WEST BENGAL STATE ELECTRICITY

TRANSMISSION COMPANY LIMITED

Tender Document
for
CONSTRUCTION OF 132/33 KV GIS SUBSTATION AT DINHATA,
DISTRICT COOCHBEHAR
(Packge-38)
NIT No. CE(P)/WBSETCL/Sub-stn Pkg38/15-16/44

DT 02.03.16
Section VII A
Bid Form
&
Attachments

CHIEF ENGINEER (PROCUREMENT)

WEST BENGAL STATE ELECTRICITY TRANSMISSION COMPANY
LIMITED
VIDYUT BHAVAN
10TH. Floor, B-BLOCK
SALT LAKE CITY, KOLKATA 700 091

These documents are meant for the exclusive purpose of bidding against this NIT and shall not be
transferred, reproduced or otherwise used for purposes other than that for which they are
specifically issued.

1. Bid Form & Price Schedules

2. Bid Security Form
3. Power of Attorney in favour of Signatory of the Bid
(To be executed on Non-judicial Stamp paper)
4. Qualification Criteria
5. Litigation History
6. Affidavit regarding eligibility
7. Technical compliance Form
8. Details of Sub-contractor of all items of supply
9. List of Erection Tools and Equipments
10. Details of bought-out items to be directly despatched by Sub-contractors to site
11. Quality Assurance Programme
12. Milestone schedule for key activities
13. Transformer Loss Figures
14. Additional Information
(To be submitted before Pre-bid meeting in terms of ITB.9)
(NOT TO BE SUBMITTED WITH THE BID)
15. Proposed modifications
(To be submitted before Pre-bid meeting in terms of ITB.9)
(NOT TO BE SUBMITTED WITH THE BID)

1. Bid Form & Price Schedules

BID FORM

Tender Notice No::

Date:

Name of Contract:

To
WBSETCL Address

Dear Sir,
1. Having examined the Bidding Documents with Tender Notice No:..,
including subsequent amendments ............................. and clarifications.............................,
if any (Insert Numbers), the receipt of which is hereby acknowledged, we the
undersigned, offer to design, manufacture, test, deliver, install, commission and
completion of facilities under the above-named package in full conformity with the said
Bidding
Documents
for
the
sum
of:...(Amount in INR) or such
other sums as may be determined in accordance with the terms and conditions of the
Contract.
2. Attachments to the Bid form:
We enclose herewith all the supporting documents along with the Bid Form in line with
the requirement of ITB.11.
a. Bid Form & Price Schedules (Price Schedule in separate sealed envelope)
b. Bid Security
c. A Power of Attorney, as per Form: 3 of Section VIIA
d. Details and documentary evidence as per Form: 4A to 4 F of Section VIIA

e. Information on any history of litigation or arbitration resulting from contracts

executed in the last five (5) years or currently under execution as per Form: 5 of
Section VIIA
f. An Affidavit as per Form: 6 of Section VIIA
g. Technical Compliance Form, as per Form: 7 of Section VIIA
h. The details of all major items of services or supply proposed to be outsourced along
with details of Sub-contractors as per Form: 8 of Section VIIA
i. A List of tools and equipment to be brought to Site as per Form: 9 of Section VIIA
j. Details of bought-out items which are directly despatched by the Sub-contractor to the
Site as per Form: 10 of Section VIIA
k. Quality Assurance Program containing the overall quality management & procedures
to be followed during various phases of execution of the contract as per Form: 11 of
Section VIIA
l. Milestone schedule showing the timing and sequence of all key activities necessary
for successful completion of Contract as per Form: 12 of Section VIIA
m. A declaration affirming unconditional acceptance of the tendered Price Schedule and
all other amendments communicated by the purchaser.
n. Technical drawings and documentation as specified.
3. In line with the requirements of the Bidding Documents, we enclose herewith the Price
Schedules, duly filled-in as per your proforma available in VOL-III of the bid documents.
3.1. Schedules:
Price Schedule A

Price Schedule B
Price Schedule C
Price Schedule SL2

: Equipment/
Materials
to
be
manufactured
within/outside India along with
Transportation
including transit insurance and other costs incidental to
delivery of Equipment/ Materials.
: Installation Services , Insurance covers and other
services as specified in the bidding documents
: Type test charges on Equipment/Material
: Summary(Price Schedule A to C)

