BIG-BROS EVENTS SERVICES

San Jose St., Brgy. Dunao, Ligao City

Tel. No. (052)202-0024 Email: jonah_flores@yahoo.com

April 15, 2014

Ms. Rose S. Pobar
Chairman
PATTO 2ND National Congress
Bicol Chapter
2F DOLE Bldg. City Hall Complex
Naga City
Dear Madam:
Greetings.
BIG-BROS EVENTS SERVICES is pleased to put forth our proposal to manage and
organize the 2nd PATTO National Congress on September 8 12, 2014 at the Ibalong
Centrum for Recreation in behalf of the PATTO National Congress, Bicol Chapter,
Camarines Sur.
With our experience in events management, BIG-BROS EVENTS SERVICES is in the
position to deliver the services aligned with the expectations of our clients and create
the occasion as an event to remember.
Together with this letter, we have enclosed herewith the proposal that outlines the
details and management plan for the event.
Should you have further inquiries regarding the matter, please do not hesitate to contact
us at the above address.
Thank you and best regards.
Truly yours,
Jonah Joseph Nathaniel Flores
CEO, BBES

BIG-BROS EVENTS SERVICES

San Jose St., Brgy. Dunao, Ligao City
Tel. No. (052)202-0024 Email: jonah_flores@yahoo.com

EXECUTIVE SUMMARY
BIG-BRO EVENTS SERVICES is company which specializes in managing social and
corporate events. It offers coordination services ranging from event conceptualization,
consultation, sourcing and canvassing of suppliers, guest management and all other
details in making an idea come to life.
The array of services it offers are:
1. Social Events Coordination
2. Corporate Functions
3. Trade Fairs and Special Projects
Established in April 22, 2000, Big-Bros Event Services operates as one stop
eventresource center located at San Jose St., Dunao, Ligao City. To date, we have
handled hundreds of Weddings, Debuts, School events and Corporate events more
prominent of which are our clients from different professional organizations such as the
PICE (Phil. Institute of Civil Engineers) and the UAP (United Architects of the Phils)
which held its Annual Convention in the Province of Albay in the year 2012 and 2013
respectively .
Mr. Jonah Joseph Nathaniel Flores, an employee, a businessman and at the same time
a holder of Events Management NC-III has done various events management stints
from his previous work at Procter and Gamble, Phils as Marketing Officer. With
experiences accumulated form his previous work, Jonah is now a full time coordinator,
event host and holds the position as Managing Director of the company. He is the sole
owner and proprietor of the business.
MISSION:

To develop the value of excellence in the personal & professional aspects of

company.

To develop quality and be competitive in the fields of event management,

exhibits, convention, integrated marketing communications and marketing
promotions.

To uplift the quality of life of the clients, partners, and employees through the
organizations competency.

VISION:
To be valued as a business partner by providing excellent event management solutions
& services for the stakeholders, associates, industry partners, support groups, sponsors
and clients.

BIG-BROS EVENTS SERVICES

San Jose St., Brgy. Dunao, Ligao City
Tel. No. (052)202-0024 Email: jonah_flores@yahoo.com

PATTO 2nd NATIONAL CONGRESS

September 8 12, 2014
INTRODUCTION
BIG-BROS EVENTS SERVICES has an innovative approach in celebration of the 2 ND
National Congress of the Philippine Association of Travel and Tours Organization.
Having been able to host the annual conventions of the PICE (Phil. Institute of Civil
Engineers) and the UAP (United Architects of the Phils) in the Province of Albay which
is participated by more than 4,000 professionals in the year 2012 and 2013 respectively,
we can claim a perfection of work in the field of events management. It is thru these
successful events that BBES gained a lot of experience in corporate events that
enabled us to address the needs of our clients effectively and efficiently.
This years PATTO 2nd National Congress will be attended by 1,500 participants will be
held at the Ibalong Centrum for Recreation in Legazpi City and will be hosted by the
PATTO National Congress, Bicol Chapter. This congress aims to further enhance their
professional skills in travel and tours management.
OBJECTIVE:
1. To create a lasting positive impression on both the host and the participants.
2. To build a strong partnership between the BBES and the host.
3. To generate profit.

