Job Profile

ACTED Paris
HR Department

Department: Program
Position: Program Intern - Thailand
Contract duration: 6 months
Location: Mai Hong Son, Thailand
Starting Date: October

I. Background on ACTED
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate
humanitarian relief to support those in urgent need and protect peoples dignity, while co-creating longer term
opportunities for sustainable growth and fulfilling peoples potential.
ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable
growth; co-construct effective governance and support the building of civil society worldwide by investing in
people and their potential.
We go the last kilometer: ACTEDs mission is to save lives and support people in meeting their needs in hard to
reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations
that have suffered from conflict, natural disaster, or socio-economic hardship. ACTEDs approach looks beyond
the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable
development.
With a budget of 164 million EUR in 2014, ACTED is active in 35 countries and implements more than 450
projects a year reaching over 8 million beneficiaries with 400 international staff and 4,300 national staff.

II. Country Profile

Capital Office: Bangkok
On-going Projects: 12 (2014)
Budget: 420k euros (2014)
National Staff: 14 (2014)
Regarding our actions in South-East Asia, ACTED recruits in Thailand.

III. Position Profile

1. Ensuring the Production of Timely, Accurate and Analytical Reports for the Reporting Manager
-

Understand and disseminate donors guidelines

Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the
production of quality reports across areas and across donors
Work in close relation with Appraisal, Monitoring and Evaluation (AME) Department to develop and
incorporate more solid monitoring and evaluation components in reports
Work in close relation with Finances Department to ensure greater coherence between financial and
narrative reports, and ensure steady cash inflow based on the timeliness and quality of report
submissions

2. Developing Officeral Coordination and Communication mechanisms

-

In relation with the Reporting Manager, ensure that all meetings are held and documented (capital
coordination meetings, area coordination meetings, weekly base meetings, monthly programming
board meetings, quarterly country coordination meetings)
Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and
donor is communicated clearly and standardized across the country for new and on-going projects
Follow-up meetings at the field level and/or in the capital, between the bases and between the
Country Managers
Draft agenda and minutes of country-wide meetings

Job Profile

ACTED Paris
HR Department

3. Developing an External Communication Strategy

-

Define the main target groups, activities, resources and partnerships needed, by notably maintaining a
high level of information and understanding of donors strategy and possible partnerships
Ensure continuum of public relations activities, updating project-specific and regional fact sheets and
documenting publications featuring ACTED in the media
Provide ACTED Global with full information on projects whenever needed
Participate in ACTED Global communication strategy by providing regular informal updates on
projects, by sending pictures and articles on projects progress and/or specific events for ACTED
Newsletter and Annual Report
Identifying sources of funding for a more cohesive public information strategy in-country

4. Assisting the Reporting Manager in developing project proposals, addressing ad hoc donor requests or
catalysing actions on specific projects or components of projects
5. Appraisal, Monitoring and Evaluation (AME)
-

Assist the AME department to ensure strong program design, implementation and evaluation
Support staff in data collection and analysis related to project design and monitoring
Establish information/documentation, reporting, monitoring and evaluation system for projects and
sub-projects under the supervision and collaboration of the Country AME Manager
Facilitate the project design process with expertise on the log frame approach
Centralize and share tools, policies and guidelines within implementing partners
Work with Program Coordinator to ensure that assessments occur on regular basis
Assure that staff meet regularly to analyze project monitoring data and reassess project design
Store, organize and disseminate assessments, project documents and best practices among ACTED
and IPs
Ensure that all program activities are within the scope of objectives set by ACTED and are in
compliance with donor objectives and requirements
Create and maintain accurate and up-to-date grant file system in all ACTED bases of concern of ACTED
and other international projects
Ensure sub grant management procedures are communicated on a regular basis and followed with
updates made as necessary
Follow up on issues arising related sub grantees and ensure these are brought to the attention of the
senior management
Financial audits of sub grantees are organized in collaboration with the Finance department if
necessity arises

IV. Qualifications
-

Postgraduate diploma in Journalism, International Relations or a relevant field

Advanced proficiency in written and spoken English
Excellent writing and communication skills
Ability to work efficiently under pressure

V. Conditions
Field Intern benefits include: a 300 USD per month living allowance, coverage of all accommodation, food, and
travel costs, a luggage allowance of 50 kg, and the provision of medical, repatriation, and life insurance.

VI. Submission of applications:

Please send, in English, your cover letter, CV, and three references to stages@acted.org
Ref : PI/THA/SA