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SCOPE

This standard specification is intended to provide the general requirements for preparation and transmission of
VENDORs DOCUMENTS, for assembling and delivery of the FINAL DOCUMENTATION and for the technical
coordination between VENDOR and BUYER, and to define the procedure for managing BUYERs comments.
MR or SS defining specific requirements have priority over this specification.
2

DEFINITIONS AND ABBREVIATIONS

DOCUMENT

Any design document developed by VENDOR aimed at manufacturing the equipment


/ materials (e.g. procedures, schedules, plans, specifications, drawings, etc.) or at
obtaining statutory approvals / permits

FINAL
DOCUMENTATION

The sets of final DOCUMENTS and certificates/test reports, organized in MDB, IOM
and CED

SPECIALIST

The BUYERs discipline engineer in charge of the management of VENDORs


Technical Documentation, whose references (name, phone and e-mail) are indicated
in the SS attached to the MR (and in the PO)

INSPECTION
COORDINATOR

The BUYERs inspection coordinator in charge of the management of Certification


Dossier, whose references (name, phone and e-mail) are indicated in the PO

DOCUMENT
CONTROLLER

The leader of BUYERs team managing the FTP server for transmission and receipt of
electronic files, whose references shall be communicated by SPECIALIST

MDB

(Equipment) Manufacturer Data Book

IOM

(Equipment) Installation, Operation and Maintenance Manual

CED

(Equipment) Certification Dossier

PO

Purchase Order

MR

Material Requisition

SS

Supply Specification

VENDORS DOCUMENT SETUP

3.1

Documentation requirements

The VENDOR shall keep as reference for the definition of its own DOCUMENTS the paragraphs and/or the
table dedicated to VENDOR DOCUMENTS contained in the signed MR or SS enclosed to the PO, where the
requirements relevant to the submission to BUYER (schedule, number of hard/soft copies, class ( I =
Information / R = Review / RF = Review/Full Acceptance )) are defined for each DOCUMENT and for the sets
of FINAL DOCUMENTATION.
VENDOR shall also check the requirements relevant to documentation in all the other documents attached to
the MR/SS.
Class I DOCUMENTS are usually not reviewed by BUYER.
Class R DOCUMENTS are those the BUYER plans to comment, and the VENDOR shall proceed with the
following activities only upon incorporation in the design of BUYER comments.
Class RF DOCUMENTS are those of particular importance, needing Client or Licensors review. Such
DOCUMENTS differ from those in Class R because the VENDOR is allowed to proceed only after BUYER
accepts DOCUMENT without any comments.
See paragraph 5 for more details about Acceptance Status and Comment transmission and management of
VENDORs DOCUMENTS.

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3.2

VENDORs Document List

The VENDOR shall transmit for review, not later than 15 calendar days from PO date, a detailed Document
List, as per Attachment 1, with indication of the references to the VENDOR DOCUMENTS listed in the
signed MR or SS enclosed to the PO.
The document list, relevant to the whole MR, shall be arranged per item or per type of material (only for bulk
materials). See in Appendix 1 the instructions for filling up the VENDORs Document List.
Document List shall be firstly filled up with all the data requested in the Section 1; the Section 2 shall be filled
during Project Development, while the Section 3 of the list shall be filled in preparation of the final issue,
included in the FINAL DOCUMENTATION.
VENDOR shall send the Document list duly updated together with each transmission of DOCUMENTS, clearly
highlighting in the last column any addition / modification / deletion of DOCUMENTS.
3.3

Documents/Drawings Project Formats

VENDOR shall draw up his DOCUMENTS on A0, A1, A2, A3, A4 sizes according to EN ISO 5457 (Technical
Product Documentation - Sizes and Layout of Drawing Sheets).
The native files of label and formats shown in attachment to this specification shall be provided to VENDOR
after PO by the SPECIALIST, upon project customization, if any, together with any necessary disciplinespecific format.
Attachment 2 shows the label to be used for all VENDORs drawings, including Project identification data,
BUYER logo, Title, Revision table and Acceptance Status Box. The label must be placed in the right lower
corner, to be visible once the sheet is folded to A4.
Attachment 3 shows the first/subsequent pages to be used for all A4 DOCUMENTS. The first page may be
used as a cover page of a VENDOR DOCUMENT having different format: however each page must be clearly
individuated with page No. and VENDOR or BUYER document number.
Attachment 13 shows the format dedicated to Inspection & Test Plan.
3.3.1

Remarks for multisheet documents

Each drawing sheet (size A0 to A2) shall be considered as a separate drawing and shall be assigned unique
BUYER number.
Multiple sheets DOCUMENTS are allowed for A3 and A4 size drawings, and one BUYER number shall be
assigned to the whole DOCUMENT. In case each drawing sheet is liable of separate revision (e.g. electrical
and instrumentation schemes, material list, typical drawings), a table must be inserted in first or second sheet,
showing the list of the following sheets with the issue status of them; such cover sheets shall be revised in
case of any revision of any of the following sheets.
3.4

Documents Numbering

VENDORs DOCUMENTS will show the BUYERs Number in addition to the VENDORs Number. The
BUYERs Number is made up of 4 alphanumeric fields, separated by dashes, as indicated here below:
JJJJ - XY - VD - TT-MMM-PPPP-NN
-----------

--------

--------

-----------------------------------------

Job

EC

Type

Where:
Job

Tecnimont Job Number (4 digits) (see example here below)

EC

shall be equal to the same code of the relevant MR (see example here below)

Type

document type, always equal to VD (VENDOR DOCUMENTS)

identification number, composed as follows:


TT is the VENDOR DOCUMENT Typology Code (2 letters, as per Appendix 2)
MMM is the Number of the relevant MR (3 (or 4) numbers) (see example here below)

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PPPP is an alphanumeric code (2-10 characters), identifying the item/material within the MR, for
example the item code, or the position in the MR, or other; to be omitted for MR relevant to bulk
materials (piping, electrical, etc)
NN is a serial number (2-4 digits)
Discipline-specific instructions for fields PPPP and NN may be defined by each SPECIALIST, who shall inform
the VENDOR accordingly.
Example:
for a PO following a MR coded 3333-GP-MR-003, the fixed fields shall be:
JJJJ = 3333 ; XY = GP ; MMM = 003
In case of cancellation of a DOCUMENT the number cannot be reused.
3.5

VENDORs DOCUMENTS Revision Index

Each revision of VENDOR DOCUMENTS (except internal revision, if any) shall be identified with a new
revision index. Revision index shall be composed by 2 digits, and shall start from 01 (01, 02, 03 etc)
3.6

Electronic Files

The individual files of the DOCUMENTS submitted to BUYER shall be in pdf format: the VENDOR shall
provide native files for some general typologies (such as Document List, Spare Part list, SPIR forms, Lubricant
lists), or when specifically requested in MR/SS.
The files must be named with the DOCUMENT BUYER number and revision index, for example:
3333-GP-VD-AA-003-0015-01Rev01.pdf
Remark: for FINAL DOCUMENTATION see the paragraph 6.5.2 Soft copies.
3.7

Quality Requirements for DOCUMENT Preparation

3.7.1

Date and Names

Dates shall always indicated in the format: DD Mmm YYYY, e.g. 15 Mar 2013.
Personnel working on the DOCUMENT shall be identified with Name (at least first letter) and Surname.
3.7.2

Description of issue

The Description of the each issue (to be indicated in the revision table) must clearly individuate the level of
development / the intended use of the DOCUMENT, e.g.:

first issue(FI), for the first issue of DOCUMENTS or the revision of not accepted documents;

incorporating Buyers comments(BC), for intermediate issue after having incorporated the
comments;

final - for manufacturing(FM), for the issue utilized for the manufacturing;

as-built(AB), for the issue corresponding to the equipment/materials after final acceptance.
Additional information may be added (e.g. to indicate revised parts, or to detail the reason in case of
unexpected revisions).
The VENDOR has the obligation to transmit without delay any revision of the DOCUMENTS, including those
as-built, allowing the BUYER to upload them in the electronic document management system, so providing
the Project Teams at HO and Site with updated information.
It must be clarified that the VENDOR must prepare only the necessary revisions: e.g. the BC revision may be
skipped if the DOCUMENT is ready for FM issue; the AB revision is not required if there are no changes
against FM revision.
3.7.3

Document checking

All VENDOR DOCUMENTS shall be prepared in compliance with VENDORs certified quality system,
incorporating the requirements set-up in the MR.
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Check of documentation during preparation shall be carried out according to quality procedure of the
VENDOR, which shall be shown on request of BUYERs Inspector or Auditor.
The VENDOR shall also check with same criteria the DOCUMENTS issued by his Sub-vendors before
sending them to BUYER.
3.7.4

HOLDs Management

When details of a DOCUMENT have not been finalized, but issue is required for other purposes, the area of
the DOCUMENT not finalized shall be clearly identified as HOLD. A list of HOLD points shall be included in
the General Notes section of the DOCUMENT.
3.7.5

Revision of DOCUMENTS

Changes made to text documents and drawings during revisions shall be clearly identified.
Changes over drawings shall be ballooned with a revision triangle showing appropriate revision number
inside.
Changes to text documents shall be identified with a vertical line on right side of the text modified or
equivalent methodology.
For the next document revision the highlighting, relevant the previous revision, shall be removed, the
DOCUMENT revised and the highlighting for the current revision added.
Where too many changes may impair the clarity/legibility, the description of the issue must include the text
General Revision and the main reason of it. General revisions are not admitted for the DOCUMENTS
already accepted or accepted with minor comments by BUYER.
3.7.6

Document Filling / Archiving

The VENDOR has the responsibility to file and archive orderly the Project DOCUMENTS in accordance with
the relevant documented procedures set-up in its certified quality system.
The VENDOR shall keep in his file for 10 years at least the originals of DOCUMENTS issued, including all the
FINAL DOCUMENTATION.
4

VENDORS DOCUMENTS TRANSMISSION

4.1

Transmission methods

The DOCUMENTS shall be delivered to the BUYER in one or more of the following methods, as requested in
SS:

hard (paper) copies and/or soft copies (on disks);

upload in BUYER FTP-Server + notification e-mail with attached the relevant transmittal.
Effective transmission date shall be the delivery date to BUYER office (as per courier receipt) or the date of
notification e-mail, which is the latest.
The transmittal shall be addressed to the SPECIALIST; the notification e-mail shall be addressed to the
DOCUMENT CONTROLLER, copy to SPECIALIST.
The transmittal shall be as per attachment 4 VENDORs Documents Transmittal, which is complete with the
necessary instructions.
4.1.1

Electronic copies (FTP server)

The detailed instructions for use of BUYERs server shall be provided to VENDOR possibly in the MR/SS or
within 15 calendar days after PO date.
The VENDOR shall upload the DOCUMENTS files, named as requested, and the transmittal, then shall
address to the DOCUMENT CONTROLLER and the SPECIALIST of the BUYER a notification e-mail, which
shall have the Read Receipt active.

