BLUEPRINT DOC FOR SALES

Sales of FG from Mother Warehouse

1. Scope
The Scope of Business Process includes TEL-K Mother Warehouse.
FG Sale.
The FGs will be sold from Mother Warehouse to the mktg branches and direct customers.
The following are the finished goods that will be sold from Mother Warehouse
1. CTV
2. REF
3. WM
4. AC
1. Sales Within and Outside Uttaranchal.
All the products of various brands will be sold to the respective mktg Branch
against a PO. Following are the Corporate Clients.
1.
2.
3.
4.
5.
6.
7.
8.
9.

Videocon
Sansui
Akai
Toshiba
Hyundai
Kenstar
Next
Kelvinator
Electrolux

2. Sales to direct Customer

In some cases as per the Management decision the FGs are sold to direct
customers also.
Scrap Sale
The Scrap that is collected in the Mother Warehouse is sold to the customer as per rate
agreed at the time of sale.
The following are the scrap materials sold
1.
2.
3.
4.
5.

MS/Paper lid etc.

Pallet
Packing Material
Thermocol
Rubbish etc.

The Scrap material is sold in the following UOM basis.

1. Nos / PCs
2. KG
3. Lot Basis

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BLUEPRINT DOC FOR SALES

NON-SAP PROCESS
The Scrap material will be cleared after approval from higher authority.
Scrap generated is not thru production order in Mother Godown so can either be;
a) Stock can be uploaded and cleared by preparing sales document?
or
b) Scrap to be cleared by making FI entry.

2. Expectations / Requirements:

In delivery creation Means of Transport, Truck No. and Transporters name is

required to be captured.
Branch wise MRP table to be maintained in CIN Table.
Billing should be done on the same MRP as received from the Factory.
Commercial Invoice will be prepared for all brand dispatches.
LR.No. and freight updation to be done at the billing document creation stage.
o Freight will be at Item level.
Every financial year the Billing document number to be reset
Loading Slip printing required.
o Loading slip for FG shall have Serial No. Incorporated. (Barcode system
for numbering will be used)
Option to print no of boxes on the invoice. Text field to be identified and user
shall enter before PGI in delivery and will be printed on the invoice.
Road Permit Tracking Required Thru IVL Package
Statutory Form Tracking Required - Thru IVL Package
Availability of Stock Availability check to be carried out and a Kanban trigger to be
given for any material requirement.
Credit Limit exceed Warning to be given.

3. Explanations of Functions and Events

1. Preparation of Sales Order
The Sales Order will be prepared by entering the PO Number and the PO Date as
reference.
Weekly Sales order will be prepared for the despatch plan received from respective
Branch office. Sales order will have schedule lines, which will be maintained
daywise in the weekly sales Order.
Based on the weekly sales order system will trigger a E-Kanban and a STO will be
created with reference to the E-Kanban.
The stock will be updated upon receipt of material from factory.
The following are the pricing elements to be maintained during pricing
1. Basic Price
The costing department of factory will provide the basic price. The Godown
incharge will maintain the basic price in the pricing master table.
2. MRP
MRP is to be provided by the respective brand heads to the Factory. The

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BLUEPRINT DOC FOR SALES

MRP will be maintained in the CIN Table by the Excise department at the
factory and by Godown Incharge at the mother godown.
3. Taxes
All the sales from TEL-K Mother godown are taxable.
The following are the taxes applicable
1. Local Sales Tax (VAT)
The LST is applicable if the sale takes place with in the state as per
the rate declared by the government time to time.
Condition maintained on Delivering Plant Region and customers
Region.
The tax percentage is based on Region of plant and region of
customer and tax percentage remains same.
2. Central Sales Tax
The CST is applicable if the sale takes place out side the state.
Condition maintained on Region of Plant, Region of Customer
and Material Pricing Group
3. Turn Over Tax
Nil
4. Surcharge
Nil.
5. TCS (Tax Credited at Source)
TCS is calculated on the Invoice value (excluding freight). The
TCS is applicable only in Scrap sale.

There is credit check required for sale.

Availability check Availability check will be done and in case of material
shortage the kanban trigger will be given to factory in the form of Sales Order.

