Pattanaik PPT

Chinmayee Pattanaik
Principal Software Engineer

Oracle Global E-Business Support
Oracle India Private Limited
November 08, 2014
Copyright 2014, Oracle and/or its affiliates. All rights reserved. | Oracle Internal
Safe Harbor Statement

The following is intended to outline our general product direction. It is intended for
information purposes only, and may not be incorporated into any contract. It is not a
commitment to deliver any material, code, or functionality, and should not be relied upon
in making purchasing decisions. The development, release, and timing of any features or
functionality described for Oracles products remains at the sole discretion of Oracle.
Why Do We Close Books?
Team A
Team B
Why Do We Close Periods?

Isolating Information
Produce The Income Statements
Key Business Decisions
Program Agenda
1
Introduction - Whats Different In R12?
Proactive Steps
Period Close - Sequence
References
Q&A
Program Agenda
1
Proactive Steps
References
Q&A
Does your organization face reporting delay(s)?

Does your organization face costly recovery efforts?
Does critical business information fail to reach management?
Relieve The Stress!

Get Proactive : Run Period Close Diagnostic / PCA / PCH
Follow Close Schedule : Clear Cut-Offs
Utilize Standard Reconciling Procedures
Use Well Defined Checklist : The Sequence To Do
Whats New In R12?

Subledger Accounting (SLA) - Centralized Accounting Engine
Whats New In R12?

Additional Reports :
SLA Reports
More Accounting Detail Reports
Report To Reconcile Subledgers With GL
R12 Period Close

All Modules Major Activities
All Modules Major Activities

Complete Transactions
Creating Accounting
Post To GL
Reconcile Accounting
Close Period
Create Accounting
Run Create Accounting DAILY - Avoid Performance Delays
Utilize Draft Mode Accounting
Resolve Issues Reported in Subledger Accounting Program DAILY
Before Closing Period Run Transfer to GL Program Again
Program Agenda
1
Proactive Steps
References
Q&A
Proactive Steps
Subledger Period Close Exception Report
Use the Period Close Diagnostics
Apply Latest Recommended Patch Collection (RPC)
Follow Period Close Helper (PCH) - Diagnostics
Period Close Advisor (PCA)
Period Close Advisor (PCA) - Doc ID 335.1
Period Close Advisor (PCA) - Doc ID 335.1
Evaluate &
Prepare
Understand product
Ensure its in stable
state
Validate setups
and data
Process
Transactions
Nuts and bolts to

complete processing
of transaction types
within the product
Create
Accounting
Create accounting
transactions in SLA
& GL corresponding
to transactions in
product
Reconcile
Close The
Period
Confirm everything How to close

you expect made it Resources to
through the
use if there are
process
issues
Why Do We Need PCA?

A cleaner, smoother on-time period close
Bring order and reliability to this critical activity
Before PCA
After PCA
Information spread all over, hard to find

Processes ill defined
Centralized, comprehensive, source of

information
Cross product impacts difficult to follow
Processes organized and well defined
Issues and errors in processing,

accounting and closing
Procedures organized in a logical order based

on product dependencies
P1 SRs and delays in closing and

reporting
Proactive prevention and resolution of issues.

Timely close with minimal interruptions or
unexpected problems.
When Would You Use PCA?

At any point (from start to finish)
Day 01
PC - 7
PC - 1
Close
Begin
processing
transactions
Apply RPCs
Run final
weekly Create
Accounting
Complete SubLedger
Reconciliations
Close Period
Generate
Reports
Proactive Steps : Checklist
Use Case 1
Payables Data Integrity Issues
Oracle Support Solution
Challenge - To close the period, all

transactions must be accounted
1. Recommended Patch Collection
Obstacles - Due to data integrity

issues - unable to process & account
transactions
Pain Point - Downstream processing
is delayed, and the period cannot be
closed
2. Master GDF Diagnostics (MGD)

3. Period Close Helper
Provides additional details of
exceptions and solutions
Allows you to run the MGD
simultaneously
Use Case 2
Reconcile Payables to GL
PCA Solution
Challenge - Before closing, AP should be

reconciled to GL to ensure the subledger
data is accurately reported in GL
1. Recommended Patch Collection

2. Master GDF Diagnostics (MGD)
Obstacles - Missed steps, incorrect setups, 3. Trial Balance Helper Diagnostics

incorrect parameters, undo accounting
Identifies missed steps, incorrect
and data integrity issues
setup, incorrect parameters, undo
accounting and data integrity
Pain Point - Large amount of data to
issues
review and compare to find differences
Period Close Advisor - Communities

Dedicated Community - Each Product
When To Use Communities?
For clarification of information
To provide feedback
To suggest improvements
To get information on corner case
(or) issues not covered by the PCA
Program Agenda
1
Proactive Steps
References
Q&A
Period Close Sequence - R12

1. Order Management / Shipping
2. Cash Management / Treasury
3. Payables
4. Receivables
5. Purchasing
6. Inventory / Costing
7. Projects
8. Assets
9. General Ledger
Order Management
OM does not impact GL directly
Ensure the following :
No unprocessed shipping transactions
Interface Trip Stop is complete
No holds on order lines & are closed
All closed sales order lines are interfaced to AR
Use Period close report to review / show unprocessed transactions
Payables - Smoother Period Close
Period Close Helper (PCH)