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4.1.2

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Paper copies and Disks

Paper copies and Disks (DVD or CD) shall contain all the transmitted DOCUMENTS and the transmittal.
Paper copies shall be folded to A4 size and put in transparent plastic envelopes.
Paper Document packages and Disk covers shall be identified with: Project name, TCM Job No., PO No., MR
No., Transmittal No. (Transmittal No. shall also be written on the writable side of the disk).
The VENDOR shall communicate by e-mail, within 24 hours from the delivery, the data relevant to the delivery
by courier.
5

BUYER REVIEW AND ACCEPTANCE

5.1

BUYER review workflow according to DOCUMENT Class

Class R and Class RF DOCUMENTS shall be reviewed and returned by BUYER to VENDOR within 15
working days from the effective transmission date, if not differently agreed in signed MR/SS. In case of no
reply, the VENDOR, needing to proceed with design or manufacturing activities, shall immediately notify the
BUYER of the delay, to agree how to proceed.
Class I DOCUMENTS are not usually reviewed by BUYER and then VENDOR shall not wait for BUYER
comments/acceptance. However, should the BUYER consider these DOCUMENTS inadequate or
inconsistent, VENDOR shall incorporate BUYERs comments, if delivered within the same term (15 working
days), following same procedure foreseen for Class R DOCUMENTS.
The BUYER shall attach the commented DOCUMENTS to a transmittal, indicating Communications or
Comments (if any) and the Acceptance Status Code for each DOCUMENT reviewed. Transmittals and
Commented documents are sent to the VENDOR usually in electronic form only, by email or FTP server.
Acceptance of DOCUMENTS (without any comment) may be communicated to the VENDOR by email without
transmittal.
VENDOR is requested to acknowledge by e-mail the receipt of such transmittals/email.
5.2

Acceptance Status Codes and consequent VENDOR actions

BUYER shall also indicate one of the following Acceptance Status Codes in the Acceptance Status box
present on each reviewed DOCUMENT:

A = ACCEPTED
The DOCUMENT is accepted as it is, except very minor comments, if any. The VENDOR can proceed
with the consequent activities, incorporating such minor comments in the revision (to be identified as
final - for manufacturing).

AC = ACCEPTED WITH COMMENT (applicable to Class R or I DOCUMENTS)


The VENDOR shall revise the DOCUMENT according to the BUYER comments and shall resubmit it
within 10 working days after receipt of the comments, with description of revision incorporating
Buyers comments, and in the meanwhile can proceed with the consequent activities.

CR = COMMENTED RESUBMIT FOR ACCEPTANCE (applicable to Class RF DOCUMENTS)


The VENDOR shall revise the DOCUMENT according to the BUYER comments and shall resubmit it
within 10 working days after receipt of the comments, with description of revision incorporating
Buyers comments, but must wait DOCUMENT acceptance to proceed with the consequent activities.

NA = NOT ACCEPTED
The DOCUMENT is rejected, due to serious error or incompleteness, then the VENDOR shall revise
and/or complete it (again with description of revision first issue) and submit it again to the BUYER
within 10 working days from the date of rejection. VENDOR cannot proceed with the activities defined
in the DOCUMENT itself. If the DOCUMENT is rejected, its transmission shall not be considered as
fulfilment of contractual obligations.

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5.3

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Other issues relevant to comment workflow

When some BUYERs information is not yet defined at the time of DOCUMENT review (for instance
the orientation of nozzles), the BUYER shall clearly indicate it as a HOLD in the commented
DOCUMENT. The VENDOR shall revise the DOCUMENT at the receipt of the HOLD information.

After receiving the BUYER comments the VENDOR must carefully analyze them. In case comments
have significant impacts on contractual obligations (such as technical guarantees, delivery terms,
etc.), the VENDOR must inform immediately in writing the BUYER SPECIALIST to due clarifications
and agreement.

In case the VENDORS DOCUMENTS are found by BUYER not compliant with contractual
requirements even at the second review, VENDOR may be requested to attend a meeting at
BUYERs office for definition of pending points.

In case the VENDOR modifies DOCUMENTS already "Accepted", BUYER has the right to
backcharge the VENDOR of the ensuing costs, if any, e.g. for revising design documents.

The BUYERs acceptance of VENDORS DOCUMENTS does not relieve the VENDOR from full
compliance with contractual obligation nor from his whole liability, and permission to proceed does not
constitute acceptance or approval of design details, calculations, analyses, test methods or materials
developed or selected by the VENDOR.

HANDOVER OF FINAL DOCUMENTATION

Final documentation consists of the following three sets of documents:

Manufacturer Data Book (MDB), including all engineering documentation required in the MR/SS,
including also fabrication procedures, welding books, welding maps;

Installation, Operation and Maintenance Manual (IOM), including all applicable documentation
required in the MR/SS, such as IOM manuals, erection tools, trouble-shooting, spare parts,
consumables;

Certification Dossier (CED), including all the certification required in the MR/SS, such as ITP, QCP,
NDE procedures, test procedures, materials certifications & materials tests, NDT certifications, NCR,
inspection and test reports, etc;
In case the books have to be arranged differently, specific instructions are given in the relevant SS (for
example, one whole set may be required for bulk material or simple items, or for static equipment IOM may
not be requested).
6.1

Manufacturer Data Book (MDB)

MDB shall be prepared separately for each item of equipment or, in case of bulk materials, for each MR.
Different MDB organization (e.g. for MR or for PO) can be communicated by BUYER SPECIALIST.
The MDB shall be organized following the Index of Content for MDB shown in the Attachment 7 of this
standard. Any sub-section not applicable to the equipment or item of material being supplied shall be marked
Not applicable in the Index. However, when a section is completely not applicable, it shall be completely
omitted. The DOCUMENTS present in each subsection shall be listed below the subsection title row.
VENDOR shall submit the index of MDB to BUYER for review 6-8 weeks before the timing specified in the SS
relevant to the issue of the final MDB.
VENDOR shall then prepare and submit one sample copy of MDB (soft) to SPECIALIST for BUYER review at
the time specified in the SS; this MDB shall include only DOCUMENTS revised to show the final configuration
of the supply, which may then have Issue description equal to final - for manufacturing or as-built. This
final revision shall not show any change highlighting (balloons).
After BUYER review and acceptance, the VENDOR shall deliver the final required number of copies (see
paragraph 6.6 Delivery).

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6.2

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Installation, Operation and Maintenance Manual (IOM)

IOM shall be prepared separately for each item of equipment or, in case of bulk materials, for each MR.
Different IOM organization (e.g. for MR or for PO) can be communicated by BUYER SPECIALIST.
The IOM shall be organized following the Index of Content for IOM shown in the Attachment 8 of this
standard. Any sub-section not applicable to the equipment or item of material being supplied shall be marked
Not applicable in the Index. However, when a section is completely not applicable, it shall be completely
omitted. The DOCUMENTS present in each subsection shall be listed below the subsection title row.
VENDOR shall submit the index of IOM to BUYER for review 6-8 weeks before the timing specified in the SS
relevant to the issue of the final IOM.
VENDOR shall then prepare and submit one sample copy of IOM (soft) to SPECIALIST for BUYER review at
the time specified in the SS; this IOM shall include only DOCUMENTS revised to show the final configuration
of the supply, which may then have Issue description equal to final - for manufacturing or as-built. This
final revision shall not show any change highlighting (balloons).
After BUYER review and acceptance, the VENDOR shall deliver the final required number of copies (see
paragraph 6.6 Delivery).
6.3

Certification Dossier (CED)

One CED shall be prepared for each item of equipment (or for each MR for bulk materials/not itemized
equipment). The content of the CED shall reflect in detail the fabrication steps of the equipment/materials and
approved ITP, as implemented. Therefore in case of packages for which more than one ITP has been
prepared, the CEDs shall be organized accordingly.
The CED shall include all the DOCUMENTS / Certification specified in the relevant MR/SS and shall be
organized following the general Index of Contents for CED shown in Attachment 9 of this standard.
CED index shall reflect the ITP and production steps. Any sub-section not applicable to the equipment or item
of material being supplied shall be marked Non Applicable in the Index. The DOCUMENTS present in each
subsection shall be listed below the subsection title row. In case of set of certificates present in the same
subsection, provided that each page of the set is sequentially numbered, the set (e.g. PMI certificates,
material certificates) can reported in the Index in only one row.
VENDOR shall submit by mail the Index of Contents to BUYER INSPECTION COORDINATOR (copy to
SPECIALIST) for review within 2 weeks after receipt of accepted or accepted as commented Inspection
and Test Plan. In this version the number of certificates shall be kept blank.
Based on the approved Index, VENDOR shall then prepare the original copy of CED at workshop, to be
reviewed and stamped/signed by BUYER Inspector. In case of waiving of the review of final documentation, a
final soft copy shall be sent for review to BUYER INSPECTION COORDINATOR, who shall provide for
comments, if any, and for signing applicable pages. VENDOR shall insert such signed pages and shall
prepare and delivery the final required number of copies (see paragraph 6.6 Delivery).
Each report or certificate shall have the indication of the BUYER PO No. and of the equipment/material tag
No..The use of correction fluids and colour highlighters is not permitted for reports and certificates. Alterations,
deletion, additions to certification are not permitted, and new certification must be prepared: whenever this is
not possible, the alteration must be signed and dated for approval by Quality Control.
Remark: In case of Equipment to be assembled at Site (as per PO conditions), for which the VENDOR is
requested to issue a Site ITP (being the assembling in the scope of VENDOR or not), the CED will be
prepared with a void Section dedicated to Site Certification and Testing, in order to collect in one CED all the
certification applicable to an Item. Such documentation shall be prepared by the VENDOR or Erection
Company, as applicable, and checked / inserted by BUYER Site Quality Team.
6.4