3.2. We are aware that the Price Schedules do not generally give a full description of the
work to be performed under each item and we shall be deemed to have read the
Technical Specifications, Drawings and other Sections of the Bidding Documents to
ascertain the full scope of work included in each item while filling in the rates and

prices. We agree that the entered rates and prices shall be deemed to include the full
scope as aforesaid, including overheads and profit
3.3. We declare that as specified in the GCC.11.2, prices quoted by us in the Price
Schedules shall be subject to adjustment in accordance with Appendix-2 to the
Contract Agreement.
3.4. We understand that in the price schedule, where there are discrepancy between the
unit price and the total price, which is obtained by multiplying the unit price and
quantity, or between sub totals and the total price, (even in case of carry forward of
prices) the unit or subtotal price shall prevail and the total price shall be corrected
accordingly. We further understand that where there is discrepancy between amounts
stated in figures and amounts stated in words, the amount stated in words shall
prevail. Similarly, in case of any discrepancies between the total bid price and the
summation of Schedule prices (price indicated in a Schedule indicating the total of
that Schedule), the total bid price shall be corrected to reflect the actual summation of
the Schedule prices. We understand that bids will be corrected for the rates of taxes
& duties in case of wrong rates taken by us. For the purpose of bid comparison and
evaluation, the rates of taxes & duties in force as on seven (7) days prior to the last
date of submission of bids would be considered, only in respect to direct transactions.
3.5. We declare that prices left blank in the Schedules will be deemed to have been
included in the prices of other items. The TOTAL for each Schedule and the TOTAL
of Grand Summary shall be deemed to be the total price for executing the Works in
complete accordance with the Contract, whether or not each individual item has been
priced.
4. We confirm that except as otherwise specifically provided in the sub-clauses below, our
Bid Prices include all taxes, duties, levies and charges as may be assessed on us, our Subcontractor, or their employees by all municipal, state or national government authorities
in connection with the Works.
We also confirm that all taxes, duties and levies whether assessable on you or us and/or
payable by you or us on bought out items are included in our bid price.
4.1. We understand that notwithstanding 4.0 above, you shall bear and pay/reimburse to
us Sales Tax (but not the surcharge in lieu of Sales Tax), local tax including entry
tax, octroi (if applicable) and other levies in respect of the direct transactions
between you and us imposed on the Equipment/Material including Spares supplied /
manufactured within/ outside India and specified in Price Schedule No.1 to be
incorporated in to the Works, by the Indian Laws.

100% of applicable Taxes and Duties which are payable by the Purchaser under the
Contract shall be reimbursed by the Purchaser to us after receipt of Equipment/spares
at site and on production of satisfactory documentary evidence by us.
4.2. We confirm that we shall get registered with the concerned Sales Tax Authorities in
the State where the Site is located.
4.3. We confirm that all taxes, duties and levies in respect of all components, equipments
and material to be despatched directly from the Sub-contractors works to the Site
irrespective of the fact whether such taxes, duties & levies are assessable and
chargeable on us or on you, shall be to our account and no separate claim in this
regard will be entertained by you. We understand and confirm that you shall be
entitled to deduct entry tax/octroi in respect of directly despatched bought out items
from our payments. We confirm that all such taxes, duties and levies are included in
our bid price. However, you will issue requisite Sales Tax declaration forms in
respect of such bought out items, on production of documentary evidence of
registration with the concerned Sales Tax Authorities. The minimum value of such
items is indicated in Form No.10 of Section VIIA.
4.4. We confirm that all taxes, duties and levies (including sales tax on works contract or
work contract tax in lieu thereof, entry tax, octroi, Service Tax etc) on the Second
Contract including those on the materials incorporated in installation services shall be
borne by us and no separate payment on these account shall be made by you.
We confirm that same is included in our Bid Price.
5. Construction of Contract
5.1. We declare that we have studied GCC.4.5 relating to mode of contracting and we are
making this proposal with a stipulation that you shall award us two(2) separate
Contracts viz. 'First Contract' for ex-works supply of Equipment/Materials including
type tests and spares, `Second Contract' for providing installation services . We
declare that the award of two separate Contracts will not in any way dilute our
responsibility for successful operation of Works and fulfilment of all the obligations
as per bidding documents and that all the Contracts will have cross-fall breach clause
i.e. a breach in one contract will automatically be construed as breach of the other
Contracts which will confer on you the right to terminate the other Contracts also at
our risk and cost.
5.2. We undertake, if our bid is accepted, to commence work covered in the scope of
Works under the contract immediately upon your Letter of Award to us and to
achieve Completion of Works within the time specified in the Bidding Documents.

