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A Proposal by:
VERSION 1.0
JUNE 2006
CONTENTS
Sl No.
Content
Page no
1.0
Preface
2.0
Overview
3.0
Introduction
4.0
5.0
Project Deliverables
6.0
10
7.0
11
8.0
13
9.0
Activity Chart
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1.0 PREFACE
In todays environment, organizations are increasingly managing their activities
and processes as projects to monitor performance more closely and make better business
decisions about their overall work portfolio. Project Management Systems over the world
are gaining critical acclaim for successful and timely execution of both large and small
scale projects. These tools could help in monitoring and tracking of timely
availability/allocation of resources by triggering the tasks getting delayed, apart from
generating various reports in the form of both graphical and tabular analytical reports
helping in quick assessment and taking appropriate actions in time.
Kendriya Vidhalaya Sangathan is catering to the educational needs of children of
transferable Central Government employees including Defence and Para-military
personnel by providing a common programme of education , pursuing excellence and
setting the pace in the field of school education ,initiating
and promoting
experimentation and innovations in education in collaboration with other bodies like the
Central Board of Secondary Education (CBSE) and the National Council of Educational
Research and Training (NCERT) etc. and developing the spirit of national integration and
create a sense of Indianness among children.
A proposal has already been submitted by National Informatics Centre to develop
a Project Management system for construction of Navodaya Vidhalayas . It was
suggested by Ministry of Human Resource Development to develop a web based project
management system to track the construction of Kendriya Vidhalaya at the same time.
National Informatics Centre through wide spread detailed consultations with KVS
advocating the baseline PERT for monitoring and control of project accomplishments in
terms of vital physical and financial indicators near online.
*************************
2.0 Overview
Kendriya Vidhalaya Sangathan an autonomous organization in India administering 929
schools known as "Kendriya Vidyalayas" throughout the country. Kendriya Vidhalayas
has already constructed 596 schools throughout the country. Rest of the schools are
either not sanctioned, or under construction or under planning by construction agencies or
land is to be allotted by sponsoring authority.
Details of current construction going on are as follows :
KVS buidings where construction is going on
50
17
18
106
48 schools completed
48 incomplete school
State P.W.D.
H.S.C.L.
M.P.H.B.
UPRNN
UPJN
5
UPPCCL
KLAC
JKPCC
NHPC
UPSKNN
3.0 Introduction
3.1 Kendriya Vidhalaya Sangathan:
Kendriya Vidhalaya Sangathan has desired to develop a web based online project
management system(PMS) based on CPM/PERT methodology for effective control over
the construction projects of Kendriya Vidyalayas across the country. Kendriya Vidhalaya
Sangathan , a constituent of Ministry of Human Resource Development has approached
National Informatics Centre (NIC) for the provision of a total turn key solution in this
regard using state-of-the-art tools and technologies.
A web based Project Management solution can help KVS to have deeper visibility
into their work portfolio by providing the appropriate tools to the various levels of
monitoring agencies leading to well-informed and timely decisions, optimize resources,
share standard baseline PERT chart between KVS officials and different construction
agencies thus effective and optimal deployment of limited resources including man
power etc.
block level covering Community Information Centres (CICs). NIC over a period of time
has acquired both domain and technical expertise in all sectors of national economy.
Project Monitoring Groups, like senior officials of Ministry, KVS and Construction
Agencies can use web Access to quickly access project status reports across their
executing agencies. Reports are available on the portfolio, project, and resource levels,
so the group can quickly identify projects in trouble. Online status reports and project
documents, enables team leaders to analyze trends across projects and resources and
also to understand the causes behind problems. Web Access allows project managers to
see, understand, and resolve problems in project(s) across the country.
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Project Managers like monitoring officials at KVS and Construction Agencies can use
PERT-PMS based tools to create and edit project plans. Link up with the central server
enables KVS to easily access centralized resources and provide information required by
a project management office (PMO). Sharing and availability of resources, human
(matching with the requisite skill sets), financial and material resources as per the
demands of a specific project could be easily made available and monitored with the tool.
The same tool could also accessible through web interface making it more powerful to
have direct inputs of the project at field level to be shared across various levels of
hierarchy as per the information requirements at appropriate levels in the form of reports,
status reports, and project plan updates. The tool will have user friendly features making
it easy to use with the provision of minimal training skill sets.
Two Central Rack servers of 2U configuration for hosting the Project Management
software package.
1. Operating System: Windows Server 2003, or Windows Advanced Server 2003 or
later.
Microsoft SQL Server 2000 with Service Pack 3 or later or MSDE with Service Pack 3
(included)
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Microsoft Windows XP or later operating system. with a Pentium III processor and 256
MB of RAM.
CD-ROM drive
Microsoft Internet Explorer 5.01 with Service Pack 3 or later, Microsoft Internet Explorer
5.5 with Service Pack 2 or later, or Microsoft Internet Explorer 6.0 with Service Pack 1 or
later (Internet Explorer 5.5 or greater recommended).
5-15 MB of available hard disk space is required for the typical installation of Web Access
module.
KVS
a. Domain Experts are required to be nominated for constituting a Project
consultancy Group for discussing the detailed project specifications and for
freezing the formats for various data input formats (Critical parameters & norms
of monitoring), reports, queries etc. and working out the Design Document
b. Helping in the finalization of design of input, query and report formats for
updation and accessing of data from remote locations
c. Provision of test data for testing various modules for fixation of bugs if any
d. The personnel for centralized training are required to be identified and informed
to NIC for designing specific training and orientation sessions to inculcate the
requisite skill sets for the smooth operation of the application package
e. KVS will be responsible for the operation of the software packages and in putting
them to effective use after a time period of one year.
f. All agencies should compulsory update the PMS. There should be agreed
information on agreed frequency and it should be responsibility of NVS to take
the necessary action.
g. A committee has to formed which will include the officials from KVS and
executing agencies which will be responsible for freezing of PERT chart and
predefined analysis reports, required at various monitoring levels and others.
ii.
Construction Agencies:
a. These agencies have a key role to play as the basic data required for the
monitoring is emanated by these agencies. These agencies are required to be
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b.
c.
d.
e.
iii.
NIC:
a. NIC will develop the web based project management system and implementation
the same on a turnkey basis and provide all technical assistance for their smooth
operation up to one year.
b. Software modules will be taken up for development as soon as the software
specifications are freezed by the KVS.
c. There will be a separate PERT chart for pre-construction activities
d. The software will be hosted on the central servers of NIC located at NIC HQ and
will be accessed through internet explorer by executive engineers or field
engineers to update the status of various activities.
e. Project managers can use MS Professional to download the standardized
templates, make project plan, monitor the progress of various project and
generate aggregated reports.
f. The training for the operation of the software packages will be provided at 4
locations at NIC state centers in different regions of the country. It is also
proposed to conduct a centralized training/awareness sessions for higher level
officials of KVS and the Ministry.
g. Complete testing and operationalization of the project management system.
h. NIC will be developing a Tutor based trainer which will be self explanatory to
help the officials from executing agencies and KVS.
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