MDB, IOM and CED Numbering

MDB, IOM and CED shall be numbered in accordance with the paragraph Documents Numbering, where TT
shall be equal to, DB for MDB, OM for IOM and MB for CED, as per Appendix 2.
In case one MDB or IOM or CED is prepared for each MR, the field PPPP-NN shall be equal to 001; in case
one MDB or IOM or CED is prepared for each item, the field PPPP-NN shall be the Equipment Tag No..
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The Index of Contents shall be coded similarly to the relevant MDB/IOM/CED, but TT shall be equal to DL for
MDB, OL for IOM and ML for CED, as per Appendix 2.
6.5

Format for Final documentation (MDB, IOM and CED)

6.5.1

Hard Copies

The drawings larger then A4 size shall be reduced (to A3 size preferably, if they remain readable, otherwise to
A2) and/or folded to A4 size. All documents shall be then inserted into pre-punched plastic sleeves.
All the VENDOR Documentation must be perfectly legible in all parts. Particular attention must be paid to
certificates, reports and to any hand-written document.
Binders shall be A4 size, 4-rings type, 70 mm (or 40mm) spine, PVC hard cover white colour, with transparent
PVC jacket on cover and spine for cardboard label insert.
Separator sheets shall be made of white plastic/cardboard sheet, 4-holes, shall be provided to separate each
subsection, and shall have a tab for the indication of the section/subsection number.
The front and spine of each binder (see Attachment 5 for front label and Attachment 6 for spine label) shall
indicate the following: Project Name; Title (Manufacturer Data Book or Installation, Operation and
Maintenance Manual or Certification Dossier); Discipline; Equipment/Material Tag No.(if applicable),
Equipment/Material Description; BUYERs PO No., BUYERs MR No.; VENDORs Name/Logo, VENDORs
references; Date (the date of preparation of the final set of documents, to be submitted to BUYERs
SPECIALIST or INSPECTOR, or the date of revision of same, if applicable).
Binder front (without acceptance box) and spine labels shall be printed on cardboard and inserted in the
binders front and spine transparent pockets. The same cover, complete with the acceptance box, shall be
submitted to the BUYERs INSPECTOR or SPECIALIST (if required) in charge of the check of CED or
MDB/IOM for signature, then put at the beginning of first volume.
The first document of MDB/IOM/CED (to be inserted in each volume) shall be the Index of Contents, to be
prepared from the templates shown in attachments 7, 8 and 9, adding a line for each DOCUMENT below the
line of the applicable Subsection, with the following information:

Col. 1: Section/Subsection Code,

Col. 2: Title with Reference item (if applicable),

Col. 3: BUYER Number (if applicable, otherwise other reference) with Revision Index (if applicable),

Col. 4/5/6: Size / Number of pages / Volume (n of N) (available when final hard copy is assembled).
Set of certificates of same typology present in same subsection may be considered as one document. .
In case of Packages, and in particular for CED, when ITPs of main equipment composing the package have
been issued individually, in the Index of Contents, after the common cover page, the list of the documentation,
organized in section/subsections, shall be replicated for each item of equipment, with the same criteria applied
for ITPs. Equally, in case of PO and following amendments relevant to same MR of bulk materials, the list of
CED documentation, organized in section/subsections, shall be replicated for each PO or amendment.
Tabbed dividers shall be provided to separate the Sections.
One subsection shall not be split in more volumes. Each subsection shall have a Cover page (see example in
Attachment 12), with the minimum following information:

Part of FINAL DOCUMENTATION (Certification Dossier or Manufacturer Data Book or Installation,


Operation and Maintenance Manual), Section (with code), Subsection (with code);

Document list, if applicable.

6.5.2

Soft Copies

All Soft Copies of the DOCUMENTS shall be identical to the relevant hard copies.

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Soft copies of MDB/IOM/CED shall be provided as DVD. One DVD may contain only one MDB or IOM or
CED. In case one MDB or IOM or CED cannot be contained in one disk, each disk shall carry the indication
Disk n / N.
Each DVD shall contain:

The general index of the MDB/IOM/CED (in docx format);

All the required documentation (including the general index) in pdf format:
- pdf files for test reports or certificates shall be obtained by scanning; pdf files for all other
DOCUMENTS (including catalogues, standard manuals and similar technical documentation)
shall be obtained electronically and shall be searchable, to make easy the retrieval of the
needed piece of information;
- The pdf files shall be merged to provide one pdf file corresponding to the contents of each
volume (hard copy) or to more volumes, but without exceeding the size of 500 MB; the merged
pdf file shall have hierarchically nested bookmarks to access the general index, the subsection
covers and the single files;
- If some documents have a separate sub-index the same shall be created as bookmarks;

A separate directory (applicable to MDB/IOM only) named Native Files for the documents required
also in open/editable formats, according the additional SS/MR requests, if any.
Scanned files shall be generated with a minimum resolution of 200 dpi (dots per inch), or with a higher
resolution when needed to ensure DOCUMENT perfect legibility. Black/white scan is acceptable for most
applications, colour scan shall be utilized where needed for DOCUMENT comprehension.
File names shall be according to paragraph File Name of electronic Documents of this standard.
DVD Label and DVD Box Label shall be respectively as per Attachment 10 and Attachment 11.
6.6

Delivery

One soft and one hard copy of FINAL DOCUMENTATION shall be delivered jointly to shipped materials (even
if the BUYER has not given final approval of MDB, IOM and CED).
After BUYER approval of the sample copy of MDB, IOM and CED, as per para 6.1, 6.2 and 6.3, the VENDOR
shall delivery by courier at his expenses the copies of the FINAL DOCUMENTATION, as per MR/SS requests,
at the addressees communicated by the SPECIALIST at due time (usually two DVD soft copies to
SPECIALIST, balance hard and soft copies to Site).
6.7

Amendments to PO for Bulk Materials

It occurs frequently for bulk materials that PO Amendments are issued, to procure additional materials
according to MR revisions. In such cases:

the MDB and the IOM shall be prepared/reviewed/finalized for main PO only in soft form, then revised
if necessary for PO amendments; one hard and one soft copy will be sent with the materials; the final
copies (hard and soft) shall be prepared and delivered within 10 working days after SPECIALIST
request.

the CED shall be prepared separately for PO and each amendment: one hard and one soft copy will
be sent with the materials; the final copies (hard and soft) shall be prepared appending to the
documentation relevant to main PO the documentation relevant to each following amendment.

COMMUNICATION

7.1

General

Communication between VENDOR and BUYER shall include Correspondence, Document Transmittal and
Minutes of Meeting.
Correspondence is constituted by E-mails (preferentially) or by faxes, all of them deemed to be formal
correspondence. VENDOR shall immediately confirm verbal communication in writing within three working
days to formalize matters.
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VENDORS DOCUMENTS
INSTRUCTION

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The VENDOR shall send Commercial correspondence and Technical Correspondence to different addresses,
as stated in PO.
Clarification Requests, Waiver Requests, and other documentation not having their own Project Document
Numbering, shall be sent through a formal correspondence.
7.2

Numbering

All said communication documents shall be given serial numbering, for tracking purpose. Based on serial
numbers, VENDOR is required to check and require from BUYER any missing communications.
7.3

Heading of Correspondence / Transmittals

Faxes and Transmittals shall be prepared with a heading consisting of the following;

Sender (Company / Logo / Name); Addressees (Company / Name);

BUYER Job Number; Project Name; PO Number and MR Number;

Correspondence Number and Date of correspondence; Subject;

Other References such as equipment name and item No, former correspondence No, etc.
The format for Transmittals is shown in the Attachment 4.
E-mails shall be arranged as follows:

7.4

Subject line shall be:

e-mail number - email subject;

Heading text shall show:

Project Name, PO Number, MR Number, other references.

Minutes of Meeting

When a meeting is held between VENDOR and BUYER, as a general rule the minutes of meeting shall be
prepared by BUYER. The Minutes of Meeting shall be duly signed by all parties before the end of the meeting,
so they shall become official; relevant copies shall be then distributed to all the attendees.
7.5

BUYERs Documents

BUYER may send to VENDOR design documents (issued by BUYER, by Client, etc.) with the objective to
inform VENDOR or to get comments. Such documents shall be sent under a transmittal, including necessary
instructions.
Whenever the implementation of such documents may cause design modifications having impact on
VENDORs contractual obligations (e.g. delivery time, price, performances), the VENDOR shall immediately and in any case before executing the modifications - inform the SPECIALIST and the Procurement service of
the BUYER to agree upon said modifications from the contractual point of view.
7.6

Filing

Both the MR issuing department for BUYER and the responsible person for VENDOR shall keep copy of the
documentation transmitted and of the communications, to project completion, on the expiration of the contract
guarantees.

This document is Tecnimonts property

TM 061/13E
VENDORS DOCUMENTS
INSTRUCTION

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Appendix 1 - Instruction for VENDOR DOCUMENT List.


For each DOCUMENT the VENDOR DOCUMENT List will show the following:
Sect. Col.
No No.

