR/IP
2.4.4.2
II
SS506 Part 1 - 4.3.3
Does the management programme(s)
include the means (e.g. risk controls,
promotion campaign) by which objectives
are to be achieved.
2.4.7
III
UAI - EXPERT01
Did the organisation determine and provide
the level of staffing necessary to implement
the management programme?
Verify level of staffing relevant to the size

Verify documentation for evidences on risk and nature of the organisation. Interview
controls (minimum), promotion campaign safety personnel for inputs.
or other means.
DR/IP
DR/IP

Structure and Responsibilities
S/No.
Band
Specification
Audit Question
Audit Methods
Management
OSH Persons and WSH
Committee member
Line Management
Team Leaders etc)
Employees
Others
Visitors, etc)
3.1.2
II
SS506 Part 2 - 4.4.1
Are the roles, responsibilities and
authorities communicated to and
understood by the personnel?
3.1.5
II
SS506 Part 1 - 4.4.1
Are there clear evidence that the top
management are committed to continual
improvement of OSH performance?
Check endorsed policy for commitment
towards continual improvement of OSH
Interview
Interview minimum 3 personnel and see if performance and interview safety
minimum 3 personnel and see if they know they know and understand the roles of
personnel / committee members for
and understand the roles, responsibilities personnel with OSH responsibilities.
verification.
and authorities.
IP
3.1.3
II
SS506 Part 2 - 4.4.1
Are the roles, responsibilities and
authorities of personnel with OSH
responsibilities known and understood
throughout the organisation?
IP
DR/IP

S/No.
Band
Specification
Audit Question
3.1.7.1
3.1.7.2
III
III
SS506 Part 1 - 4.4.1
SS506 Part 1 - 4.4.1
Are there clear evidence that the
Are there clear evidence that the Line
management appointees are committed to management are committed to continual
continual improvement of OSH
performance?
3.1.9
III
SS506 Part 1 - 4.4.1
Are the amount of resources required
supplied by the organisation?

Check documentations or reports and
check if the resources are supplied by the
performance and interview for verification. performance and interview for verification. organisation and interview safety
personnel / committee for verification.
Audit Methods
Management
OSH Persons and WSH
Committee member
Line Management
Team Leaders etc)
Employees
Others
Visitors, etc)
DR/IP
DR/IP
DR/IP

S/No.
Band
Specification
Audit Question

3.1.11
IV
UAI - ACCOUNT02
Are there measures to ensure that
personnel who have OSH responsibilities
are free from potential discrimination that
could result from execution of their OSH
duties?

Training, awareness and competence
3.2.1
3.2.5
I
I
SS506 Part 1 - 4.4.2
UAI - EXPERT02
Are there established procedures to
Do personnel involved in high hazard/risk
identify training needs and provide
tasks such as scaffolding understand the
adequate safety training?
relevant hazards, risks and risk controls?
Check documentation for the above

Check for procedures and interview 3
measure and interview relevant presonnel personnel if training received was
for verification.
adequate.
Audit Methods
Management
OSH Persons and WSH
Committee member
Line Management
Team Leaders etc)
Employees
Others
Visitors, etc)
DR/IP
DR/IP
Interview minimum 3 personnel to see if

they understand the relevant hazards, risks
and risk controls?
IP

S/No.
Band
Specification
Audit Question
Audit Methods
Management
OSH Persons and WSH
Committee member
Line Management
Team Leaders etc)
Employees
3.2.9.1
II
SS 506 Part 1 - 4.4.2.b
Are personnel working as (a) line
management (b) supervisors (c) worker
aware of the importance of conformance to
the OSH policy and procedures, and to the
requirements of the OSHMS?
3.2.9.2
II
SS 506 Part 1 - 4.4.2.a
aware of the OSH consequences, actual or
potential, of their work activities and the
OSH benefits of improved personal
performance?

awareness of the requirements.

IP
IP
3.2.9.3
II
SS 506 Part 1 - 4.4.2.b
aware of their roles and responsibilities in
achieving conformance to the OSH policy
and procedures and to the requirements of
the OSH management system, including
emergency preparedness and response
requirements?
IP

S/No.
Band
Specification
Audit Question
Audit Methods
Management
OSH Persons and WSH
Committee member
Line Management
Team Leaders etc)
Employees
Others
Visitors, etc)
3.2.9.4
II
SS 506 Part 1 - 4.4.2.c
aware of the potential consequences of
departure from specified operating
procedures?
3.2.11
II
UAI - TRAIN05
Are the training material in the language
understood by the target trainees?
3.2.16
II
UAI - TRAIN02
Are the management representative and
top management aware of the
governmental OSH regulations applicable
to their workplace?

Interview minimum 3 personnel (different

language group).
Interview minimum 3 management

personnel on their above awareness.
IP
IP
IP

Dated: 27 Feb 2012/ Page 10 of 19
Consultation and communication
S/No.
Band
Specification
Audit Question
3.3.10
II
UAI - COMSYS03
Have employees been informed through
training about communication channels
and how they function?
evidence.
Audit Methods
Management
OSH Persons and WSH
Committee member
Line Management
Team Leaders etc)
Employees
Others
Visitors, etc)
IP
3.3.11
II
SS506 Part 1 - 4.4.3
Are workers represented on health and
safety matters?
3.3.12
II
SS506 Part 1- 4.4.3
Are employees aware of their employee
OSH representative(s) and specified
management appointee?
Obtain the names of representatives from

management and verify with these
Interview minimum 3 personnel for the
workers.
above awareness.
IP
IP

S/No.
Band
Specification
Audit Question
Audit Methods
Management
OSH Persons and WSH
Committee member
Line Management
Team Leaders etc)
Employees
Others
Visitors, etc)
3.3.13
II
UAI - GOAL06
Are personnel at all levels aware of the
objectives that they are responsible for?
3.3.14
3.3.17
II
III
UAI - COMSYS01
UAI - GOAL06
Have info, data, notifications and other
Are personnel given documents that help
required communications been transmitted them to understand the OSHMS and the
in a timely manner?
policy statement?
Interview minimum 3 personnel with

reference to their job description.
Sample 3 cases for evidence. Conduct

interviews where necessary.
IP
DR/IP
Check with management the documents

provided and Interview 3 personnel for
verification.
DR/IP

S/No.
Band
Specification
Audit Question
3.3.19
3.3.25
III
III
UAI - COMSYS02
SS506 Part 2 - 4.4.3.2.2
Does the personnel with OSH
Are personnel consulted when there are
responsibilities know and can describe the changes that affect workplace safety and
communication system feedback
health?
channels?
evidence.
Audit Methods
Management
OSH Persons and WSH
Committee member
Line Management
Team Leaders etc)
Employees
Others
Visitors, etc)
IP
3.3.26
III
SS506 Part 1 - 4.4.3.1
Are personnel at all levels aware of the key
OSH performance indicators of the
organisation (both reactive and proactive
performance)?
Identify a change and interview 3 relevant Interview minimum 3 personnel on their

personnel for evidence.
awareness. (Preferably from different
levels)
DR/IP
IP

S/No.
Band
Specification
Audit Question
Audit Methods
Management
OSH Persons and WSH
Committee member
Line Management
Team Leaders etc)
Employees
Others
Visitors, etc)
3.3.29
IV
UAI - EMPLOY06
Does management seeks and considers
the committee's opinions?
Interview committee members for

verification.
IP
3.3.30
IV
3.3.33
IV
UAI - COMMIT05
Does the organisation establish procedure Are surveyed workers convinced that the
to recognise, acknowledge and reward
management is sincere in improving OSH
individuals and teams with good OSH
management? Please give one example.
performance?
Check procedures to see if recognition,
acknowlegement and rewarding system is
Interview minimum
established for OSH performance and
3 personnel. (Preferably from different
interview WSH Committee members for
levels)
verification.
DR/IP
IP

S/No.
Band
Specification
Audit Question
3.3.34
IV
UAI - COMSYS03
Are surveyed employees able to bring
forward OSH concern without fear of
reprisal?
evidence.
Audit Methods
Management
OSH Persons and WSH
Committee member
Line Management
Team Leaders etc)
Employees
Others
Visitors, etc)
IP

Emergency Preparedness and
Operational Control
Response
3.6.12
3.7.8
II
II
SS 506 Part 3- 4.4.6.7
SS506 Part 2 - 4.4.7
Does the organisation establish a program Is there a designated person responsible
which include the appointment of
for implementing and managing
competent person to receive hazardous
emergency preparedness and response
materials and ensure its safe storage and activities?
use?
Verify with management the appointed
Verify name(s) from management.
person and check his training records for
competency. Check for proper storage
areas for substances.
DR/IP/PI
DR/IP

S/No.
Band
Specification
Audit Question
Emergency Preparedness and

Response
3.7.14
4.4.6
III
II
UAI - EMERG05
Are personnel aware of and understand
Do auditors follow strictly to the audit
emergency response procedures and their procedures?
responsibilities in the event of emergencies
Interview minimum 3 employees.
Audit Methods
Management
OSH Persons and WSH
Committee member
Line Management
Team Leaders etc)
Employees
Others
Visitors, etc)
IP
Interview minimum 3 auditors about

procedures.
IP
Audit
4.4.8
II
SS506 Part 2- 4.5.5.8
Are deficiencies in the hazard control
system, or new hazard or risks found
during audits and self-inspections, reported
immediately to the individual(s) responsible
for performing preventive and corrective
actions?
Verify 3 deficiencies with affected parties.
DR/IP

Management Review
S/No.
Band
Specification
Audit Question
Audit Methods
4.5.3
4.5.8
II
II
UAI - REVIEW01
SS506 Part 1 - 4.6
Are these management review procedures Are management review findings used to
implemented and maintained on a regular initiate preventive and corrective actions?
basis (based on documents and
interviews)?
4.5.14
III
SS506 Part 2 - 4.6
Is the management review documented
and disseminated to personnel with OSH
responsibilities and relevant parties?
Verify relevant documents with 3

participants.
Sample 3 action items and verify with

relevant parties.
DR/IP
Check documentation for the above

requirement and verify with management
or personnel in charge.
DR/IP
Management
OSH Persons and WSH
Committee member
Line Management
Team Leaders etc)
Employees
Others
Visitors, etc)
DR/IP

S/No.
Band
Specification
Audit Question
2.1.14
IV
UAI - DESIGN02
Are qualified OSH professionals involved
in the verification of the appropriateness
and adequacy of design prior to
operations?
Addendum
2.3.12.3
IV
UAI- GOAL01
Do the procedures for reviewing OSH
objectives have the following components?
> evaluation of the objectives to ensure
that the objectives were not too simple.
2.3.12.4
IV
SS506 Part 1-4.3.3
Do the procedures for reviewing OSH
objectives have the following components?
> ensuring that more challenging but
realistic objectives are set to ensure
continual improvement.
Sample 3 latest designs and verify with the Verify documentation for evidences and
relevant personnel for the above
interview 3 personnel who are in- charge of Verify documentation for evidences and
requirement.
the relevant function(s) on the above
interview 3 personnel who are in- charge of
requirement.
the relevant function(s) on the above
requirement.
Audit Methods
Management
OSH Persons and WSH
Committee member
Line Management
Team Leaders etc)
Employees
DR/IP
DR/IP
DR/IP
Others
Visitors, etc)

S/No.
Band
Specification
Audit Question
Addendum
3.1.13
3.2.27
3.3.35
IV
IV
IV
UAI - ACCOUNT03
UAI- TRAIN01
UAI- COMSYS03
Is an assessment of OSH performance
Does the induction training cover workers' Are the rights of an employee to refuse to
included in the performance evaluations of rights in terms of whistle blowing and
work due to OSH hazards or risks
personnel with OSH responsibilities?
OSH?
highlighted in the communication
>Their performance should be evaluated
procedures, and implemented?
based on the OSH goals and objectives
that they are accountable for.
Check documentation and interview 3
personnel for the inclusion of OSH
performance in individual performance
review.
Audit Methods
Management
DR/IP
Check documentation and verify via the

interview of 3 workers to see if induction
training cover worker's rights
DR/IP
Check if stated in
procedures/documentation and verify its
implementation via the interview of 3
workers.
DR/IP
OSH Persons and WSH

Committee member
Line Management
Team Leaders etc)
Employees
Others
Visitors, etc)

Addendum
S/No.
Band
Specification
Audit Question
3.3.27
III
SS506 Part 2 - 4.4.3.2.2
Are personnel at all levels aware of the key
OSH performance indicators of the
organisation?
Interview minimum 3 employees

(Preferably from different levels)
Audit Methods
Management
IP
OSH Persons and WSH

Committee member
Line Management
Team Leaders etc)
Employees
Others
Visitors, etc)
Name of Organization:___.________________________________
Award Applying for: WSH Performance Award/ SHARP (Cross out where N.A.)
Occupational Safety and Health Management System (OSHMS) Audit Checklist

Dated: 27 Feb 2012
BAND
S/No.
Guidance Notes and Standard Specifications
Audit Questions
1.2 Top management shall define and authorise the organisation's

OSH policy and ensure that within the defined scope of its
OSHMS it:
e) is documented, implemented and maintained
[SS506 Part 1 - 4.2.e]
1.3
1.3.1
II
1.3.2
1.3.3
II
Auditor's Remarks
Is the OSH policy authorised by the organisation's top management?

Check policy for the above requirement.
Top management refers to the higher levels of the organisation's management. E.g. CEO, COO, Vice
president or General Mangers in large organisations.
DR
Final Score:
Does the OSH policy include the following key points or characteristics?
Top management shall define and authorise the organisation's > clearly state overall safety and health objectives.
OSHMS it:
d) provides the framework for setting and reviewing OSH
objectives
DR
[SS506 Part 1 - 4.2d]
II
NA
DR
Top management refers to the higher levels of the organisation's

management. E.g. CEO, COO, Vice president or General Mangers in large
organisations.
II
No
OSH POLICY
1.1 Top management shall define and authorise the organisation's Is there a documented OSH policy?
Check for documented policy (if no, proceed to next section).
OSHMS it:
e) is documented, implemented and maintained
[SS506 Part 1 - 4.2.e)]
DR/IP/
PI
Yes
Results
The policy shall be appropriate to the nature and scale of the > appropriate and relevant to the nature and scale of the organisation's OSH risks.
organisation's OSH risks.
[SS506 Part 1 - 4.2a]
Top management shall define and authorise the organisation's
OSHMS it:
a) is appropriate to the nature and scale of the organisation's
OSH risks
[SS506 Part 1 - 4.2a]
DR
> a commitment to prevention of injury and ill health and continual improvement in
OSH management and OSH performance
Continual improvement is the process of enhancing the implementation of OSHMS to achieve
improvement in OSH performance.
DR
/2

Dated: 27 Feb 2012
BAND
S/No.
1.3.4
II
1.4
II
1.5
III
1.6
III
1.7
III
1.8
III
Audit Questions
Top management shall define and authorise the organisation's > a commitment to comply with applicable OSH legislation and with other requirements
to which the organisation subscribes that relates to its OSH hazards
OSHMS it:
c) includes a commitment to at least comply with applicable
legal requirements and with other requirements to which the
organization subscribes that relate to its OSH hazards
[SS506 Part 1 - 4.2c]
Top management shall define and authorise the organisation's Is the policy communicated to all persons working under the control of the organization
with the intent that they are made aware of their individual OSH obligations?
OSHMS it:
Interview minimum 3 personnel for evidence.
f) is communicated to all persons working under the control of
the organization with the intent that they are made aware of
their individual OSH obligations
[SS506 Part 1 - 4.2.f]
DR/IP/
PI
Yes
NA
Auditor's Remarks
IP
DR
Top management shall define and authorise the organisation's Can persons working under the control of the organization demonstrate an
understanding of the organisation's OSH policy?
OSHMS it:
f) is communicated to all persons working under the control of
the organization with the intent that they are made aware of
their individual OSH obligations
[SS506 Part 1 - 4.2.f]
IP
Senior management should demonstrate its commitment to

eliminating occupational injury and illness by establishing
organisational structures that support the OSH policy, goals,
and objectives.
[UAI - COMMIT03]
DR
Top management shall define and authorise the organisation's Is the policy available to other interested parties (e.g. contractors and suppliers)?
Verify if policy is available to other interested parties.
OSHMS it:
g) is available to interested parties
[SS506 Part 1 - 4.2.g]
No
DR
Top management shall define and authorise the organisation's Is the OSH policy reviewed at defined intervals sufficient to ensure its continuing
suitability and effectiveness? Records of policy review must be provided.
OSHMS it:
Check policy and documents for the above requirement.
h) is reviewed periodically to ensure that it remains relevant
and appropriate to the organization
[SS506 Part 1 - 4.2.h]
Does the OSH policy include the commitment to involve employees in OSH
management
Results
Final Score:
/5
Final Score:
/4
IP/PI/
DR