VISION:
To develop a quality and competitive services in the fields of Travel and Tours
Management, exhibits, convention, integrated marketing communications and
marketing promotions.
THEME:
Its more in the Philippines: Social and Commercial Impact of Travel and Tours
Management in the Promotion of Tourism Industry

BIG-BROS EVENTS SERVICES

San Jose St., Brgy. Dunao, Ligao City
Tel. No. (052)202-0024 Email: jonah_flores@yahoo.com

PROPOSED VENUES FOR THE EVENT:

Ibalong Centrum for Recreation (ICR), the citys sports complex which can hold
5,000 patrons during basketball games can double its capacity if used as venue
for big meetings, conferences and conventions.

PLENA
RY

EXHIBITS /
SOUVENIRS
AREA

Albay Astrodome. These arenas served as venues for Philippine Basketball

Association (PBA) in the past and can hold 3,000 patrons during games. The
capacity can double if used as venue for conferences and big meetings.

DIFFERENT WORKING COMMITTEES:

BIG-BROS EVENTS SERVICES

San Jose St., Brgy. Dunao, Ligao City
Tel. No. (052)202-0024 Email: jonah_flores@yahoo.com

COMMITTEE

DESIGNATION
Chairman:
MarilouBenoza
Member: Joan
Dayandante
Chairman:
GlenJoySedano
Member: Cris
Roncesvalles

1
Ways and Means
2
Promotion / Marketing
3

Budget / Finance
5
Food
6

In-charge of looking for sponsorships,

solicitations and other means to
generate funds for the event.
In-charge of Information
Dissemination and Advertisements

Chairman: Ruby Amar

Member: Roy Lim

Secretariat
4

DUTIES

In-charge of the coordination,

documentation and registration of the
participants

Chairman: Rosalyn
Manreal
Member: Evelyn Onedo
Chairman: Jonas Pejoro
Member: Joseph
Carogtos

In-charge of the expenses and

accounting
Provides Catering for the event

Tours / Transportation

Chairman: Erwin Benitez

Member: Sherwin Telan

coordination with travel service

providers, provides itinerary and tour
destinations

Security

Chairman: Frank Pesino

Member: Alex Becillo

Ensures the security of the event

Over-All Chairman: Jonah Joseph Nathaniel Flores

PROGRAM OF ACTIVITIES:
TIME
8:00AM
9:00AM
10:00AM
11:00AM
12:00NN
1:00PM
2:00PM
3:00PM
4:00PM
5:00PM
6:00PM
7:00PM
8:00PM

DAY 1
MONDAY

DAY 2
TUESDAY

DAY 3
WEDNESDAY

DAY 4
THURSDAY

REGISTRATION

TOPIC 1

TOPIC 3

TOPIC 5

LUNCH
ORIENTATION /
OPENING
PROGRAM
SHUTTLE
SERVICE TO
HOTELS
DINNER
(HOTELS)

LUNCH

LUNCH

TOPIC 2

TOPIC 4

GOVERNORS
SPONSORED
NIGHT

MAYORS
SPONSORED
NIGHT

LUNCH
LEISURE
ACTIVITIES /
BINGO
SOCIALS /
RAFFLES
FELLOWSHIP
NIGHT &
BALL

DAY 5
FRIDAY

TRAVEL &
TOURS
(WITHIN THE
PROVINCE
OF ALBAY)

CLOSING
CEREMONIE
S

BIG-BROS EVENTS SERVICES

San Jose St., Brgy. Dunao, Ligao City
Tel. No. (052)202-0024 Email: jonah_flores@yahoo.com

ARRANGEMENT SERVICES:

TRANSFER AND TRANSPORTATION

Shuttle Services from the Venue to the Assigned Hotels of delegates and viceversa will be provided by three (3) bus companies namely, Penafrancia Travel &
Tours, Cagsawa Travels and Alps Bus Company. They will also transport the
delegates to different tourist destination in Albay.