Field

Instruction

--

No

Progressive Number

Item (or Material Group Indicate Tag No. (shown as Commodity Code in MR materials list (Note
st
for Piping materials)
1)) For Piping indicate Material Group (as shown in MR 1 page)

Description (Service)

Indicate the Description of the Equipment/Material, as shown in MR list


of materials (Note 2) For Piping indicate Material Description (as
st
shown in MR 1 page)

DOCUMENT Title

By VENDOR, composed by 2 lines:


Document Typology; Detailed Subject (if applicable)

VENDOR DOCUMENT By VENDOR


Number

CLIENT DOCUMENT
Number

If applicable refer to separate instruction

BUYER DOCUMENT
Number

Refer to para 3.4

Reference To SS Doc.
List

Indicate the Document Position(s) in the List of Required Documentation


included in the MR/SS to which the DOCUMENT refers

Document Class (for


Indicate the Document Class for transmission in the List of Required
submission to BUYER) Documentation included in the MR/SS to which the DOCUMENT refers:
I: Information; R: Review; RF: Review/Full Acceptance

10 Planned 1 Submission Indicate the date for submission of the DOCUMENTS, as indicated
specifically in the PO for main DOCUMENTS, or according to the SS
Date
requests (refer to para 3.1)

11 BUYER Revision index Refer to para 3.5

12 Issue Description

Indicate the description of the issue/revision (refer to para.3.7.2)

13 Effective Issue Date

Indicate the date of the current revision (as indicated on the


DOCUMENT)

14 Transmittal No.

Indicate the serial No of transmittal sent to Buyer (refer to para. 4.1)

15 Ref. for Final Doc: Book Indicate the Book in which the document is included: MDB or IOM or
CED

16 Ref. for Final Doc:


Section / Subsection

Indicate the Section/Subsection in which the document shall be included

--

17 D.L. Revision

Indicate with a A the documents added, U the documents which Title


or Code is changed (updated), D the documents deleted (do not
remove them from the list but cross-out them)

st

Remark for use of Document List: Fill Tecnimont MR No. in the preset field in the header, in order to have the
Tecnimont Document Numbers partially pre-compiled.
Note (1):

The following example shows how to indicate Item No. in different cases, because one
DOCUMENT may refer to one or more equipment/materials required in the same MR:
DOCUMENT referring to one piece of equipment:
E-6710
DOCUMENT referring to several pieces of equipment: use comma as delimiter:
E-6710,E-6711
DOCUMENT referring to several equal equipment:
E-6710A/B/C
DOCUMENT referring to all the equipment included in the MR:
ALL
Note (2):

In case of bulk materials indicate description without additional details present in MR list, if any
This document is Tecnimonts property

TM 061/13E
VENDORS DOCUMENTS
INSTRUCTION

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Appendix 2 - VENDOR DOCUMENT Typologies and Codes


The present Appendix defines the Typology Codes and the subdivision in the FINAL DOCUMENTATION, and
is applicable to the DOCUMENTS typologies requested in the MR/SS.
Column 1 defines the Vendor DOCUMENT Typology code to be used for DOCUMENT numbering, based on
the Typologies described in Column 2.
Columns 3, 4 and 5 define the set of FINAL DOCUMENTATION ( MDB / IOM / CED ) in which the
DOCUMENTS shall be collected.
The Index of Contents of MDB / IOM / CED (including also the documentation not having a BUYER Code,
such as standard procedures, certificates, reports, etc.) are shown in the Attachments 7 / 8 / 9.

CODE VENDOR DOCUMENTS TYPOLOGY


1

PL
PP
PS
PQ
PH
QC
QS
QP
QT
FW

FO
FP
BC

BO
BD

GE
GS
GH

PROJECT MANAGEMENT / PLANNING / PROCUREMENT


DOCUMENTS / QUALITY ASSURANCE / HSE ASSURANCE
Document List; Document Issuing Plan
Manufacturing schedule; Fabrication Plan; Progress Reports
List of Subvendors/Subcontractors; List of Suborders
Quality Assurance Documents (Quality Plan, Site Quality Plan,
Organization Chart, Audit plans)

Doc.
Types
in MDB

Doc.
Types
in IOM

Doc.
Types
in CED

X
X

HSE Assurance Documents (HSE Plan, Site HSE Plan)


QUALITY CONTROL/INSPECTION & TESTING
Inspection & Test Plan (Quality Control Plan)
Site (Construction) Inspection & Test Plan (relevant to Site
assembled/tested equipment)
Inspection and Testing procedures (functional, performance, material,
pressure (hydraulic) tests)
Factory Acceptance Test Procedures, Site Acceptance Test Procedures
FABRICATION & WELDING
Welding Books: Welding Process Specifications (WPS), Welding Process
Qualifications (PQR), Welding maps; Welding Repair Procedures; Heat
Treatment Procedures
Description of the fabrication cycle, other Manufacturing Procedures
Internal Lining, Coating and Painting Procedures
BASIC AND PROCESS DATA / PERFORMANCE DESIGN DATA
Heat/Material Balance; Thermal Calculations; Utilities
calculation/consumption; Effluent/Waste/Emission List; Functional sizing
calculations; Process Calculations, Performance Curves; Reliability &
Availability Analysis
Description of working: Interlock, Control strategies and Sequences
narratives); Cause/effect diagrams
Process Flow Diagrams; Piping & Instrument Diagrams; Machinery
Circuits diagrams (lubrication / hydraulic / pneumatic)
GENERAL CONFIGURATION - EQUIPMENT LIST/DATA SHEETS
Equipment List; Auxiliary and other Components lists
Equipment Data Sheets/Specifications
Fire Fighting Equipment Data Sheets and Drawings

This document is Tecnimonts property

X
X
X
X
X

X
X
X

X
X

X
X
X

TM 061/13E
VENDORS DOCUMENTS
INSTRUCTION

PAGE

14

CODE VENDOR DOCUMENTS TYPOLOGY

Doc.
Types
in MDB

Doc.
Types
in CED

Spare Parts Lists, SPIR forms, Spare Parts Drawings (precomm / comm /
capital / operation spare parts)

GL
GT

Lubricants Lists and Quantities (Schedules), Lubricant Specifications


List of special tools (erection, testing, operation)
LAYOUTS / GENERAL ARRANGEMENTS / FOUNDATION DATA
Equipment layout, General Arrangements (with data for foundations); Plot
plans, Layouts and requirements for UG services (sewers, piping / cable
routing)

X
X

HG
HN
HF

SC
SD
SS
RC
RD
RM
PC
PD
PG

IB
IL
IS
IV
IC
IT
IW
IG
IK
ID
IP
IM

Foundations (or Process concrete structures) / Supports Calculations &


Design
HSE DESIGN
Material Safety Data Sheets
Noise Source Data Sheets
Sources or Areas of Release Data Sheets, Hazardous Areas
Classification Drawings
MECHANICAL DESIGN (STATIC COMPONENTS)
Mechanical Calculations (Design/Code)
Vessels / Tanks / other Pressure Equipment Drawings - Nozzle
Orientation
Auxiliary Steel Structures Specifications & Drawings
MECHANICAL DESIGN (ROTATING COMPONENTS)
Mechanical Calculations (rotating elements, vibrations, pulsation, etc)
Machinery / Rotating Equipment Drawings
Other Mechanical Equipment Drawings
PIPING DESIGN
Piping Calculations (design, stress)
Piping Arrangement/Layouts, Piping Isometrics, Tie-in drawings
Piping Components General Specifications / Classes; Supports
Specifications & Drawings
INSTRUMENTATION / AUTOMATION & PROCESS CONTROL DESIGN
Block Diagrams, Architectural Diagrams
Instrument list, I/O lists, Alarm and trip lists, Memory Maps for Serial
Communications, Point Configuration Database
Instrument Data Sheets & Specifications
Instrumental component drawings (instrumentation, valves, etc)
Instrumental Calculations (instrument sizing, SIL, etc)
Typical installation drawings
Instrumental wiring diagrams: Interconnection diagrams, DCS/PLC
interfacing diagrams.
Instrument layouts, Cable run layouts
List of cables (Instrumental)
Logic Diagrams, Loop Diagrams
Instrumentation / Instrumental Panels Construction Drawings
Man Machine Interface, Graphic Pages, Synoptic and Operating Panels
layouts
This document is Tecnimonts property

Doc.
Types
in IOM

GP

LF

15

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LG

OF

X
X
X

X
X
X
X
X
X
X
X
X

X
X
X
X
X
X
X
X
X
X
X
X

TM 061/13E
VENDORS DOCUMENTS
INSTRUCTION

PAGE

15

CODE VENDOR DOCUMENTS TYPOLOGY

EB
EU
EC
ED

ELECTRICAL DESIGN
Block Diagrams, Architectural Diagrams
List of Electric Users / Electrical Consumptions
Electrical Calculations; Electrical Curves
Electric operating diagrams, one-line and interconnection diagrams,
typical wiring diagrams, electric tracing diagrams, grounding diagrams

Doc.
Types
in MDB

Doc.
Types
in IOM

Doc.
Types
in CED

X
X
X
X

ES

Motors, Switchgears, Variable Speed Drivers, Distribution Boards, other


Electrical Equipment Data Sheets / Specifications

EE

Motors, Switchgears, Variable Speed Drivers, Distribution Boards, other


Electrical Equipment Drawings
Electrical cable run layouts, Electrical equipment layout
List of cables (Electrical)
HVAC DESIGN
Heat Dissipation Calculations
HVAC Design Calculation Reports / Utility Consumption Analyses
HVAC General Drawings
HVAC System Layouts/Sections (Mechanical Part)
HVAC System Layouts/Sections (Electrical/Automatic Control Parts)
HVAC System Material Take-Offs
CIVIL DESIGN / STEEL STRUCTURES DESIGN
Building / Architectural Design (specifications and drawings)
Steel Structures Calculation reports
Steel Structures Assembly Drawings
Steel Structures Shop Drawings
Steel Structures Joint Detail Drawings
Steel Structures Mark Lists
Steel Structures Accounting
TRANSPORTATION, STORAGE, PRESERVATION & SITE
INSTALLATION
Shipping and Handling Instructions / Transportation drawings
Storage and Preservation Instructions / Drawings
Installation, Field Assembling/Fabrication, Precommissioning
Instructions/Drawings/List of Materials
DESIGN FINAL DOCUMENTATION
Manufacturer Data Book - or any subtype of
Manufacturer Data Book Index of Contents
OPERATION AND MAINTENANCE
Operating Instructions (Start-up and Operation)
Maintenance Instructions / Procedures / Detailed Drawings
Installation, Operation and Maintenance Manual - or any subtype of
Installation, Operation and Maintenance Manual Index of Contents
CERTIFICATION OF MANUFACTURING/ERECTION
Certification Dossier
Certification Dossier Index of Contents

EG
EL
VH
VC
VG
VL
VE
VT
AD
AC
AE
AS
AJ
AM
AA

DT
DS
DI

DB
DL
OI
OP
OM
OL
MB
ML

15

PS

QUAL

OF

This document is Tecnimonts property

X
X
X
X
X
X
X
X
X
X
X
X
X

X
X
X

X
X
X

Client Reference

Gas Preheater

Tecnimont MR No.