Dated: 27 Feb 2012
BAND
S/No.
1.9
IV
1.10
IV
Audit Questions
The policy shall be disseminated throughout the organization, Is the OSH policy integrated with business unit systems and policy implementation
at all levels, and understood by all employees.
programmes?
[UAI - POLICY02]
Verify from the policy statement and with documentation from business unit systems.
Auditors may also interview management for evidence.
Top management should determine and make available in a
timely and efficient manner, all the resources needed to
prevent injuries and ill health at the workplace.
Does the OSH policy include the commitment to provide sufficient and appropriate
resources?
Check policy for the above requirement and interview safety personnel for verification.
[SS506 Part 2- 4.4.1]
1.11
IV
1.12
IV
Senior managers are committed to OSHMS continual

improvement and the elimination of occupational injuries and
illness.
[UAI - COMMIT01]
Does the OSH policy clearly state that top management are accountable for OSH
continual improvement?
The policy shall be disseminated throughout the organization, Is the OSH policy embedded or referenced in suitable internal documents to facilitate
at all levels, and understood by all employees.
its dissemination?
[UAI - POLICY02]
Sample at least three related internal documents for the above requirement.
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR/IP
DR/IP
DR
DR
Final Score:
2
2.1
2.1.1
I
PLANNING
Planning for Hazard Identification, Risk Assessment and Risk Control
SS506 - 4.3.1
Are the following procedures developed AND implemented to facilitate OSH planning
The organisation shall establish and maintain procedures for (evidence to be provided include records of risk assessment, meeting minutes, action
the ongoing identification of hazards, the assessment of risks, plans)?
and the implementation of necessary control measures.
/4

Dated: 27 Feb 2012
BAND
S/No.
2.1.1.1
2.1.1.2
I
Audit Questions
The organisation shall establish, implement and maintain

procedures for the ongoing hazard identification, risk
assessment, and determination of necessary controls. The
procedures for hazard identification and risk assessment shall
take into account:
a) routine and non-routine activities.
b) activities of all personnel having access to the workplace
(including contractors and visitors).
c) human behaviour, capabilites and other human factors
d) identified hazards originating outside the organization
capable of adversely affecting the safety and health of
persons under the control of the organization within the
workplace
e) hazards created in the vicinity of the workplace by work
related activities under the control of the organization
f) infrastructure, equipment and materials at the workplace,
whether provided by the organisation or others
g) changes or proposed changes in the organization, its
activities or materials
h) modifications to the OSHMS, including temporary changes
and their impacts on operations, processes, and activities
i) any legal obligations relating to risk assessment and
implementation of necessary controls
j) the design of work areas, processes, installations,
machinery/ equipment, operating procedures and work
organization, including their adaptation to human capabilities
[SS506 Part 1- 4.3.1]
> broad level screening of major activities (both routine and non-routine activities) and
facilities (whether provided by the organisation or not) to identify focus areas for
detailed risk assessment (activities of non-employees are also to be included).
Verify procedures and sample 3 risk assessment records for the above requirement.

assessment, and determination of necessary controls.
> ongoing identification of hazards for routine and non-routine activities of employees
and non-employees.

assessment, and determination of necessary controls.
[SS506 Part 1- 4.3.1]
DR/IP/
PI
Yes
DR
(SS506 Part 1 - 4.3.1)
2.1.1.3
I
DR
> assessment of risks of hazards identified.

DR
Results
No
NA
Auditor's Remarks

Dated: 27 Feb 2012
BAND
S/No.
2.1.1.4
2.1.2
Audit Questions
The organisation's methodology for hazard identification and

risk assessment shall:
a) be defined with respect to its scope, nature and timing to
ensure it is proactive rather than reactive; and
b) provide for the identification, prioritization and
documentation of risks, and the application of controls, as
appropriate
[SS506 Part 1 - 4.3.1]
> identification of control measures necessary for the control of the hazards identified.
Verify procedures and sample 3 control measures implemented for hazards identified
in 2.1.1.2 (risk assessment records).
The organization shall document and keep the results of

identification of hazards, risk assessments and determined
controls up to date. The organization shall ensure that OSH
risks and determined controls are taken into account when
establishing, implementing and maintaining its OSHMS
Do all major activities have safe work procedures or other effective control measures
developed and implemented based on the relevant risk assessment?
Verify 3 major activities for effective safe work procedures or other effective control
measures developed and implemented.(As stated in the risk assessment records)
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR/PI
DR/PI/
IP
(SS506 Part 1- 4.3.1)
2.1.3
I
2.1.4
II
II
The effectiveness of hazard control methods shall be verified

regularly.
[UAI - CONTROL04]
Are there evidence to show that risk assessments were reviewed periodically to ensure
its suitability?
Sample 3 risk assessments for evidences on the above requirement.
The organisation shall establish, implement and maintain a

procedure for identifying and accessing the legal and other
OSH requirements that are applicable to it.
[SS506 Part 1- 4.3.2]
With reference to legal requirements and relevant codes of practice, are the control
measures selected appropriate (based on sampling of activities)?
Sample 3 control measures for evidences on the above requirements.
2.1.5
2.1.5.1

a) be defined with respect to its scope, nature and timing to
ensure it is proactive rather than reactive
[SS506 Part 1- 4.3.1]
DR
Final Score:
DR/PI
Does the organisation's procedure for risk assessment meet the following
requirements?
>proactive than reactive - initiated based on operation needs and forecast of events.
Check procedures for evidence.
II
DR
Proactive - Acting before a situation becomes a source of confrontation or
crisis.
Reactive - Occurring as a result of another physiological or pathological
change.
2.1.5.2
II

b) provide for the identification, prioritization and
documentation of risks, and the application of controls, as
appropriate
[SS506 Part 1 - 4.3.1]
>provide for the identification, prioritization and documentation of risks, and the
application of controls, as appropriate
DR
/6

Dated: 27 Feb 2012
BAND
S/No.
2.1.5.3
II
Audit Questions
For the management of change, the organization shall identify Are the OSH hazards and OSH risks associated with changes in the organization, the
the OSH hazards and OSH risks associated with changes in OSHMS or its activities, identified prior to the introduction of these changes?
the organization, the OSHMS or its activities, prior to the
Check records for evidence.
introduction of such changes.
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR
(SS506 Part 1 - 4.3.1)
2.1.5.4
II
2.1.6
II
2.1.7
III
2.1.8
III
The organisation shall ensure that employees, supervisors or

managers involved with the new process or operation are
adequately trained and understand its potential OSH hazards
and risks.
[UAI - DESIGN05]
Do job descriptions of personnel with OSH responsibilities make reference to the

relevant risk assessment (based on sampling of relevant job descriptions)?
Sample 3 job descriptions documents of personnel with OSH responsibilities for the
above requirement
A comprehensive and thorough baseline evaluation that

Was a baseline risk assessment conducted at an early stage of the OSH management
identifies the organisations OSH hazards shall be conducted. system development process or when there are significant change in the nature of
[UAI - BASE01]
work or business context (a new project that is very dissimilar to past projects)?
Sample 3 records of for evidences on the above requirement.
The organisation shall have a mechanism to ensure that
competent and qualified personnel are involved in OSHMS
formulation, implementation, and evaluation activities.
[UAI - EXPERT01]

[UAI - EXPERT01]
Competent personnel refers to persons who have acquired through
training, qualification, experience or a combination of these the knowledge
and skills necessary to perform the tasks required.
DR
DR
Final Score:
DR
Are there clear guidelines as to who needs to be involved in the risk assessment
process?
Verify documents for clear guidelines on the above requirement..
DR
Competent personnel refers to persons who have acquired through

training, qualification, experience or a combination of these the knowledge
and skills necessary to perform the tasks required.
2.1.9
III
When determining controls or changes to existing controls,

Is the hierarchy of risk controls considered when determinng controls or changes to
consideration shall be given to reducing the risks according to existing controls which are used at the workplace to address identified risks?
the following hierarchy.
a) elimination
b) substitution
c) engineering controls
d) signage/ warnings and/ or administrative controls
d) PPE
[SS506 Part 1 - 4.3.1]
Are the risk assessments conducted by personnel that have adequate knowledge of
the activities involved and the risk assessment technique adopted (based on sampling
of actual risk assessments)?
Interview 3 minimum risk assessors for risk assessment technique adopted.
IP
/6

Dated: 27 Feb 2012
BAND
S/No.
2.1.10
III
2.1.11
III
2.1.12
IV
Audit Questions
OSH design considerations shall include input from

employees, supervisors, and managers who will be involved
with the process or operation when implemented.
Are employees, supervisors and managers who are familiar with the new process,
solicited for input on OSH design considerations?
(UAI - DESIGN03)
Check documentation for participation.

regularly.
[UAI - CONTROL04]
Are there procedures to evaluate and ensure the continual effectiveness of risk
controls?
Hazard control system planning and design activities shall

always attempt first to control hazards through engineering
controls such that personal protective equipment or other
control strategies are not necessary.
Are control measures selected based on the concept of hierarchy of controls

(elimination, engineering control, administrative control, then PPE)?
Sample minimum 3 control measures for evidences on requirements.
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR
DR
Final Score:
/5
Final Score:
/3
Final Score:
/2
DR/ PI
[UAI - CONTROL03]
2.1.13
The hazard control system shall be effective in controlling the Are the variables that may limit the effectiveness of risk controls clearly identified in the
identified OSH hazards and risks.
risk assessments (based on sampling)?
DR/PI
(UAI - CONTROL02)
Sample 3 risk assessments and controls for evidences on above requirements.
2.1.14
OSH designs shall be verified by personnel who are

technically qualified and understand the new process or
operation and its related OSH hazards and risks.
[UAI - DESIGN02]
IV
IV
2.2
2.2.1
I
2.2.2
I

Legal and Other Requirements

Are there procedures for identifying and accessing to legal and other OSH
requirements (e.g. codes of practice) that are applicable?
Are the procedures for identifying and accessing the legal and other OSH requirements
implemented?
[SS506 Part 1 - 4.3.2]
2.2.3
II

[SS506 Part 1 - 4.3.2]
Are qualified OSH professionals involved in the verification of the appropriateness and
adequacy of design prior to operations?
DR/ IP
Sample 3 latest designs and verify with the relevant personnel for the above
requirement.

[SS506 Part 1 - 4.3.2]
Do procedures for identification of control measures make deliberate reference to

relevant legal requirements , codes of practice, and industry best practices?
DR
DR
DR

Dated: 27 Feb 2012
BAND
S/No.
2.2.4
II
Audit Questions
The organisation shall keep this information up-to-date. It shall Are the relevant OSH requirements up-to-date?
communicate relevant information on legal and other
Sample 3 relevant documents for the above requirements.
requirements to persons working under the control of the
organization, and other relevant interested parties.
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR
(SS506 Part 1 - 4.3.2)
Final Score:
2.2.5
/2
The organisation shall keep this information up-to-date. It shall Is there a comprehensive list of relevant legal and other OSH requirements that is
made accessible to all relevant personnel?
Check list for evidence and verify its location and accessibility.
(SS506 Part 1 - 4.3.2 )
The organisation shall establish and maintain a list of all

statutory requirements which shall include the following:
a) The Workplace Safety and Health Act;
b) WSH (Risk Management) Regulations;
c) WSH (General Provisions) Regulations;
d) WSH (Incident Reporting) Regulations;
e) WSH (Workplace Safety and Health Committees)
Regulations;
f) WSH (First-Aid) Regulations;
g) WSH (Noise) Regulations;
h) WSH (Confined Spaces) Regulations
III
DR/PI
Final Score:
2.2.6
IV
The organisation shall keep this information up-to-date. It shall Are relevant personnel (e.g. direct employees, contractor, suppliers, consultants) aware
of the legal and other OSH requirements that they have to comply with?
Interview minimum 3 relevant personnel for evidences on the above requirements.
1 /1
IP
[SS506 Part 1- 4.3.2.2]
Final Score:
2.3
Objectives
/1

Dated: 27 Feb 2012
BAND
S/No.
2.3.1
2.3.2

documented occupational safety and health objectives, at
relevant functions and levels within the organisation.
[SS506 Part 1 - 4.3.3]
Audit Questions
Are OSH goals and objectives established?
Verify documentation for evidences on the above requirements.
The objectives shall be measurable, where practicable, and Are the objectives consistent with the OSH policy, include the commitments to the
consistent with the OSH policy, including the commitments to prevention of injury and ill health and to continual improvement?
the prevention of injury and ill health, to compliance with
Verify documentation for evidences on require objectives.
applicable legal requirements and with other requirements to
which the organization subscribes, and to continual
improvement
DR/IP/
PI
Yes
2.3.3
2.3.3.1
II
2.3.3.2
II
2.3.4
II
2.3.5
II
2.3.6
II
Are the following considered when objectives are established and reviewed?
The objectives shall be measurable, where practicable, and >compliance with applicable legal requirements and with other requirements to which
consistent with the OSH policy, including the commitments to the organization subscribes
improvement
[SS506 Part 1 - 4.3.3]
When establishing and reviewing its objectives, an

organisation shall consider its legal and other requirements,
to which the organization subscribes and its OSH risks
[SS506 Part 1 - 4.3.3.2]
> OSH hazards and risks

When establishing and reviewing its objectives, an

to which the organization subscribes and its OSH risks
[SS506 Part 1 - 4.3.3]
Are high risk hazards identified in risk assessments targeted in the goals and
objectives?
Verify goals and objectives for evidences on the above requirements.
No
NA
Auditor's Remarks
DR
DR
(SS506 Part 1 - 4.3.3)

II
Results
Final Score:
/2
Final Score:
/5
DR
DR
DR
The organisation shall develop OSH performance variables

Are lost-workday injury case rates and injury incidence rates maintained accurately?
that correspond with the organisations OSH hazards and risks Verify documentation for evidences on the above requirements.
and its goals and objectives.
[UAI - PERFORM01]
DR
The OSH goals and objectives shall be well-known throughout Are personnel aware of and understand the OSH goals and objectives relevant to their
the organisation.
work activities, responsibilities, and/or authority?
[UAI - GOAL06]
Interview minimum 3 personnel for evidences on the above requirements.
IP

Dated: 27 Feb 2012
BAND
S/No.
2.3.7
III
2.3.8
III
III
The organisation shall develop OSH goals and objectives that

are appropriate and consistent with the size, nature, and
complexity of the organisations activities and its OSH hazards
and risks.
(UAI - GOAL01)
The OSH objectives shall be measurable.

(UAI - GOAL05)
III
III
2.3.9
The OSH objectives shall be measurable.