MENU PLAN
DAY 1

AM
SNACK

Sinapot
Softdrinks

LUNCH

Fried
Chicken
Chopsuey
Rice
Banana

PM
SNACK
S

DINNER

Ham / Egg
Sandwich
Softdrinks

Dinner c/o
the Hotel

DAY 2
Breakfast
c/o the
Hotel
Cassava
Cake
Softdrinks
Beef Steak
Mixed
Veggies
Rice
Sliced Fruit
Hamburger
Iced Tea
(c/o Travel
and Tours)

Sponsored
Dinner

DAY 3
Breakfast
c/o the
Hotel
Banana
Cue
Softdrinks
Chicken
Inasal
Pinangat
Rice
Pineapple
Chicken
Sandwich
Softdrinks
(c/o Travel
and Tours)

Sponsored
Dinner

DAY 4
Breakfast c/o
the Hotel
MacapunoPut
o
Softdrinks
Beef Caldereta
Stir Fried
Veggies
Rice
Mango
Egg Sandwich
Iced Tea
(c/o Travel and
Tours)

Dinner c/o the

Hotel

DAY 5
Breakfast
c/o the
Hotel

Snacks
and Lunch
will be
served in
packs c/o
the travel
and tours
company

Beef
Caldereta,
Lechon,
Chopsuey
and fruit
Salad

ACCOMODATIONS
Delegates and guests will be housed in Hotels within the vicinity of the Venue.

La Piazza Hotel
Alicia Hotel
St. Ellis Hotel

Magayon Hotel
Sampaguita Tourist Inn

BIG-BROS EVENTS SERVICES

San Jose St., Brgy. Dunao, Ligao City
Tel. No. (052)202-0024 Email: jonah_flores@yahoo.com

TRAVEL AND TOURS

Tours will be facilitated by our partner travel and tours companies, The
Bikol Escapade, Your Brother Travel and Tours and Tourific Travel Services to the
following destinations:

Tiwi Hot Spring Resort

Bacacay Eco-Park
Mayon Rest House
Albay Parks and Wildlife

Lignon Hill Observatory

Cagsawa Church Ruins
Daraga Church
Kawa-kawa Natural Park

Transportation will be provided by our partner Bus Companies.

AUXILLARY SERVICES

AIRLINES

Jollibee
McDonalds
Maxs Fried Chicken
Colonial Grill

Pacific Mall, Metro Gaizano, Legazpi City

Pacific Mall, Metro Gaizano, Legazpi City
Pacific Mall, Metro Gaizano, Legazpi City
Pacific Mall, Metro Gaizano, Legazpi City

BPI
Metrobank
Banco de Oro

Lapu-lapu St., Legazpi City

Sagpon, Old Albay Dist., Legazpi City
Rizal St., Legazpi City

TELECOMMUNICATIONS

Penafrancia Bldg., Del Rosario, Naga City

City Terminal, Metro Hub, Legazpi City
City Terminal, Metro Hub, Legazpi City

BANKS

Penafrancia Tours
Cagsawa Travel and Tours
Alps, The Bus Corporation

FOOD CHAINS

Legazpi City Airport, Albay Dist., Legazpi City

Legazpi City Airport, Albay Dist., Legazpi City
Legazpi City Airport, Albay Dist., Legazpi City

BUS LINES

Philippine AirlinesCebu Pacific Air

Zest Air

Smart Communications Globe Telecoms

Sun Cellular
-

Pacific Mall, Metro Gaizano, Legazpi City

Pacific Mall, Metro Gaizano, Legazpi City
Pacific Mall, Metro Gaizano, Legazpi City

TRAVEL AND TOURS

Tourific Travel and Tours

Bikol Escapades
Your Brother Travel & Tours

SECURITY SERVICES
Security services will be provided by Patton Security Agency and will be
augmented by the Local Police within the vicinity.