3333-CE-

Section 2

Description (Service)

Document Title
Document Typology
Detailed Subject

Vendor Document
Number

Client Document Number

Tecnimont Document Number

Docum.
Class

N.

Item
(Material Group)

10

11

Plann. 1st
Rev.
Submis.
Index
Date

1 E-6731A/B

Gas Preheater

Manufacturing Schedule

3333-CE- VD- PP - 003 -

E6731-01

15-Jun-12

01

2 E-6731A

Gas Preheater

Inspection & Test Plan

3333-CE- VD- QC - 003 -

E6731-01

16-Jun-12

02

3 E-6731B

Gas Preheater

Inspection & Test Plan

3333-CE- VD- QC - 003 -

E6731-02

16-Jun-12

02

4 E-6731A/B

Gas Preheater

Description of operation

3333-CE- VD- BO - 003 -

E6731-01

17-Jun-12

02

5 E-6731A/B

Gas Preheater

Flow diagram

3333-CE- VD- BD - 003 -

E6731-01

18-Jun-12

02

6 E-6731A/B

Gas Preheater

General Arrangement

3333-CE- VD- LG - 003 -

E6731-01

10

19-Jun-12

02

7 E-6731A/B
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
42

Gas Preheater

Preservation Instructions

3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE3333-CE-

E6731-01

22

19-Jun-12

01

file: Att. 1 - VENDOR's Document List; print date: 01/03/2013

rev.

NNN

01

3333-CE- MR- 003

Ref. to
SS pos.

003-

Client Document Number

Section 1
1

VD-PL-

EXAMPLE OF COMPILATION

Skid A

Attachment 1 to TM 061/13

VD- DS - 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 VD- 003 -

This document is Tecnimont's property, and cannot be used by others for any purpose, without prior written consent

12

Issue
description

first issue
final - for
manufacturing
final - for
manufacturing
incorp. Buyer's
comments
incorp. Buyer's
comments
incorp. Buyer's
comments
first issue

Section 3
13

14

15

16

17

D.L. Rev

Service

E-6731A/B

Tecnimont Document Number

SPACE FOR
CLIENT LOGO
/NAME

8501234567

Section/
Subsect

Item

Tecnimont P.O. No.

Plant

DOCUMENT LIST

Book

Title

SPACE FOR VENDOR


REFERENCES: VENDOR NAME,

16-Jun-12

CED

A-1

16-Jun-12

CED

A-1

17-Jun-12

MDB

K-7

18-Jun-12

MDB

K-1

19-Jun-12

MDB

M-1

19-Jun-12

IOM

V-2

Effective TransmitIssue Date tal No.

15-Jun-12

page 1 of 1

Parts in RED are filled as example

Attachment 2 to TM 061/13

(Vendor Name/Logo)

Vendors Job:

Vendor Doc No.:

Purchase Order No:

Material Requisition No:

e.g.750000001

Acceptance
Discipline
Status Code abbreviation

Checker
N. Surname

e.g.3333-GY-MR-0002

Date

Signature

Acceptance Status description:


A

MACCH

F. Rossi

31 apr 2013 AC

BUYERs acceptance of this Document does in no way relieve the


VENDOR of his contractual obligations

03

15 Mar 2013

02

15 Feb 2013

01

15 Jan 2013

Issue

Date

CR
NA

Accepted
Accepted with Comment,
Resubmit
Commented - Resubmit for
Acceptance
Not Accepted, Resubmit

FINAL - FOR MANUFACTURING


MODIFIED ELEVATION OF NOZZLE 1
INCORPORATING BUYERS COMMENTS
MODIFIED WHERE INDICATED <2>
FIRST ISSUE

N. Surname
Reason for Issue Revision Description

N. Surname N. Surname

Prepared

Checked

Approved

Tecnimont Identification Code


This document is Tecnimonts property,
and cannot be used by others for any purpose,
without prior written consent

Item

60-XY-003

Description

Issue

3435-GY-VD-LG-003-000001
Client Document
Classification Code

..

Size

03
A..

ETHYLENE COMPRESSOR

Title1:DOCUMENT TYPOLOGY
Title 2:DETAILED SUBJECT
Plant

Client ref

XXXXXXXXXXX

XXXXXXXXXXXXX

Graphic scale

Orig.Scale

1:1000
filename : Att. 2 - Label for VENDOR's Drawings

TCM Identification Code

TITLE 1 (Document Type)


TITLE 2 (Detailed Subject, if any)
Plant

XXXXXXXXXXXX
XXXXXXXXXXXXX

Client Ref.

XXXX-XX-VDTT-MMM-PPPP-NN

XXXXXXXXXXXX
XXXXXXXXXXXXX

Sheet

1/2

Issue

01

Attachment 3 to TM 061/13

Item:

Description:

..

TITLE 1 (Document Type)


TITLE 2 (Detailed Subject, if any)

Purchase Order No:

Material Req.No:

Vendor Name/Logo:

Vendors Job:

Vendor Doc No.:

Checker

Acceptance
Status Code

Discipline
abbreviation

N. Surname

AC

CALD

F. Rossi

Acceptance Status description:


A
AC
CR
NA

Accepted
Accepted with Comment, Resubmit
Commented Resubmit for Acceptance
Not Accepted, Resubmit

Signature

Date
28 Feb 2013

BUYERs acceptance
of this Document does
in no way relieve the VENDOR
of his contractual obligations

Parts in RED are filled as example


CLIENT DOCUMENT CLASSIFICATION CODE: ..

filename: Att. 3 - Format for Vendor's Documents A4


03
INCORPORATING BUYER COMMENTS REVISED WHERE
INDICATED <2>

02

15 Feb 2013

01

15 Jan 2013 FIRST ISSUE

Issue

Date

Reason For Issue - Revision Description

N. Surname

N. Surname

N. Surname

N. Surname

N. Surname

N. Surname

Checked

Approved

Prepared

This document is Tecnimonts property, and cannot be used by others for any purpose, without prior written consent

TCM Identification Code

TITLE 1 (Document Type)


TITLE 2 (Detailed Subject, if any)
Plant

XXXXXXXXXXXX
XXXXXXXXXXXXX

Client Ref.

XXXXXXXXXXXX
XXXXXXXXXXXXX

XXXX-XX-VDTT-MMM-PPPP-NN
Sheet

2/2

FORMAT FOR HEADING 1

Body text

1.1

Format for Heading 2

Body text
Indent 1 Bullet
Indent 1 Bullet
Indent 2 Bullet
Indent 2 Bullet
Body text

1.2

Format for Heading 2

Body text
1.2.1 Format for Heading 3
Body text
1.2.2 Format for Heading 3
Body text

FORMAT FOR HEADING 1

Body text

2.1

Format for Heading 2

Body text

This document is Tecnimonts property, and cannot be used by others for any purpose, without prior written consent

Issue

01

SPACE FOR VENDOR LOGO

VENDOR's DOCUMENTS TRANSMITTAL


Reference to:

Transmittal No:

T- XXX-TCM-0001
1/1

Page:
Transmission Date:

From

...Vendor

Mr. . .

Ph:

Mail:

To

Tecnimont S.p.A.

Mr. . .

Ph:

Mail:

Address:
Project Name

MR No:

Purchase Order No:

3333-GY-MR-003

Dear Sirs,
please find attached the documents/drawings listed below
[X] Please return one copy of documents with class A or R with your comments or acceptance
[ ] Please return by mail/fax this transmittal, signed for receipt acknoledgement
ABBREVIATIONS
Column 7 - Document Class: I= Information, R=Review, RF=Review / Full Acceptance. No code for FINAL DOCUMENTATION Books already accepted
Column 8 - Issue Description: FI = first issue, BC = incorp. Buyers comments, FM = final - for manufacturing, AB = as-built, OT = Other
Columns 9 - 10: No.Copies: P = Paper, E = Electronic on CD/DVD, M=Mail or FTP; for example M+1P+1E

N.

Item Number

Document Title

VENDOR Document
Number

BUYER (Tecnimont) Document Rev. Doc. Issue


Number
Index Class descr.

9
10
No.Copies
TCM

Y-6731A/B

Manufacturing Schedule

3333-CD-VD-PP-003-Y6731-01

01

M+1P+1E

Y-6731A/B

Process Flow Diagram Intermediate cooling

3333-CD-VD-BD-003-Y6731-01

02

M+1P+1E

3
4
5
6
7

Parts in RED are filled as example

Attachment 4 to TM 061/13

8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37

file: Att. 4 - VENDOR's Documents Transmittal; print date: 01/03/2013

SUBSTITUTE WITH
CLIENT LOGO

CLIENT REFERENCES

.....PLANT AND PROJECT DESCRIPTION LOCATION AND


COUNTRY....
Attachment 5 to TM 061/13

VENDOR DOCUMENTATION

CERTIFICATION DOSSIER
MECHANICAL or
ARCHITECTURAL or
CIVIL or PIPING or
ELECTRICAL or
example: Polyethylene Unit 3
INSTRUMENTAL /
PROCESS CONTROL

DISCIPLINE : MECHANICAL
UNIT

EQUIPMENT TAG No

EQUIPMENT DESCRIPTION

PURCHASE ORDER No.