(UAI - GOAL05)
2.3.10
2.3.10.1 When establishing and reviewing its objectives, an
to which the organization subscribes and its OSH risks. it shall
also consider its technological options, its financial and
operational and business requirements, and the views of
interested parties.
Audit Questions
Are there procedures for the development of OSH goals and objectives that are:
1. challenging
2. specific
3. measurable and
4. time-bound?
Are the quantified goals and objectives determined based on available statistics or
facts?
Verify goals and objectives for evidences on the above requirements.
Is there a procedure for reviewing OSH objectives?
Are the following considered when objectives are established and reviewed?
> technological options
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR
DR
DR
DR
(SS506 Part 1 - 4.3.3.2)
III

> financial, operational and business requirements
organisation shall consider its legal and other requirements, Verify documentation for evidences on require objectives.
interested parties.
DR
(SS506 Part 1 - 4.3.3.2)
III

> the views of interested parties
organisation shall consider its legal and other requirements, Verify documentation for evidences on require objectives.
interested parties.
DR
(SS506 Part 1 - 4.3.3)
2.3.11
III
The OSH goals and objectives shall be well-known throughout Have the OSH goals and objectives been cited in annual reports, action plans,
the organisation.
personnel performance review criteria, and/or other relevant documents?
(UAI - GOAL06)
Verify documentation for evidences on the above requirement.
DR
Final Score:
IV
2.3.12
Do the procedures for reviewing OSH objectives have the following components?
/7

Dated: 27 Feb 2012
BAND
IV
IV
IV
S/No.
2.3.12.1 A time frame for fulfillment shall be developed for each OSH
objective.
(UAI - GOAL03)
2.3.12.2 A time frame for fulfillment shall be developed for each OSH
objective.
(UAI - GOAL03)
Audit Questions
> establish why objectives were not met and ensuring that measures are developed
and implemented to push towards the objectives.
Verify documentation for root cause and verify that the corresponding measures had
been implemented to address deficiency.
> understand the critical success factors that allowed the achievement of objectives
and stipulate the timeline for the achievement of each OSH objective.
Verify documentation for root cause and measures to address deficiency.
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR/PI
DR
2.3.12.3 The organisation shall develop OSH goals and objectives that > evaluation of the objectives to ensure that the objectives were not too simple.
are appropriate and consistent with the size, nature, and
Verify documentation for evidences and interview 3 personnel who are in- charge of the
complexity of the organisations activities and its OSH hazards relevant function(s) on the above requirement.
DR/IP
and risks.
(UAI - GOAL01)
IV
2.3.12.4 The objectives shall be measurable, where practicable, and

consistent with the OSH policy, including the commitments to
improvement
> ensuring that more challenging but realistic objectives are set to ensure continual
improvement.
Verify documentation for evidences and interview 3 personnel who are in- charge of the
relevant function(s) on the above requirement.
DR/IP
(SS506 Part 1 - 4.3.3)
2.3.13
IV
(UAI - GOAL02)
2.4
2.4.1
I
II
II
The OSH goals and objectives shall reflect the organisations Are goals and objectives reviewed when work activity, OSH hazards and risks change?
commitment to OSH continual improvement.
2.4.4
2.4.4.1
OSH Management Programme(s)

The organisation shall establish, implement and maintain (an) Are OSH management programme(s) established and maintained for achieving its
OSH management programme(s) for achieving its objectives. objectives?
(SS506 Part 1- 4.3.3)
OSH management programme(s) shall include documentation

as a minimum:
a) designation of responsibility and authority for achieving
objectives at relevant functions and levels of the organisation;
and
b) the means and time frame by which the objectives are to be
achieved
(SS506 Part 1 - 4.3.3)
Does the management programme(s) include:

> the designated responsibility and authority for achievement of the objectives at
relevant functions and levels of the organisation.
Verify relevant functions and levels of the organisation for evidences on responsibility
and authority for achievement of the objectives.
DR
Final Score:
/5
Final Score:
/1
DR
DR/IP

Dated: 27 Feb 2012
BAND
S/No.
2.4.4.2
II
Audit Questions
OSH management programme(s) shall include documentation

as a minimum:
a) designation of responsibility and authority for achieving
objectives at relevant functions and levels of the organisation;
and
b) the means and time frame by which the objectives are to be
achieved
> the means (e.g. risk controls, promotion campaign) and time-scale by which
objectives are to be achieved.
Verify documentation for evidences on risk controls (minimum), promotion campaign or
other means.
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR/IP
(SS506 Part 1 - 4.3.3)
2.4.5
II
Senior management shall demonstrate its commitment to

eliminating occupational injury and illness by fulfilling the
OSHMS principles contained herein.
Are the management programme(s) endorsed by the management appointee or top

management?
(UAI - COMMIT01)
2.4.6
III
The organisation shall develop and maintain a document and Are the process of development of the management programme(s) documented?
record management system that supports OSHMS
Verify documentation for evidences on requirement.
DR
Final Score:
/3
Final Score:
/3
Final Score:
/2
DR
(UAI - DOC01)
2.4.7
III

(UAI - EXPERT01)
2.4.8
III
The OSH management programme(s) shall be reviewed at

regular and planned intervals, and adjusted as necessary to
ensure that the objectives are achieved
Does the organisation determine and provide the level of staffing necessary to
implement the management programme?
Verify level of staffing relevant to the size and nature of the organisation. Interview
safety personnel for inputs.
Are the OSH management programme(s) reviewed at regular and planned intervals?
Verify documentation for evidences on regular and planned review.
DR/IP
DR
(SS506 Part 1 - 4.3.3)
2.4.9
IV
The OSH management programme(s) shall be reviewed at

regular and planned intervals, and adjusted as necessary to
ensure that the objectives are achieved
Are amendments made to the management programme(s) to address changes to the

activities, products, services, or operating conditions of the organisation?
Verify 3 documentation for evidences on requirement.
DR
(SS506 Part 1 - 4.3.3)
2.4.10
IV
3
3.1
OSHMS planning and development functions shall be initiated Are reviews and rectification actions taken whenever objectives are not met within the
when deficiencies are found that indicate design changes are stipulated timeframe?
necessary.
Check documentation for evidences and verify that the required actions had been
(UAI - PLAN02)
implemented within the stipulated timeframe.
IMPLEMENTATION AND OPERATION
Structure and Responsibility
DR/PI

Dated: 27 Feb 2012
BAND
S/No.
3.1.1

Top management shall demonstrate its commitment by:
b) defining roles, allocating responsibilities and
accountablilities, and delegating authorities, to facilitate
effective OSH management; roles and responsibilities,
accountabilities, and authorities shall be communicated and
documented
Audit Questions
DR/IP/
PI
Yes
II

b) defining roles, allocating responsibilities and
accountablilities, and delegating authorities, to facilitate
effective OSH management; roles and responsibilities,
accountabilities, and authorities shall be communicated and
documented
Check the procedure for definition and documentation.
II
The roles and responsibilities of any specialist OSH function

within the organisation should be appropriately defined to
avoid ambiguity with those of management at all levels. The
organisation should communicate and promote that OSH is
the responsibility of everyone in the organisation, not just the
responsibility of those with defined OSHMS responsibilities.
[SS506 Part 2 - 4.4.1 Resources, roles, responsibility, accountability and
3.1.4
3.1.4.1
II
3.1.4.2
II
IP
Are the roles, responsibilities and authorities of personnel with OSH responsibilities
known and understood throughout the organisation?
Interview minimum 3 personnel and see if they know and understand the roles of
personnel with OSH responsibilities.
Does the defined roles, responsibilities and authority of the management appointee
include the following:
The organisation shall appoint a member(s) of the top
> to ensure that the OSH management system requirements are established,
management with specific responsibility for OSH, irrespective implemented and maintained in accordance with the SS506 standard
of other responsibilities, and with defined roles and authority Check documentation for the above requirement.
for:
a) ensuring that the OSHMS is established, implemented and
maintained in accordance with the SS506 standard
[SS506 Part 1 - 4.4.1]
The organisation shall appoint a member(s) of the top
> to ensure that reports on the performance of the OSH management system are
management with specific responsibility for OSH, irrespective presented to top management for review and as a basis for improvement of the OSH
of other responsibilities, and with defined roles and authority management system
for:
Check documentation for the above requirement.
b) ensuring that reports on the performance of the OSHMS
are presented to top management for review and used as a
basis for improvement for the OSHMS
(SS506 Part 1 - 4.4.1)
Auditor's Remarks
Final Score:
Are the roles, responsibilities and authorities communicated to and understood by the
personnel with OSH responsibilities?
Interview minimum 3 personnel and see if they know and
understand the roles, responsibilities and authorities.
IP
authority]
II
NA
DR
(SS506 Part 1- 4.4.1)
3.1.3
No
Are the roles, responsibilities and authorities of personnel who manage, perform and
verify activities having an effect on the OSH risks of the organisation's activities,
facilities and processes defined and documented?
(SS506 Part 1- 4.4.1)
3.1.2
Results
DR
DR
/1

Dated: 27 Feb 2012
BAND
S/No.
3.1.5
All those with management responsibility shall demonstrate

their commitment to the continual improvement of OSH
performance
[SS506 Part 1 - 4.4.1]
II
3.1.6
II
III
Senior management shall ensure that appropriate authority

has been delegated to personnel who have OSH
responsibilities and are accountable for OSH performance.
[UAI - ACCOUNT02]
3.1.7
3.1.7.1
III

performance
Audit Questions
DR/IP/
PI
Yes
Are there clear evidence that the top management are committed to continual
Check endorsed policy for commitment towards continual improvement of OSH
performance and interview safety personnel / committee members for verification.
DR/IP
Are the job descriptions of personnel with OSH responsibilities implemented and
followed?
Check documentation for implementation or conduct a physical inspection.
DR/PI
Are there clear evidence that the following management levels are committed to
continual improvement of OSH performance?
> management appointee
performance and interview for verification.
Results
No
NA
Auditor's Remarks
Final Score:
/6
Final Score:
/4
DR/IP
[SS506 Part 1 - 4.4.1]
3.1.7.2
III

performance
> line management

performance and interview for verification.
DR/IP
[SS506 Part 1 - 4.4.1]
3.1.8
III

Are necessary resources (in particular human resources) identified for the
a) ensuring the availability of resources essential to establish, establishment, implementation, maintenance and improvement of the OSH
implement, maintain and improve the OSHMS
management system? (Amount of resources needed must be clearly identified)
[SS506 Part 1 - 4.4.1]
DR
Check documentation for clear identification of resources.

3.1.9
III

Are the amount of resources required supplied by the organisation?
a) ensuring the availability of resources essential to establish, Check documentations or reports and check if the resources are supplied by the
implement, maintain and improve the OSHMS
organisation and interview safety personnel / committee for verification.
DR/IP
(SS506 Part 1 - 4.4.1)
3.1.10
IV
(UAI - ACCOUNT03)
3.1.11
IV
The organisation shall define OSH roles and responsibilities of Are the job descriptions of personnel with OSH responsibilities developed in relation to
the risk assessment and management programme?
line personnel, technicians, support staff, etc.
Check job scope of at least 3 relevant personnel and verify against the relevant risk
assessment and/ or management program
Management shall ensure that appropriate authority has been Are there measures to ensure that personnel who have OSH responsibilities are free
delegated to personnel who have OSH responsibilities and
from potential discrimination that could result from execution of their OSH duties?
are accountable for OSH performance.
(UAI - ACCOUNT02)
Check documentation for the above measure and interview relevant personnel for
verification.
DR
DR/IP

Dated: 27 Feb 2012
BAND
S/No.
3.1.12
IV
3.1.13
IV
3.2
3.2.1
I
Audit Questions
The organisation shall designate a management

Is a member of the top management appointed (management appointee) with
representative who will oversee the OSHMS and ensure that it particular responsibility for ensuring that the OSH management system is properly
functions properly.
implemented and performing to requirements in all locations and spheres of operation
(UAI - COMMIT04)
within the organisation?
Check documentation and verify the corresponding implementation via physical
inspection.
DR/IP/
PI
Yes
Check documentation and interview 3 personnel for the inclusion of OSH performance
in individual performance review.
Training, Awareness and Competence
The organisation shall identify training needs associated with Are there established procedures to identify training needs and provide adequate
its OSH risks and its OSHMS. It shall provide training or take safety training?
other action to meet these needs, evaluate the effectiveness Check for procedures and interview 3 personnel if training received was adequate.
of the training or action taken and retain associated records
All employees shall be provided OSH training that informs

them of potential occupational hazards and the means
through which these potential hazards are controlled.
DR/IP
DR
(SS506 Part 2 - 4.4.2.2)
Auditor's Remarks
Final Score:
Are all legislative requirements on training and competency adhered to?

Check for an updated list of statutory training requirements and sample 3 records for
evidence of adherence.
Management should determine the competence requirements

for individual tasks. When determining the competence
required for a task, the following factors should be considered:
- Legal and other requirements
3.2.3
NA
The organisation shall define OSH roles and responsibilities of Is an assessment of OSH performance included in the performance evaluations of
line personnel, technicians, support staff, etc.
personnel with OSH responsibilities? Their performance should be evaluated based on
(UAI - ACCOUNT03)
the OSH goals and objectives that they are accountable for.
DR/IP
(UAI - TRAIN01)
No
DR/PI
(SS506 Part 1 - 4.4.2)
3.2.2
Results
The organization shall ensure that any person(s) under its its
control performing tasks that can impact OSH is (are)
competent on the basis of appropriate education, training or
experience, and shall retain associated records
(SS506 Part 1 - 4.4.2)
Are personnel performing tasks that may impact on OSH in the workplace having the
relevant certificates?
Sample 3 personnel records for the certifications.
DR
/4

Dated: 27 Feb 2012
BAND
S/No.
3.2.4
3.2.5
I
Audit Questions
The organisation should ensure that all personnel including

top management are competent prior to permitting them to
perform tasks that can impact on OSH
Are there induction training for personnel of different trades to ensure that they are
familiar with the necessary risk controls before they enter the workplace?
(SS506 Part 2- 4.4.2.2)
Sample 3 records for induction training.

managers, supervisors and employees are competent and
qualified to perform their jobs safely.
Do personnel involved in high hazard/risk tasks understand the relevant hazards, risks
and risk controls?
Interview minimum 3 personnel to see if they understand the relevant hazards, risks
and risk controls?
Is there an established and maintained training tracking system?
The organisation shall identify training needs associated with Check documentation for implementation.
its OSH risks and its OSHMS. It shall provide training or take
other action to meet these needs, evaluate the effectiveness
of the training or action taken and retain associated records
(SS506 Part 1 - 4.4.2)
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR
IP
(UAI - EXPERT02)
3.2.6
I
3.2.7
3.2.8
II
II
3.2.9
3.2.9.1
II
Ongoing and refresher OSH training shall be provided.

(UAI - TRAIN04)
Are refresher training conducted at intervals that comply with relevant legal
requirements?
Sample 3 regulated training courses or rosters for evidences.
The organization shall ensure that any person(s) under its its
control performing tasks that can impact OSH is (are)
competent on the basis of appropriate education, training or
experience, and shall retain associated records
Are competence necessary for tasks that may impact on OSH in the workplace (note:
these tasks should not be limited to statutory requirements) defined in terms of
appropriate education, training or experience?
(SS506 Part 1 - 4.4.2)
Check documentation to see if competency is defined in terms of relevant education,

training and/or experience.
Are personnel working as (a) line management (b) supervisors (c) worker aware of the
following?
> the importance of conformance to the OSH policy and procedures, and to the
procedure(s) to make persons working under its control aware requirements of the OSHMS?
of:
Interview minimum 3 personnel for awareness of the requirements.
b) their roles and responsibilities and importance in achieving
conformity to the OSH policy and procedures, and to the
requirements of the OSH management system.
(SS 506 Part 1 - 4.4.2.b)
DR
DR
Final Score:
DR
IP
/7

Dated: 27 Feb 2012
BAND
S/No.
3.2.9.2
II
Audit Questions

> the OSH consequences, actual or potential, of their work activities and the OSH
procedure(s) to make persons working under its control aware benefits of improved personal performance
of:
a) the OSH consequences, actual or potential of their work
activities , their behavior and the OSH benefits of improved
personal performance
DR/IP/
PI
Yes
IP
(SS 506 Part 1 - 4.4.2.a)
3.2.9.3
II

procedure(s) to make persons working under its control aware
of:
b) their roles and responsibilities and importance in achieving
conformity to the OSH policy and procedures, and to the
requirements of the OSH management system.
> their roles and responsibilities in achieving conformance to the OSH policy and
procedures and to the requirements of the OSH management system, including
emergency preparedness and response requirements
IP
(SS 506 Part 1 - 4.4.2.b)
3.2.9.4
II

> the potential consequences of departure from specified operating procedures
procedure(s) to make persons working under its control aware Interview minimum 3 personnel for awareness of the requirements.
of:
c) the potential consequences of departure from specified
procedures
IP
(SS 506 Part 1 - 4.4.2.c)

II
II
3.2.10
3.2.10.1 Training procedures shall take into account differing levels of
responsibility.
Do training procedures take into account differing levels of the following?

> responsibility
Verify that procedures meet the requirements
DR
> ability (skills set)

DR
> literacy
DR
> risk
DR
(SS 506 Part 1 - 4.4.2)

II

ability.
(SS 506 Part 1 - 4.4.2)
II

literacy.
(SS 506 Part 1- 4.4.2)
II

risk.
(SS 506 Part 1 - 4.4.2)
3.2.11
II
3.2.12
II
The organisation shall develop and maintain training system

procedures and manuals.
Are the training material in the language understood by the target trainees?
(UAI - TRAIN05)
Interview minimum 3 personnel (different language group).

