Project Design

1. Project Brief

1st GENSAN Tuna Festival Dragon Boat Championship

Theme: Bugsay Bayanihan alang sa Pangisdaan,
Bugsay Gensan alang sa Kalambuan!

Title

Location

Proponent

Queen Tuna Park, P. Acharon Blvd., Brgy. Dadiangas South, General Santos City

o
o
o
o
o
o

South Cotabato Filipino-Chinese Chamber of Commerce, Inc. (SCFCCCI),

SOCSKSARGEN Federation of Fishing and Allied Industries, Inc. (SFFAII),
Logos Lex Legis, Inc. (LLL),
Sarangani Bay Area Outdoors Club, Inc. (SBAOC),
Office of City Councilor Brix Lik-Lik T. Tan, and
Barangay Dadiangas South

Components

o Program components include:

Fishing (Fisherfolk, Fishing Industry) Sector Strengthening and
Involvement
Community Capacity Building and Education
Youth and Sports Development
Athlete Development (e.g. training pool for National Team)
Sports Tourism Promotion
Environmental Protection and Preservation Enhancement
Health Promotion

Beneficiaries

The fishing industry particularly the fisherfolks, the fishers, the fishworkers,
and other employees of the fishing companies;
The youth;
Sports and health enthusiasts;
The tourism sector;
The general community;

Project Design

Desired
Outcomes

Total Cost

Enhanced participation of the fisherfolks, the fishing industry, the youth, government
agencies, and other sectors in the celebration of the Tuna Festival;
Enhanced development, capacity building, and education of the youth sector through
sports including athlete development for potential members in the National teams;
Increased awareness of the different sectors of the community on the sport of dragon
boating and its benefits on health, tourism, and team-building;
Increased appreciation of the community on dragon boating as avenue for better
understanding on the protection and preservation of the ocean ecosystem and about
the issues and concerns of the fisherfolks and the fishing industry;
Enhanced promotion and positioning of General Santos City and Sarangani Bay as
among the foremost water sports tourism destinations in Mindanao and the
Philippines;

PHP 432,620.00

Fund
Source

Government and
organization funds
and sponsorships

Time
Frame

July 18, 2016

September 5, 2016;
(September 3-4, 2016)

2. Rationale

The project is designed to address the perceived challenge that municipal fisherfolks, fishers, and fishworkers
had minimal participation in the celebration of the Tuna Festival notwithstanding the fact that the fishing
industry is the major source of revenue and livelihood of the city the Tuna Capital of the Philippines.
The availability of accessible beach fronts that are conducive for various water sports and are the envy of
other cities and municipalities have not been maximized and exploited. These beaches within city limits are
also advantageous to promote water-based sports tourism.
As the Home of Champions, the introduction of the sport of Dragon Boating in the city will also spur athlete
development at all levels especially in the youth sector. Children of our fisherfolks are potential athletes that
may become members of our National Team considering that the sport is internationally renowned and
participated on.
Dragon boating, being a truly team-building water sports, will be an avenue for the active participation of
several sectors of the community in the celebration of the Tuna Festival. It will be a tool to develop promotion
of health, wellness, environmental protection, and sports tourism wherein citizens of the city will be able to
engage in a relatively easy sports activity that enriches camaraderie and teamwork, and is intimately
identified with the ocean, fishing, and the tuna industry.
Funding support from the local government, national government agencies, different capable organizations
and offices will be indispensable in the realization of this event.
3. Objectives

At least three (3) beginner dragon boat teams from the fishing sector of the city particularly the
fisherfolks, the fishworkers, the fisherfolk youth in cooperation with other sectors will compete in a
dragon boat race under the Fisherfolk Team category on September 3-4, 2016;
At least three (3) dragon boat club crew from various parts of Mindanao or the Philippines will
compete in a dragon boat race under the Visiting Team category on September 3-4, 2016;
The dragon boat race will be attended by 300 or more audience from the community, the fishing
2

Project Design

industry, the academe, youth, and government;

The dragon boat race will be documented, broadcast, and viewed through local television channels
and social media sites;

