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Erasmus Mundus Action 2, Strand 1, Lot 15

eureka SD
Scholarship Award Agreement
Scholarship Holder Information
A. Scholarship Holder Identification
Number of
EK16AC0833
application:
Reyna Yamileth
First Name(s):
Last Name(s):
Gender:

Quintanilla Dimas
Female

Male

Date of Birth:
year

month

day

Nationality:
Address:
City:

ZIP Code:

Country:
Phone:
Email:

Name of emergency contact


(optional):
Email of emergency contact
(optional):

B. Home Institution Identification (if applicable)


Name of the
UTEC - Universidad Tecnolgica de El Salvador, El Salvador
Home Institution:
Name of the
Local Coordinator:
Email address of the
Local Coordinator:

C. Host Institution Identification


Name of the
UJaen - University of Jan, Spain
Host Institution:
Name of the
Local Coordinator:
Email address of the
Local Coordinator:

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D. Mobility Period Details


Type of Mobility:
Academic Staff
Target Group:
1
Duration of Mobility: 1 month(s)
Start date:
see certificate of arrival

End Date:

see certificate of departure

E. First Installment (Installation Cost)


If applicable:
I, the Scholarship Holder, request to receive the subsistence allowance of the first and second month
in one installment in order to cover installation cost. The next regular payment will be received in
month 3.

F. Declaration of Honor
Mandatory for third-country (see Lot 15 definition) nationality students, excluding TGIII Scholarship Holder,
excluding academic staff:
In order to be eligible, third-country students must have not resided nor carried out their main activity
(study, work, etc.) for more than a total of 12 months over the last five years in one of the European
countries at the time of submitting their application to the partnership.
I, the Scholarship Holder, comply with the rule above.

The Carl von Ossietzky University of Oldenburg is the Coordinating Institution of the Erasmus Mundus Action 2
Strand 1 project entitled eureka SD. Within the framework of this program, a mobility scholarship was awarded
to the Scholarship Holder identified in section A. The Scholarship Holder declares that within the framework of
the eureka SD project, he/she will spend the period of time indicated in section D at the Host Institution (section
C), and that he/she agrees to the conditions laid down in this contract and for which he/she will receive a mobility
grant provided by the European Union. The award of this scholarship implies the respect for the clauses mentioned in the current contract, which is only valid when signed by the Coordinating Institution, the Scholarship
Holder, the eureka SD contact person of the Host Institution and the eureka SD contact person of the Home
Institution (if applicable).
Financial terms
(1) The scholarship grant includes the subsistence allowance specified for each type of mobility:
Undergraduate
EUR 1 000 per month
Master
EUR 1 000 per month
Doctorate
EUR 1 500 per month
Post-Doctorate
EUR 1 800 per month
Staff
EUR 2 500 per month
(2) The monthly subsistence allowance will be paid for each full month of the mobility. If a portion of a month
is more than 15 days a full month allowance is to be paid. Start date of the mobility is the date of arrival, end
date of the mobility is the date of departure.
(3) The subsistence allowance is paid on a monthly basis via bank transfer to the Scholarship Holders bank
account. On request (section E), a payment will be made upon arrival to cover installation costs. This payment will amount to twice the monthly rate. The remaining part (excluding the last installment) will be paid
on a monthly basis with the first regular payment starting in month 3 (three). The last monthly subsistence
allowance will be paid in two parts: 75% will be paid the regular way, while the remaining 25% will be paid
when the final report is submitted. Staff members will receive the scholarship in one installment. All grant
holders that are scheduled to receive three or more payments have to open a bank account in Europe and
payments will only be made to the beneficiarys bank account in Europe.
(4) On request, the subsistence allowance can be paid in a different currency than EUR using the daily exchange
rate. The payment will amount to the EUR counter equivalent. Any exchange rate gain/loss is to be managed

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(5)

(6)