Does the training tracking system have a means to report the status of employee
training required by regulations, standards or policies?
To ensure they work or act safely, the organisation should

make persons working under its control sufficiently
knowledgeable of:
- the need to conform to OSH policies and procedures
(SS506 Part 2 - 4.4.2.4)
Verify presence of tracking system and sample 3 records for evidence.
IP
DR/PI
Results
No
NA
Auditor's Remarks

Dated: 27 Feb 2012
BAND
S/No.
3.2.13
II

To enable persons under the organisation's control to work
and/ or act safely, the organisation should ensure that they:
- are aware of its OSH risks
- are aware of their roles and responsibilities
- have the necessary competence to perform tasks that can
impact on OSH
- are where necessary, trained to achieve the required
awareness/ competence
Audit Questions
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
Are personnel involved in OSH management system development, implementation and

evaluation activities given relevant training?
Sample 3 training records for evidence.
DR
(SS506 Part 2 - 4.4.2.1)
3.2.14
II
An organisation should determine and assess any differences For non-conformances that are related to inadequate training, are the under-qualified
between the competence needed to perform an activity and personnel replaced or given the necessary training?
that possessed by the individual required to perform the
Sample 3 non-conformance related to inadequate training had been addressed.
activity. These differences should be addressed through
training or other actions e.g. additional education and skills
development etc, taking into account the existing capabilities
of the individual
DR
(SS506 Part 2 - 4.4.2.2)
3.2.15
II
To enable persons under the organisation's control to work

and/ or act safely, the organisation should ensure that they:
- are aware of its OSH risks
- are aware of their roles and responsibilities
- have the necessary competence to perform tasks that can
impact on OSH
- are where necessary, trained to achieve the required
awareness/ competence
Are the trainers/instructors performing OSH related training competent (possess

necessary certification and have both practical and instructional OSH experience)?
Sample 3 training courses for trainers' relevant certification (preferable 3 different
trainers if any)
DR
(SS506 Part 2 - 4.4.2.1)
3.2.16
II
3.2.17
III
The training system includes management training on how to Are the management representative and top management aware of the OSH
manage the OSHMS and other important OSH issues.
legislation applicable to their workplace?
(UAI - TRAIN02)
Interview minimum 3 management personnel on their above awareness.
Does the job description indicate the level of OSH competences and qualifications
(relevant training, education and experience) employees need to fulfil their duties?
(UAI - EXPERT02)
Sample 3 job descriptions for the requirement (legal requirement preferred).
IP
Final Score:
DR
/ 15

Dated: 27 Feb 2012
BAND
S/No.
3.2.18
III
Audit Questions
An organisation should determine and assess any differences Does training system and human resources practices have a means of identifying new
between the competence needed to perform an activity and employee training needs?
that possessed by the individual required to perform the
Check procedures/documentation on new employee training needs on OSH.
activity. These differences should be addressed through
training or other actions e.g. additional education and skills
development etc, taking into account the existing capabilities
of the individual
DR/IP/
PI
Yes
DR
(SS506 Part 2 - 4.4.2.2)
3.2.19
III
The organisation should evaluate the effectiveness of the

Is there a mechanism in place to ensure new employee training needs are reviewed
training or actions taken. This can be done in several ways,
periodically and revised as OSH hazards or risks change?
e.g.by written or oral examination, practical demonstration,
Verify documentation for above mechanism.
observation of behavioral changes over time, or other means
that demonstrate competency and awareness
DR
(SS506 Part 3- 4.4.2.3)
3.2.20
III

Are training manual that address management, employee, refresher and engineering
control training developed and maintained?
(UAI - TRAIN05)
3.2.21
Provision of any training identified as being necessary, in a

timely and systematic manner.
(SS506 Part 2- 4.4.2 Process)
The organisation shall provide formal and on the job training or
Sample
training manuals
for by
their
relevancy.
Is
there a3 mechanism
in place
which
training status of individuals are monitored and
helps to identify when the refresher training is necessary?
Verify procedures/documentation for above mechanism and sample 3 personnel for
evidence.
take other appropriate actions to meet these needs, evaluate

the effectiveness of the courses conducted, periodically review
the training programmes through feedback, maintain up to
date and retain associated records.
III
DR
DR
(SS506 Part 3 - 4.4.2)
3.2.22
III
The training system shall include a means to maintain and

track personnel training records and histories, and a
mechanism to ensure that initial and refresher training are
provided as necessary.
Is the training tracking system used consistently and kept current?

Check procedures for reference to the tracking system and sample 3 records for
evidence.
DR
(UAI - TRAIN06)
3.2.23
III
The organisation shall provide formal and on the job training Are the effectiveness of training reviewed periodically?
or take other appropriate actions to meet these needs,
Check documentation (e.g. evaluation findings, risk assessment, survey results) to see
evaluate the effectiveness of the courses conducted,
if effectiveness of training is reviewed periodically and note the latest reviewed date.
periodically review the training programmes through feedback,
maintain up to date and retain associated records.
(SS506 Part 3 - 4.4.2)
DR
Results
No
NA
Auditor's Remarks

Dated: 27 Feb 2012
BAND
S/No.
3.2.24

Ongoing and refresher training shall be provided.
Audit Questions
3.2.25
Sample 3 latest revised risk assessment results to ensure the related training materials
havetop
been
updated. trained on OSH management system to enable them to
The training system includes management training on how to Are
management
manage the OSHMS and other important OSH issues.
champion the OSH improvements?
(UAI - TRAIN02)
III
Check training records for top management.
3.2.26
IV

Are training procedures and manuals reviewed periodically and if necessary revised
based on workplace, industry or regulatory changes?
(UAI - TRAIN05)
3.2.27
IV
3.2.28
IV
IV

The organisation shall develop a means through which
training system effectiveness can be determined and
documented.
(UAI - TRAIN07)
3.2.30
IV

documented.
(UAI - TRAIN07)
3.2.31
IV

documented.
(UAI - TRAIN07)
3.3
NA
Auditor's Remarks
DR
DR
Final Score:
/9
Final Score:
/6
DR
Check the procedures and manuals to see if they are reviewed periodically and record
the latest revise date with reference to the latest regulatory changes.
All employees shall be provided with OSH training that informs Does the induction training cover workers' rights in terms of whistle blowing and OSH?
them of potential occupational hazards and the means
through which these potential hazards are controlled.
Check documentation and verify via the interview of 3 workers to see if induction
DR/IP
(UAI - TRAIN01)
training cover worker's rights
(UAI - EXPERT02)
3.2.29
No
Does the refresher training take into account changes in OSH risk?
(UAI - TRAIN04)
III
DR/IP/
PI
Yes
Results
Are competence and qualification determinations based on OSH hazards or risks found
in the workplace?
Sample 3 risk assessment records and the corresponding competence and
qualfiications determinations for evidence.
DR
Are there evidence to indicate that the review of training leads to improvement in
training provided?
Review documentation (inspection audit findings or incident trend to determine if
training leads to improvement in the training provided).
DR
Are there training objectives periodically reviewd and set to continually improve training
effectiveness?
Check documentation for training objectives which are periodically reviewed and set to
continually improve on the effectiveness of the training provided.
DR
Is training effectiveness monitored through ongoing feedback from workers and

supervisors?
Check feedback reports/ documentation to see if feedback that is gathered from
workers and supervisors is analysed to monitor training effectiveness (Feedback
reports/ documentation refers to training effectiveness analysis that are derived from
gathering trainee feedback)
DR
Consultation and Communication

Dated: 27 Feb 2012
BAND
S/No.
3.3.1
Audit Questions
With regard to its OSH hazards and OSHMS, the organization Does the organisation have procedures for ensuring that pertinent OSH information is
shall establish, implement and maintain a procedure(s) for:
communicated to and from the employees?
a) Internal communication among the various levels and
Check for procedures.
functions of the organization
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR
(SS506 Part 1 - 4.4.3.1)
3.3.2
I
With regard to its OSH hazards and OSHMS, the organization Does the organisation have procedures for ensuring that pertinent OSH information is
communicated to and from the contractors and other visitors to the workplace?
b) communication with contractors and other visitors to the
workplace
DR
(SS506 Part 1 - 4.4.3.1)
3.3.3
I
With regard to its OSH hazards and OSHMS, the organization Does the organisation have procedures for ensuring receiving, documenting and
responding to relevant communications from external interested parties?
c) receiving, documenting and responding to relevant
communications from external interested parties
DR
(SS506 Part 1 - 4.4.3.1)
3.3.4
I
The communication system shall include regular safety and

health meetings where OSH issues are discussed, including
potential modification of work practices and identification of
new hazard and risks.
Have safety and health meetings been documented?

Check for documentation (Legal requirements minimum).
DR
(UAI - COMSYS05)
3.3.5
I
Is there an OSH committee formed to allow personnel of all levels to work on OSH
issues together?
Check for WSH committee.
(UAI - EMPLOY05)
3.3.6
The organisation shall facilitate the formation of a safety and

health committee comprising employees from different levels
of the organisation.
The organisation shall establish and implement promotional

programmes to raise OSH awareness which should include
the following:
- display of incident statistics and OSH performance charts
- display of OSH sign, posters or other visual material to
increase OSH awareness or to highlight a particular safety
issue.
DR
Are safety bulletin boards provided and maintained at suitable locations?

Check also for safety bulletin boards.
PI
( SS506 Part 3- 4.4.2.e, h)
Final Score:
/6

Dated: 27 Feb 2012
BAND
S/No.
3.3.7
II

Initiatives to encourage employee OSH consultation, review
and improvement activities in the workplace and feedback to
management on OSH issues.
(SS506 Part 2 - 4.4.3 Typical outputs)
3.3.8
II
Audit Questions
Does the communication system procedure define the means by which employees are
able to bring forward safety and health concerns such that management addresses
them?
Check procedures/documentation on the defined means for the employees on the
above purpose.
The organisation shall establish and implement promotional Does the organisation establish and maintain programmes to promote safety at the
programmes to raise OSH awareness which should include
workplace?
the following:
Check for programmes established and maintained.
a) conduct tool box meetings which provide the opportunity for
operators and workers to discuss safety and health issues in
relation to their work carried out to highlight the potential
hazards and necessary precautions to be taken
b) OSH Improvement Teams to work through safety and
health related projects for the purpose of improving the
physical work environment and to reduce unsafe behaviours
c) display of the OSH policy and commitment at strategic
locations in the workplace
d) conduct of structured or thematic OSH campaigns with
active employees and contractors participation
e) display of incident statistics and OSH performance charts
f) conduct of topical OSH talks
g) screen of OSH videos
h) display of OSH sign, posters or other visual material to
increase OSH awareness or to highlight a particular safety
issue
i) issue of OSH handbooks or brochures to both employees
and contractors to increase awareness, as part of personal
OSH training
DR/IP/
PI
Yes
DR
DR
j) conduct first aid and emergency response exercises and

drill; and
k) organise visits to other organisations to share OSH
practices and ideas.
( SS506 Guidelines- 4.4.2)
3.3.9
II
OSH issues can be communicated to employees, visitors and Is the organisation's OSH communication system documented?
contractors via means such as:
Check for documentation which includes safety promotional records.
- OSH briefings and meetings, induction/ orientation talks, etc
- newsletters, posters, emails, suggestions boxes/ schemes,
websites and notice boards containing information on OSH
issues
(SS506 Part 2 - 4.4.3.2.1 Process)
DR
Results
No
NA
Auditor's Remarks

Dated: 27 Feb 2012
BAND
S/No.
3.3.10
II

The communication system shall include a mechanism by
which employee OSH concerns and observations can be
transmitted to the appropriate person without fear of reprisal.
Audit Questions
Have employees been informed through training about communication channels and
how they function?
(UAI - COMSYS03)
3.3.11
II
The organization shall establish, implement and maintain a

procedure(s) for:
a) the participation of workers by their:
- representation on OSH matters
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
IP
Are workers represented on safety and health matters?

Obtain the names of representatives from management and verify with these workers.
IP
(SS506 Part 1 - 4.4.3)
3.3.12
II
3.3.13
II
3.3.14
II
Workers shall be informed about their participation

Are employees aware of their employee OSH representative(s) and specified
arrangements, including who is their representative(s) on OSH management appointee?
matters
(SS506 Part 1- 4.4.3)
Interview minimum 3 personnel for the above awareness.
IP
The OSH goals and objectives shall be well-known throughout Are personnel at all levels aware of the objectives that they are responsible for?
the organisation.
(UAI - GOAL06)
Interview minimum 3 personnel with reference to their job description.
IP
The organisation shall ensure that the OSHMS has a clearly Have information, data, notifications and other required communications been
defined and functioning communication system by which
transmitted in a timely manner?
information, data, notifications and other required
communications are transmitted in a timely manner to affected Sample 3 cases for evidence. Conduct interviews where necessary.
parties.
DR/IP
(UAI - COMSYS01)
3.3.15
II
The organisation shall ensure that the safety and health

committee is a viable route for the expression of employee
concerns and input into OSH issues.
Does the WSH committee meet on a periodic basis to discuss issues (at least
monthly)?
Check documentation for meeting frequency.
DR
(UAI - EMPLOY06)
3.3.16
II
With regard to its OSH hazards and OSHMS, the organization Are the info, data, notification and other required communications of sufficient quality
and appropriate format to serve the intended purpose?
Sample 3 cases for evidence
workplace
DR/PI
(SS506 Part 1 - 4.4.3.1)
Final Score:
3.3.17
III
The OSH goals and objectives shall be well-known throughout Are personnel given documents that help them understand the OSHMS and the policy
the organisation.
statement?
(UAI - GOAL06)
Check with management the documents provided and Interview 3 personnel for
verification.
DR/IP
/ 10

Dated: 27 Feb 2012
BAND
S/No.
3.3.18
III

The organisation shall facilitate the formation of a safety and
health committee comprising employees from different levels
of the organisation.
Audit Questions
Does the WSH committee participate in OSHMS formulation, implementation and
evaluation activities?
Check documentation for evidence.
DR/IP/
PI
Yes
DR
(UAI - EMPLOY05)
3.3.19
III
3.3.20
III
The communication system shall define and identify the

feedback channels by which information, data, notifications,
etc, are transmitted.
Does the personnel with OSH responsibilities know and can describe the
communication system feedback channels?
(UAI - COMSYS02)
The communication system shall define and identify the

feedback channels by which information, data, notifications,
etc, are transmitted.
Are feedback channel defined in the communication system procedures?