4. Project Description
The project is the brainchild of the collaborative efforts among the South Cotabato Filipino-Chinese Chamber
of Commerce, Inc. (SCFCCCI) the business chamber of Filipino-Chinese businessmen in South Cotabato; the
SOCSKSARGEN Federation of Fishing and Allied Industries, Inc. (SFFAII), the largest and most established nongovernment organization whose membership includes most of the tuna and fishing industry stakeholders of
Region 12, serves the needs and concerns of the industry in the country, and represents the industry in
national and international fora and assemblies; the Logos Lex Legis, Inc. (LLL), a non-stock and non-profit
organization of law advocates; and the Office of City Councilor Brix Lik-Lik T. Tan, Committee of Fisheries,
Marine Life, and Aquatic Resources.
It will be implemented in partnership with the City Government of General Santos, the Bureau of Fisheries and
Aquatic Resources 12 (BFAR), the Philippine Fisheries Development Authority (PFDA), the Department of
Tourism 12 (DOT), Barangay Government of Dadiangas South, and the Sarangani Bay Area Outdoors Club, Inc.
(SBAOC).
The dragon boat race will be supervised by a composite Dragon Boat Race Management Team (DBRMT) led by
the Davao Dragon Boat Club, Inc. (DBBC) and assisted by representatives from the proponent organizations
and several local contributors.
The event is a dragon boat racing anchored on the Tuna Festival, the Tuna Congress, and the tuna and fishing
industry of the Philippines and General Santos City. It will be conducted on September 3-4, 2016 (or a more
conducive date) proximate to the holding of the Tuna Congress and the Tuna Festival.
As the event is in its infancy, three (3) Kendle dragon boats will be provided by the DBRMT. Paddles and
personal floatation devices (life vests) will also be provided to the participants through contributions from
sponsors.
At least three (3) visiting club teams will be invited to compete in a highlight Visiting Team Category.
At least three (3) local teams will also be assembled to compete in the Fisherfolk Team Category. The
fisherfolk teams are to be sponsored by companies or organizations and at least 50% of paddlers or 10
paddlers must be registered fisherfolks or fisherfolk youth .
The racing competition will be held in Sarangani Bay along the beach of the Queen Tuna Park located along
P. Acharon Blvd., Brgy. Dadiangas South, General Santos City. The venue has undergone ocular inspection by
experienced dragon boat race organizers.
Media coverage will also be arranged to promote the event in various forms such as but not limited to
television, radio, print, and internet media.
Fisherfolks, fishworkers, and other sectors will be educated on the sports of dragon boating through seminars
and clinics.
The event will be realized through government and organization funds and the support of fishing companies,
government offices, and other stakeholders of the city.
3

Project Design
5. Implementation Phases
5.1 Planning

Duration

5.1.1 Project Design

5.1.1.1 Preparation and approval of Project Design (PD)
5.1.1.2 Submission of PD to partner organization
5.1.1.3 Concurrence of partner organization on
implementation of project
5.1.2 Coordination Meeting of Committees
5.1.2.1 Designation of committees and assignment of
committee membership
5.1.2.2 Identification of tasks and distribution of
responsibilities among different committees
5.1.3 Memorandum of Agreement
5.1.3.1 Drafting of Memorandum of Agreement
5.1.3.2 Approval of MOA

July 27, 2016

July 27, 2016
July 27 29, 2016

Responsible Person
Dragon Boat Race
Management Team
(DBRMT) -- Invitation
Committee

July 27, 2016

July 27, 2016

July 28 29, 2016

July 30 August 01,
2016

5.1.4 Budgetary Requirements

Particulars
Equipment
Dragon Boats (rental)
Life Vests (rental)
Paddles (produced)
Other race equipment (race
buoys, finish pole, video cam,
timers, megaphone, etc.)
Transport of Boats (Trucking 10wheeler wing van (DVO-GENSANDVO))
Manpower - loading/ unloading of
boats (load-Davao; unload-Davao)

Unit
pcs.
pcs.
pcs.

Quantity
3
66
66

(22x3)
(22x3)

Technical Race Officials - Davao

Dragon Boat Association (DDBA)
Preparation of Race Equipment
Installation and Set-up of Race
Course
Invitation and Facilitation of
Visiting Teams
Assistance in marketing of event
Conduct of Pre-Race Dragon Boat
Seminars and Clinics
Provision of Race Equipment:
Video Camera
Flags
Megaphone

Unit Cost
PHP 20,000.00
PHP
850.00
PHP
500.00

Total Cost
PHP
PHP
PHP

60,000.00
56,100.00
33,000.00

PHP

10,000.00

PHP

50,000.00

PHP
PHP

8,000.00
217,100.00

PHP

5,000.00

PHP
PHP
PHP
PHP
PHP

15,000.00
2,000.00
3,000.00
15,000.00
20,000.00

Project Design
Radios
Timers
Preparation of Race Program
On-Site Registration
Establishment of Race Format
Provision of Race Forms
Supervision and Management of
Actual Race
Conduct of Team managers
meeting
Licensed Race Official (from
Manila)
honorarium
allowance
airfare
Technical Race Crew/ Marshalls
(10 pax)
transportation
meals (4 days)
(Php300/pax/day)
accommodation (4 days)
(Php500/pax/day)

Visiting Team Category (Open)

Cash prizes
1st
2nd
3rd
Trophy
Medals
Certificates
Fisherfolk Team Category (Open)
Cash prizes
1st
2nd
3rd
Trophy
Medals
Certificates
Other Requirements
Tarpaulin for stage backdrop
Small tarpaulins for schools
Communication expenses
Transportation expenses
Video and photo coverage

sq. ft.
Php

96
15

(8x12)