PCH - Pro-active Companion for Hassle-free, Smoother Period Close
Why do we offer PCH?
Corruptions / defects cause delay in period close activity

Transactions stuck in Period Close Exception Report (PCER)
What do we offer?
PCH - Tool to check stuck transactions

Ensures that transactions are caught in diagnostics
Suggests next course of action
Master GDF (MGD)

Why do we offer MGD?
Data corruptions cause incomplete transactions

Data integrity issues need to be fixed
What do we offer?
Checks transactions Generic Data Fix (GDF) patches available

Scans for additional known issues GDF patch is not yet available (Non GDF)
Recommended Patch Collection (RPC)

Why do we offer RPC?
Numerous very important fixes have been made

Many of these fixes affect Critical Business Processes such as Period
Close and are observed as reoccurring very often in the Installed Base
What do we offer?
Adoption of these important fixes is highly recommended,

so consolidating them into a single Recommended Patch Collection
has been done to facilitate this Proactive activity
AR - Submit Accounting vs Create Accounting
Receivables
Subledger Period Close Exception Report
Incomplete
Unprocessed
Invalid / Orphan
Final
Orphan Events - Run Script del_orphans_xla_120.sql

Reports
AR Reconciliation Report
Potential Reconciling Items Report
Run Aging and compare with Reconciliation Report
Run AR to GL Reconciliation Report
Purchasing
Receipt Accrual Period End process
Do not close period unless the process is completed
Avoid Duplicate Entries
Encumbrance
Want to reverse budget blocked by
Requisition / PO in the same period
Ensure you make Proper Receipt / Invoice
against PO before closing the period
Inventory / Costing
Inventory Period Cannot Be / Should not be Reopened
Review Pending transactions in Inventory Accounting Periods form
Resolution required
Resolution recommended
Run Period Close Pending Transactions Report

Resolution required
Resolution recommended
Both Categories / All
Ensure Cost Manager is Up & Running
Stay Informed
Subscribe to Oracle Support Newsletters
Stay Connected
Follow us on Twitter @OracleEBS
Like us Oracle E-Business Suite Support Facebook page
Add a comment to the Oracle E-Business Suite Support blog
Talk to us via the My Oracle Support E-Business Suite Support Communities
Configure email notifications to receive alerts for

Critical Patch Updates(CPUs)
Security Alerts
Third Party Bulletin updates
Participate in Advisor Webcasts

Program Agenda
1
Proactive Steps
References
Q&A
References
Oracle Premier Support: Get Proactive! [Doc ID 432.1]
Period Close Advisor: E-Business Suite (EBS) [Doc ID 335.1]
R12: Payables Period Close Analyzer [Doc ID 1489381.1]
EBS: R12.1 Oracle Financials Recommended Patch Collection (RPC),
Aug 2014 [Doc ID 954704.1]
Advisor Webcasts: Current Schedule and Archived Recordings
[Doc ID 740966.1]
We Covered
Proactive Steps
References

Pattanaik PPT

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Chinmayee Pattanaik

Principal Software Engineer

Safe Harbor Statement

Why Do We Close Books?

Why Do We Close Periods?

Introduction - Whats Different In R12?

Period Close - Sequence

Introduction - Whats Different In R12?

Period Close - Sequence

Does your organization face reporting delay(s)?

Relieve The Stress!

Whats New In R12?

Whats New In R12?

R12 Period Close

All Modules Major Activities

Introduction - Whats Different In R12?

Period Close - Sequence

Period Close Advisor (PCA) - Doc ID 335.1

Period Close Advisor (PCA) - Doc ID 335.1

Nuts and bolts to

Confirm everything How to close

Why Do We Need PCA?

Information spread all over, hard to find

Centralized, comprehensive, source of

Cross product impacts difficult to follow

Processes organized and well defined

Issues and errors in processing,

Procedures organized in a logical order based

P1 SRs and delays in closing and

Proactive prevention and resolution of issues.

When Would You Use PCA?

Proactive Steps : Checklist

Oracle Support Solution

Challenge - To close the period, all

1. Recommended Patch Collection

Obstacles - Due to data integrity

2. Master GDF Diagnostics (MGD)

Challenge - Before closing, AP should be

1. Recommended Patch Collection

Obstacles - Missed steps, incorrect setups, 3. Trial Balance Helper Diagnostics

Period Close Advisor - Communities

Introduction - Whats Different In R12?

Period Close - Sequence

Period Close Sequence - R12

Payables - Smoother Period Close

Period Close Helper (PCH)

Corruptions / defects cause delay in period close activity

PCH - Tool to check stuck transactions

Master GDF (MGD)

Data corruptions cause incomplete transactions

Checks transactions Generic Data Fix (GDF) patches available

Recommended Patch Collection (RPC)

Numerous very important fixes have been made

Adoption of these important fixes is highly recommended,

AR - Submit Accounting vs Create Accounting

Orphan Events - Run Script del_orphans_xla_120.sql

Run Period Close Pending Transactions Report

Ensure Cost Manager is Up & Running

Configure email notifications to receive alerts for

Participate in Advisor Webcasts

Introduction - Whats Different In R12?

Period Close - Sequence

Introduction - Whats Different In R12?