Check procedures/documentation for definition of feedback channel.
IP
DR
(UAI - COMSYS02)
3.3.21
III
The organisation shall ensure that the OSHMS has a clearly Does the communication system procedure define the manner in which information
defined and functioning communication system by which
generated during safety and health meetings is used to affect OSHMS?
information, data, notifications and other required
Check procedure for the above requirement.
communications are transmitted in a timely manner to affected
parties.
DR
(UAI - COMSYS01)
3.3.22
III

Have the persons to whom OSH concerns should be directed been identified in the
communication procedures?
Verify the names from management
(UAI - COMSYS03)
3.3.23
III
With regard to its OSH hazards and OSHMS, the organization Are personnel involvement and consultations documented?
Check for documentation.
workplace
DR
DR
(SS506 Part 1 - 4.4.3.1)
3.3.24
III
OSH issues can be communicated to employees, visitors and Have communication system activities been documented?
contractors via means such as:
Check for documentation.
- OSH briefings and meetings, induction/ orientation talks, etc
- newsletters, posters, emails, suggestions boxes/ schemes,
websites and notice boards containing information on OSH
issues
(SS506 Part 2 - 4.4.3.2.1)
DR
Results
No
NA
Auditor's Remarks

Dated: 27 Feb 2012
BAND
S/No.
3.3.25
III

It is important to effectively communicate information about
OSH risks and the OSHMS at various levels and functions of
the organisation:
This should include information:
- relating to changes that can impact on the OSHMS
Audit Questions
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
Are personnel consulted when there are changes that affect workplace safety and
health?
Identify a change and interview 3 relevant personnel for evidence.
DR/IP
(SS506 Part 2 - 4.4.3.2.2)
3.3.26
III
With regard to its OSH hazards and OSHMS, the organization Are personnel at all levels aware of the key OSH performance indicators of the
organisation?
Interview minimum 3 personnel on their awareness. (Preferably from different levels)
workplace
IP
(SS506 Part 1 - 4.4.3.1)
3.3.27
III
It is important to effectively communicate information about

OSH risks and the OSHMS at various levels and functions of
the organisation:
This should include information:
- about OSH objectives and other continual improvement
activities
Are personnel at all levels aware of the key OSH performance indicators of the
organisation?
Interview minimum 3 personnel on their awareness. (Preferably from different levels)
IP
(SS506 Part 2 - 4.4.3.2.2)
3.3.28
III
The organisation's procedure(s) for the involvement of

workers could include:
- consultation in the selection of appropriate controls, including
discussion of the benefits or adverse outcomes of alternative
options for controlling specific hazards or preventing unsafe
behavior
Based on the concern brought forward by an employee, has management either

initiated the preventive and corrective action system or communicated back to
employee what other actions have been taken?
Sample 3 cases for evidence.
DR
(SS506 Part 2 - 4.4.3.3)
3.3.29
IV
The organisation shall ensure that the safety and health

committee is a viable route for the expression of employee
concerns and input into OSH issues.
Final Score:
Does the management seek and consider the committee's opinions?
Interview committee members and verify that the committee's opinions have been
considered and documented
DR/IP
(UAI - EMPLOY06)
3.3.30
IV
The organisation shall, as part of the safety promotional

activities, establish procedures to recognise, acknowledge
and reward individuals and teams with good safety
performance.
Does the organisation establish and implement procedure(s) to recognise,

acknowledge and reward individuals and teams with good OSH performance?
Check procedure(s) to see if recognition, acknowledgement and rewarding system is
established for OSH performance and interview WSH Committee members and
workers for verification.
DR/IP
/ 12

Dated: 27 Feb 2012
BAND
S/No.
3.3.31
IV
3.3.32
IV
Audit Questions

Is there a system in place to track the OSH hazards or risks identified by personnel to
ensure that all issues raised are closed?
(UAI - COMSYS03)
Check for system and sample 3 issues raised.

Are there evidence to show that the system to collect employee input had resulted in
improvements in the OSH management?
Check for evidence of improvements.
(UAI - COMSYS03)
3.3.33
IV
3.3.34
IV
Senior management shall encourage and support employees Are surveyed workers convinced that the management is sincere in improving OSH
in fulfilling OSH goals and objectives.
management?
(UAI - COMMIT05)
Interview minimum 3 personnel.
IV
3.4
3.4.1

Are the rights of an employee to refuse to work due to OSH hazards or risks
highlighted in the communication procedures, and implemented?
(UAI - COMSYS03)
Check if stated in procedures/documentation and verify its implementation via the

interview of 3 workers.
The OSHMS documentation shall include:

c) description of the main elements fo the OSHMS and their
interaction, and reference to related documents
II
II
Documentation
Does the organisation establish and maintain information that describes the core
elements of the management system and their interaction
Check for relevant procedures for evidence.
The OSHMS documentation shall include:

Does the organisation establish and maintain information that provides direction to
e) documents including records, determined by the
related documentation
organization to be necessary to ensure the effective planning, Check the relevant documents for evidence.
operation and control of processes that relate to the
management of its OSH risks
The organisation should maintain up to date documentation Is there a written OSHMS manual?
that is sufficient to ensure that its OSHMS can be adequately Check for written manual.
understood and effectively and efficiently operated
(SS 506 Part 2- 4.4.4)
Auditor's Remarks
DR/PI
IP
IP
DR/IP
Final Score:
/7
Final Score:
/1
DR
DR
(SS506 Part 1 - 4.4.4)
3.4.3
NA
DR
(SS506 Part 1 - 4.4.4)
3.4.2
No
Are surveyed employees able to bring forward OSH concern without fear of reprisal?
(UAI - COMSYS03)
3.3.35
DR/IP/
PI
Yes
Results
DR

Dated: 27 Feb 2012
BAND
S/No.
3.4.4
II
Audit Questions
Account should be taken of the following:

Does the organisation establish and maintain information in a medium that ensure
- the manner in which physical documentation is used, and the integrity of information and ease of administration in relation to the nature of work?
environment in which it is used, as this can require
Check for evidence.
consideration of the format in which it is presented (e.g. an
instruction could be incorporated into a sign rather than a
paper document). Similar consideration should be given
concerning the environment for the use of electronic
equipment for information systems
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
PI
(SS506 Part 2 - 4.4.4)
3.4.5
II
3.4.6
III
The OSHMS manual shall be available for review and use by Is the OSHMS manual available for review by appropriate regulatory agencies and
employees and auditors.
second or third party evaluators?
(UAI - MANUAL02)
Verify the location and accessibility of system manuals.
Account should be taken of the following:
Is the OSHMS manual readily accessible if it is made available in an electronic
- the manner in which physical documentation is used, and the medium?
environment in which it is used, as this can require
consideration of the format in which it is presented (e.g. an
instruction could be incorporated into a sign rather than a
paper document). Similar consideration should be given
concerning the environment for the use of electronic
equipment for information systems
PI
Final Score:
/4
Final Score:
/2
Final Score:
/2
PI
(SS506 Part 2 - 4.4.4)
3.4.7
III
The OSHMS manual shall be available for review and use by Is OSHMS manual available for reference by employees?
employees and auditors.
PI
(UAI - MANUAL02)
3.4.8
IV
The organisation shall develop and maintain an OSHMS

manual, or equivalent documents that contains a description
of the OSHMS, the OSH policy, and required procedures.
Is documentation kept to the minimum required for effectiveness and efficiency?

Sample 3 non-legal required documents for necessity.
DR
(UAI - MANUAL01)
3.4.9
IV
The organisation shall develop and maintain an OSHMS

manual, or equivalent documents that contains a description
of the OSHMS, the OSH policy, and required procedures.
Are the manual format and content relevant and appropriate to the size, nature and
complexity of the organisation?
Cross reference with incident trends to verify relevancy.
(UAI - MANUAL01)
3.5
3.5.1
I
Documents required by the OSHMS and by the SS506

standard shall be controlled.
(SS506 Part 1 - 4.4.5)
Document and Data Control

Are there procedures established and maintained for controlling all documents and
data to ensure that documents and data can be located?
DR
DR

Dated: 27 Feb 2012
BAND
S/No.
3.5.2

Written procedures should define the controls for the
identification, approval, issue and removal of OSH
documentation, together with the control of OSH data. (in
accordance with the SS506: Part 1 : 2009, 4.4.5) These
procedures should clearly define the categories of
documentation and data to which they apply.
Audit Questions
DR/IP/
PI
Yes
3.5.3
3.5.3.1
II

procedure (s) to:
b) review and update as necessary and re- approve
documents
No
NA
Auditor's Remarks
Does the document and data control procedure specify document, data and record
retention periods?
DR
(SS506 Part 2 - 4.4.5 Process)

II
Results
data to ensure the following?
> documents and data are periodically reviewed, revised as necessary and approved
for adequacy by authorised personnel
DR
> current versions of relevant documents and data are available at all locations where
operations essential to the effective functioning of the OSH system are performed
Check physical location.
PI
Final Score:
/2
Final Score:
/6
(SS506 Part 1 - 4.4.5.b)
3.5.3.2
II

procedure (s) to:
d) ensure that relevant versions of applicable documents are
available at points of use
(SS506 Part 1- 4.4.5.d)
3.5.3.3
II

> obsolete documents and data are promptly removed from all points of issue and
procedure (s) to:
points of use or otherwise assured against unintended use
g) prevent the unintended use of obsolete documents and
Check for relevant procedures and verify physical implementation.
apply suitable identification to them if they are retained for any
purpose
DR/PI
(SS506 Part 1- 4.4.5.g)
3.5.4
II

Does the documents and record management system procedure address the manner
in which documents are updated and revised?
DR
3.5.5
II
3.5.6
II

Does the document and records management system procedures specify which
documents and records should be considered confidential?
DR
The document and record management system shall address Are the documents and records stored such that their physical integrity are not
the means by which the documents and records will be stored, compromised?
and the appropriate retention period.
Sample 3 documents for evidence. (legal requirement minimum)
(UAI - DOC04)
PI

Dated: 27 Feb 2012
BAND
S/No.
3.5.7
III
Audit Questions

Are there defined document disposal criteria and methods?
procedure (s) to:
g) prevent the unintended use of obsolete documents and
apply suitable identification to them if they are retained for any
purpose
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR
(SS506 Part 1 - 4.4.5.g)
3.5.8
III
The development of an organisation's document control

process will typically result in items such as the following:
- archive records (some of which should be held in
accordance with legal or other time requirements)
data to ensure the archival documents and data retained for legal or knowledge
preservation purposes or both, are suitably identified?
DR
(SS506 Part 2 - 4.4.5)
3.5.9
III
Documents and data should be available and accessible when Can the documents and records be retrieved in a timely manner?
required, under routine and non routine conditions, including Sample 3 documents and verify their location and accessibility.
emergencies.
DR/PI
3.5.10
III
The development of an organisation's document control

process will typically result in items such as the following:
- document registers, master lists or indexes
Is there a master list of controlled documents that records their distribution?

Check for master list.
DR
(SS506 Part 2 - 4.4.5)
3.5.11
IV
The document and record management system shall ensure

that confidential documents and records, including medical
records are handled appropriately.
Have confidential documents (e.g. personal medical particulars) and records been
secured through a means that restricts access to them?
Sample 3 documents and verify their location and accessibility.
(UAI - DOC05)
3.6
Operational Control
Final Score:
/4
Final Score:
/1
DR/PI

Dated: 27 Feb 2012
BAND
S/No.
3.6.1

Safe work practices shall be established, implemented and
maintained for ad- hoc and non- routine work to ensure that
the safe conduct of operating and maintenance activities by
employees as well as contract workers. The permit- to- work
system describes the steps that the maintenance, contractors
or any other person must adhere to in order to obtain the
necessary clearance to get the work started. It should also
provide clear steps to follow after the work is completed in
order to provide closure for those that need to know the work
is completed and equipment can be returned to normal status.
(SS 506 Part 3- 4.4.6.2)
Audit Questions
DR/IP/
PI
Yes
Are there operational control procedures for major activities?

Safe work practices shall include the following:
a) specific work processes ;
b) use of plant, equipment and machinery
The organisation shall establish a permit-to-work system for hazardous work
processes.
Sample 3 key work processes for procedures or 3 procedures for using plant,
equipment or machinery.
DR
3.6.2

procedure (s) to ensure that employees and contractors are
adequately protected from exposure to noise levels exceeding
the permissible exposure levels.
(SS506 Part 3 - 4.4.7.2)
Does the hearing conservation procedure(s) include:

a) display warning signage in all identified areas of the workplace where noise
exposure exceeds the permissible exposure levels
b) regular monitoring of noise levels
c) reduction of noise levels through engineering control measures
d) selection, provision and maintenance of suitable hearing protectors
e) pre-employment and annual audiometric examinations of all exposed workers
f) supervision of the usage of hearing protectors; and
g) training and education of employees and contractors.
Check for procedures for the above requirement
DR
Results
No
NA
Auditor's Remarks

Dated: 27 Feb 2012
BAND
S/No.
3.6.3

The organisation shall establish and maintain procedure(s) to
ensure that employees who are exposed to a significant levels
of airborne contaminants are adequately and effectively
protected.
(SS506 Part 3 - 4.4.7.3)
Audit Questions
Does the respiratory protection procedure(s) include:
a) identification of the need for respiratory protection
b) regular monitoring of air contaminants
c) reduction of air contaminants levels through engineering and administrative control
measures
d) selection, provision and maintenance of suitable respirators
e) training of employees in the proper use, limitations and maintenance of respirators
f) fit testing of respirators
g) supervision of the usage of respirators and
h) medical evaluations of persons who are required to wear respirators.
DR/IP/
PI
Yes
DR
Check for procedures for the above requirement
3.6.4
A set of basic OSH rules and regulations shall be formulated

to regulate OSH activities and behaviours at the workplace.
The rules shall include; but not limited to the following:
a) Operating procedures and safe work practices
b) Incident and hazard reporting
c) OSH training requirement
d) Use of personal protective equipment
e) Housekeeping and cleanliness and
f) Fire prevention
The in-house OSH rules and regulations shall be documented,
effectively communicated and made readily available to all
personnel including the contractors at the workplace.
(SS506 Part 3- 4.4.1.2)
Are there procedures to ensure in-house rules and regulations are implemented and
enforced at the workplace?
The in-house rules and regulations shall include the following:
f) Fire prevention
Check for procedures for the above requirement.
DR
Results
No
NA
Auditor's Remarks

Dated: 27 Feb 2012
BAND
S/No.
3.6.5

Such programme shall include the following items
i) list of hardware (all equipment, electrical system and
instrumentation) and their safety critical indication
ii) the frequency and scope of inspection and testing
iii) procedure for inspection and testing, acceptable limits and
criteria for passing the inspection and test
iv) documentation of inspection and test records and
implementation of corrective actions which shall be reported to
the responsible person; and
v) system for reviewing changes in tests and inspections by
designated persons
(SS 506 Part 3- 4.4.6.6c)
Audit Questions
DR/IP/
PI
Yes
Does the organisation establish a maintenance programme to ensure safe efficient

operation of hand tools, plant, machinery and equipment used at work?
The programme shall include:
i) list of hardware (all equipment, electrical system and instrumentation) and their safety
critical indication
ii) the frequency and scope of inspection and testing
iii) procedure for inspection and testing, acceptable limits and criteria for passing the
inspection and test
iv) documentation of inspection and test records and implementation of corrective
actions which shall be reported to the responsible person; and
v) system for reviewing changes in tests and inspections by designated persons
DR
3.6.6
I
training of maintenance employees and contractor workers in Are the maintenance personnel trained and competent?
the maintenance tasks and the risk control measure. Maintain Check documentation for the above requirement.
a selection system to ensure that maintenance employees and
contractor workers are qualified
DR
(SS506 Part 3 - 4.4.6.6d)
3.6.7
3.6.7.1
Are activities planned to ensure that they are carried out under specified conditions by
meeting the following requirements?
Establishing and maintaining documented procedures to cover > documented procedures are established and maintained to cover situations where
situations where their absence could lead to deviations from the absence could lead to deviations from the OSH policy and the objectives
the OSH policy and the objectives.
(SS506 Part 1 - 4.4.6)
DR

3.6.7.2
The organisation shall identify those operations and activities > operating criteria are stipulated in the procedures
that are associated with identified risks where control
measures need to be applied. The organisation shall plan
Check procedures for the above requirement.
these activities, including maintenance, in order that they are
carried out under specified conditions by stipulating operating
criteria in the procedures.
(SS506 Part 1 - 4.4.6)
DR
Results
No
NA
Auditor's Remarks

Dated: 27 Feb 2012
BAND
S/No.
3.6.8
3.6.9
I
3.6.10
II
II
II
Audit Questions
The organisation shall ensure that OSH inspections are

conducted at planned intervals to verify compliance with
applicable legal requirements, in-house safety rules and
regulations and safe work practices.
OSH inspection programme(s) shall be planned, established
and maintained. The programme should include Workplace
Safety and Health committee inspection, routine OSH
inspection, plant and equipment inspection and other special
or surprise inspection. A list of protocol or checklist shall be
established for identifying workplace hazards that covers
comprehensively the workplace, equipment, tools, materials
and work practices.
Does the organisation establish and maintain documented procedures to carry out
periodic inspections to ensure employee's and contractor's compliance with safety
requirements?
(SS 506 Part 3 - 4.5.2.3)
Check inspections records for evidence.
The organisation shall ensure that the safety inspections are

carried out by competent persons who are conversant with
safe work practices, in-house rules and regulations, and
statutory requirements
Are the OSH inspectors trained and competent?

