LIST OF Ann2 ERROR CODES FOR ANNEXURE 2 FILES (Revised on 10-04-2013)

Sample Row of Text File - 12#~#ANIL SINGH#~#N#~#9923456789#~#cdf@yahoo.com#~#LAL CHAND#~#F#~#03/03/1969#~#M#~#01/01/2010#~#01/01/2010#~#01

/02/2011#~#01/02/2011#~#C

Field 1 - Field 2 - Field 3 Field 4 Member Member International Mobile

ID
Name
Worker
Number
12

ANIL
N
SINGH

Sl. Error
No. Code

001

Field 5 - Email
ID

9923456789 cdf@yahoo.com

Error Message

Data is not as per Ann2

format 14 Fields
separated by #~#) on
line number <nnnnn>

Field 6 Father/
Husband
Name

Field 7 Field 8 Relationship

Date of
with
Birth
member

LAL
F
CHAND

03/03/1969 M

Ann2 Field Reference

NA

Field 10 Field 9
Date of
Joining
Gender
EPF

Field 11 Date of
Joining
EPS

Field 12 Date of
Exit from
EPF

Field 14
Field 13 Date of
Reason
Exit from
of
EPS
Leaving

01/01/2010 01/01/2010 01/02/2011 01/02/2011 C

Description

Each line of the Annexure II text file should

contain exactly 14 fields separated by #~# as
described in the Annexure II - Missing details of
members file format instructions. (Revised on
26.03.2013) The file encoding should be ANSI
Maximum rows allowed in a single file are
10,000.

002

Member ID (Field-1) is Field number 1

incorrect on line number (Member ID)
<nnnnn>

Compulsary Field.
Member ID should be greater than zero and less
than 9999999.
The value should not contain tab, space or any
special character.

003

Member ID (Field-1) has Field number 1

duplicate values in File. (Member ID)

Duplicate Member ID is not permitted in the

same Annexure-II.

004

Member name (Field-2)

is incorrect on line
number <nnnnn>

No special characters other than . or -are

allowed in the member name.

Field number 2
(Member Name)

First character should be alphabet.

Member name cannot exceed 85 characters.

005

International Worker
Field number 3
Compulsary Field.
(Field 3) value is
(International Worker)
Only Y if the member is an International
incorrect on line number
Worker, otherwise N. Please refer FAQs/
<nnnnn>
Instructions available on www.epfindia.gov.in

006

Mobile No (Field 4)
Field number 4
value is incorrect on line (Mobile No)
number <nnnnn>

Numbers only, No Special Characters. Value

should be >0. Can not exceed 10 characters.
Please do not start with 91 or 0.

007

E-Mail (Field 5) value is Field number 5

incorrect on line number (E-Mail Id)
<nnnnn>

Valid E-Mail format.

No special character other than '@', '.' or '_'

008

Father's Name or
husband's Name (Field
6) value is incorrect on
line number <nnnnn>

Field number 6
(Father's Name or
husband's Name)

No special characters are allowed.

No special characters other than '.' or '-'are
allowed in the member name.
First character should be alphabet. Father Name
Cannot be exceed 85 characters

009

Relationship with
Member (Field 7) value
is incorrect on line
number <nnnnn>

Field number 7
(Relationship with
Member)

Relationship of the member with column 4

above. Only F (for father) or S (for Husband, in
case of married woman) is allowed .

10

010

Date of Birth (Field 8)

Field number 8
value is incorrect on line (Date of Birth)
number <nnnnn>

Compulsary Field..
Valid date in dd/mm/yyyy format and prior to
date of joining.
Not exceeding 10 characters.
No special characters other than "/" are allowed.

11

011

Gender (Field 9) value is Field number 9

incorrect on line number (Gender)
<nnnnn>

Compulsary Field.
Only M (Male), F (Female) or T (Transgender).
Is allowed.
No special characters are allowed

12

012

Date of Joining EPF

Field number 10
(Field 10) value is
(Date of Joining EPF)
incorrect on line number
<nnnnn>

Compulsary Field..
Valid date in dd/mm/yyyy format and prior to
current date.
Not exceeding 10 characters
No special characters other than "/" are allowed

13

013

Date of Joining EPS

Field number 11 (Date Compulsary Field.
(Field 11) value is
of Joining EPS)
Valid date in dd/mm/yyyy format and prior to
incorrect on line number
current date.
<nnnnn>
Not exceeding 10 characters
No special characters other than "/" are allowed.

14

014

Date of Exit from EPF

Field number 12 (Date Valid date in dd/mm/yyyy format cannot be prior
(Field 12) value is
of Exit from EPF )
to date of joining.
incorrect on line number
<nnnnn>
Not exceeding 10 characters
No special characters other than "/" are allowed.

15

015

Date of Exit from EPS

Field number 13 (Date Valid date in dd/mm/yyyy format cannot be prior
(Field 13) value is
of Exit from EPS )
to date of joining.
incorrect on line number
<nnnnn>
Not exceeding 10 characters.
No special characters other than "/" are allowed.

16

016

Reason for leaving

Field number 14
(Field 14) value is
(Reason for leaving)
incorrect on line number
<nnnnn>

Only C (Cessation), S (Superannuation), R

(Retirement), D (Death in Service), or P
(Permanent Disablement) is allowed.
No special characters are allowed.
Mandatory, if Date of Exit from EPF is not
blank.

17

017

Mandatory data missing. Field number 1, 2, 3,

Pl provide full details.
8, 9, 10, 11
Error in line number
<nnnn>

Member ID, Member Name, International

worker, DoB, Gender, DOJ-EPF and DoJ-EPS
are mandatory for all members.
No special characters are allowed

18

19

20

018

019

020

Invalid Member.
Field number 1 and 2
Member does not exist
in database. Error in line
number <nnnn>

This member id does not exist in master as per

ECRs (Feb paid in March, 2013 onwards).

Member details already

updated. Please remove
from file. Error in line
number <nnnn>

Member details already updated.

Field number 1 and 2

No special characters are allowed

Can not be changed through this Annexure-II.

Exit Member, Reason of Field number 14

leaving (Field 14) value (Reason of Leaving)
is required on line
number <nnnn>

If date if exit from EPF/EPS is provided, Reason

of leaving must be provided on line number
<nnnn>.
No special characters are allowed

21

021

Blank Line

NA

Invalid record

22

022

Exit Member, Date of

Exit EPF/ EPS
(Field12/Field 13) value
is required on line
number <nnnn>

Field number 12 (Date If Reason of leaving is filled up, date of exit from
of Exit from EPF) /
EPF/ EPS must be provided.
Field number 13 (Date
of Exit from EPS )

23

023

Header lines (Ist 3 lines) NA

present.

Header lines (Ist 3 lines) should be removed

while generating .txt file (csv file) from the
Annexure-II (Excel Sheet) downloaded.