P & C GENERAL MEETING

18th May 2010

ATTENDEES: Sandra Murphy, Astrid Pickup, Kerrie Basclain, Emily Hamilton, Julien Curtain,
Emma Bell, Greg McLaren, Ian Shinfield, Doric Swain, Linley Fullagar, Helen Howse, Jen Temm,
Kylie Hornby, Miriam Mulcahy, Niranjan Sabanayagam, Nicky Binet, Sue Murdoch, Melissa Tumeth.

APOLOGIES: Karen Page, Patricia Uren, Belinda McMahon.

CONFIRMATION OF PREVIOUS MINUTES:

Proposed by: Jen Temm Seconded by: Miriam Mulcahy

MATTERS ARISING:
• Name Tags for next meeting carried over
• Not in video conference room due to no notification in newsletter and assuming Mr McLaren
would be on camp.

REPORTS: Greg McLaren Reliving Principal

Brent sends his apologies for not being able to attend tonight’s meeting.

Retirement of Our School Education Director

Last Friday, Mr Bob Dunne the School Education Director for Hornsby Network shocked his schools
by announcing his retirement. He was until yesterday (Monday 17/5) Brent’s and my immediate
superior. Mr Dunne has made a significant contribution to public education in NSW for over 35years,
in a number of roles including consultancy, a number of school executive positions including Principal
of three schools and most recently as a School education Director in Northern Sydney. He was a past
nominee for Australia of the Year. We should thank Mr Dunne for his genuine interest in NWPS over
several years and wish him the best in retirement.

Annual School Report (ASR)

As reported at the last P&C meeting in 2009 ASR has been completed and is on the school’s website. I
welcome any questions and feedback from the school community about its content. Please read it if
have yet had the chance.

Building Education Revolution (BER)

The new school building is taking shape. We have had our building estimate revised by the managing
company. It appears we may have more money left over from our $3000000 Commonwealth grant.
Brent and I met with the project manager who is currently working on designing and pricing items
which are additional to the current approved plans. I look forward to reporting at a further P&C
meeting pending budget restraints and approvals the following:
- Inclusion of bubbler to the new building and associated works
- Demolition of existing toilet block and make good to asphalt etc
- New loose furniture to library (currently excluded in scope)
- Additional refurbishment works to existing library
- New furniture to renovated classrooms (existing library)
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 - Inclusion of solar panel to new building
In addition, review of the existing communications and data system to assess its compatibility and give
recommendations on upgrade requirements.

Grandparents Day Thursday Week

We remind all families, that next Thursday the school will be honoring our grandparents. Several
performing arts groups will display their talents on the day. All grandparents are welcome to attend
and enjoy free coffee and tea. A fine selection of cakes and biscuits are for sale.
Unfortunately we do have very limited space in our school’s hall for this special assembly. All non
grandparents are encouraged not to attend the assembly except for that reason. It is a time to open the
school up specifically for our students fabulous grandparents

TREASURERS REPORT: (April 2010 ) Jen Temm, Treasurer

Bank balances at 30 April 2010:

Transaction account: $ 13,869.76
Term deposit: $ 74,511.37
Total accounts: $ 88,381.13

April transactions:
Out – Bank fees, workers comp 4th instalment, MM thank you gift
In – interest, hot cross buns ($183.50), Nutrimetics donation ($21)

Upcoming costs:
Choir director term 1 wages

To summarise current finances, $70,500 is earmarked for the Community Room ($50,000) and COLA
light and sound system ($20,500), and approx $25,000 is committed to NWPS for the rest of 2010
(second half of annual donation, desktop library terminals, and air con purchase and maintenance). Our
total commitment without including normal operating expenses is $95,500, which means a shortfall of
$7,000. This will be made up by normal fundraising and sub-committee activities throughout the year
but any additional purchases of Smart boards, playground equipment etc will need to be raised or taken
from earmarked funds.
* OOSH to provide a plan for the Community Room including requirements and costings
• Proposal: to release $10,000 of the COLA earmarked funds that aren’t going to be required
back to general P&C funds.

Proposed by Jen Temm Seconded by Emma Bell

SUB-COMMITTEE REPORTS:
School Council: Nicky Binet
School Council’s next meeting June 8th

Helen Georgiou has joined School Council as one of the teaching members and we look forward to
another member of the teaching staff joining also to meet School Councils constitutional requirements.