The inspection methodology shall include the following:

a) safety inspections are carried out at a specified frequency and thoroughness
commensurate with the dynamic and rapid changes of the workplace conditions
b) suitable safety checklists shall be developed and maintained to facilitate the
inspection
c) the results of the inspection shall be recorded in the checklists and reported to the
responsible person
3.6.11.1 For those operations and activities, the organization shall

implement and maintain:
b) controls related to purchased goods, equipment and
services
(SS506 Part 1 - 4.4.6.b)
No
NA
Auditor's Remarks
DR
DR
Final Score:
The organisation shall periodically review the OSH rules and Are there procedures to review in-house rules and regulations regularly to ensure
regulations to ensure its relevance and effectiveness. Records suitability and effectiveness?
of such reviewed shall be maintained.
The in-house rules and regulations shall include the following:
( SS506 Part 3 - 4.4.1.2)
f) Fire prevention
3.6.11
DR/IP/
PI
Yes
Results
DR
Are activities planned to ensure that they are carried out under specified conditions by
meeting the following requirements?
> controls related to OSH risks of goods, equipment and services purchased and/or
used are established and maintained
DR
/ 10

Dated: 27 Feb 2012
BAND
II
S/No.

c) controls related to contractors and other visitors to the
workplace
Audit Questions
> ensuring procedures are communicatedcontrols related to contractors and other
visitors to the workplace
DR/IP/
PI
Yes
DR
(SS506 Part 1 - 4.4.6.c)
II

> operational controls, as applicable to the organization and its activities; the
organization shall integrate those operational controls into its overall OSHMS
a) operational controls, as applicable to the organization and
its activities; the organization shall integrate those operational Check for procedures for the above requirement.
controls into its overall OSHMS
DR
(SS506 Part 1- 4.4.6.a)
3.6.12

procedure (s) for proper use, storage, handling, movement
and disposal of the hazardous substances.
(SS 506 Part 3- 4.4.6.7)
All hazardous substances in a workplace shall be placed

under the control of a competent person who has adequate
knowledge of the properties of the hazardous substances and
their dangers.
II
Does the organisation establish a programme which include the appointment of

competent person to received hazardous materials and ensure its safe storage and
use?
Verify with management the appointed persons and check his training records for
competency. Check for proper storage areas for substances.
DR/IP/
PI
(WSH (General Provision) Regulations R41(1))
3.6.13

and disposal of the hazardous substances. (SS 506 Part 3 -
Does the organisation establish a programme which include communication of the

hazard associated with the hazardous materials by competent personnel to the users
and this includes safety training and proper use of personal protective equipment?
4.4.6.7)
II
Proper receipt, storage, issue, distribution, handling and safe

use of hazardous substances which includes training of
hazard communication to all employees and contractors, who
may be exposed to the hazardous substances, and that such
training covers the hazards involved, safe handling
procedures, personal protection and emergency response.

DR
Results
No
NA
Auditor's Remarks

Dated: 27 Feb 2012
BAND
S/No.
3.6.14
II

Examples of operating criteria can include:
b) for hazardous chemicals
- specified storage locations and conditions
c) for task involving entry into hazardous areas
- specified conditions for entry
Audit Questions
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
Does the organisation establish a programme which include designation of storage

areas and secured against unauthorised access?
Inspect designated storage areas for security.
PI
(SS506 Part 2 - 4.4.6.3. b, c)
3.6.15

Proper receipt, storage, issue, distribution, handling and safe Does the organisation establish a programme which include the establishment and
use of hazardous substances which includes disposal of
implementation of procedures for disposal of hazardous materials?
hazardous substances in accordance with regulatory
requirements or manufacturer's recommendations
II
DR
(SS 506 Part 3- 4.4.6.7)
3.6.16
II

Providing hazard labels on the external shells of storage
tanks, vessels and containers and warning signage at
entrances to the storage and other appropriate areas
(SS 506 Part 3 - 4.4.6.7)
3.6.17
II
(UAI - CONTROL04)
3.6.18
II

regularly.
Does the organisation establish and implement procedure(s) to draw attention and
provide info on hazards?
Check documentation for the requirement and sample 3 stations / locations where the
hazard labels should be available.
When controls are found deficient in meeting their intended goals of hazard reduction
or management, are appropriate modifications made immediately?
Following implementation of the new process or operations,

the anticipated OSH hazards and risks shall be evaluated to
verify that they have, in fact, been properly identified and
controlled.
(UAI - DESIGN04)
DR/PI
DR
Sample 3 deficiencies (inspection records/complaints/incident records) for the above

requirement.
Is post-installation design evaluation of OSH control effectiveness performed by
personnel with expertise in and an understanding of hazards, risks and controls?
Check training records for competency.
DR
Final Score:
/ 11

Dated: 27 Feb 2012
BAND
S/No.
3.6.19
III
Audit Questions
f) contractors
- establish criteria for the selection of contractors
- communication of the organisation's own OSH requirements
to contractors
- evaluation, monitoring and periodic reevalulation of the OSH
performance of the contractors
Is there a written procedure which state the contractor selection criteria (which include
health and safety performance) as well as the evaluation of contractors' safety
performance?
The evaluation of contractors safety performance shall include the following:
a) company's safety policy and safety and health management system
b) safety plan, safe work procedures and method statements
c) listing of plant, machinery and equipment
d) safety track records
e) training records of managers, supervisors and workers
(SS506 Part 2 - 4.4.6.2.f)
DR/IP/
PI
Yes
DR

3.6.20
III
3.6.21
III
e) purchase of goods, equipment and services

- establishment of OSH requirements for goods, equipment
and services to be purchases
Is there a written procurement procedure which require OSH information to be

evaluated prior to the procurement?
(SS506 Part 2 - 4.4.6.2.e)
Operational controls should be reviewed on a periodic basis to Are the evaluations of hazard control effectiveness conducted with a frequency
evaluate their ongoing suitability and effectiveness
appropriate to the hazard or risks?
(SS506 Part 2 - 4.4.6.4)
DR
DR
Sample 3 hazards for the above requirement.

3.6.22
III
3.6.23
III
3.6.24
III
Contractors and contract organisation shall have in place a

Do contractors and contract organisation have a functional OSH programme or OSH
function OSH programme or OSHMS that is appropriate to the management system that is appropriate to the size of their firm and the nature of their
size of their firm and the nature of their work.
work?
(UAI - BUYING02)
Sample 3 contractors' OSH programme for the above requirement.
DR

In cases where the contractor's or contract organisation's OSH programme or OSH
function OSH programme or OSHMS that is appropriate to the management system does not meet the workplace's OSH requirements, are there
appropriate modifications made to meet the requirements or the contractor is not
(UAI - BUYING02)
retained?
Sample 3 deficiencies for the above requirement.
DR

Are procurement and contracting activities documented?
function OSH programme or OSHMS that is appropriate to the Check documentation for the above requirement.
DR
(UAI - BUYING02)
3.6.25
III
(UAI - BUYING03)
3.6.26
III
When selecting a contractor, the organisation shall include in Is the contractor selection process documented?
its selection criteria the contractor's OSH performance history. Check documentation for the above requirement.
When procuring materials and products, the organisation shall Are materials and products refused when they do not meet the organisation's
obtain safety and health information on these procured items. purchasing criteria?
(UAI - BUYING04)
DR
DR
Results
No
NA
Auditor's Remarks

Dated: 27 Feb 2012
BAND
S/No.
3.6.27
III
Audit Questions
Procured products that pose potential safety and health

Is there a mechanism in place to ensure that procured products are not used until their
hazards not previously identified by the OSHMS shall not be hazards are comprehended?
used until an appropriate hazard evaluation can be conducted. Check for mechanism of the above requirement.
(UAI - BUYING05)
3.6.28
III
3.6.29
III

Are Safety Data Sheets (SDS) requested when potentially hazardous materials are
hazards not previously identified by the OSHMS shall not be purchased?
used until an appropriate hazard evaluation can be conducted. Single out 3 types of hazardous materials for checking of availability of Safety Data
(UAI - BUYING05)
Sheets.
The organisation shall consider contractor's OSH performance Does the organisation review safety training records of contractors?
as the key parameter for the selection process so that only
contractors who can meet the organisation's OSH
performance standards and the requirements are permitted to
work in the workplace. This procedure(s) include the following:
d) selection and evaluation based on OSH performance
indicators such as contractor's OSH policy, OSH management
system, OSH track records, training records and work
procedures.
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR
DR
DR
(SS 506 Part 3 - 4.4.6.5d)
3.6.30
III
The organisation shall monitor and evaluate the OSH

Does the organisation keep incident statistics of all contractors?
performance of contractors in conformance with internal
standards and within the limits as specified in the contract and
should maintain and record OSH performance statistics for
contractor companies working in the workplace.
DR
(SS 506 Part 3 - 4.5.1)
3.6.31
III
The organisation shall consider contractor's OSH performance Does the organisation review regularly the effectiveness of contractor's safety plan?
as the key parameter for the selection process so that only
contractors who can meet the organisation's OSH
performance standards and the requirements are permitted to
work in the workplace. This procedure(s) include the following:
e) periodic evaluation of contractor safety performance and
assessment of contractor safety management programme.
DR
(SS 506 Part 3- 4.4.6.5e)
Final Score:
/ 13

Dated: 27 Feb 2012
BAND
S/No.
3.6.32
Audit Questions
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks

Are Safety Data Sheets files and the register of the Safety Data Sheets kept up to
hazards not previously identified by the OSHMS shall not be date?
used until an appropriate hazard evaluation can be conducted. Check documentation for the above requirement.
(UAI - BUYING05)

procedure(s) for proper use, storage, handling, movement and
disposal of the hazardous substances. This procedure(s) shall
include:
a) the use of process safety information for the maintenance
of a register of hazardous substances that is used, produced
or otherwise encountered in the operations. Each hazardous
substance shall be accompanied with appropriate Safety Data
Sheet (SDS) to facilitate the risk assessment process and
training of employees and contractors on proper handling
techniques and precautionary measures to observe during its
use, handling, storage and disposal.
IV
DR
(SS 506 Part 3 - 4.4.6.7a)
3.6.33
IV

controlled.
Following the installation or implementation of new processes or operations, is the

effectiveness of OSH controls evaluated?
Check documentation of evaluation for the latest 3 processes.
DR
(UAI - DESIGN04)
3.6.34
IV

controlled.
Are the evaluation criteria defined for item 3.6.31?

DR
(UAI - DESIGN04)
3.6.35
IV

controlled.
(UAI - DESIGN04)
3.6.36
IV
Does design verification activities include an assessment of OSH hazards and risks
that may not have been considered during initial design activities?
Check documentation i.e. risk assessment and/ or relevant documents for the above
requirement.
The organisation shall ensure that employees, supervisors, or Is OSH training needed for new process or operations considered at the design stage?
managers involved with new process or operation are
Sample 3 processes for the above requirement.
adequately trained and understand its potential OSH hazards
and risks.
(UAI - DESIGN05)
3.7
DR
DR
Final Score:
Emergency Preparedness and Response
/5

Dated: 27 Feb 2012
BAND
S/No.
3.7.1

procedure(s):
a) to identify the potential for emergency situations
b) to respond to such emergency situations
(SS506 Part 1 - 4.4.7)
3.7.2
Audit Questions
Are there procedures to identify the potential for, and responses to, incidents and
emergency situations?
The emergency situations may include:
a) fire or explosion;
b) failure and collapse of heavy machinery;
c) leakage of hazardous materials;
d) any other incident resulting in mass loss
Check for relevant procedures and plans for evidences.
The organisation shall periodically review,and where

Are there plans for preventing and mitigating the likely illness and injury that may be
necessary, revise its emergency preparedness and response associated with emergency situations?
procedure(s), in particular after periodical testing and after the Check for plans for evidence.
occurrence of emergency situations.
(SS506 Part 1 - 4.4.7)
3.7.3
The organisation should determine and review its emergency Are first-aid kits and stations located in appropriate locations?
response equipment and material needs. Emergency
Sample 3 first-aid boxes (if available) and verify their location and accessibility.
response equipment should be available in sufficient quantity
and stored in locations where it is readily accessible; it should
be stored securely and be protected from being damaged.
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR
DR
PI
(SS506 Part 2 - 4.4.7.4)
Final Score:
3.7.4
II
Consideration should be given to the existence and/ or

Does the emergency response procedure identify the nearest hospital or medical
capability of the following, in developing emergency response facility where injured personnel will be taken?
procedure (s):
- availability of local emergency services and details of any
emergency response arrangements currently in place
DR
(SS506 Part 2 - 4.4.7.3)
3.7.5
II
The organisation shall periodically review and, where

Are the emergency preparedness and response plans and procedures reviewed
necessary, revise its emergency preparedness and response periodically?
plans and procedures.
Check documentation for evidence.
(SS506 Part 3- 4.4.8)
DR
/3

Dated: 27 Feb 2012
BAND
S/No.
3.7.6

The emergency response plan shall include establishment of
emergency team and their duties and responsibilities.
(SS506 Part 3 - 4.4.8)
II
3.7.7
The emergency response plan shall include emergency

notification and raising of alarms.
II
Does the organisation establish plans which include formation of emergency team and
their responsibilities?
The team includes:
a) Emergency coordinator
b) First aider
c) Workplace safety personnel
d) Designated fire wardens and rescuers
e) Specialist operators
Check for plans for evidence.
(SS506 Part 3 - 4.4.8d)
Does the organisation establish plans which include initial response procedure (e.g.
effective evacuation plan) and site layout for various emergency situations?
(Plans should include the procedure for notification and raising of alarms as well as
communication to relevant authorities such as SCDF, PUB, police, etc)
Check for plans for evidence.
The emergency response plan shall include the appointment

of person - in - charge who shall command the emergency
response plan
Is there a designated person responsible for implementing and managing emergency

preparedness and response activities?
Verify name(s) from management.
II
3.7.8
Audit Questions
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR
DR
DR/IP
(SS506 Part 3 - 4.4.7)
3.7.9
II
The organisation should determine and review its emergency Are emergency eyewash stations and showers located in appropriate locations?
response equipment and material needs. Emergency
Sample 3 eyewash stations (if available) and verify their location and accessibility.
response equipment should be available in sufficient quantity
and stored in locations where it is readily accessible; it should
be stored securely and be protected from being damaged.
PI
(SS506 Part 2 - 4.4.7.4)
3.7.10
II
The organisation shall also establish a programme of drills

and exercises to periodically test such procedures, where
applicable.
Are drills or simulation exercises conducted periodically to test the emergency

preparedness and response system?
Check records for evidence.
DR
(SS506 Part 3 - 4.4.8)
3.7.11
III
The organisation shall periodically review,and where

Are the emergency preparedness and response plans and procedures reviewed after
necessary, revise its emergency preparedness and response the occurrence of emergency situations?
procedure(s), in particular after periodical testing and after the Check post incidence reports for evidence.
occurrence of emergency situations.
(SS506 Part 1 - 4.4.7)
Final Score:
DR
/7

Dated: 27 Feb 2012
BAND
S/No.
3.7.12
III
Audit Questions
Emergency preparedness and response system actions shall Do the personnel engaged in emergency response activities receive training and are
include first aid and medical components appropriate to the
competent and qualified?
nature and size of the organisation's activities, the hazards
Sample 3 training records for evidence.
presented and the associated risks.
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR
(UAI - EMERG03)
3.7.13
III
Emergency preparedness and response system actions shall Are emergency response personnel trained in CPR and first aid procedures and
methods?
Sample 3 training records for evidence (if available).
(UAI - EMERG03)
3.7.14
III
Employees at all levels of the organisation shall be aware of

emergency preparedness and response system procedures
and methods such that they are able to prevent or reduce
harm to property, themselves and others.
Are personnel aware of and understand emergency response procedures and their
responsibilities in the event of emergencies
Interview minimum 3 employees.
DR
IP
(UAI - EMERG05)
3.7.15
IV
The emergency preparedness and response system shall be

appropriate to the hazards presented and their associated
risks.
(UAI - EMERG02)
3.7.16
IV
Have appropriate resources for emergency response equipment, training and

simulation exercises been allocated and disbursed?
Verify evidences for allocation and disbursement of appropriate resources. Auditors
may choose to sample from the different areas.
Emergency preparedness and response system actions shall Does the emergency response procedure include notification of emergency medical
personnel (External) when an emergency arises?
Final Score:
/4
Final Score:
/3
DR
DR
(UAI - EMERG03)
3.7.17
IV
4
4.1
4.1.1
I
The emergency preparedness and response system shall be

appropriate to the hazards presented and their associated
risks.
(UAI - EMERG02)
Is the information generated from the hazard identification and risk assessment used in
emergency preparedness planning?
Sample 3 relevant risk assessment results to verify that have been taken into
consideration during planning.
The organisation shall establish implement and maintain

procedures to monitor and measure OSH performance on a
regular basis.
CHECKING AND CORRECTIVE ACTION

Performance Measurement and Monitoring
Are there established, implemented and maintained procedures to monitor and
measure OSH performance on a regular basis?
(SS506 Part 1 - 4.5.1)
DR
DR

Dated: 27 Feb 2012
BAND
S/No.
4.1.2

This procedure(s) shall provide for:
d) proactive measures of performance that monitor
conformance with the OSH programme(s), controls and
operational criteria
Audit Questions
DR/IP/
PI
Yes
4.1.3
4.1.3.1
II

b) monitoring of the extent to which the organization's OSH
objectives are met.
No
NA
Auditor's Remarks
Do the procedures in 4.1.1 incorporate the requirements of governmental regulations?

