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TITLE

DEPTT/
SECTION

COMPANY WIDE

MANAGEMENT REVIEW
MEETING
RELATED CLAUSE

REVIEWED BY

PROCESS SYSMBOL
Start

Preparation of Meeting Schedule.

DOCUMENT #.

ISSUE #.

RP-SP/F-01

01

ISSUE DATE

PAGE #.

11-10-2012

1 OF 3

APPROVED BY

ACTIVITY DESCRIPTION
QCM prepares meeting schedule on yearly basis and get
it approved from Director/s.
At least THREE meetings in a year preferably after
every Four monthly basis are planned
Meeting Schedule is distributed to meeting members
who are Chief Executive, Directors, General Manager,
Management Representative, Plant/Factory Manager,
Quality Control Manager, Production Manager, Human
Resource Manager, Marketing Manager, National Sales
Manager.
Designations other than above can be called in the
meeting, if required
If required unscheduled meetings can also be called to
discuss any critical issue.

QCM in consultation with Factory/Plant Manager


prepares the meeting agenda for each Meeting and
forward to MD/Director/s for Approval.
Agenda should cover

Decide Meeting Agenda


(Meeting Input).

1) Quality policy, its Effectiveness and continued suitability


with the changing customer requirements and
pharmaceutical sector needs and buyer requirements.
2) Environmental Policy, its effectiveness and suitability
with changing customer and local laws requirements
3) Status of results against Quality Objectives
4) Effectiveness of Quality and Environmental Management
system.
5) Internal and External Audit results.
6) Critical Non-conformance related to Quality and
Environmental System, Processes and Products
7) Major accidents/Injury reports, Spillages, Pollution and
their causes and corrective actions
8) Customer feedback and complaints.
9) Status of Corrective and preventive Actions.
10) Resource requirements including identification of
required training
11) Status of Minutes of last meeting.

TITLE

MANAGEMENT REVIEW MEETING

DEPTT/
SECTION

RELATED CLAUSE

COMPANY WIDE

DOCUMENT #.

ISSUE #.

RP-SP/F-01

01

ISSUE DATE

PAGE #.

11-10-2012

2 OF 3

Review & Approval


of Agenda by
MD/Director/s

QCM incorporate the changes identified


by the MD/Director/s and submit to
MD/Director/s for Approval

Changes identified by the MD/Director/s

Approval of Agenda

Distribution of Agenda to members

Conduct Meeting
(Meeting Dynamics)

QCM distributes meeting agenda to members atleast


one week before the meeting
Members as per agenda items prepare the input for
the meeting.
Atleast SIX members should be present in the meeting.
MD chairs the meeting and in his absence
Director/s /GM chairs the meeting.
MD provides direction to the meeting by following the
agenda items in order of priority and controlling the
excessive discussion.
QCM verifies the members present and absent before
the start of the meeting.
MD ensures that those agenda item requiring solution
be thoroughly discussed with their pros and cons and a
agreed solution/consensus is reached with the
identification of designation(s) responsible to take/
implement actions and the target time frame
Participating members ensure that based on the
agenda points set for the respective meeting; they
should bring with themselves all the relevant
documents/ figures, status reports needed to have
conclusive discussion and decision.
MD or designation chairing the meeting also ensures
that for every decision made in the meeting, the
target date for completion and the designation
responsible for the action should be identified.

TITLE

MANAGEMENT REVIEW MEETING

DEPTT/
SECTION

RELATED CLAUSE

COMPANY WIDE

Minutes Preparation
(Meeting Output)

Minutes
Review and
Approval

DOCUMENT #.

ISSUE #.

RP-SP/F-01

01

ISSUE DATE

PAGE #.

11-10-2012

3 OF 3

QCM takes minutes during the meeting


Minutes should describe the following
Date of Meeting.
Members present & absent.
Agenda items.
Discussion on each agenda item particularly
focusing on following:
Actions decided for Improvement of processes
Actions decided to increase the effectiveness
and efficiency of systems and processes
related to Quality and Environmental systems.
Resources
Facts derived from customer feedback process
Target Dates for each action.
Designations responsible for action.

Submit Minutes to MD for review & approval.

Changes identified by the MD


Incorporate the changes
Submit again to MD for Approval.
Distribute Minutes

End

Related Documents / Records:


1) Meeting Schedule (RP-F-F-01)
2) Meeting Agenda (RP-F-F-02)
3) Meeting Minutes (RP-F-F-03)

QCM distributes the minutes to all members.


File meeting schedule, Agenda and minutes in one file.
Records of Management review meeting are retained
for 3 years by QCM/MR.

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