MATERIAL REQUISITION No.

DO NOT PRINT THE


ACCEPTANCE BOX
Example: 3333-CE-MR-NNN FOR BINDER COVER

NAME / ADDRESS OF THE


INSPECTION
ORGANIZATION

..............

NAME / SIGNATURE OF THE


NOMINATED INSPECTOR

...............

XXXXXXXX

ACCEPTANCE BOX

INSERT VENDOR
LOGO (optional)
Client Document Code

VENDOR NAME

VENDORS
REFERENCE

Tecnimont Document Code

JJJJ-__-VD-MB-MMM-001

Issue/Rev. Date Volume

10 jun 2013

1/1

Parts in RED are filled as example


File: Att. 5 - Front label for MDB IOM CED

SUBSTITUTE WITH
CLIENT LOGO

CLIENT REFERENCES
....PLANT AND PROJECT DESCRIPTION LOCATION AND
COUNTRY....
VENDOR DOCUMENTATION

MANUFACTURER DATA BOOK


DISCIPLINE : MECHANICAL
UNIT

EQUIPMENT TAG No

EQUIPMENT DESCRIPTION

PURCHASE ORDER No.

XXXXXXXX

MATERIAL REQUISITION No.

Example: 3333-CE-MR-NNN

Acceptance
Status Code

example: Polyethylene Unit 3

Checker

Discipline
abbreviation

N. Surname

Signature

Acceptance Status description:


A
AC
CR
NA

Client Document Code

VENDOR NAME

VENDORS
REFERENCE

Tecnimont Document Code

JJJJ-__-VD-DB-MMM-001

File: Att. 5 - Front label for MDB IOM CED

Date

BUYERs acceptance
of this Document does
in no way relieve the VENDOR
of his contractual obligations

Accepted
Accepted with Comment, Resubmit
Commented Resubmit for Acceptance
Not Accepted, Resubmit

INSERT VENDOR
LOGO (optional)

DO NOT PRINT THE


ACCEPTANCE BOX
FOR BINDER COVER

Issue/Rev. Date Volume

10 jun 2013

1/1

SUBSTITUTE WITH
CLIENT LOGO

CLIENT REFERENCES
....PLANT AND PROJECT DESCRIPTION LOCATION AND
COUNTRY....
VENDOR DOCUMENTATION

INSTALLATION, OPERATION AND


MAINTENANCE MANUAL
DISCIPLINE : MECHANICAL
UNIT

EQUIPMENT TAG No

EQUIPMENT DESCRIPTION

PURCHASE ORDER No.

XXXXXXXX

MATERIAL REQUISITION No.

Example: 3333-CE-MR-NNN

Acceptance
Status Code

example: Polyethylene Unit 3

Checker

Discipline
abbreviation

N. Surname

Signature

Acceptance Status description:


A
AC
CR
NA

Client Document Code

VENDOR NAME

VENDORS
REFERENCE

Tecnimont Document Code

JJJJ-__-VD-OM-MMM-001

File: Att. 5 - Front label for MDB IOM CED

Date

BUYERs acceptance
of this Document does
in no way relieve the VENDOR
of his contractual obligations

Accepted
Accepted with Comment, Resubmit
Commented Resubmit for Acceptance
Not Accepted, Resubmit

INSERT VENDOR
LOGO (optional)

DO NOT PRINT THE


ACCEPTANCE BOX
FOR BINDER COVER

Issue/Rev. Date Volume

10 jun 2013

1/1

SUBSTITUTE WITH
CLIENT LOGO

Attachment 6 to TM 061/13

CLIENT REFERENCES

.....PLANT AND PROJECT


DESCRIPTION LOCATION
AND COUNTRY....
VENDOR DOCUMENTATION

CERTIFICATION
DOSSIER
DISCIPLINE:

MECHANICAL

UNIT

example: Polyethylene
Unit 3

EQUIP. TAG No
EQUIP. DESCR.
PURCH. ORDER

XXXXXXXX

MAT. REQ. No.

e.g. 3333-CE-MR-NNN

INSERT VENDOR
LOGO (optional)
VENDOR NAME :
VENDORS REF. :

Client Document Code

Tecnimont Document Code

JJJJ-__-VD-MB-MMM-001
Volume
Date

File: Att. 6 - Spine Label for MDB IOM CED

1 of 1

SUBSTITUTE WITH
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CLIENT REFERENCES

.....PLANT AND PROJECT


DESCRIPTION LOCATION
AND COUNTRY....
VENDOR DOCUMENTATION

MANUFACTURER
DATA BOOK
DISCIPLINE:

MECHANICAL

UNIT

example: Polyethylene
Unit 3

EQUIP. TAG No
EQUIP. DESCR.
PURCH. ORDER

XXXXXXXX

MAT. REQ. No.

e.g. 3333-CE-MR-NNN

INSERT VENDOR
LOGO (optional)
VENDOR NAME :
VENDORS REF. :

Client Document Code

Tecnimont Document Code

JJJJ-__-VD-DB-MMM-001
Volume
Date

File: Att. 6 - Spine Label for MDB IOM CED

1 of 1

SUBSTITUTE WITH
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CLIENT REFERENCES

.....PLANT AND PROJECT


DESCRIPTION LOCATION
AND COUNTRY....
VENDOR DOCUMENTATION

INSTALLATION,
OPERATION AND
MAINTENANCE MANUAL
DISCIPLINE:

MECHANICAL

UNIT

example: Polyethylene
Unit 3

EQUIP. TAG No
EQUIP. DESCR.
PURCH. ORDER

XXXXXXXX

MAT. REQ. No.

e.g. 3333-CE-MR-NNN

INSERT VENDOR
LOGO (optional)
VENDOR NAME :
VENDORS REF. :

Client Document Code

Tecnimont Document Code

JJJJ-__-VD-OM-MMM-001
Volume
Date

File: Att. 6 - Spine Label for MDB IOM CED

1 of 1

TCM Identification Code

MDB Index of Contents


Plant

XXXXXXXXXXXX
XXXXXXXXXXXXX

Client Ref.

XXXX-XX-VDDL-MMM-PPPP-NN

XXXXXXXXXXXX
XXXXXXXXXXXXX

Sheet

1/4

Issue

01

Attachment 7 to TM 061/13
Item:

Description: ..

Manufacturer Data Book - Index of Contents

MDB Client Code :

MDB Tecnimont Code :


XXXX-XX-VD-DB-MMM-PPPP-NN
Material Req.No:

Purchase Order No:


Vendor Name/Logo:

Vendors Job:

Vendor Doc No.:

Acceptance
Status Code

Discipline
abbreviation

Checker
N. Surname

Acceptance Status description:


A
AC
CR
NA

Accepted
Accepted with Comment, Resubmit
Commented Resubmit for Acceptance
Not Accepted, Resubmit

Signature

Date

BUYERs acceptance
of this Document does
in no way relieve the VENDOR
of his contractual obligations

CLIENT DOCUMENT CLASSIFICATION CODE: ..

filename: Att. 7 - MDB Index of Contents


03
02
01

Issue

ddMmm2013 FIRST ISSUE

Date

Reason For Issue - Revision Description

N. Surname

Prepared

N. Surname

N. Surname

Checked

Approved

This document is Tecnimonts property, and cannot be used by others for any purpose, without prior written consent

TCM Identification Code

MDB Index of Contents


Plant

XXXXXXXXXXXX
XXXXXXXXXXXXX

Code

Section or SubSection or Document Title

IOM INDEX OF CONTENTS


J

GENERAL

Client Ref.

XXXX-XX-VDDL-MMM-PPPP-NN

XXXXXXXXXXXX
XXXXXXXXXXXXX

TCM Document Code


and Revision

A4
---

---

---

---

---

---

---

---

---

---

---

---

---

---

---

Equipment List; Auxiliary lists

VD-GE

J-3

Other Components lists

VD-GE

J-4

List of SubVendors; List of Suborders

VD-PS
---

K-1

Process Flow Diagrams

VD-BD

K-2

Heat/Material Balance; Thermal Calculations

VD-BC

K-3

Functional sizing calculations; Process


Calculations; Performance Curves

VD-BC

K-4

Effluents / Wastes / Emissions List

VD-BC

K-5

Utilities calculation / consumption

VD-BC

K-6

Piping & Instrument Diagrams (P&ID); Machinery


Circuits diagrams (lubrication / hydraulic /
pneumatic)

VD-BD

K-7

Description of working: Interlock, Control strategies


and Sequences narratives; Cause/effect diagrams

VD-BO

K-8

Reliability & Availability Analysis

VD-BC
---

L-1

Noise Source Data Sheets

VD-HN

L-2

Sources or Areas of Release Data Sheets;


Hazardous Areas Classification Drawings

VD-HF

L-3

HSE design reports (if any)

GENERAL ARRANGEMENT, PIPING DRAWINGS

---

M-1

Equipment layout, General Arrangements (with


data for foundations); Plot plans; Layouts and
requirements for UG services (sewers, piping /
cable routing)

VD-LG

M-2

Other Mechanical Equipment Drawings

VD-RM

M-3

Foundations (or Process concrete structures) /


Supports Calculations & Design

VD-LF

M-4

Piping Arrangement/Layouts; Piping Isometrics;


Tie-in drawings

VD-PD

M-5

Auxiliary Steel Structures Specifications &


Drawings

VD-SS

FABRICATION - WELDING

---

N-1

Weld Procedures & Qualifications

VD-FW

N-2

Weld Map

VD-FW

N-3

Weld Repair Procedures

VD-FW

N-4

Heat Treatment Procedures

VD-FW

N-5

Description of the Fabrication Cycle. Manufacturing


Procedures

VD-FO

This document is Tecnimonts property, and cannot be used by others for any purpose, without prior written consent

Vol.
No.