Check procedures for above requirement.
DR
(SS506 Part 1 - 4.5.1.d)

II
Results
Do the procedures provide for the following?

> monitoring of the extent to which the organisation's OSH objectives are met
Final Score:
/2
Final Score:
/6
DR
(SS506 Part 1 - 4.5.1.b)
4.1.3.2
II

> proactive measures of performance that monitor conformance with the OSH
programme(s), controls and operational criteria
DR
(SS506 Part 1 - 4.5.1.d)
4.1.3.3
II

e) reactive measures of performance to monitor accidents, ill
health, incidents (including accidents, near-misses etc) and
other historical evidence of deficient OSH performance.
> reactive measures of performance to monitor accidents, ill health, incidents (including
accidents, near-misses etc) and other historical evidence of deficient OSH performance
DR
(SS506 Part 1 - 4.5.1.e)
4.1.3.4
a) Examples of proactive measures include:

-benchmarking against good OSH practices
(SS506 Part 2 - 4.5.1.1a)
II
4.1.3.5
II

> incorporate, as appropriate, non-governmental standards, procedures, and

guidelines? (E.g. CPs and SS published by SPRING Singapore, best practice
guidelines published in prominent OSH newsletters, recommendations from WHO-ILO
etc.)
DR
> contain both qualitative and quantitative measures, appropriate to the needs of the
organisation
DR
> recording of data and monitoring results sufficient for corrective and preventative
action analysis
DR
(SS506 Part 1 - 4.5.1.d)
4.1.3.6
II

f) recording of data and results of monitoring and
measurement sufficient to facilitate subsequent corrective
action and preventive action analysis
(SS506 Part 1 - 4.5.1.f)
III
4.1.4

Dated: 27 Feb 2012
BAND
S/No.
4.1.4.1
III

OSH-related measurements, sampling or data collection
methods used in evaluation system activities should conform
to governmental standards or industry best practices as
established in non-governmental standards, procedures or
guidelines.
Audit Questions
> address the manner in which measurement, sampling, and calibration methods will
be periodically reviewed and updated?
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR
(UAI - EVAL06)
4.1.4.2
III
4.1.5
III
The organization should develop an evaluation system that is > evaluation findings are transmitted to the appropriate personnel to take preventive
capable of measuring OSH performance.
and corrective actions?
(UAI - EVAL01)
If equipment is required to monitor or measure performance Are there established and maintained procedures for the calibration and maintenance
measurement and monitoring, the organization shall establish of performance measurement and monitoring equipment?
and maintain procedures for the calibration and maintenance Check for procedures for above requirement.
of such equipment, as appropriate.
DR
DR
(SS506 Part 1 - 4.5.1)
4.1.6
III
Records of calibration and maintenance activities and results Are the records of calibration and maintenance activities and results retained?
shall be retained.
Sample 3 monitoring equipment for their records.
(SS506 Part 1 - 4.5.1)
4.1.7
III
The evaluation system should include sufficient quality

Are the records of evaluations maintained?
assurance and quality control procedures to ensure that data Check evaluation records for its validity.
collected during the evaluations are valid and reliable.
(UAI - EVAL07)
4.1.8
III
The results of measurement and monitoring should be

analysed and used to identify both successes and areas
requiring correction or improvement
Are actions taken to redefine the variables or find new ones if the established
performance variables are found to be insufficient?
Check documentation for above requirements.
DR
DR
DR
(SS506 Part 2 - 4.5.1.1)

IV
4.1.9
4.1.9.1
IV
a) Examples of proactive measures include:

-benchmarking against good OSH practices
Final Score:
> incorporate, as appropriate, industry best practices?
DR
(SS506 Part 2 - 4.5.1.1.a)
4.1.9.2
IV
The evaluation system should be integrated with the OSHMS > address the manner in which information is transmitted from evaluation activities to
management review to ensure that all elements of the
management review activities?
OSHMS are evaluated.
DR
(UAI - EVAL03)
4.1.9.3
IV

> address validity and reliability issues relating to the evaluations?
assurance and quality control procedures to ensure that data Check procedures for above requirement.
(UAI - EVAL07)
DR
/6

Dated: 27 Feb 2012
BAND
S/No.
4.1.10
IV
Audit Questions
The evaluation system should be integrated with the OSHMS Is the adequacy of the performance evaluation assessed during management review?
management review to ensure that all elements of the
Check documentation for above requirements.
OSHMS are evaluated.
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR
(UAI - EVAL03)
4.1.11
IV

Are the evaluation's validity and reliability assessed during management reviews?
assurance and quality control procedures to ensure that data Check documentation for above requirements.
(UAI - EVAL07)
4.2
4.2.1

procedure (s) to record, investigate and analyze incidents
4.2.1.2
I

procedure (s) for dealing with actual and potential conformity
(ies) and for taking corrective action and preventive action
/2
> conducting investigation of non-conformances

Check procedures for above requirements
DR
Are the procedures established, implemented and maintained for the following:
4.2.2
II
Any corrective or preventive action taken to eliminate the

> taking action to rectify causes of incidents
causes of the actual and potential nonconformity(ies) shall be Check procedures for above requirements
appropriate to the magnitude of problems and commensurate
with the OSH risk encountered
(SS506 Part 3 - 4.5.3)
II
Final Score:
DR
(SS506 Part 1 - 4.5.3.2)
4.2.2.1
/5
> conducting investigation of incidents

(SS506 Part 1 - 4.5.3.1)
Final Score:
Accidents, Incidents, Non-conformances and Corrective and Preventive Action
Are the procedures established, implemented and maintained to record, investigate
and analyze the following?
4.2.1.1
DR
DR

Dated: 27 Feb 2012
BAND
S/No.
4.2.2.2
II
Audit Questions

> taking action to rectify causes of non-conformances
procedure (s) for dealing with actual and potential conformity Check procedures for above requirements
(ies) and for taking corrective action and preventive action.
The procedure (s) shall define requirements for:
b) investigating nonconformity(ies), determining their cause(s)
and taking actions in order to avoid their recurrence
DR/IP/
PI
Yes
DR
(SS506 Part 1 - 4.5.3.2.b)
4.2.2.3
II

The procedure (s) shall define requirements for:
a) identifying and correcting nonconformity(ies) and taking
action(s) to mitigate their OSH consequences
> initiation and completion of corrective and preventive actions

DR
(SS506 Part 1 - 4.5.3.2.a)
II
4.2.3
4.2.3.1
II
The organisation should have a procedure (s) for reporting,

investigating and analysing incidents. The purpose of the
procedure(s) is to provide a structured proportionate and
timely approach for determining and dealing with the
underlying (root) cause (s) of the incident
Do the procedures address the following:

> the manner in which the findings from incident investigations, audits, self-inspections,
management reviews and employee input initiate preventive and corrective actions
DR
(SS506 Part 2 - 4.5.3.1)
4.2.3.2
II
4.2.4
II
Preventive and corrective actions should be documented and > stipulate that preventive and corrective actions must be initiated promptly and
completed in a timely manner.
completed in a timely manner?
(UAI - ACTION04)
Apply to the following cases:
- when OSH hazards and increased risks become known
- when nonconformities are found during accident investigations, audits, and
management reviews
- when employees find and report OSH hazards
- when deficiencies are found in the hazard control or emergency response systems
Accidents, near-misses and incidents should be investigated

promptly with the purpose of determining their root cause(s).
(UAI - ROOT02)
DR
Are investigations conducted promptly?

Sample 3 investigation reports for the above requirements.
DR
Results
No
NA
Auditor's Remarks

Dated: 27 Feb 2012
BAND
S/No.
4.2.5
II
Audit Questions
In developing those procedures, the organization should give Are incident investigations documented and the report of the analysis made available
consideration to the following:
to all personnel at the workplace?
-defining the requirements for the conduct and recording of
Check documentation for above requirements and verify if all personnel can access it.
the various phases of the investigation process, such as:
analysing the results, communicating the need for any
identified corrective action and/ or preventive action
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR/PI
(SS506 Part 2 - 4.5.3.1)
4.2.6
II

The procedures shall define requirements for:
e) reviewing the effectiveness of corrective action (s) and
preventive action (s) taken
Are there established and maintained procedures for defining responsibility and
authority to confirm the effectiveness of corrective and preventive actions
DR
(SS506 Part 1 - 4.5.3.2.e)
Final Score:
III
4.2.7
4.2.7.1
III
The organization should have a preventive and corrective

action system that is initiated when deficiencies are found in
the hazard control system or the emergency preparedness
and response system.
Do the procedures address the following:

> the manner in which the preventive and corrective action system operates
DR
(UAI - ACTION01)
4.2.7.2
III
Where the corrective action and preventive action identifies

> require all proposed corrective and preventive actions be reviewed through risk
new or changed hazards or the need for new or changed
assessment prior to implementation
controls, the procedure shall require that the proposed actions Check procedures for above requirements
shall be taken through a risk assessment prior to
implementation
DR
(SS506 Part 1 - 4.5.3.2)
4.2.7.3
III
In developing those procedures, the organization should give > monitoring and analysis of incident trends and the provision of preventive actions?
consideration to the following:
-defining the requirements for the conduct and recording of
the various phases of the investigation process, such as:
gathering facts and collecting evidence, in a timely manner
[SS506 Part 2 - 4.5.3.1]
Any opportunity for prevention action shall be dealt with in
accordance with the relevant parts of SS506: Part 1: 2009,
4.5.3.2
[SS506 Part 1- 4.5.3.1]
DR
/8

Dated: 27 Feb 2012
BAND
S/No.
4.2.7.4
III
4.2.8
III
4.2.9
III
4.2.10
III
Audit Questions
The organisation should ensure that:

- corrective actions and preventive actions are implemented
- there is follow up to review the effectiveness of the actions
taken
[SS506 Part 2 - 4.5.3.2]
> an inspection / investigation methodology

The organisation should have a procedure (s) for reporting,

investigating and analysing incidents. The purpose of the
procedure(s) is to provide a structured proportionate and
timely approach for determining and dealing with the
underlying (root) cause (s) of the incident
[SS506 Part 2 - 4.5.3.1]
Is root-cause analysis conducted in association with incident investigations, preventive

and corrective actions, and emergency response actions?
Sample one incident investigations, one preventive and corrective actions and one
emergency response action for the above requirement.

- the results of corrective action and prevention action are
recorded and communicated
- there is follow up to review the effectiveness of the actions
taken
[SS506 Part 2 -4.5.3.2]
Are the effectiveness of preventive and corrective actions assessed when completed?
Check documentation for above requirement.

Have the preventive and corrective action procedures and methods been
communicated through the training system?
Sample 3 training materials for above requirement.
DR/IP/
PI
Yes
DR
DR
DR
DR
(UAI - ACTION01)
4.2.11
III

Are changes in the documented procedures resulting from the corrective and
- where the corrective action and preventive action identifies preventive actions recorded and implemented?
new or changed hazards or the need for new or changed
Sample 3 affected procedures for the above requirement.
controls, the procedure shall require that the proposed actions
shall be taken through a risk assessment prior to
implementation
- corrective actions and preventive actions are implemented
DR
(SS506 Part 2 - 4.5.3.2)
4.2.12
III
Preventive and corrective actions should be sufficient and

Are completion of preventive and corrective actions documented and confirmed by an
appropriate to control OSH hazards and risks, and to minimize employee with OSH responsibility and authority?
adverse health effects to employees.
Check documentation for above requirement.
(UAI - ACTION03)
DR
Results
No
NA
Auditor's Remarks

Dated: 27 Feb 2012
BAND
S/No.
4.2.13
III

An organisation should consider what actions need to be
taken to address the problem, and/ or what changes need to
be made to correct the situation. The response and timing of
such actions should be appropriate to the nature and scale of
the nonconformity and OSH risk
Audit Questions
DR/IP/
PI
Yes
IV

No
NA
Auditor's Remarks
In cases where preventive and corrective actions cannot be completed in a timely

manner, have interim actions been taken to reduce the hazard or stabilize the situation
until permanent actions can be implemented?
DR/PI
Sample 3 deficiencies for above requirement.
(SS506 Part 2 - 4.5.3.2)
4.2.14
Results
Final Score:
/ 10
Have the preventive and corrective action activities been documented?

Sample 3 major deficiencies for documentation.
DR
(UAI - ACTION01)
4.2.15
IV
4.2.16
IV
Preventive and corrective actions should be sufficient and

Are the scope and appropriateness of preventive and corrective actions examined
appropriate to control OSH hazards and risks, and to minimize during management reviews with any deficiency(ies), identified and addressed?
adverse health effects to employees.
Check documentation and verify the implementation of follow up actions via physical
(UAI - ACTION03)
inspection for above requirement.
The results of the root-cause analysis should be
communicated to appropriate personnel for remedy and
inclusion in both management review and continual
improvement activities.
Are the findings from root-cause analyses reviewed and used in the management
review process and implemented as a result of the management review?
Check documentation and verify the implementation of follow up actions via physical
inspection for above requirement.
DR/PI
DR/PI
(UAI - ROOT04)
4.3
4.3.1
I

procedure(s) for the identification, storage, protection,
retrieval, retention and disposal of records
Records and Records Management

Is procedure(s) established, implemented and maintained for the identification,
storage, protection, retrieval, retention and disposal of records?
Final Score:
/3
Final Score:
/2
DR
(SS506 Part 1 - 4.5.3)
4.3.2
I
The organisation shall develop and maintain a document and Do the procedures in 4.3.1 clearly define which OSH documents and records are
required and maintained?
DR
(UAI - DOC01)
II
II
4.3.3
4.3.3.1
Do the procedures in 4.3.1 clearly address the following:

In determining the appropriate controls for records the
> define which OSH- and OSH management system-related documents are controlled
organisation should take into account any applicable legal
documents?
requirements, confidentiality issues (particularly those relating Check procedures for evidence.
to personnel), storage/ access/ disposal/ back- up
requirements and the use of electronic records
(SS 506 Part 2 - 4.5.4)
DR

Dated: 27 Feb 2012
BAND
S/No.
4.3.3.2
II
Audit Questions
Additional consideration should be given to the confidentiality > specify which documents and records should be considered confidential?
of OSH records.
requirements, confidentiality issues (particularly those relating
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR
(SS 506 Part 2 - 4.5.4)
4.3.3.3
II

> the manner in which documents are updated and revised

DR
(SS506 Part 1 - 4.5.3)
4.3.3.4
II

> specify document and record retention times

DR
(SS506 Part 1- 4.5.3)

II
4.3.4
4.3.4.1
Do the OSH records meet the following criteria?