20.00
240.00

PHP
PHP
PHP
PHP

2,000.00
2,000.00
2,000.00
1,000.00

PHP

13,000.00

PHP

2,000.00

PHP
PHP
PHP

10,000.00
5,000.00
10,000.00

PHP

11,000.00

PHP

12,000.00

PHP
PHP
PHP

20,000.00
150,000.00
150,000.00

PHP
PHP
PHP
PHP
PHP
PHP
PHP

5,000.00
3,000.00
2,000.00
2,000.00
2,000.00
1,000.00
15,000.00

PHP
PHP
PHP
PHP
PHP
PHP
PHP

5,000.00
3,000.00
2,000.00
2,000.00
2,000.00
1,000.00
15,000.00

PHP
PHP

1,920.00
3,600.00

Project Design
Food for Volunteers
TENTS
PORTALETS/C.R.
TABLES & CHAIRS
SOUND SYSTEM
RADIO COMM.
VOLUNTEERS/MARSHALLS
COAST GUARD
MEDICAL TEAM
AMBULANCE

TOTAL
5.2 Implementation

5.2.1.2 Signing of Invitation Letters

5.2.1.3 Gathering and listing of mailing address, emails,
cellphone numbers, and complete names of
recipient organizations

10,000.00

PHP
PHP

20,000.00
35,520.00

PHP 432,620.00
Duration

5.2.1 Invitations to Participating Schools/ Organizations/

Sector Groups
5.2.1.1 Drafting of Invitation Letter

PHP

Responsible Person
DBRMT - Invitation
Committee

July 31 August 2,
2016
July 31 August 2,
2016
July 31 August 2,
2016

5.2.1.4 Simultaneous sending of invitation letters through August 4 8, 2016

email and follow-up through text messages
August 4 8, 2016
5.2.1.5 Confirmation of participation
5.2.2 Solicitation Packages for Sponsors
5.2.2.1 Drafting of Solicitation Packages
5.2.2.2 Approval of Board on final solicitation packages
5.2.2.3 Listing of potential event sponsors
5.2.2.4 Assignment of potential event sponsors to
members
5.2.2.5 Distribution of sponsorship letters
5.2.2.6 Follow-up of sponsorships

July 31 August 2,
2016
August 4 8, 2016

5.2.3 Invitations to members of Dragon Boat Race

Management Team
5.2.3.1 Drafting of letters
5.2.3.2 Sending of letters
5.2.3.3 Confirmation of participation

August 4 8, 2016

DBRMT - Invitation
Committee

August 4 8, 2016

DBRMT - Invitation
Committee

5.2.4 Invitations to Audience

5.2.4.1 Listing of potential invitee schools
5.2.4.2 Gathering of address of mailing address, emails,
cellphone numbers, and complete names of
6

DBRMT Sponsorship
Committee

August 4 8, 2016
August 4 8, 2016
August 18 22, 2016

Project Design
invitee schools, school principals, college students
associations, and recognized debate organizations
5.2.4.3 Sending of letters
5.2.4.4 Follow-up of participation
5.2.5 Reservation of Venue and Sound System
5.2.5.1 Coordination on availability of Queen Tuna Park
5.2.5.2 Finalization of venue and sound system
5.2.5.3 Coordination on pieces of furniture to be used
such as tables, chairs, podium, etc.
5.2.6 Printing of tarpaulins, shirts, and other promotion
materials
5.2.6.1 Draft layout of tarpaulin, shirts, and other promo
materials
5.2.6.2 Approval of Board
5.2.6.3 Printing of tarpaulins, shirts, and other promo
materials

August 4 8, 2016

DBRMT - Promotion
Committee

August 11 15, 2016

DBRMT - Promotion
Committee

August 18 22, 2016

DBRMT - Promotion
Committee

August 11 15, 2016

DBRMT - Invitation
Committee
Responsible Person

5.2.7 Coordination with the press and media practitioners

5.2.7.1 Conduct of press conference
5.2.8 Event Programme
5.2.8.1 Drafting of Programme
5.2.8.2 Invitation for guests and speakers
5.3 Monitoring

Duration

5.3.1 Follow-up audience, participants, guests, and September 3 4, 2016

sponsors;
5.3.2 Facilitate registration of attendance;
5.3.3 Gather audience and participant feedback
5.3.4 Implement corrective actions immediately as may be
necessary;
5.3.5 Accommodate and assist needs of participants,
audience, sponsors, guests, and partner organization;
5.3.6 Document and record the event, its participants,
sponsors, guests, and partner organization;
5.4 Evaluation

Duration

5.4.1 Collect participant, audience, and organizer feedback; September 8 14,

5.4.2 Evaluate and analyze feedback results, observations, 2016
comments, and suggestions on the conduct of the
event;
5.4.3 Recommend preventive actions on project
implementation;
5.4.4 Submit post-activity report;

Dragon Boat Race

Management Team

Responsible Person
Dragon Boat Race
Management Team

Project Design
6. Race Map

7. Race Pictures

Prepared by:

Reviewed by:

Concurred by:

Ronan Y. Villagonzalo
President, LLL, Inc.
________________
Date