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CHAPTER 19
STORES
MANAGEMENT
19.1 INTRODUCTION
In the construction project Store management is a very important part. Therefore store keeper
is big character in a project. He is responsible for materials & equipment in the site. Proper
store management led project to a profitable one. Materials & equipments are the major part
in any construction. Any material or equipment break down led to stop the work in site. They
have to protect all the things in store. To do that job properly they maintain the following
records
- Dispatch Notes
T.N.
- Transfer Notes
D.A.
- Delivery Advises
There are important stationary can be shown in stores, to any purposes. There are the
small descriptions of these documents as follows.
Material issue
Except in case of sand and metal issue of stocks to the site
personnel will be on the basis of an issue note signed by a site supervisor or site
manager. The issue not will be serially numbered and will be raised issue book.
In the case of sand and metal at the end of each day site keeper roughly
estimates the quantity consumed for that day and issue in material issue book.
19.3.1 Material Requisition Note (MRN)
We have to bring materials from head office to supply the requirement of the site.that
document is known as MRN. There are two types of MRN those are direct & indirect. All the
materials for construction are going through direct MRN other things like safety helmets;
boots are going through indirect MRN.
To supply the requirement of the site issues we want to request it for head office .This
document is known as material requisition note. It can be dividing in to two parts.
Direct MRN
Indirect MRN
19.3.2Request order
For request any material to the site storekeeper must be informing it through
request order.
19.3.3Dispatch note
When tools, equipments and material issue from main stores it is probably issued with a
dispatch note. Dispatch -Issued from Madapatha ICC complex
19.3.4 Invoices
When a supplier directly supplies goods to the site he will produce a copy of an invoice
raised by him. The invoices are filed and sent to head office for billing. The details are used
to update a book of receipts as well as weekly material progress reports.
White copies signed by the store keepers should be handed over to the person who
brings the goods. The person in turn will hand over these copies to the A/C Dept. The yellow
copy should be handed over to the site quantity surveyor and the blue should be sent to the
A/C Dept.
When suppliers bring materials of goods directly to the main stores/site stores store
keeper should issue GRN the yellow copy attached to the suppliers chart chit should be send
to the purchasing dept.Separatly to white copy should be given to the supplier to enable him
to collect payments.
For all materials which transferred from site to another place gate pass should be signed
project manager store keeper & security officer
must be recorded in the issues side of the bin card at the correct date the correct remaining
balance of that item for day should be shown in the bin card When items are received again it
must be recorded in the receipt side of the bin card and the balance of the material should be
carried forward
Normally all payments should be issued from head office to the direct suppliers for
this reason. Please ensure that the account department copy of GRN & DNS are sent to head
office in every three days.
At the end of the month all store keepers must send the following weekly/monthly
statements to the account department.