REQUEST FOR QUOTATION

LETTER OF INVITATION TO TENDER

Barka IV IWPSultanate of Oman

Project Ref # :

B001032

Total Pages :

LETTER OF INVITATION TO TENDER

Project :

B001032 : Barka Independent Water Treatment Plant, Barka, Sultanate of Oman.

Subject:

MECHANICAL ERECTION
Fabrication and Supply of Piping and Instrumentation SUPPORTS

Introduction
SUEZ International SAS (Oman Branch) a company established and existing under the laws of Sultanate of Oman,
with its principal office located at Tour CB21, 16, Place de lIris, 92040 Paris La Dfense Cedex, France (hereinafter
referred to as the CONTRACTOR) invites Tenders for the Subject Service to be performed in accordance with the
present Letter of Invitation To Tender and its attached documents.

This "Letter of Invitation to Tender", and the acknowledgement of receipt of any submitted Tender, shall not be
construed as a commitment on the part of CONTRACTOR, nor shall they entitle Tenderers to claim any indemnity
from CONTRACTOR. Tenderers are asked to note particularly the "Instructions to Tenderers" as well as the following
points.
1

REQUEST FOR QUOTATION (RFQ)

RFQ No.: B001032-ME-SUPPORTS-RFX003515

Date : 20.Sep.2016
1.1

RFQ Time Frame:

RFQ Acknowledgement: Within 3 days of receipt.

Last Date to submit Techno-commercial proposal:

11th October 2016, 12 Noon Oman / UAE Time

Last Date to seek clarifications / Request Site Visit:

28th September 2016.

Bidders are requested to respect the above deadlines. However, tenders received after above indicated closing date
shall have secondary consideration. Tenderer shall advise immediately if unable to meet this requirement.

1.2

Documents of the Request for Quotation

The Tender Documents herein comprise the following:

This Letter of Invitation to Tender;

Annexure 1 Tender Acknowledgement, Indemnity
Annexure 2 Scope of Work and DOR
Annexure 3 Price Breakdown
Annexure 4 Technical Details (Drawings, Specifications, List of Materials supplied by Contractor, etc.)
Annexure 5 Planning or Work Programme
Annexure 6 Contract Agreement Draft
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REQUEST FOR QUOTATION

LETTER OF INVITATION TO TENDER

Barka IV IWPSultanate of Oman

Project Ref # :

B001032

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Annexure 7 Barka IWP Specific Conditions of Purchase

Annexure 8 Quality Management System (QMS), Monthly Reporting, Site Quality Plan (SQP)
Annexure 9 Health, Safety and Environment
- Annexure 9.1. - Standard Health, Safety and Environmental (HSE) Clauses
- Annexure 9.2. - Barka IWP Health and Safety Management Plan
- Annexure 9.3 - H&S PROC/022-G - General Health, Safety and Environmental Requirements for
Construction Projects
- Annexure 9.4. - Environmental and Social Impact Assessment Report for Barka IWP
Annexure 10 SUEZ Ethic Policy

Tenderer shall read, review the documentation provided in the above listed annexures and confirm 100% compliance
to the same in the tender.
2

TERMS

Following terms have to be considered for the Tender:

2.1

Pricing Provisions

Prices and rates of tender shall be firm, VAT excluded, and not subject to escalation for the entire duration of the
work, including extensions. No adjustments will be made in respect of fluctuations in the cost of Plant, Labour,
Materials or any other similar matters affecting the cost of executing the Works and the Bidder shall allow in his
tender price accordingly. Any/all variations to the Scope of Works will be valued in accordance with the Conditions
of Contract.
2.2

Currency

Tenderer shall quote price(s) in EURO or/and its country currency. Any other currency is subject to Contractors
approval. The quoted tender price shall be valid during the whole period of the execution of the Contract. No
compensation shall be made due to currency fluctuations or inflation.
2.3

Site of the Work

Barka IV Independent Water Treatment Plant in Barka, Sultanate of Oman.

2.4

Duration of the Works

Refer Annexure-5.
2.5

Terms of Payment

As detailed in the Contract Draft (Annexure-6)

2.6

INCO Terms

Delivered Duty Paid (DDP), Barka, Sultanate of Oman.