The newsletter survey has gone home and will again be attached to the newsletter this week. School
Council thanks Greg McLaren for putting this together, and for his consultative and inclusive style.

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Hornsby Shire Council is currently processing our request for a morning no parking drop off zone, on
the school side of Dartford Rd.

We are looking at holding an informative seminar on building resilience in kids. This will be discussed
further at our next meeting.

Music/Band: Karen Page

This term the band have a number of functions to play at:

On Grandparents Day, all three bands will be playing at recess and lunch as background music while
everyone is eating.

We have band camp 28th-30th May. Approximately 88 children will be attending camp. We have a
student teacher staying on Friday evening and Chris McCauliffe on Saturday evening as school teacher
representatives.

Both the Concert and Senior Bands will be playing at Yamaha Festival this term. We are still waiting
on confirmation of dates and times. It is held approximately 22nd June
Junior Band will be entertaining prospective parents at LABS day 4th June.

Canteen Report: April 2010

No canteen report this month

Grounds
No Convenor/s as yet waiting for building construction to finish

OOSH: Niranjan Sabanayagam, Convenor

The following was reported at the meeting:

• Number of children attending before and after school care is steady with Tuesdays being the
most popular day for both sessions.
• Three members of staff will be attending the OOSH specific Occupational Health and Safety
training on 28th May 2010.
• Fiona and Melissa have been doing a stock take of all documents and folders at the Centre and
filing relevant documents in the right folders as well as keeping all craft materials together in
the store room.
Work on the vacation care program for the July school holidays will commence shortly. Also noted Ezi
Debit system not very popular and the amount reported last month in arrears majority seems to be a
rolling debt.

Uniform Pool: Belinda McMahon

Our roster is full. We have had delays in our girls and boys white winter shirts, and won’t have delivery
till mid June of new stock. I did look into two other companies that we order other stock through, but
there was a large price difference. We have notified parents in this weeks newsletter of the delays.

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 Bank reconciliation / cash flow

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Bank statement as at 30/03/2010 20,683.39

Outstanding deposits
Takings 26/03 2,330.00
Takings 23/04 2,339.00
Takings 30/04 1,401.00
Takings 07/05 3,371.50
Dr Shoe 66.00
Takings 14/05 959.00
10,466.50

Unpresented cheques
173339 - 14/02/09 (Hogarth) 12.00
173341 - 14/02/09 (Noulton) 26.40
173388 - 26/11/09 (Jennifer Ellis) 108.00
173396 - 26/11/09 (Rachael Catty) 29.60
173397 - 26/11/09 (Lynne Cousins) 28.00
173410 - 10/02/10 (Mrs Ramaniya) 24.00
173411 - 19/03/10 (Harlequin) 1,661.11
(1,889.11)

Balance as per ledger 29,260.78

Dishonoured cheque to be repaid 20.00

Payments yet to be made

PSW 896.50
Gazal 3,121.31
Pacific Brands 168.63
PSW 232.00
Scags 1,359.22
Golden Leaf 838.20
PSW 510.95
Reid 1,851.96
Scags 437.97
Credit cards transaction reversals 227.00
(9,643.74)

Available funds at 14/05/10 19,637.04

Craft Group: Sue Murdoch, Convenor

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This is our combined "2009 results and plans for 2010" report for Craft Group.

In 2009, the Craft Group ran our annual Mother's Day and Father's Day stalls resulting in record
takings for Mother's Day ($3114.45) and made a very healthy profit for both stalls ($1202 &$approx
800) respectively. We also held a stall at Grandparents day, Family Fun Day and the Christmas
markets. We donated $2000 to the P&C, made an overall annual profit
of $1340.68 and at the end of the year had a combined Bank and Petty Cash balance of $4404.90. So,
2009 ended up being one of our busiest years and most profitable years to date.

The Craft Group continues to run with only 4 regular members turning up for 3 hours every
Wednesday. We also have 3 other members who turn up periodically. In addition, the Committee
members spend an additional 20 - 30 hours per term sourcing and purchasing gifts amongst other
administrative tasks.

