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Leave is a privilege and not a right. It is earned and does not automatically become
admissible as soon as one joins the service. No form of leave is generally
considered admissible during the probation period which is 3 months for all newly
recruited staffs. On Completion of the probation period employees are eligible for CL
& SL as similar to the regular staffs. No leave shall be availed till it has been
sanctioned formally or approval taken from the sanctioning authority.
Leave cannot be claimed as a matter of right. Accordingly, leave rules and norms
have been categorized under various heads. Vacation and leave are governed by a
set of rules and norms as laid down in the leave policy of AROH.
The following leave rules and norms give details about the different types of leave
and how they can be availed of. Specific eligibility conditions for different types of
leave are given with each leave details. Leave rules are applicable for regular field
project staff/field staff when sufficient prior information has been given to HO.
This leave policy will be applicable to all regular employees at AROH Foundation
from 1st of April 2013.
All leave would be counted during the financial year from 1st April of the year
to the 31st March of next year.
Sundays/Saturdays/Holiday/s falling between any leave (Prefix or Suffix) shall
be considered as Leave and deducted from the Leave Balance.
Employee is required to apply for leave in the prescribed format (AROH-LAF)
duly recommended by his/her reporting officer, to the HR Department as per
procedure for the type of leave asked for. All the leaves shall be availed by an
employee with the prior permission and approval of the immediate superior
and department head.
All unauthorized leave will constitute break in service besides salary being
deducted for such days.
In the event of an employees absence from work for more than five days
without prior permission from his/her superiors, it would be assumed that the
employee has voluntarily abandoned the services of the organization, and
their services with the organization would stand automatically terminated.
In case, any employee/field staff is found absent without prior information on
any day, 2 days salary would be deducted in that month for each absent
without information. This strict rule is made to keep discipline at the field
level and employees should not take their job lightly since they are away
from HO. Regular and surprise checks are made to monitor the field staff.
Important points to be noted:
Provision of all type of leaves is only for the regular employees at AROH.
Leave should always be applied for and got sanctioned before it is taken,
except in cases of emergency and for satisfactory reasons.
Absence from duty after expiry of leave entails disciplinary action.
Absence without leave will constitute an interruption in service.
A staff on leave should not take up any service or employment elsewhere
without obtaining prior sanction of the competent authority.
AROH extends the following types of eaves for its employees.
Casual Leave (CL) 8 days
Earned/Privilege Leave (EL) 12 days
Sick Leave (SL) 6
Maternity Leave (ML) 12 weeks (84 days)
Leave without Pay (LWP) To be granted on individual merit of the case, AROH holds
the right to deny the leave.
Paternity Leave (PL ) 1 Week To be granted to those employees who have
completed one year of service with AROH on becoming a parent for the first two
born children
Compensatory Leave Allowances This is also a part of Employee Policy. AROH does
not encourage working on holidays but in exceptional cases, an employee may be
required to be present on non-working days under the following circumstances:
1.
2.
If theres an urgent requirement which may be not more than once in a
month.
3.
All regular employees are entitled to avail CL. These leaves are granted for
certain unforeseen situations or when an employee requires to take an off for
one or two days. In case of casual leave normally AROHs restrict to a
maximum of 3 days in a month and total of 8 leave in the financial year.
CL may be availed by an employee on making an application or giving
sufficient notice to HR department.
Every year beginning, 8 days of CL shall be credited into ones leave account
in advance.
CL shall be availed for a minimum of half a day and a maximum of 3 days at
a stretch.
CL prefixed and suffixed to any holiday, such holiday shall be considered as
CL and deducted from the Leave Balance.
All unauthorized and uninformed leave will be treated as absent and salary
will be deducted for such days.
CL can be availed after a short notice (minimum half a day).
The employee will not leave the station of work and will be reachable and in
case of emergency can be called to office.
CL should be availed in the same year and cannot be carried forward to the
next year. CL cannot be converted/merged into any other type of leave.
Earned Leave/ Privilege leave (PL)
AROH allows 12 Earned Leaves in one year. These are the leaves, which are earned
in the previous year and enjoyed in the following years. The employees would be
able to start availing the benefit of these leaves after they complete one year of
service, inclusive of their probationary period, whenever applicable.
At the beginning of each financial year, 12 days leave will be credited to the Earned
leave account of the employee. If the employee has joined any time between the
financial year, the leave would be calculated on the basis balance days in the year,
on prorata basis, but he will be able to avail the leave only after completion of one
year of service.
The unutilized EL may be accumulated by the employee and encashed by the
employee at the end of a financial year.
Any employee leaving before the completion of one full year of regular service will
not be entitled to claim the EL.
Earned leave should be well planned and availed with advance notice (minimum of
15 days) giving sufficient time to make alternate arrangement.
EL shall be availed with prior approval of the supervisor/reporting officer with
special mention that in his/her absence the work shall be looked after by official
named by applicant and agreed by the official who will remain present in the office
during the period of leave requested.
Earned leave shall be availed at the expense of minimum one day and to the
maximum of 20 days at a stretch.
EL can be availed as sick leave if there is no sick leave balance available with the
employee.
Earned Leave prefixed or suffixed to any holiday, such holiday shall be considered
as EL and deducted from the Leave Balance.
EL, if not utilised, is encashable at the end of financial year or at the time of exit
from the organization.
El can clubbed with other types of leaves.
Leave rules for Fields staffs appointed for a select project (Short Duration)
Employees hired at field level for short duration (1-2 years) for specific purpose and
who shall not be transferred/ shifted to other project/ locations are eligible for CL &
SL only and not EL leaves.
Sick Leave (SL)
All regular employees are eligible for 6 days of Sick Leave per year.
Sick leave shall be enjoyed by the employees who are not covered under the ESI.
At the beginning of each financial year, 6 days leave will be credited to the sick
leave account of the employee. If the employee has joined any time between the
financial year, the leave would be calculated on the basis balance days in the year,
on prorata basis.
Sick leave may be accumulated and carried forward to a maximum 12 days after
which it will lapse.
Sick leave can be claimed by producing the Medical Certificate. First three days of
sick leave shall be allowed without Medical Certificate. Any further leave without a
medical certificate will not be considered as SL and the days availed as leave will be
treated as unauthorized absent and lead to loss of pay.
Leave for Employees covered under the ESI, rules applicable as per ESI from time
to time would be followed.