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2.7

Barka IV IWPSultanate of Oman

Project Ref # :

B001032

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Method of Award

Shall be defined by the Contractor in due course. However, for now the Tenderers to price as per our BOQ format.
2.8

Criteria of Award

Possible contract will be issued on the basis of the Best price, Schedule and Conditions of services, Compliance to
project technical and commercial requirements stipulated in the RFQ, capabilities of the potential contractor, etc.

2.9

Validity of Tender

Ninety (90) days, commencing from the date of submission of tender to the Contractor, and it may be extended upon
mutual agreement.

CORRESPONDENCE

All correspondence relating to the Invitation to Tender shall be addressed as set out herein:
3.1

Submission of quotations

The tenderer shall submit the tender on Contractors RFQ Portal Pyramid, if required softcopy of the submission to
be forwarded to the authorized Procurement Agent(s) of this RFQ. The Letter of Tender shall be addressed to the
authorized Procurement Agent(s) of this RFQ, and shall be signed by a duly authorised Representative of the
Company tendering and shall be stamped with the Company's stamp. Each page of the Tender Submission
Documents is to be stamped with the Company's stamp and initialled by the duly authorised Representative of the
Company. Tenders shall be delivered no later than the time and date as specified in the Letter of Invitation.

The Tender shall include the following documentation:

Confirmation of Compliance to the RFQ documentation listed under point 1.2 above.

Preliminary Planning including main milestones in line with Contractors Programme of Works.

Commercial offer in Contractors Price Breakdown / BOQ format.

Technical offer (it must be a second document distinct from the commercial offer)

Any Logistic related data: seaworthy packing, etc.

Under no circumstances shall technical / commercial matters be addressed to or discussed with

unauthorised personnel except the Technical and Procurement Agents authroized in point 3.2 below.

3.2

Request of clarifications

All request for clarifications shall be forwarded in writing exclusively to our respective Procurement and/or Technical
agents authorized below:
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LETTER OF INVITATION TO TENDER

Barka IV IWPSultanate of Oman

Project Ref # :

B001032

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For COMMERCIAL / CONTRACTUAL matters:

(1) Hazee FAKRUDDIN, Senior Procurement Engineer, SUEZ Dubai Office.
Email : hazee.fakruddin@suez.com
(2) Mardoche Voillot, Supply Chain Project Manager, SUEZ HQ Paris.
Email : mardoche.voillot@suez.com
Copy to
Email : humayra.vahed@suez.com
barka_iwp_proc@suez.com

For TECHNICAL matters:

(1) Emmanuel Ledoux, PM Construction M&EI, Barka IWP Project.
Email : emmanuel.ledoux@degremont.com
(2) Leonel JAN, Project Control Project Manager, Barka IWP Project.
Email : leonel.jan@suez.com
(3) Thomas Chevalier, Project Manager, SUEZ HQ Paris.
Email : thomas.chevalier@suez.com
Copy to
Email : hazee.fakruddin@suez.com
humayra.vahed@suez.com
mardoche.voillot@suez.com
barka_iwp_proc@suez.com

For SITE VISITS:

(1) Hazee FAKRUDDIN, Senior Procurement Engineer, SUEZ Dubai Office.

Email : hazee.fakruddin@suez.com
(2) Emmanuel Ledoux, PM Construction M&EI, Barka IWP Project.
Email : emmanuel.ledoux@degremont.com
Copy to
Email : barka_iwp_proc@suez.com

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GENERAL INSTRUCTIONS

4.1

Documents for Pricing:

Barka IV IWPSultanate of Oman

Project Ref # :

B001032

Total Pages :