5.3. If our bid is accepted, we undertake to provide Advance Payment Security, Contract
Performance Securities in the form and amounts and within the times specified in the
Bidding Documents.
5.4. We agree to abide by this bid for a period of [as mentioned in BDS]from
the date of opening of the bids as stipulated in the Bidding Documents and it shall
remain binding upon us and may be accepted by you at any time before the
expiration of that period.
6. Until a formal Contract is prepared and executed between us, this bid, together with your
written acceptance thereof in the form of your Letter of Award shall constitute a binding
contract between us.
7. We understand that you are not bound to accept the lowest or any other bid you may
receive.
8. We, hereby, declare that only the persons or firms interested in this proposal as principals
are named here and that no other persons or firms other than those mentioned herein have
any interest in this proposal or in the Contract to be entered into, if the award is made on
us, that this proposal is made without any connection with any other person, firm or party
likewise submitting a proposal, is in all respects for and in good faith, without collusion
or fraud.
9. We, hereby, furnish the following details
1

i)Central Sales Tax Regn.No:

(a copy of certificate
registration to be enclosed)

of

ii)VAT Regn. No:

(a copy of certificate
registration to be enclosed)
2

of

TAN NO:
(a copy of certificate to be
enclosed)

Excise Regn No
(a copy of certificate
registration to be enclosed)

of

Service Tax Regn. No

(a copy of certificate
registration to be enclosed)

of

PAN No
(a copy of certificate to be
enclosed)

PF A/C No
(a copy of certificate to be
enclosed)

Yours faithfully
Date :

(Signature)..........................................................

Place :

(Printed Name)...................................................
(Designation).......................................................
(Seal)...................................................................

Complete Business Address :

Fax No. :
Phone No. :
E-mail ID. :

2. Bid Security Form

Bank Guarantee
(To be stamped in accordance with Stamp Act)
Bank Guarantee No. ........................
Date..................................................
To
[Purchasers Name and Address as mentioned in BDS]
Dear Sirs,
In accordance with Tender Notice No. ..................................., M/s ........................................
having its Registered/Head Office at ................................................. (here-in-after called the
'Bidder') wish to participate in the said bid for [Name of Contract]
.......................................................
As an irrevocable bank guarantee against Bid Security for an amount of .......................... (*)
............(words and figures) valid for.......................days from ...........(**).................. required
to be submitted by the Bidder as a condition precedent for participation in the said bid which
amount is liable to be forfeited on the happening of any contingencies mentioned in the
Bidding Documents.
We, the ........................................... [Name & address of the Bank] .......................................
having our Head Office at ........................... (#) ...................... guarantee and undertake to pay
immediately on demand by West Bengal State Electricity Transmission Company Limited
(WBSETCL) the amount of .....................(*)..................... without any reservation, protest,
demand and recourse. Any such demand made by the Purchaser shall be conclusive and
binding on us irrespective of any dispute or difference raised by the Bidder.
This Guarantee shall be irrevocable and shall remain valid up to ......................(@)........... If
any further extension of this guarantee is required, the same shall be extended to such
required period on receiving instructions from M/s...................... [Bidder's
Name]....................... on whose behalf this guarantee is issued.
All rights of WBSETCL under this Guarantee shall be forfeited and the Bank shall be
relieved and discharged from all liabilities there under unless a demand or claim is lodged by
WBSETCL under this Guarantee against the Bank within three (3) months from the above
mentioned expiry date of validity or, from that of the extended date.
In witness where of the Bank, through its authorised officer, has set its hand and stamp on
this............................day of................................20..........at.........

WITNESS

(Signature)

(Signature)

(Name)

(Name)

(Official Address)

(Official Address)

Authorized vide
Power of Attorney No:.
Date.
Note:

1.

(*) The amount shall be as specified in the Bid Data Sheets.

(**) This shall be the date of opening of bids.
(#) Complete mailing address of the Head Office and issuing branch of the
Bank to be given with fax no./telephone no. of the contact person
(@)The bid security shall be valid for a period as specified in Clause ITB 15.

2.