(7)
(8)
(9)

by the responsible European Partner and not by the Scholarship Holder. It is up to the European Partner in
charge of paying scholarship holders to deny such a request.
The Partnership will cover the travel expenses for arrival and departure for all Scholarship Holders. The Project Coordinator is responsible for organizing eureka SD related mobilities such as a return ticket (standard
roundtrip with standard luggage). Reimbursement will be issued for travel related costs (like transfer to the
airport), visa costs and visa related costs (like the trip to the closest Embassy (or equivalent) in order to
initiate the visa application procedure, etc.). Anyway, expenses can only be reimbursed, if the costs are reasonable, justified, and prudent and if the Scholarship Holder can provide all necessary supporting documents. All documents must be original travel documents. Reimbursement of travel and visa costs is only
done on request, if all requirements are meet and if the reimbursement form (available on the project website) is filled in and signed. For additional information see (28.4) and consult the guidelines for grantees.
Each Scholarship Holder will receive a full insurance coverage in line with the minimum requirements for the
health and accident insurance coverage of Erasmus Mundus Action 1 and Action 2. The Scholarship Holder
declares to have the insurance certificate at his/her possession at all times during the mobility.
Any activity and/or cost beyond the mobility period indicated in section D will not be covered by the project.
The scholarship does not create nor entitle an employer-employee relation between the Host Institution
and the Scholarship Holder.
The scholarship holder may not accept any other mobility grant awarded by the European Union during the
period of the current eureka SD mobility grant. The Grantee needs to inform (in writing) the Coordinating
Institution of any other grant awarded from other EU initiatives for the same purpose within the duration of
the eureka SD project. If the Scholarship Holder refrains from doing so, the present contract becomes void
and the payment already received must be fully reimbursed.

Scholarship Holders Obligations


(10) To obtain his/her residence permit from the national and local authorities upon his/her arrival in the host
country.
(11) Must have not resided nor have carried out his/her main activity (studies, work, etc.) for more than a total
of 12 months over the last five years in any of the eligible European countries at the time of submitting the
application to the partnership (see section F). This rule does not apply to TG III Scholarship Holders.
(12) To be physically present in the host country for the period of the mobility. Any absence from the host university on any academic or personal reason exceeding 7 days has to be communicated in writing to the Local
Coordinator of the host university in advance. Apart from the regular holidays, the Scholarship Holder is not
expected to leave the host university during the mobility period. During any absence on non-regular holidays
the scholarship payment will be interrupted until the Grantees return. If research work needs to be carried
out in a non-host country, a leave of absence needs to be requested from the Local Coordinator at the host
university and the Project Coordinator in advance.
(13) To inform in writing the Local Coordinator of the host institution immediately on any change of his/her private address including his/her private email address.
(14) To pay for all his/her financial obligations, in particular the rent of the accommodation, in due time and
before his/her departure from the host institution.
(15) To accept the necessary insurance related to the activities for the full duration of the mobility period.
(16) To contact the insurance company directly for any insurance claim.
(17) To respect all the rules and regulations of the host institution and the home institution during his/her time
abroad.
(18) To respect all the guidelines of the Coordinating Institution during his/her participation of the program.
(19) To participate to the life of the lab, institution, department, etc. at the Host Institution (lectures, seminars,
workshops, team meetings, etc.) and to participate planned research and/or academic activities at the Host
Institution.
(20) To ensure sufficient progress in studies, research and work. Exchange Undergraduate and Master Grantees
shall achieve a minimum of 20 ECTS per semester.
(21) To inform in writing the Local Coordinator at the Host Institution in advance about any change desired regarding the study or research and the mobility period abroad. The modification of the mobility needs to be
approved by the Coordinating Institution before any change to the mobility period may take place.
(22) To present original documents or certified copies of all documents involved in the application process.
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(23) Before going abroad, the Scholarship Holder must provide:


The Coordination Institution with a copy/scan of the signed statement of scholarship acceptance.
The Coordinating Institution with a copy/scan of the completed Scholarship Award Agreement
signed by the Scholarship Holder as well as the Home Institution.
(24) Within 1 week after the arrival at the Host Institution, the Scholarship Holder has the obligation to provide
the Host Institution with:
The original documents or certified copies of all documents involved in the application process.
The original Scholarship Award Agreement to be signed by the Host Institution.
The Scholarship Holders bank account information for receiving the scholarship grant by submitting
the completed and signed bank account information form.
The reimbursement form for travel and visa costs as well as the original travel documents if travel,
travel related, visa or visa related cost should be reimbursed.
A first draft of the Learning Agreement. The Host Institution will support the Scholarship Holder in
filling in the form.
(25) During the mobility the Scholarship Holder needs to submit the requested reports and filled in questionnaires to the Local Coordinator on time.
(26) Within 2 week after the end of the mobility (departure from host country), the Scholarship Holder has the
obligation to provide the Home Institution with the reimbursement form for travel and visa costs as well as
the original travel documents.
Partnerships Obligations
(27) The Host Institution assists the Scholarship Holder with regard to the management of his/her mobility.
General terms
(28) The Project Coordinator provides the guidelines for grantees and further documents and forms via the project website, that need to be used in order to manage the individual mobilities:
(28.1) Scholarship Award Agreement: This document. The contract between the Scholarship Holder,
her/his Home and Host Institution and the Project Coordinator. The agreement needs to be signed
by the Scholarship Holder and the Home Institution before the start of the mobility.
(28.2) Learning Agreement: This form contains the planned research and/or academic activities, the
Scholarship Holder will participate in at the Host Institution. This form needs to be signed by all
parties involved.
(28.3) Transcript of Records: This form will be completed after the mobility. It will contain the list of
academic achievements. The original copy will stay with the Scholarship Holder.
(28.4) Reimbursement Form for Travel and Visa Costs: This form needs to be submitted when travel
related, visa and/or visa related costs should be reimbursed. All necessary supporting documents
(like boarding pass, train tickets, etc.) must be attached and must be original travel documents. The
form needs to be signed by the Scholarship Holder and the supporting Institution. Reimbursements
must be requested by the scholarship holder on time. Attention needs to be paid to the definitions
and deadlines documented in the guidelines for grantees.
The supporting institution will collect the reimbursement form as well as the attached documents.
If the Project Coordinator accepts the requested reimbursement, the grantee will receive the appropriate amount together with the first subsistence allowance of the upcoming quarter.
(28.5) Reports and Questionnaires: All scholarship holders need to answer the provided questionnaires and submit a report regarding their mobility per academic year (periodic report) and at the
end of the mobility (final report). Each report will cover the progress and academic achievements
of the Grantee as well as feedback of the Grantee (e.g. regarding organizational aspects). To avoid
suspension of the monthly allowance, questionnaires must be answered with respect to the communicated deadline and reports must be submitted no later than 14 days after the end of the reporting period. Questionnaires and reports need to be submitted to the Host Institution.
(28.6) Bank Account Information Form: This form needs to be submitted to the Host Institution.
(28.7) Medical Claim Form: This form needs to be submitted to the insurance company for any insurance claim.