The Tenderer must study the RFQ documentation in its entirety, including (but certainly not limited to) the Drawing,
Scope of Works, Technical Specifications and the Minimum Functionality Specification (MFS), before pricing this
RFQ Document and the submitted Price shall cover all costs and charges that may be considered necessary by the
Tenderer for the carrying out and observance of the provisions of these documents. The Tenderer is deemed to have
read and allowed for all costs he may consider necessary in respect of the latter.
The Tenderer must refer to the drawings accompanying this RFQ. The tenderer must refer to the drawings for the
full intent, detail, size, specification and description of the installation and price this document accordingly.
Should any part or parts of the drawing not be clear to the tenderer, or should there be any doubt or obscurity as to
the meaning or intentions of the drawing or should he require additional information, the tenderer must before
submitting his tender, inform the respective persons identified in item 3.2 (Request for clarifications) at once in order
to obtain the necessary clarification of information.
It will be assumed that, when tendering for this Contract the tenderer was fully acquainted with the drawings and with
the scope, nature, requirements and intent of the work to be done and no claims for extras in this connection will be
entertained.
All dimensions to be checked on site prior to preparation of shop drawings and/or manufacture (where applicable).
Any discrepancies to be brought to the attention of the Project Manager before manufacture and/or installation.

4.2

Performance based specification:

Tenderers are to note that this is a specialist erection sub-contract. The information provided by the drawings
prepared by SUEZ as well as the information outlined herein is intended to provide tenderers with the design intent
and minimum specifications intended for this sub-contract. The Sub-contractor will be required to indemnify and hold
free the EPC Contractor, Design Team and all other consultants from the responsibility for any claim or proceeding
whatsoever due to fault in the design, detailing, manufacturing and erection of the work to the extent that such work
is undertaken by the sub-contractor who is a specialist in his field of work. The accepted tender will be required to
sign the attached indemnity form prior to undertaking any work (See Annexure-1)
The fixing and installation of materials shall make adequate allowance for dimensional changes and movements of
the structure and relative differential movements between the various elements, due to temperature changes, creep,
shrinkage, deflections, etc.
The magnitude of the dimensional changes and movements shall be assessed by the Sub-Contractor.

4.3.

Details to be submitted with tender

Tenderers are to make allowance and/or provide the following information with their tenders:
A fully detailed and priced tender. The rates will be used for the pricing of variations and will be taken into account in
awarding the tender. Rates shall be inclusive of all labour, materials, overheads and profit, etc. and shall be for the
items in its final state as occurring in the works.
The Contractor shall allow for external water testing, after installation by the erection Sub-contractor, and the
submitted price of tenderer must allow for all necessary remedial action.
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4.4

Barka IV IWPSultanate of Oman

Project Ref # :

B001032

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Protection

The sub-contractor will be required to protect his work during the course of construction, to the full approval of the
EPC Contractor and the responsible Project Manager. Such protection shall only be removed after an instruction
from the Project Manager.

4.5

Pricing for work in parts/sections:

When pricing this tender, Tenderers are to note that the contract may either be split into sections (depending on the
tenderers work volume, working capacity, price and performance and also depending on the EPC necessity at time
of award), or may be awarded in whole to any particular tenderer. The rates contained in the priced Bills of Quantities
(including the unit rates) shall apply irrespective of the final quantities of the different classes and kinds of work
actually executed. No claims for extras, loss of profit, variation of rates or other similar claims will be entertained as
a result of any variations whatsoever between the quantities of work set out in these Provisional Bills of Quantities
and the quantities of work actually executed, nor as a result of any variation whatsoever between the contract sum
and the final value of works.
Prices for erection/installation work are include for all necessary cutting to lengths, shaping, holding, assembling,
riveting, welding or brazing and filing smooth, for all accessories, packing, cartage, delivery to site and erection and
also for all necessary drilling, screwing, fixing into place, surface protection, protection of finished works etc. The
prices submitted shall be fully inclusive of the supply (where necessary) and installation of piping, shop detailing,
sealing, hoisting and fixing and fitting in position.
All material and fixing methods must be suitable for coastal conditions and the installation must be appropriate for
the exposed wind and coastal climatic conditions of the location.