The Stamp Paper of appropriate value shall be purchased in the name of

Bidder/Bank issuing the guarantee

3. Power of Attorney in favour of Signatory of the Bid

(To be executed on Non-judicial Stamp paper)
KNOW ALL MEN BY THESE PRESENTS THAT WE, . a Company
incorporated under the Companies Act, 1956 and having its registered office at
. (hereinafter referred to as the Bidder) having
been authorized by the Board of Directors of the Company, inter alia, to execute contracts in
the name of and for and on behalf of the Company . (insert name and designation of
the person giving the power of attorney) do hereby constitute, appoint and
authorize Shri (insert name, designation and residential address of the person to
whom the power of attorney is being given) as our true and lawful attorney to do in
our name and on our behalf all such acts, deeds, things necessary and incidental for
submission of our bid against tender notice no. .. including signing and
submission of the bid and all other documents, information related to the bid including
undertakings, letters, certificates, declarations, clarifications, acceptances, guarantees and
providing responses and representing us in all the matters before the Purchaser in connection
with the Bid for the said tender till the completion of the bidding process, amendments in
connection with tender for Transmission System Packages floated by West Bengal State
Electricity Transmission Company Limited - Tender Notice No. .
I
accordingly
hereby
nominate,
constitute
and
appoint
above
named
severally, as my lawful attorney to do all or any
of the acts specifically mentioned immediately herein above.
WE do hereby agree and undertake to ratify and confirm whatever either of the said Attorney
shall lawfully do or cause to be done under and by virtue of this power of Attorney and the
Acts of Attorney to all intents and purposes are done as if I had done the same on behalf of
the Company if these presents had not been made.
IN WITNESS whereof I, .. have executed these presents this
the .day of at ...
.
EXECUTANT
Designation.....
Name of Company.

.
Specimen Signature of Attorney
Name
Designation ..

.
Specimen Signature of Attorney
Name
Designation..

Signature of the Attorney Attested

EXECUTANT
Name
Designation

Office Seal

4. Qualification Criteria
Bidders Name and Address

To
WBSETCL address

Dear Sirs,
We seek qualification under ITB.3 and BDS and our qualification data in support thereof is
enclosed in the following Forms:
1.

Form 4A

Financial Details of Bidder

2.

Form 4B

Details of Financial Capacity Status

3.

Form 4C

Details of manufacturing and testing Capabilities

4.

Form 4D

Present order book position

5.

Form 4E

Past Performance Data

6.

Form 4F

Curriculum Vitae of Key Personnel

We further understand and agree that any misleading or false information furnished by us
may result in summary rejection of our bid.
Date :

(Signature)..........................................................

Place :

(Printed Name)...................................................
(Designation).......................................................
(Seal)...................................................................

Note: The Bidder shall enclose relevant documents like copies of attested purchase order,
completion certificates, agreements etc. supporting the details/data provided in Forms - 4A to
4F.

FORM -4A
1

PACKAGE 38 (DINHATA)
BID DOCUMENT No: CE(P)/WBSETCL/Sub-stn Pkg38/15-16/44 DT 02.03.16
(Financial Details of Bidder as per BDS)
Bidders Name and Address

To
WBSETCL address

Dear Sirs,
To satisfy the requirements stipulated in BDS, we provide the following details.
We confirm that our average annual turnover during the preceding three financial years as on
date of bid opening is not less than (insert the amount as per BDS).. In support of
above, we are enclosing Balance Sheets and Profit & Loss Account duly certified by the
statutory auditors. We are also enclosing authenticated copies of original documents defining
the legal status, place of registration and principal state of business.
S No

Financial Year

1.
2.
3.
4.

20.. 20
20.. 20
20.. 20
Average Annual Turnover for the preceding
three (3) Financial Years as on date of Bid
Opening.
We have enclosed Balance Sheets and Profit & Yes/No
Loss
Account for the above mentioned
financial years duly certified by the statutory
auditors
We have enclosed authenticated copies of Yes/No
original documents defining the legal status,
place of registration and principal state of
business.

5.

6.

Amount
INR

in

Date :

(Signature)..........................................................

Place :

(Printed Name)...................................................
(Designation).......................................................
(Seal)...................................................................

FORM -4A
2

PACKAGE 38 (DINHATA)
BID DOCUMENT No: CE(P)/WBSETCL/Sub-stn Pkg38/15-16/44 DT 02.03.16

(Financial Details of Bidder as per BDS)

Bidders Name and Address

To
WBSETCL address

Dear Sirs,
A. To satisfy the requirements stipulated in BDS, we provide the following details.
We hereby confirm that net worth of our company as on the last day of the preceding
financial year is not less than .[indicate in %] .of its paid-up share capital.
The Details are as under:
S.No Description

As on last day of the

preceding financial year

Paid-up share capital

Net Worth

3
4

% of Net Worth to paid-up Share Capital

Documentary evidence like Audited financial
statements for the last preceding financial year or
in case Audited results for the last Financial Year
is not available certification of financial statements
from a practicing Chartered Accountant etc. in
support of above is enclosed at Appendix......... to
this Form 4A

Date :

(Signature)..........................................................

Place :

(Printed Name)...................................................
(Designation).......................................................
(Seal)...................................................................