We have been very fortunate to attract quite a large number of helpers to serve on the various stalls as
was the case recently when we held our 2010 Mother's Day stall - 14 people turned up to help! Our
takings were $2731.10 (which was $383.35 down on last year) but we recorded our highest ever profit
of $1600.36, an increase on last year's profits of $398.09). This outstanding result was due to selling
off 2009 overstocks at very good prices and us once again purchasing
directly from local wholesalers and from international suppliers via ebay.

The craft group has been running as a very profitable "small business" for quite some time now and
there is no reason why it cannot continue to do so with the same level of focus and commitment.
Discussions have been held this year to determine whether a name change from Craft group to
something else would be more appropriate , as very little craft is actually produced any more.
However, we have been unable to come up with anything that is not too clunky and cumbersome, so
Craft group we remain for the time being. Our activities for the rest of the year will be stalls at
Grandparents day (where we hope to clear quite a lot of left over Mother's Day scarves and agate
necklaces), Family Fun Day/Christmas Markets and possibly a school Christmas stall for the children
during the last couple of weeks of term. Currently, we are taking the time to have a good clean out of
old and unwanted supplies to make room for Father's Day purchases as storage space continues to be a
challenge for us. In light of our excellent results recently and at the end of last year, we would like to
donate $3000 to the P&C.

Family Fun Day: Michael Vandervelde, Convenor

As a committee we discussed the Sat evening option. Unfortunately the rides are not available on Sat
evening 3o October so it is back to Sun 31 October for FFD and Xmas Markets.

I will start the process of advertising the FFD date in the next school Newsletter. Our Next committee
meeting will be Mon 7 June @ 8pm

Fundraising: Kylie Hornby, NEW Convenor 18th May 2010

1) The Entertainment Book fundraiser has just commenced with one sale!
Complimentary copy of one of the book, Sydney North (valued at $65) was received as we
arranged for the books to be couriered rather than Entertainment Books arranging and paying
for delivery. Therefore, an immediate profit of $65 was made at first sale. (neglecting courier
cost absorbed by Kylie)
2) Green Guide
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The production of the Green Guide is not up and going as at this point. This is the next fundraising ball
to get rolling. I will be advertising in the newsletter for assistance.
Decisions about costing – Should the cost of advertising remain the same as last year with A5 size book
Will liaise with Jen regarding costing of advertisements. Period of advertising 2010/2011

Egg Full page $150

Half page - horizontal $ 80
Half page – vertical $ 80
Quarter page $ 45
1/8 page $ 25

3) Fundraising levy
a) Refer to General business. Have not made arrangements for fundraising activities apart from
Entertainment Book and Green Guide on the basis there will be one.
b) I have been approached to do a Nutrimetics lipstick drive in the next couple of weeks. $10
lipsticks will be offered which are ordinarily priced at $30+. Not sure of the fundraising income
per sale. Approved .

Choir: No report for this meeting.

CORRESPONDENCE:
In: 13 x Fundraising,
Letter introducing Emily Hamilton, member of local community and in last year of Bachelor of
Education wanting to participate and assist in our school
Will defer following until next meeting
NSW Health grant
P&C Association Annual Conference
National Teaching Awards
Out: None

GENERAL BUSINESS:
FUNDRAISING: $25 fundraising levy. Sandra spoke to P&C Association. No levy allowed as
prefer “old fashioned” fundraising. Although admitted that they probably need to review policy in
the future
Will canvas other P&C and research further at other schools.
• P&C SOCIAL EVENT: –TRIVIA night . MC organized.. Date set for 5th June 2010, Venue –
School Hall. Meeting needs to be set in May to finalize details.
• LABS Day set for Friday, 4 June 2010 – 9.30 am to 11.30 am
• ST JAMES ETHICS CENTRE Currently children who do not attend SRE are not taught
anything in this allotted time. Miriam is organizing a petition out of school gates, to encourage
the NSW Minister for Education, change the DET policy to allow secular ethics classes to
operate as a complement to scripture/SRE classes in NSW primary schools and to support a 10
week trial to selected schools (not ours)
Proposed Miriam Mulcahy Seconded Astrid Pickup

MEETING CLOSED 9.50 pm

Next P&C Meeting on Tuesday 15th June 2010, OOSH Rooms 7.45pm

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