4.6

Bill of Quantities, Rates and Prices

The Bills of Quantities / Price break-down has been prepared as estimated quantities and the Tenderer is responsible
for the accuracy of the Quantities. No adjustments will be made in the event of any error in the quantities being
discovered during the course of the works.
The Bills of Quantities unit and total prices will be used solely for the determination of the costs of:
Interim Valuations and Payment Certificates;
Valuation of any Variations and / or changes which may occur, in accordance with the Conditions of Contract.
Each unit cost for any item must be fixed and will not be adjusted during the Contract. The Contractor must extend
the quantities provided in the Bills of Quantities and his unit rates to give the total Tender sum, whether or not the
Contractor agrees with the quantities provided in the Bills of Quantities. No alterations to the Bills of Quantities items,
description or quantities will be allowed. If the Contractor determines that the quantities provided in the Bills of
Quantities are inaccurate or that there are items on the drawings or in the Specification which are not included in the
Bills of Quantities, the Tenderer shall make an adjustment at the end of each Bills of Quantities titled. Additional
Items. Any adjustment shall be fully supported by additional pages showing addition or omission of an item or items
and / or additions or omissions to any quantities under consideration which the Tenderer deems require adjustment.
No adjustment to the rates shall be made as a result of discrepancies in quantities. Items against which no rate or
price is entered by the Tenderer will not be paid for by the Employer when executed and shall be deemed to be
covered by the other rates or prices in these lump sum bills.

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4.7

Barka IV IWPSultanate of Oman

Project Ref # :

B001032

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Visit to Site

The Tenderer is deemed to have visited the Site to obtain for all information that may be necessary for the purpose
of preparing a tender and entering into a contract. All costs and charges in connection with the above mentioned
visits shall be borne by the Tenderer. In order to visit the site the Tenderer shall contact the Contractor, who will
arrange access.
4.8

Existing Site Conditions

The Tenderer must examine and consider the Site and its surroundings as well as ambient conditions. He must
satisfy himself as to the nature of the existing works and buildings in the vicinity of the proposed Works, the nature
of the existing roads or other means of communication, the access to and egress from the Site and Works, the
available facilities as regards land for temporary purposes (inside or outside the Site), the buildings that may be
required for temporary purposes, and must make his own enquiries as to work yard sites and such other additional
areas as he may require for temporary occupation of all the construction, completion and maintenance of the Works
described in the Contract Documents. Temporary works and site plans if required in addition to the existing site
facilities shall be designed by the Tenderer and subject to approval by the Employer or his Representative. Having
satisfied himself of the existing site conditions, the Tenderer shall take the complete responsibility including decennial
liabilities as per UAE laws for the permanent works that are to be retained and integrated with the new permanent
works. The Tender will make all necessary allowances to take over the project, the prevailing conditions and works
completed to date by others in the offer.

4.9

Physical Conditions

The Tenderer must make local and independent examinations and enquiries as to the physical conditions prevailing
at the Site and obtain his own information on all matters and things that may in any way influence him in making a
Tender. He must also satisfy himself as to the risks, obligations and responsibilities to be undertaken in the Contract
to be entered into by him should his Tender be accepted.

4.10

Materials, Labour, Etc.

The Tenderer must enquire and satisfy himself as to the source of supply, the sufficiency and the means of obtaining
and transporting all materials, consumables, labour, fuel, water, electricity, telecommunications and other things
required for or in connection with the Works and he must consider all other matters and possible contingencies
affecting the execution, completion and maintenance of the Works.

4.11

Acceptance or Rejection of Tenders

The Contractor does not bind himself to accept the lowest or any tender and will not assign any reason for the
rejection of any tender. The Contractor will not be responsible for or pay for any expense or losses which may be
incurred by any Tenderer in the preparation of his tender.
The Contractor is free to award full or part of the scope of work to the successful Tenders. However, the Tenderers
price must remain unchanged to this effect.

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4.12

Barka IV IWPSultanate of Oman

Project Ref # :

B001032

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Tender Evaluation

The tenderer should make himself available if he is contacted by the Contractor or his appointed representative in
the period of tender evaluation to clarify and/or amplify any part of his tender in order to satisfy the Contractor that
he has carefully considered all matters affecting the execution of the work. All costs in relation to these visits shall
be borne by the Tenderer.

4.13

Expense of Tenderer

In no case will any expense incurred by the Tenderer in the preparation of his tender be borne by the Contractor.

Thanks and regards

Hazee FAKRUDDIN

Mardoche VOILLOT

Senior Procurement Engineer

Supply Chain Project Manager

B001032-ME-SUPPORTS-RFX003515