FORM -4A
3

PACKAGE 38 (DINHATA)
BID DOCUMENT No: CE(P)/WBSETCL/Sub-stn Pkg38/15-16/44 DT 02.03.16

(Financial Details of Bidder as per BDS)

Bidders Name and Address

To
WBSETCL address

Dear Sirs,
To satisfy the requirements of Bid Data Sheet, We give below the following details:
We hereby confirm that unutilised line of credit for fund based and non fund based limits
with cash & bank balances including fixed deposits of our company, duly certified by the
bankers as on a date not earlier than 15 days prior to the date of bid opening, is not less
than Rs...................
We are also enclosing an original letter of authority to seek reference from our banks.
The details are as under:
S.No Description
1

Sanctioned Line of credit

Bank Guarantees
Cash credit
Letter of credit

Utilised Line of credit

Bank Guarantees
Cash credit
Letter of credit

Unutilised Line of credit

Bank Guarantees
Cash credit
Letter of credit

Certificate from the Bankers in respect of unutilised

Line of credit as above is enclosed at Appendix......
to this Form-4A

Amount in INR 15 days prior

to the date of bid opening

FORM -4A
4

Date :

(Signature)..........................................................

Place :

(Printed Name)...................................................
(Designation).......................................................
(Seal)...................................................................

Note:

In case certificates from more than one bank are submitted, the certified unutilized limit
shall be of the same date from all such banks
Income Tax Clearance Certificate, PF account number, and Sales Tax Clearance
Certificate to be furnished

FORM -4A
5

PACKAGE 38 (DINHATA)
BID DOCUMENT No: CE(P)/WBSETCL/Sub-stn Pkg38/15-16/44 DT 02.03.16
(Financial Details of Bidder as per BDS)
Bidders Name and Address

To
WBSETCL address

Dear Sirs,
Since the unutilised line of credit for fund based and non-fund based limits together with cash
and bank balances including Fixed Deposits of our Company are not meeting the
requirements of BDS a comfort letter from our Bankers unequivocally stating that in case the
bidder is awarded the Contract, the Bank would enhance Line of Credit for fund based and
non-fund based limits to a level not less than the specified amounts, to us is enclosed at
Appendix................... to this Form - 4A.
We further confirm that not withstanding anything stated above, the Purchaser reserves the
right to assess our/ our subsidiaries / group companies capabilities and capacity to perform
the Contract, should be circumstances warrant such assessment in the overall interest of the
Purchaser in line with QR requirement specified in the BDS.
Date :

(Signature)..........................................................

Place :

(Printed Name)...................................................
(Designation).......................................................
(Common Seal)...................................................

Note:

Net Worth means the sum total of the paid up share capital and free reserves. Free
reserves means all reserves credited out of the profits and share premium account but
does not include reserves credited out of the revaluation of assets, write back of
depreciation provisions and amalgamation. Further any debit balance of Profit & Loss
Account and miscellaneous expenses to the extent not adjusted or written off, if any, shall
be reduced from Reserve & Surplus.
Other income shall not be considered for arriving at annual turnover.

Form -4B
1

PACKAGE 38 (DINHATA)
BID DOCUMENT No: CE(P)/WBSETCL/Sub-stn Pkg38/15-16/44 DT 02.03.16
(Financial Capability status of Bidder)
Bidders Name & Address:

To

WBSETCL Address

A
i
ii
iii

Orders in Hand
Total value of Contracts
Value of work completed out of above value
upto ..
Value of anticipated work to be done in the
following .Financial Years:

Bidder's assessment of maximum negative

cash flow (fund requirement) at any point of
time between Letter of Award and completion
of contract based on specified terms of
payment and his expenditure plan for
equipment being offered by bidder for this
package.
Arrangement to meet the above fund Own Funds Credit
requirement.

Gross Turnover of Company during past

.Financial years:

Balance Sheet and Profit & Loss Account duly

certified by statutory auditors for the last
3 years is to be submitted.
Declaration by Bankers regarding:
i) Bank Guarantee Limits Sanctioned and
unutilised as on (a date not later than 15
days prior to date of bid opening).
ii) Over Draft Limits/Cash Credit Limits
Sanctioned and un-utilised as on (a date not
later than 15 days prior to date of bid
opening).

Others

Total

Enclosed at Appendix....... to this

Form-4B

Enclosed at Appendix....

Enclosed at Appendix.....

Form -4B
2

iii) Deferred payment limits

iv) Cash and Bank Balances including Fixed
Deposits
v) Movable Property Hypothecation. (Please
state the present utilisation status also
vi) Information regarding any current litigation
in which the Bidder is involved, the parties
concerned the disputes and the disputed
amount if any.
Date :

(Signature)..........................................................

Place :

(Printed Name)...................................................
(Designation).......................................................
(Seal)...................................................................