---

J-2

HSE

Size Pages

01

VD-PL

Issue

Document List

PROCESS

2/4

XXXX-XX-VD-DL-MMM-PPPP-NNRev01

J-1

Sheet

All

TCM Identification Code

MDB Index of Contents


Plant

Code

Section or SubSection or Document Title

N-6
O

XXXXXXXXXXXX
XXXXXXXXXXXXX

Internal Lining / Coating / Painting Procedures


MECHANICAL DATA SHEETS AND DRAWINGS

Client Ref.

XXXX-XX-VDDL-MMM-PPPP-NN

XXXXXXXXXXXX
XXXXXXXXXXXXX

TCM Document Code


and Revision
3

---

Equipment Data Sheets / Specifications

VD-GS

O-2

Machinery / Rotating Equipment Drawings

VD-RD

O-3

Fire Fighting Equipment Data Sheets & Drawings

VD-GH

O-4

Vessels / Tanks / other Pressure Equipment


Drawings - Nozzle Orientation

VD-SD

O-5

Piping Components General Specifications /


Classes; Supports Specifications & Drawings

VD-PG

O-6

Mechanical Calculations (Design / Code)

VD-SC

O-7

Mechanical Calculations (rotating elements,


vibrations, pulsation, etc)

VD-RC

O-8

Piping Calculations (design, stress)

VD-PC

ELECTRICAL DATA SHEETS AND DRAWINGS

---

P-1

Block Diagrams, Architectural Diagrams

VD-EB

P-2

List of Electric Users / Electrical Consumptions

VD-EU

P-3

Electrical Calculations; Electrical Curves

VD-EC

P-4

Electric operating diagrams, one-line and


interconnection diagrams, typical wiring diagrams,
electric tracing diagrams; Grounding diagrams

VD-ED

P-5

Motors, Switchgears, Variable Speed Drivers,


Distribution Boards, other Electrical Equipment
Data Sheets / Specifications

VD-ES

P-6

Motors, Switchgears, Variable Speed Drivers,


Distribution Boards, other Electrical Equipment
Drawings

VD-EE

P-7

Electrical cable run layouts; Electrical equipment


layouts

VD-EG

P-8

List of cables (Electrical)

VD-EL

INSTRUMENTATION DATA SHEETS AND


DRAWINGS

3/4

Issue

Size Pages

01
Vol.
No.

---

---

---

---

---

---

---

---

---

VD-FP

O-1

Sheet

---

Q-1

Block Diagrams, Architectural Diagrams

VD-IB

Q-2

Instrument list

VD-IL

Q-3

I/O lists; Alarm and trip lists; Memory Maps for


Serial Communications; Point Configuration
Database

VD-IL

Q-4

Instrument Data Sheets & Specifications

VD-IS

Q-5

Instrumental component drawings (instrumentation,


valves, etc)

VD-IV

Q-6

Instrumental Calculations (instrument sizing, SIL,


etc)

VD-IC

Q-7

Typical installation drawings

VD-IT

Q-8

Instrumental wiring diagrams: Interconnection


diagrams, DCS/PLC interfacing diagrams

VD-IW

Q-9

Instrument location layouts; Cable run layouts

VD-IG

This document is Tecnimonts property, and cannot be used by others for any purpose, without prior written consent

TCM Identification Code

MDB Index of Contents


Plant

Code

XXXXXXXXXXXX
XXXXXXXXXXXXX

Section or SubSection or Document Title

Client Ref.

XXXX-XX-VDDL-MMM-PPPP-NN

XXXXXXXXXXXX
XXXXXXXXXXXXX

TCM Document Code


and Revision
3

Q-10

List of cables (Instrumental)

VD-IK

Q-11

Logic Diagrams; Loop Diagrams

VD-ID

Q-12

Instrumentation / Instrumental Panels Construction


Drawings

VD-IP

Q-13

Man Machine Interface; Graphic Pages; Synoptic


and Operating Panels layouts

VD-IM

HVAC DATA SHEETS AND DRAWINGS

---

R-1

Heat Dissipation Calculations

VD-VH

R-2

HVAC Design Calculation Reports / Utility


Consumption Analyses

VD-VC

R-3

HVAC General Drawings

VD-VG

R-4

HVAC System Layouts / Sections (Mechanical Part)

VD-VL

R-5

HVAC System Layouts/Sections (Electrical /


Automatic Control Parts)

VD-VE

R-6

HVAC System Material Take-Offs

VD-VT

STEEL STRUCTURES, ARCHITECTURAL

Sheet

---

S-1

Steel Structures Calculation reports

VD-AC

S-2

Building / Architectural / Structures Specifications


and Drawings

VD-AD

S-3

Steel Structures Assembly Drawings

VD-AE

S-4

Steel Structures Shop Drawings

VD-AS

S-5

Steel Structures Joint Detail Drawings

VD-AJ

4/4

Issue

Size Pages

01
Vol.
No.

---

---

---

---

---

---

This document is Tecnimonts property, and cannot be used by others for any purpose, without prior written consent

TCM Identification Code

IOM Index of Contents


Plant

XXXXXXXXXXXX
XXXXXXXXXXXXX

Client Ref.

XXXX-XX-VDOL-MMM-PPPP-NN

XXXXXXXXXXXX
XXXXXXXXXXXXX

Sheet

1/2

Issue

01

Attachment 8 to TM 061/13
Item:

Description: ..

Installation, Operation and Maintenance Manual - Index of Contents

IOM Client Code :

IOM Tecnimont Code :


XXXX-XX-VD-OM-MMM-PPPP-NN

Purchase Order No:

Material Req.No:

Vendor Name/Logo:

Vendors Job:

Vendor Doc No.:

Acceptance
Status Code

Discipline
abbreviation

Checker
N. Surname

Acceptance Status description:


A
AC
CR
NA

Accepted
Accepted with Comment, Resubmit
Commented Resubmit for Acceptance
Not Accepted, Resubmit

Signature

Date

BUYERs acceptance
of this Document does
in no way relieve the VENDOR
of his contractual obligations

CLIENT DOCUMENT CLASSIFICATION CODE: ..

filename: Att. 8 - IOM Index of Contents


03
02
01

Issue

ddMmm2013 FIRST ISSUE

Date

Reason For Issue - Revision Description

N. Surname

Prepared

N. Surname

N. Surname

Checked

Approved

This document is Tecnimonts property, and cannot be used by others for any purpose, without prior written consent

TCM Identification Code

IOM Index of Contents


Plant

XXXXXXXXXXXX
XXXXXXXXXXXXX

Client Ref.

XXXX-XX-VDOL-MMM-PPPP-NN

XXXXXXXXXXXX
XXXXXXXXXXXXX

Sheet

2/2

Issue

01

Code

Section or SubSection or Document Title

TCM Document Code


and Revision

XXXX-XX-VD-OL-MMM-PPPP-NNRev01

A4

---

---

---

---

---

---

---

---

---

---

---

---

---

IOM INDEX OF CONTENTS


V

TRANSPORTATION, ERECTION AND


INSTALLATION

V-1

Shipping and Handling Instructions / Transportation


drawings

VD-DT

V-2

Storage and Preservation Instructions / Drawings

VD-DS

V-3

Installation and Field Assembling/Fabrication


Instructions/Drawings /List of Materials

VD-DI

V-4

Precommissioning Instructions/Drawings/List of
Materials

VD-DI

V-5

Steel Structures Assembly Drawings/ Shop


Drawings/ Joint Details Drawings

OPERATION

---

Operating Instructions (Start-up and Operation)

VD-OI

W-2

Material Safety Data Sheets

VD-HG

MAINTENANCE

---

X-1

Maintenance Instructions / Procedures / Detailed


Drawings

VD-OP

X-2

Spare Parts Lists, SPIR forms, Spare Parts


Drawings (precomm / comm / capital / operation
spare parts)

VD-GP

X-3

List of special tools (erection, testing, operation)

VD-GT

X-4

Lubricants Lists and Quantities (Schedules),


Lubricant Specifications

VD-GL

Y
Y-1

Vol.
No.
6

All

VD-AE/AS/AJ

W-1

Size Pages

CATALOGUES

---

Catalogues

---

This document is Tecnimonts property, and cannot be used by others for any purpose, without prior written consent

TCM Identification Code

CED Index of Contents


Plant

XXXXXXXXXXXX
XXXXXXXXXXXXX

Client Ref.

XXXX-XX-VDML-MMM-PPPP-NN

XXXXXXXXXXXX
XXXXXXXXXXXXX

Sheet

1/3

Issue

01

Attachment 9 to TM 061/13
Item:

Description: ..

Certification Dossier - Index of Contents

CED Client Code :

CED Tecnimont Code :


XXXX-XX-VD-MB-MMM-PPPP-NN

Purchase Order No:

Material Req.No:

Vendor Name/Logo:

Vendors Job:

Vendor Doc No.:

Acceptance
Status Code

Discipline
abbreviation

Checker
N. Surname

Acceptance Status description:


A
AC
CR
NA

Accepted
Accepted with Comment, Resubmit
Commented Resubmit for Acceptance
Not Accepted, Resubmit

Signature

Date

BUYERs acceptance
of this Document does
in no way relieve the VENDOR
of his contractual obligations

CLIENT DOCUMENT CLASSIFICATION CODE: ..

filename: Att. 9 - CED Index of Contents


03
02
01

Issue

ddMmm2013 FIRST ISSUE

Date

Reason For Issue - Revision Description

N. Surname

Prepared

N. Surname

N. Surname

Checked

Approved

This document is Tecnimonts property, and cannot be used by others for any purpose, without prior written consent

TCM Identification Code

CED Index of Contents


Plant

XXXXXXXXXXXX
XXXXXXXXXXXXX

Code

Section or SubSection or Document Title

CED INDEX OF CONTENTS


A
A-1

A-2
A-3
A-4
A-5

GENERAL
Accepted Vendor ITP (Inspection Testing Plan or
Quality Control Plan) completed of the Subvendor,
Vendor & Contractor signatures
Site (Construction) Inspection & Test Plan (signedoff at Site) (for Shop pre fabricated and Site
Assembled equipment only)
Subvendors (subsuppliers) list

Client Ref.