Records shall be and remain legible, identifiable and traceable > legible
(SS506 Part 1 - 4.5.4)
Sample 3 records for evidence.
DR
4.3.4.2
Records shall be and remain legible, identifiable and traceable > identifiable
(SS506 Part 1 - 4.5.4)
DR
4.3.4.3
Records shall be and remain legible, identifiable and traceable > traceable
(SS506 Part 1 - 4.5.4)
DR
4.3.4.4

II
II
II
II
> readily retrievable

Sample 3 records and verify their location and accessibility.
PI
(SS506 Part 1 - 4.5.4)

III
4.3.5
4.3.5.1
III
Final Score:
Do the procedures in 4.3.1 clearly address the following:

The organisation shall develop and maintain a document and > the manner in which relevant information contained in documents and records is
disseminated throughout the organization
DR
(UAI - DOC01)
4.3.5.2
III
The record management system should ensure that records

are up-to-date and applicable to the purpose for which they
are intended.
(UAI - DOC03)
> define document disposal criteria and methods

DR
/8

Dated: 27 Feb 2012
BAND
S/No.
4.3.6
III

The record management system should ensure that records
are up-to-date and applicable to the purpose for which they
are intended.
Audit Questions
Are obsolete documents clearly indicated as obsolete or have been discarded?
Sample documents for evidence.
DR/IP/
PI
Yes
IV
4.3.8
IV
The record management system should address the methods Do the procedures in 4.3.1 clearly define how distributed documents are tracked. In
of change, approval, distribution and tracking of documents. addition, are these procedures implemented?
(UAI - DOC02)
Sample 3 procedures for evidence of clear and defined tracking mechanism(s) and
their implementation
Additional consideration should be given to the confidentiality Are confidential documents and records secured through a means that restricts access
of OSH records.
to them?
Sample 3 records and verify their location and accessibility.
requirements, confidentiality issues (particularly those relating
No
NA
Auditor's Remarks
DR
(UAI - DOC03)
4.3.7
Results
Final Score:
/3
Final Score:
/2
Final Score:
/2
DR/ PI
PI
(SS506 Part 2 - 4.5.4)
4.4
4.4.1
I
The organization shall ensure that internal audits of the

OSHMS are conducted at planned intervals
Audit
Is there an audit programme for periodic OSH management system audit?
Check for documentation for the above requirement.
DR
Are there defined audit procedures?

DR
(SS506 Part 1 - 4.5.5)
4.4.2
I

OSHMS are conducted at planned intervals
(SS506 Part 1 - 4.5.5)
II
4.4.3
4.4.3.1
(SS506 Part 1 - 4.5.5)
II
4.4.3.2
II
II

OSHMS are conducted at planned intervals to:
a) determine whether the OSHMS:
1) conforms to planned arrangements for OSH management
including the requirements of this SS506 standard
Are the audits conducted to meet the following purposes?

> to determine whether or not the OSH management system conforms to planned
arrangements for OSH management including the requirements of relevant
specifications.
> to determine whether or not the OSH management system has been properly
implemented and maintained
> to determine whether or not the OSH management system is effective in meeting the
organisation's policy and objectives
> to review the results of previous audits
> to provide information on the results of audits to management
Check the audit reports for the above requirement.
Comprehensive OSH audits should be conducted at intervals > to assess OSH regulatory compliance
appropriate to the nature and complexity of the organization. Check the audit reports for the above requirement.
(UAI - AUDIT02)
4.4.4
Do the audit procedures cover the following components:
DR
DR

Dated: 27 Feb 2012
BAND
S/No.
4.4.4.1
II

Audit procedure(s) shall be established, implemented and
maintained that address:
b) the detemination of audit criteria, scope, frequency and
methods
Audit Questions
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
> scope of audit and audit reports

DR
(SS506 Part 1 - 4.5.5)
4.4.4.2
II

methods
> frequency of audit and audit reports

DR
(SS506 Part 1 - 4.5.5)
4.4.4.3
II

methods
> audit methodologies

DR
(SS506 Part 1 - 4.5.5)
4.4.5
II
The OSHMS evaluation system should include an auditing

and self inspection programme.
Are the auditing activities documented?

Check the documentation for the above requirement.
DR
(UAI - AUDIT01)
II
4.4.6
4.4.7
II
4.4.8
II
III
III
4.4.9
4.4.9.1
The content of the final OSHMS audit report should be clear,

precise and complete. It should be dated and signed off by
the auditor
[SS506 Part 2 - 4.5.5.8]
The results of OSHMS audits should be fed back to the
relevant parties as soon as possible to allow corrective actions
to be taken.
The results of OSHMS audits should be communicated to all
relevant parties as soon as possible, to allow corrective
actions to be taken
[SS506 Part 2- 4.5.5.8]
a) the responsibilities, competencies and requirements for
planning and conducting audits, reporting results and retaining
associated records
(SS506 Part 1 - 4.5.5)
Do auditors follow strictly to the audit procedures?

Interview minimum 3 auditors about procedures.
Are the audit and self-inspection reports clearly written and presented in a manner that
achieves maximum understanding by their users?
Sample 3 audit reports for the above requirement.
Are deficiencies in the hazard control system, or new hazard or risks found during
audits and self-inspections, reported immediately to the individual(s) responsible for
performing preventive and corrective actions?
Verify 3 deficiencies with affected parties.
IP
DR
DR/IP
Final Score:
Do the audit procedures cover the following components:
> audit competencies
DR
/9

Dated: 27 Feb 2012
BAND
S/No.
4.4.9.2
III
Audit Questions

> responsibilities with regards to audit and audit reports
a) the responsibilities, competencies and requirements for
planning and conducting audits, reporting results and retaining
associated records
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR
(SS506 Part 1 - 4.5.5)
4.4.9.3
III

methods
> requirements for audit and audit reports

DR
(SS506 Part 1 - 4.5.5)
4.4.10
III
Audit programme(s) shall be planned, established,

implemented and maintained by the organisation, based on
the results of risk assessments of the organisation's activities,
and the results of previous audits
Is the audit programme and its schedule developed based on the results of risk
assessments of the organisation's activities, and the results of previous audits?
Verify that audit schedule is planned based on process risk level. E.g. processes with
high risk should be subjected to higher frequency audits.
DR
(SS506 Part 1 - 4.5.5)
4.4.11
III
Auditors need to understand their task and be competent to Are the auditors competent and qualified to perform the defined audits and selfcarry it out. Auditors should be familiar with the OSH hazards inspections?
and risks of the areas they are auditing and any applicable
Sample 3 auditors' training records.
legal or other requirements. They need to have experience
and knowledge of the relevant audit criteria and activities they
are auditing to enable them to evaluate performance and
determine deficiencies
DR
SS506 Part 2 - 4.5.5.5)
4.4.12
III
The results of OSHMS audits should be communicated to all

relevant parties as soon as possible, to allow corrective
actions to be taken. Confidentiality should be considered
when communicating the information contained within the
OSHMS audit reports
Have the personnel involved in the audit and self-inspection programme defined to
whom audit and self-inspection findings should be transmitted?
Sample 3 audit reports for the above requirement.
DR
SS506 Part 2 - 4.5.5.8)
4.4.13
IV
4.4.14
IV
Comprehensive OSH audits should be conducted at intervals Is there an existing track record for a decreasing number of non- conformances and/ or
appropriate to the nature and complexity of the organization. observations for subsequent audits?
(UAI - AUDIT02)
Check a minimum of 3 consecutive audit reports for the above requirement.
Information, data and findings generated from audits and self Do the audit procedures define the manner in which the audit and self-inspection
inspections should be transmitted to the appropriate personnel findings will be used in the organisation's continual improvement efforts
and should be effective in facilitating OSH continual
improvement.
(UAI - AUDIT05)
Final Score:
DR
DR
/6

Dated: 27 Feb 2012
BAND
S/No.
4.4.15

The OSHMS evaluation system should include an auditing
and self inspection programme.
(UAI - AUDIT01)
IV
4.5
4.5.1
I
Audit Questions
Do the audits and self-inspections generate rank-ordered actions (with corresponding
timelines) to remedy system deficiencies and confront new hazards?
Sample 3 audit reports and verify the implementation of the rank- ordered actions for
the above requirement.
Management Review
Management reviews should be carried out by top
Is there regular management review of the OSHMS?
management on a regular basis (e.g. quarterly, semi- annually, Check documentation for evidence.
annually) and can be carried out by meetings or other
communication means
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR
Final Score:
/3
Final Score:
/2
DR
(SS506 Part 2 - 4.6)
4.5.2
I
Senior management should periodically evaluate the OSHMS Are there written procedures that describe the manner in which the management will
to determine the overall performance and adequacy of the
review the OSHMS?
system.
DR
(UAI - REVIEW01)
4.5.3
II
Senior management should periodically evaluate the OSHMS Are these management review procedures implemented and maintained on a regular
to determine the overall performance and adequacy of the
basis (based on documents and interviews)?
system.
Verify relevant documents with 3 participants.
DR/IP
(UAI - REVIEW01)
4.5.4
II
Management review findings should be formally

communicated to individuals responsible for the affected
part(s) of the OSHMS so they may take appropriate actions.
Do the procedures specify to whom management review findings should be transmitted

DR
(UAI - REVIEW04)
II
4.5.5
4.5.5.1
II
Top management shall review the organization's OSHMS, at

planned intervals, to ensure its continuing stability, adequacy
and effectiveness. Reviews shall include assessing
opportunities for improvement and the need for changes to the
OSHMS, including the OSH policy and OSH objectives
Does the management review address the adequacy and possible need for changes to
the following?
> policy
DR
(SS506 Part 1 - 4.6)
4.5.5.2
II
Top management shall review the organization's OSHMS, at > objectives

planned intervals, to ensure its continuing stability, adequacy Check documentation for the above requirement.
(SS506 Part 1 - 4.6)
DR

Dated: 27 Feb 2012
BAND
S/No.
4.5.5.3
II
Audit Questions
Top management shall review the organization's OSHMS, at > management programme(s)
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR
(SS506 Part 1 - 4.6)
4.5.5.4
II
Top management shall review the organization's OSHMS, at > key procedures (e.g. risk assessment procedures, communication)
DR
(SS506 Part 1 - 4.6)
4.5.6
II
Top management shall review the organization's OSHMS, at Are audit results considered during management review so as to effect changes?
planned intervals, to ensure its continuing stability, adequacy Check reports for the above requirement.
OSHMS, including the OSH policy and OSH objectives.
Input to management reviews shall include:
a) results of internal audits and evaluations of compliance with
which the organization subscribes
DR
(SS506 Part 1 - 4.6)
4.5.7
II
Relevant outputs from management review shall be made

available for communication and consultation
Are the recommendations of the management review implemented?

Sample 3 recommendations for implementation.
(SS506 Part 1- 4.6)
4.5.8
II
4.5.9
II
Relevant outputs from management review shall be made

available for communication and consultation
(SS506 Part 1- 4.6)
Are management review findings used to initiate preventive and corrective actions?
Check documentation for the above requirement and verify with management or
personnel in charge.
Based on management review findings, the organization

should modify the appropriate elements of the OSHMS in a
timely manner.
Are actions taken in response to management review findings completed in a timely

manner?
Sample 3 action items for the above requirement.
DR /
PI
DR/IP
DR
(UAI - REVIEW05)
4.5.10
III
Management review findings should be formally

communicated to individuals responsible for the affected
part(s) of the OSHMS so they may take appropriate actions.
(UAI - REVIEW 04)
Final Score:
Do the review procedures address the manner in which management review findings
are transmitted and disseminated?
DR
/ 10

Dated: 27 Feb 2012
BAND
S/No.
4.5.11
III
Audit Questions
Top management shall review the organization's OSHMS, at Is the review carried out with the aim to ensure the continuing suitability, adequacy and
planned intervals, to ensure its continuing stability, adequacy effectiveness of the OSH management system?
DR/IP/
PI
Yes
Results
No
NA
Auditor's Remarks
DR
(SS506 Part 1 - 4.6)
4.5.12
Records of the management review shall be retained

(SS506 Part 1 - 4.6)
III
4.5.13
III
Is the highest management body in the organisation involved in the management

review?
Verify attendance records for management participation.
Top management should periodically evaluate the OSHMS to Have top management received OSH training that allows them to be proficient and
determine the overall performance and adequacy of the
effective in conducting management reviews and interpreting the results?
system.
Sample 3 participants' training records.
DR
DR
(UAI - REVIEW01)
4.5.14
III
Depending on the decisions and actions agreed at a review,

the nature and types of communications of the results of the
review, and to whom they will be communicated, should also
be considered
Is the management review documented and disseminated to personnel with OSH

responsibilities and relevant parties?
Sample 3 action items and verify with relevant parties.
(SS506 Part 2 - 4.6)
4.5.15
III
Management review findings shall be communicated o

Are the transmission of management review findings and subsequent actions
individuals responsible for the affected part(s) of the OSHMS documented?
so they may take appropriate actions.
Check for documentation for the above requirement.
DR /
IP
DR
(UAI - REVIEW04)
4.5.16
III

timely manner.
Are the completion of actions taken in response to management review findings

reported to the management representative and documented?
Sample 3 action items for the above requirement.
DR
(UAI - REVIEW05)
IV
IV
Final Score:
4.5.17
Are the following considered during management review so as to effect changes?
4.5.17.1 Inputs to management review shall include:

h) changing circumstances, including developments in legal
and other requirements related to OSH
> changing circumstances

Check reports for the above requirement and the implementation of measures used in
addressing the change(s).
DR/PI
(SS506 Part 1 - 4.6.h)
IV
4.5.17.2 The outputs from management reviews shall be consistent

> commitment to continual improvement
with the organisation's commitment to continual improvement Check reports for consistency with the above requirement.
(SS506 Part 1 - 4.6)
DR
/7

Dated: 27 Feb 2012
BAND
S/No.
4.5.18
IV

timely manner.
(UAI - REVIEW05)
Name of Lead Auditor:
_____________________
Signature of Lead Auditor: _____________________
Audit Questions
DR/IP/
PI
Yes
Do the review procedures address the manner in which OSH management system
modifications and structural changes will be made when deficiencies in the OSH
management system are found i.e. the timeline(s) for implementation are clearly
DR/PI
indicated and strictly adhered to?
Check procedures for the above requirement and verify the implementation of OSHMS
change(s) via physical inspection.
Results
No
NA
Auditor's Remarks
Final Score:
/3

OSHMS Checklist

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OSHMS Audit Scoring System Interview Sheet

Dated: 27 Feb 2012 / Page 1 of 19

Interview minimum 3 personnel for

Interview minimum 3 personnel for

Verify if policy is available to other

OSHMS Audit Scoring System Interview Sheet

Dated: 27 Feb 2012 / Page 2 of 19

OSHMS Audit Scoring System Interview Sheet

Planning for hazard identification, risk

Legal and other requirements

Interview minimum 3 personnel for

OSHMS Audit Scoring System Interview Sheet

Verify level of staffing relevant to the size

OSHMS Audit Scoring System Interview Sheet

OSHMS Audit Scoring System Interview Sheet

Check endorsed policy for commitment

OSHMS Audit Scoring System Interview Sheet

Structure and Responsibilities

Dated: 27 Feb 2012 / Page 7 of 19

Check documentation for the above

Interview minimum 3 personnel to see if

OSHMS Audit Scoring System Interview Sheet

Interview minimum 3 personnel for

Interview minimum 3 personnel for

OSHMS Audit Scoring System Interview Sheet

Interview minimum 3 personnel for

Interview minimum 3 personnel (different

Interview minimum 3 management

OSHMS Audit Scoring System Interview Sheet

Obtain the names of representatives from

OSHMS Audit Scoring System Interview Sheet

Interview minimum 3 personnel with

Sample 3 cases for evidence. Conduct

Check with management the documents

OSHMS Audit Scoring System Interview Sheet

Identify a change and interview 3 relevant Interview minimum 3 personnel on their

OSHMS Audit Scoring System Interview Sheet

Interview committee members for

OSHMS Audit Scoring System Interview Sheet

Dated: 27 Feb 2012 / Page 14 of 19

OSHMS Audit Scoring System Interview Sheet

Emergency Preparedness and

Interview minimum 3 employees.

Interview minimum 3 auditors about

OSHMS Audit Scoring System Interview Sheet

Verify relevant documents with 3

Sample 3 action items and verify with

Check documentation for the above

OSHMS Audit Scoring System Interview Sheet

Dated: 27 Feb 2012/ Page 17 of 19

OSHMS Audit Scoring System Interview Sheet

Check documentation and verify via the

OSH Persons and WSH

OSHMS Audit Scoring System Interview Sheet

Interview minimum 3 employees

OSH Persons and WSH

Occupational Safety and Health Management System (OSHMS) Audit Checklist

Guidance Notes and Standard Specifications

1.2 Top management shall define and authorise the organisation's

Is the OSH policy authorised by the organisation's top management?

[SS506 Part 1 - 4.2d]

Top management refers to the higher levels of the organisation's

Occupational Safety and Health Management System (OSHMS) Audit Checklist