Note :

Continuation sheets of like size and format may be used and annexed to this Form if
required.

Form -4D
1

PACKAGE 38 (DINHATA)
BID DOCUMENT No: CE(P)/WBSETCL/Sub-stn Pkg38/15-16/44 DT 02.03.16
(Details of Design, Engineering, Manufacturing and Testing Capabilities of Bidder)

Bidders Name & Address:

To
WBSETCL Address

We hereby confirm that we do not anticipate any change in ownership during proposed
period of execution of the work (if such a change is anticipated, the scope and effect thereof
shall be defined. The relevant document for same (ie. in case of change of ownership) is
enclosed to at Appendix........... to this Form-4C
(1)

(2)

We have also furnished adequate detailed

write up on :
(i) Design and Engineering Organisation
and facilities/ capabilities.
(ii) Manufacturing
&
Testing
Organization and facilities available.
(iii) Field Organisation and resources for
erection, testing & commissioning
etc.
(iv) Quality Assurance Organisation and
capabilities for Engg., manufacturing
& field installation.

:
:
:

We hereby also furnish following :

additional details (if any) in respect of
Manufacturing & Testing Facilities.

Enclosed at Appendix......to this

Form-4C
Enclosed at Appendix..... to this
Form-4C
Enclosed at Appendix......to this
Form-4C
Enclosed at Appendix.......to this
Form-4C

Date :

(Signature)..........................................................

Place :

(Printed Name)...................................................
(Designation).......................................................
(Seal)...................................................................

Note :

Continuation sheets of like size and format may be used and annexed to this Form if
required.

Form -4D
2

PACKAGE 38 (DINHATA)
BID DOCUMENT No: CE(P)/WBSETCL/Sub-stn Pkg38/15-16/44 DT 02.03.16
(Bidders Experience in Execution of Turnkey Projects)
Bidders Name & Address:

To
WBSETCL Address

List of Similar works executed in last five (5)* years:

S No Owner/
Client

Scope
works

of Order
Value

Schedule
Actual Time Reason for
Time
of of
delay (if
Completion
Completion any)

* Bidders can choose to mention important assignments executed prior to 5 years

Date :

(Signature)..........................................................

Place :

(Printed Name)...................................................
(Designation).......................................................
(Seal)...................................................................

Note:

Continuation sheets of like size and format may be used and annexed to this Form if
required.
Relevant client certificates/documents to be furnished to justify the data above.

Form -4E
1

PACKAGE 38 (DINHATA)
BID DOCUMENT No: CE(P)/WBSETCL/Sub-stn Pkg38/15-16/44 DT 02.03.16
(Present Order Book position)

Bidders Name & Address:

To
WBSETCL Address

List of works under execution and their present status

S No Owner/
Client

Scope
works

of Order
Value

Schedule
Value
of Estimated
Time
of Outstanding Completion
Completion
work
date

Date :

(Signature)..........................................................

Place :

(Printed Name)...................................................
(Designation).......................................................
(Seal)...................................................................

Note:

Continuation sheets of like size and format may be used and annexed to this Form if
required.
Relevant documents/LOA/Orders to be furnished to justify the data above.

Form -4F
1

PACKAGE 38 (DINHATA)
BID DOCUMENT No: CE(P)/WBSETCL/Sub-stn Pkg38/15-16/44 DT 02.03.16
(Curriculum Vitae of Key Personnel)

Bidders Name & Address:

To
WBSETCL Address

S.No

Proposed
Position

Name

Position
Held since

Professional Experience
Qualification relevant Field

in Any other
Information

Date :

(Signature)..........................................................

Place :

(Printed Name)...................................................
(Designation).......................................................
(Seal)...................................................................

Note:

Continuation sheets of like size and format may be used and annexed to this Form if
required.

5. Litigation History
Name of the Bidder:
Bidder should provide information on any history of litigation or arbitration resulting from
contracts executed in the last five (5) years or currently under execution.

Year

Award FOR or
AGAINST Applicant

Name of Client, Cause of Litigation

and Matter in Dispute

Disputed Amount
(Current Value in
Indian Rupees)

6. Affidavit regarding eligibility

(To be executed on non-judicial stamp paper)