XXXX-XX-VDML-MMM-PPPP-NN

XXXXXXXXXXXX
XXXXXXXXXXXXX

01

XXXX-XX-VD-ML-MMM-PPPP-NNRev01

A4

---

---

---

---

---

---

---

All

VD-QC

VD-QS
---

Vendors responsibility Declarations / Certificates of


Conformity (to applicable Codes)
Granted Concession / Waiver Requests, Buyer
Non-Conformity Management Reports returned to
Vendor, Vendor Non-Conformity Reports (closed)
---

A-7

Name-plate rubbings

---

A-8

Inspection Authority certificates and/or report

A-9

Inspection Release Notes, Punch lists

A-10

Packing test certificate and Packing lists


FABRICATION WELDING - NDE

---

B-1

Manufacturing Procedures (where applicable)

B-2

Material Certification Map

B-3

Materials certificates and/or test reports (including


Mechanical / Destructive reports/ Welding
electrodes)

B-4

Weld Repair Location Map

B-5

Weld Repair Reports

B-6

PWHT/Heat treatment procedure / Heat treatment


chart and PWHT certificate/record charts

B-7

NDE Procedures

(QP)

B-8

NDE Map

(QP)

B-9

NDE Operator Qualifications

(QP)

B-10

NDE Certificates/Reports

B-11

Mechanical test reports on production test Coupons

B-12

PMI Reports

B-14

Issue

Copy of International Certificates for Suppliers


Quality Assurance System based on ISO 9000

B-13

2/3

TCM Document Code and Rev.


Vol.
Size Pages
(or other applicable code)
No.

A-6

Sheet

Visual & dimensional test reports (including


thickness measurements)
Pressure Test Procedures (hydro, pneumatic,
leakage, tracing fluids)

B-15

Pressure Test Certificates

B-16

Hydro-Test Water Quality Certificate

B-17

Load Test Procedures, Lifting Points

B-18

Load Test Certification, Lifting Points

(FO)

(QP)

(QP)

This document is Tecnimonts property, and cannot be used by others for any purpose, without prior written consent

TCM Identification Code

CED Index of Contents


Plant

XXXXXXXXXXXX
XXXXXXXXXXXXX

Code

Section or SubSection or Document Title

B-19

Internal Lining / Coating / Painting Test Certificates

C
C-1
C-2

EQUIPMENT / MECHANICAL TESTING


Static / Dynamic Balance Test Procedure including
Run out test
Static / Dynamic Balancing Test Certification
including Run out

C-3

Vibration Test Procedure

C-4

Vibration Test report

C-5

Overspeed Test Procedure

C-6

Overspeed Test Certification

C-7

Noise Test Certification

C-8

Functional/Performance Test Procedures

C-9

Functional/Performance Test Certification

C-10

Other Mechanical Test Procedures (valve tests,etc)

C-11

Other Mechanical Test Certificates

C-12
C-13
D

Supply Completion Test Procedure - Factory


Acceptance Test Procedures (Site Acceptance
Test procedure if applicable)
Supply Completion Test Reports - Factory
Acceptance Test Certificates
ELECTRICAL

D-1

Type Test Certificates

D-2

Hazardous Area Certification

D-3

Manufacturing Test Procedures

D-4

Manufacturing Test Certification

D-5

Factory Acceptance Test Procedure (Site


Acceptance Test Procedure if applicable)

D-6

Factory Acceptance Test Certification

INSTRUMENTATION

E-1

Type Test Certificates

E-2

Hazardous Area Certification

E-3

Manufacturing Test Procedures

E-4

Manufacturing Test Certification

E-5

Instrument Calibration Procedures

E-6

Instrument Calibration Certificates

E-7

Factory Acceptance Test Procedure (Site


Acceptance Test Procedure if applicable)

E-8

Factory Acceptance Test Certification

SITE ACCEPTANCE TESTING

F-1

Subsections to be defined on the basis of Site ITP

F-..

Client Ref.

XXXX-XX-VDML-MMM-PPPP-NN

XXXXXXXXXXXX
XXXXXXXXXXXXX

Sheet

3/3

Issue

01

TCM Document Code and Rev.


Vol.
Size Pages
(or other applicable code)
No.
3

---

---

---

---

---

---

---

---

---

---

---

---

---

(QP)

(QP)

(QP)

(QP)

(QP)

(QT)

---

(QP)

(QP)

---

(QP)

(QP)

(QP)

---

This document is Tecnimonts property, and cannot be used by others for any purpose, without prior written consent

SUBSTITUTE WITH
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CLIENT REFERENCES
.....PLANT AND PROJECT DESCRIPTION
LOCATION AND COUNTRY....

VENDOR
NAME :
..

P.O. No. :
XXXXXXXX
M.R. No. :
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VENDOR REF No:


XXXXXXXXXXXX

CERTIFICATION DOSSIER
Code: ..
DVD n / N

Attachment 10 to TM 061/13

SUBSTITUTE WITH
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CLIENT REFERENCES
.....PLANT AND PROJECT DESCRIPTION
LOCATION AND COUNTRY....

VENDOR
NAME :
..

P.O. No. :
XXXXXXXX
M.R. No. :
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VENDOR REF No:


XXXXXXXXXXXX

MANUFACTURER DATA BOOK


Code: .
DVD n / N

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LOCATION AND COUNTRY....

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..

P.O. No. :
XXXXXXXX
M.R. No. :
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VENDOR REF No:


XXXXXXXXXXXX

INSTALLATION, OPERATION AND


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XXXXXXXX
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..

VENDOR NAME :
VENDOR REF No:

....
........................

CERTIFICATION DOSSIER
Code: .
DVD n / N

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M.R. No. :
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XXXXXXXX
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..

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..
..

MANUFACTURER DATA BOOK


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XXXXXXXX
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..

VENDOR NAME :
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..
..

INSTALLATION, OPERATION AND


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Sheet

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Manufacturer Data Book, or Installation, Operation and Maintenance Manual, or


Certification Dossier
Purchase Order No. :

Section

Subsection M-1

Material Req. No. :

Process
Process Flow Diagrams

Document list
Title

TCM Code

Process Flow Diagram - Demineralization

XXXX-GY-VD-BD-Y####-01

Process Flow Diagram Chemicals preparation

XXXX-GY-VD-BD-Y####-02

Attachment 12 to TM 061/13

EXAMPLE
Replace the parts in red with the
applicable content

File: Att. 12 - Subsection Cover Page Example

--

TCM Identification Code

INSPECTION & TEST PLAN


I.T.P.
XXXXXXXXXXXX
XXXXXXXXXXXXX

Plant

Client Ref.

XXXX-XX-VDQC-MMM-PPPP-NN

XXXXXXXXXXXX
XXXXXXXXXXXXX

Sheet

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01

Attachment 13 to TM 061/13

Item:

Description:

..

INSPECTION & TEST PLAN


Quality Category - Inspection Level (CQ) : ..

Purchase Order No:

Material Req.No:

Vendor Name/Logo:

Vendors Job:

Vendor Doc No.:

Acceptance
Status Code

Discipline
abbreviation

COLL

Checker
N. Surname

Acceptance Status description:


A
AC
CR
NA

Accepted
Accepted with Comment, Resubmit
Commented Resubmit for Acceptance
Not Accepted, Resubmit

Signature

Date
28 Feb 2013

BUYERs acceptance
of this Document does
in no way relieve the VENDOR
of his contractual obligations

CLIENT DOCUMENT CLASSIFICATION CODE:


Parts in RED are filled as example
filename: Att. 13 - Format for Vendor's inspection & Test Plan
03
INCORPORATING BUYER COMMENTS REVISED BUYER
CLIENT INVOLVEMENT AND PRESSURE TESTING

02

15 Feb 2013

01

15 Jan 2013 FIRST ISSUE

Issue

Date

Reason For Issue - Revision Description

N. Surname

Prepared

N. Surname

N. Surname

Checked

Approved

This document is Tecnimonts property, and cannot be used by others for any purpose, without prior written consent

TCM Identification Code

INSPECTION & TEST PLAN - I.T.P.


Plant

XXXXXXXXXXXX XXXXXXXXXXXXX

Client Ref.

XXXX-XX-VD-QC-MMM-PPPP-NN

XXXXXXXXXXXX XXXXXXXXXXXXX

Vendor:

Vendors Job n:

Purchase Order n:

Equipment Item n:

Quality Category - Inspection Level (CQ): (See Note)

Equipment Description:

Pos.

Quality related activity

Reference documents

Acceptance criteria /
verifying documents.

Sheet

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Issue

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Involvements
SubVendor

Vendor

Contractor
QC

This document is Tecnimonts property, and cannot be used by others for any purpose, without prior written consent

Company

IA

Note

TCM Identification Code

INSPECTION & TEST PLAN - I.T.P.


Plant

XXXXXXXXXXXX XXXXXXXXXXXXX

Client Ref.

XXXXXXXXXXXX XXXXXXXXXXXXX

XXXX-XX-VD-QC-MMM-PPPP-NN
Sheet

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01

Note:
Inspection Levels of all the Plant Components have been defined, based on all applicable codes, standards and project specifications, by assignment of CQ
Quality Class - Inspection Level. The CQ is indicated in the 1st page of each material requisition (as Quality Class or Criticality Rating) or in the Supply
Specification.
For more critical items the Contractor requires more detailed definition in ITP of inspections and tests and plans more frequent inspection and participation to
testing. The Quality Classes - Inspection Levels are the following:
CQ1 most critical
CQ2
CQ3
CQ4 least critical
Legend:
W

Witness Inspection

SW

Spot Witness

Hold Point

Review of Documentation

S
M

Operation Surveillance
Monitoring

Terms and definitions:


Vendor
SubVendor
Company
Contractor QC
IA

Manufacturer supplying the equipment


Manufacturer supplying the equipment appointed by Vendor
..
Tecnimont S.p.A.
Inspection Authority

This document is Tecnimonts property, and cannot be used by others for any purpose, without prior written consent