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(29) Any authored production resulting from the mobility must acknowledge the Erasmus Mundus Action 2
Strand 1 eureka SD project. By stating This work is funded by the eureka SD project (agreement number
2013-2591), that is supported by the Erasmus Mundus programme of the European Union.
(30) The starting date of the mobility period is the day the Scholarship Holder departs from his/her home country
heading to his/her Host Institution.
(31) The minimum duration of a mobility for type Undergraduate, Master, Doctorate or Post-Doc is defined as
{the granted length of the mobility 1} consecutive months and 16 days starting from the departure date.
If the granted length of the mobility is for example 6 month, the minimum duration of the mobility would
be 5 consecutive months and 16 days. The minimum duration of staff mobility is 25 days starting from the
departure date. Anyway, if the Scholarship Holder fails to fulfill the minimum duration required, except by
force majeure, any cost induced and/or previous covered by the Host Institution will be in the responsibility
of the Scholarship Holder and it could lead to reimbursement of the scholarship awarded. The maximum
duration of a mobility for type Undergraduate, Master, Doctorate or Post-Doc is defined as {the granted
length of the mobility} consecutive months and 14 days starting from the departure date. If the granted
length of the mobility is for example 6 month, the maximum duration of the mobility would be 6 consecutive
months and 14 days.
(32) For research and work mobilities, any extended absence, except by force majeure, should not exceed 14
consecutive days and the Scholarship Holder must inform the Local Coordinator at the Host Institution in
advance and in writing (as already stated in paragraph (12)). The total days of absence should not exceed 2
days per full month of mobility. The scholarship holder must request any extended absence exceeding 14
consecutive days, except by force majeure, in advance and in writing and it is subject to the validation of the
Host Institution and the Coordinating Institution. When the extended absence exceedes 14 consecutive
days, the monthly allowance will be suspended for the period of absence. Costs for vacation and private
travel are at the expense of the Scholarship Holder.
(33) The Coordinating Institution and the participating institutions are exonerated from any responsibility for
accidents, illnesses, injuries, losses or damages to persons or goods resulting from or in any way related to
the activities that are the object of the present agreement.
(34) Any alteration of the present contract must be communicated in writing. All alterations of the initial situation
must be immediately communicated by the Scholarship Holder to all the Institutions involved in this contract. Upon mutual agreement of contractual modifications, the Coordinating Institution will issue an addendum to the present contract.
(35) All personal data may be transferred to the European Commission on request.
Measures in case of interruption, failure and drop-out
(36) Any conflict among the parties signing this agreement should be brought to the attention of the Coordinating
Institution, who shall seek the best way to resolve it in collaboration with the eureka SD Steering Committee.
(37) A scholarship can be put on hold if the student has to temporarily leave the host institutions following duly
justified and well documented reasons (i.e. illness, etc.). In that case, the scholarship payment must be interrupted until she/he has returned to the Host Institution and can actively participate in the activities. If
despite the temporary absence the Scholarship Holder can catch up on the study/research activities without
needing to extend the originally agreed scholarship duration, the monthly allowances corresponding to the
period of interruption could be paid to the candidate if agreed among the Host Institution and the Coordinating Institution.
(38) If the interruption is due to reasons of individual force majeure, the absence of the scholarship holder would
lead to an extension of the originally agreed eligibility period in order to finalize the mobility concerned.
Hence, the Scholarship Holder needs to enable the Coordinating Institution to send to the EACEA (Education,
Audiovisual and Culture Executive Agency) a duly substantiated request to extend the eligibility period of
the grant agreement in question. The decision is made by the Agency.
(39) If the interruption is due to academic reasons, as students (only at Master, Doctorate and Post Doctorate
level) have to study or carry out research or other activities for a short period at the home country or at
other countries which are not the ones of the institutions included in the partnership, the monthly allowance
is not paid for this period. The interruption can take place only after 6 consecutive months of study at host
institutions.

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(40) Any deliberate failure on part of the Scholarship Holder to fulfill the conditions stipulated by the present
contract, constitutes sufficient reason for action to be taken towards resolving this contract and could lead
to reimbursement of the scholarship awarded and the cost incurred by the consortium.
(41) In case of reimbursement of the scholarship awarded, the Coordinating Institution will determine the
amount to be reimbursed and the scholarship holder has 30 days upon return to his/her home country to
reimburse the Coordinating Institution. If the Scholarship Holder fails to do so, additional banking fees and
interests will be charged or judicial steps will be taken.
(42) The Coordinating Institution reserves the right to suspend the payment of the scholarship if the Scholarship
Holder decides to withdraw before or during the study period.
(43) The cancellation or suspension of the scholarship will lead to the termination of the insurance coverage.

I hereby declare that I have read, understood and accept the contractual obligations as outlined herein.
The Scholarship Holder
Name:

Date

Signature

Home Institution (if applicable)


Name of the
Local Coordinator:

Date

Signature & Stamp

Host Institution
Name of the
Local Coordinator:

Date

Signature & Stamp

Coordinating Institution
Name of the
Prof. Dr.-Ing. Jorge Marx Gmez
Project Coordinator:

August 3, 2016
Date

eureka SD Scholarship Award Agreement

Signature & Stamp

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