I am the (title) .. and the duly authorized

representative of ..(Name of the
bidder) and that I possess the legal authority to make this Affidavit on behalf of myself and
the business for which I am acting.
I solemnly declare and affirm that neither I, nor to the best of my knowledge, information,
and belief, the above business, or any of its officers, directors, partners, or any of its
employees:
a) Is not debarred from participation in any public procurement by any Competent
Authority as per law
b) Is not insolvent or is in receivership or is bankrupt or is in the process of being wound
up, or have entered into an arrangement with creditors
c) Have not been found guilty of professional misconduct by a recognized tribunal or
professional body or any Government authority or judiciary;
d) Have fulfilled obligations with regard to the payments of taxes, or other payments due
in accordance with the laws India
Further, I also declare that the affairs of the business are not being administered by a court,
judicial officer or by an appointed liquidator; and the company has not suspended business or
is in any analogous situation arising from similar procedures under the laws and regulations
of India.
Verified on this day of .. of the
year.. that the particulars furnished above are true and correct to the
nest of my knowledge and belief and nothing in material have been concealed or
misrepresented therefrom.
.
(Authorized Representative and Affiant)

(The affidavit may be signed and attested in presence of a Magistrate/Notary)

7. Technical compliance Form

(To be filled in and signed by the Bidder)

Bidders Name & Address:

To
WBSETCL Address

SNo Name
of
Material/
Equipment of All
Voltage Classes

2
3
4
5
6
7

8
9
10
11
12
13
14
15

GIS
Equipments/GIS
Module
Power
Transformers
Circuit Breakers

Whether
Type
Tested as per
IS/IEC (carried
out on identically
designed
Material/
Equipment as per
Technical spec.)
(Yes/No)

NOT
APPLICABLE
NOT
APPLICABLE

Isolators
Current
NOT
Transformers
APPLICABLE
Potential
Transformers
Capacitive
Voltage
Transformer
Lightning
Arrestors
Control, Relay&
Protection Panels
Station
Service
Transformers
Earthing
Transformer
Shunt Reactors
NOT
APPLICABLE
Lead acid storage
Battery
A.C. Distribution NOT
Board
APPLICABLE
D.C. Distribution NOT
Board
APPLICABLE

Type Tests done

from
Govt.
recognised
Test
House
or
laboratory/ NABL
accredited
laboratory
(Yes/No)

Whether GTP of
offered Equipment/
Material/
Accessories shall
conform
to
Technical
Spec.,
S.T.P., relevant IS
& IEC.
(Yes/No)

16

Post and Disc

Insulator
&
Insulator
Hardware fittings
ACSR Conductor
Power Cable
Control Cable
Clamps
&
Connectors
Fibre
Optic
Communication
Equipment
RTU

17
18
19
20
21

22

Date :

(Signature)..........................................................

Place :

(Printed Name)...................................................
(Designation).......................................................
(Seal)...................................................................

Note:

Bidders shall also submit attested copy(ies) of the type test certificate(s)
Type tests conducted shall not be earlier than 10 years prior to the bid opening date.

8. Details of Sub-contractor of all items of supply

Bidders Name & Address:

To
WBSETCL Address

Dear Sirs,
The details of all items of supply which we propose to sublet, giving details of the name and
nationality of the proposed Sub-Contractor for each item, are given below:
S.No

Supply

Unit

Qty

Name,
Address,
Nationality of proposed
Sub-Contractor

Date :

(Signature)..........................................................

Place :

(Printed Name)...................................................
(Designation).......................................................

(Common Seal)...................................................
Note:

Continuation sheets of like size and format may be used as per Bidders requirements and
shall be annexed to this Form.
Bidder shall attach letters of intent with the Sub-contractors so as to confirm their
participation.
In terms of ITB.12 Bidder must accept names of Sub-contractor from WBSETCLs
Makers list. For items not mentioned in the Makers list, the successful bidder shall give
names of three Sub-contractors. However, all bidders shall submit names of three Subcontractors (except for own manufactured items) to satisfy the requirements, if any, of the
Technical Qualifying requirements mentioned in the NIT.

9. List of Erection Tools and Equipments

Bidders Name and Address

To
WBSETCL address

Dear Sirs,
We indicate herein below the erection Tools & Equipment we have in our possession and the
Tools & Equipment/ Materials we propose to bring to Site, in case the Contract is awarded to
us.
S.No Description of Tools & Number required Number
the Number
Equipment
for execution of Bidder has in Bidder
Works
possession
proposes
bring to
Site

the
to
the

We hereby confirm that the quantity and type of tools and equipment that we will employ for
erection / commissioning and material handling will not be less than those listed above.
Further, the actual deployment at site shall not be limited to above and additional tools and
equipment required to meet the work schedule specified in the Bidding Documents shall be
mobilised by us, without any extra cost to the Purchaser. Our proposed erection tools and
equipment utilisation plan indicating utilisation dates and time duration of all major erection
tools and equipment placed on site is enclosed at Appendix......................... to this form.

Date :

(Signature)..........................................................