Delivery plant will be picked from the customer master and manual override will
be allowed at the sales order level. (The necessary approval for manually
changing the plant will be available)

2. Preparation of delivery document

The delivery document will be created with reference to the sales order. The
transport department will refer the delivery due list to make arrangement for the
required vehicle.
At the time of loading the serial no will be noted using barcode scanners and
then picked for doing the PGI.
Parallel auto entries to be carried out at the time of PGI
1. Goods Issue
2. Material doc. / Accounting doc. generation
3. Billing due list updation
4. Sales order quantity updation

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BLUEPRINT DOC FOR SALES

The Packing list/Delivery list will contain following details:
1. Material Code
2. Description
3. Sr. No. (Incase of FG only)
4. Qty
The Packing list will always be line item wise.
3. Preparation of billing document
The billing document is prepared with reference to the delivery order.
Parallel auto entries to be carried out at the time of billing doc. Creation
1. Accounting document generation
2. Excise Invoice due list updation
4. Printing of Commercial Invoice
1.
Sales tax to be calculated and printed.
2.
MRP of the Product to be printed.
3.
LR NO. & Vehicle No. to be printed.
4. Business Model
Please refer the Annexure A: Business Mapping for Sale of FG/Capital goods
Please refer the Annexure D: Business Mapping for Sale of Scrap
5. Changes and its Implications
All sales order created in the system will be with reference to the Purchase Order, thus
making the PO reference compulsory.
6. Description of Improvements
1. The picking quantity should be automatically picked from the delivery quantity at the time of
delivery creation.
a. SAP Recommendation: Delivery Quantity can be copied as pick quantity.
2. The latest price to be calculated at the time of billing document creation with out clicking on
the new pricing.
3. Freight
There should be an option to enter the freight charges line item wise at the time of billing
document creation.
The transport department will communicate Freight charges consignment wise and
segment wise (Inches wise) Covered by Transport Management
7. Gaps and Possible Approaches to Bridge the Gaps
GAP: Manual Entry is allowed to change the Basic price in the sales order and billing
document
Approaches to bridge the Gap: The basic price condition should not have manual
overwriting option.
8. System Configuration Considerations

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9. Data Migration Considerations
10. Interface Considerations
11. Authorization and User Roles

Data input

Data
output

Sold
to
party,
material
code
&
Qty.

Sales
order No.

Sales
Order No.

DO No.

PGI

Selection
of S.No.

Creation of
billing
document

Commercia
l document
Printing..

Activity

Sales
Order
Creation
Delivery
document
creation

Step

Transact
ion Code
in SAP

Responsibil
Fitness
ity/
D/W/N/C Authorizatio
n

Remarks

Processin
g system
(SAP, nonSAP etc.)

D/W

MW Head &
MW user

SO not to be
saved with out
price

SAP

VL01

D/W

MW head /
MW User

The
Picking
quantity to be
picked
automatically

SAP

DO
No.
after PGI

VL02

MW User

DO No.

BD No.

VF01

D/W

MW User

BD No.

Print out.

MW

VA01

SAP
Latest price to
be picked

SAP

SAP

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BLUEPRINT DOC FOR SALES

Annexure A: Business Mapping for Sale of FG / CAPITAL GOODS

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BLUEPRINT DOC FOR SALES

Annexure D: Business Mapping for Sale of Scrap

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BLUEPRINT DOC FOR SALES

DELTA POINTS.
1.

No MRP to be changed at Mother Godown.

2.

A monthly plan will be received by factory from HO, the monthly plan
with weekly delivery schedule, the Stock Transfer Order on the
Factory will be made by the Mother Godown based on the Weekly
delivery schedule, depending upon the stock the Stock will trigger a
kanban to the factory.

3.

Serial No will also be picked from Mother Warehouse when deliveries

are made from Mother warehouse.

4.

Separate bill price to be maintained for sales from Mother

Warehouse. The bill price will be provided by the factory.

5.

maximum 30 days inventory to be maintained in mother warehouse.

6.

Credit control to be setup for each plantwise/customer wise.

7.

User Role and Authorisation for Credit Control to be decided.

8.

Two series of Invoice to be maintained one for Sales and another for
Sales Return.

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