Place :

(Printed Name)...................................................
(Designation).......................................................

(Seal)...................................................................
Note: Continuation sheets of like size and format may be used as per Bidders requirements
and shall be annexed to this Form.

10. Details of bought-out items to be directly despatched by Subcontractors to site

Bidders Name and Address

To
WBSETCL address

Dear Sirs,
We declare that the following are the details of Equipment/ Materials including spares to be
directly despatched from the works of our Sub-contractor @ to Site.
All taxes, duties and levies payable (including Entry Tax/Octroi) on such transactions is
already included in the prices indicated in bid price. Further, any variations in taxes, duties
and levies (including Entry Tax/Octroi) on these transactions is also to our account and no
claim whatsoever will be entertained by you in this respect.
S.No Description
Material

of Equipment/ Weight/
Quantity Value (INR)
(Tonnes/Nos)

Date :

(Signature)..........................................................

Place :

(Printed Name)...................................................
(Designation).......................................................

(Seal)...................................................................
Note:

Continuation sheets of like size and format may be used as per Bidders requirements and
shall be annexed to this Form.
@Strike off, if not applicable.

11. Quality Assurance Programme

Bidders Name and Address

To
WBSETCL address

Dear Sirs,
We hereby provide the necessary information on Quality Assurance Programme containing
the overall Quality Management and procedures, which we propose to follow during various
phases of execution of the Contract.

Date :

(Signature)..........................................................

Place :

(Printed Name)...................................................
(Designation).......................................................

(Seal)...................................................................

Note:
Continuation sheets of like size and format may be used as per Bidders requirements and
shall be annexed to this Form.

12. Milestone schedule for key activities

Bidders Name and Address

To
WBSETCL address

Dear Sirs,
We hereby declare that following program of supplying, erecting, testing, commissioning and
completion of facilities and FOR site delivery of all spares covered under the package shall
be followed by us:
S.No Area/ Description of Milestone

1
2
3
4
1
2
3
4
5
1
2
3
1
2

Duration in months from Letter

of Award
Start
Finish

A. Engineering
Basic Engineering
Detailed Engineering

B. Manufacturing & Supply

BOI Ordering completion
Manufacturing and supply ..

C. Erection & commissioning

Opening of site office & mobilization
Erection
and
commissioning

D. Guarantee tests where required

of

Date :

(Signature)..........................................................

Place :

(Printed Name)...................................................
(Designation).......................................................

(Seal)...................................................................

13. Transformer Loss Figures

Bidders Name and Address

To
[Insert WBSETCL address]

Dear Sir,
We furnish below the following information in respect of our Transformer/ Reactor:

Guaranteed Figures For Transformer Losses (For Dinhata 132 KV GIS substation) at
normal tapping, rated frequency and at 75C average winding temperature
Sl.
Description of
No Load
Load Loss Auxiliary Total Loss
No. Transformer/ Reactor
Loss
*(excluding Loss*
(including
(Core
Auxiliary
auxiliary loss)
Loss)
loss)
1

Station Service transformer

315 KVA, 33/0.4 KV, 3Ph,

2-Winding as per technical
specification and
requirement
*Bidder to furnish maximum values including IS tolerance.
Note: However in case of award L1 Bidder shall have to guarantee the above mentioned
Loss figure while submission of GTP of the said Transformer.

Date :

(Signature)..........................................................

Place :

(Printed Name)...................................................
(Designation).......................................................

(Seal)...................................................................

14. Additional Information

(To be submitted before Pre-bid meeting in terms of ITB.9)
(NOT TO BE SUBMITTED WITH THE BID)
Bidders Name and Address

To
WBSETCL address

Dear Sirs,
S.No Description of Information

Reference to
documents

Bidding Reference to Bid

Proposal

Date :

(Signature)..........................................................

Place :

(Printed Name)...................................................
(Designation).......................................................

(Seal)...................................................................

Note:
Continuation sheets of like size and format may be used as per Bidders requirements and
shall be annexed to this Form.

15. Proposed modifications

(To be submitted before Pre-bid meeting in terms of ITB.9)
(NOT TO BE SUBMITTED WITH THE BID)
Bidders Name & Address:

To
WBSETCL Address

We have carefully gone through the Technical Specifications and the General Conditions of
Contract and we have satisfied ourselves and hereby propose certain modifications as
mentioned below:

S.No. Sec./Clause & Page Existing Clause

No.

Modified clause Reasons for

(proposed
by modification
Bidder)

Date :

(Signature)..........................................................

Place :

(Authorised
Representative
of
bidder).................................................................
(Designation).......................................................
Name of the bidder: ...........................................