PROMOTION AND ADVOCACY

PROMOTION

Rizal St., Legazpi City

Cabangan, Legazpi City
Pacific Mall, Metro Gaizano, Leg. City

ADVOCACY

Advertisements:
Radio, Online Ads, Social Media
(Facebook, Twitter etc.) Printed
Media ( Tarpaulins, magazine and
Newspapers
Public Address
Campaigns
Publications
Testimonials

MEDIA

Mass Media

EXHIBITION / SPONSORING INFORMATION

The Provincial Government of Albay thru the able leadership of Albay Governor
Joey S. Salceda, together with the City Government Unit of Legazpi City thru
Mayor Noel Rosal and the Albay Tourism Council will be putting an exhibit of
various products made local industries in the province.

Smart, Globe and Sun Cellular also will provide free unlimited calls and text to all
registered participants during the event.

ACTIVITIES

PRE-ACTIVITIES

Planning

WORK PLAN:

APR

15

MAY

JUN

JUL

AUG

SEPT

OCT

Meetings

Creation of
Committees

Delegation of Task

Briefing

On-Site Visit

Confirm Contract

Final Briefing of
Different
Committee

INGRESS

Installation of
Materials

Checking of Venue

EVENT PROPER

Monitor the Flow of

Event

Receive, Check
and Approve

MOVING OUT

Checking copies of
Equipments

Gate Pass

EGRESS

16
22

22

22

20

01 / 15

01 / 15

02

01 / 15

15

05

06

07

07

07

8 - 12

12 - 13

8 - 12

12

Egress equipment

Double Check the

area to make sure
that nothing is left

POST ACTIVITIES

Prepare Terminal
Reports

Evaluation Meeting

Sending Thank
You Letters

13

13

14

15

15

ALLOCATION RESOURCES / BUDGET

Projected Revenue
Registration Fee: Php 8,500.00 X 1,500.00 pax

Sponsorship:

Total Revenue:

Php12,750,000.00
3,000,000.00
Php15,750.000.00

PROJECTED EXPENSES
Hotel Accomodations:
Php 3,750,000.00
(Hotel Accomodation for the participants will be pre-arranged with different hotels
to have a special uniform rate of Php 500.00 pax / day)
Php500.00 x 1,500 pax
=
Php750,000.00/day x 5 days
3,750,000.00

Food & Catering Services

Day 1

Lunch & PM Snacks

Php 4,500,000.00

Php 250.00 X 1,500 pax

Php

375,000.00

Dinner ( Assigned Hotels )

Php 200.00 X 1,500 pax

Php

300,000.00

Day 2

AM Snacks
Php 100.00 X 1,500 pax

Php

150,000.00

Lunch
Php 250.00 X 1,500 pax

Php 375,000.00

PM Snacks
Php 100.00 X 1,500 pax

Php 150,000.00

Dinner
Php 200.00 X 1,500 pax

Php

300,000.00

Day 3

AM Snacks
Php 100.00 X 1,500 pax

Php

150,000.00

Lunch
Php 250.00 X 1,500 pax

Php 375,000.00

PM Snacks
Php 100.00 X 1,5000 pax

Php 150,000.00

Dinner
Php 200.00 X 1,500 pax

Php 300,000.00

Day 4

AM Snacks
Php 100.00 X 1,500 pax

Php

Lunch
Php 250.00 X 1,500 pax

Php 375,000.00

150,000.00

PM Snacks
Php 100.00 X 1,500 pax

Php 150,000.00

Dinner
Php 200.00 X 1,500 pax

Php

300,000.00

Day 5

AM Snacks & PM Snacks

Php 150.00 X 1,500 pax

Php

225,000.00

Lunch
Php 250.00 X 1,500 pax

Php 375,000.00

Dinner
Php 200.00 X 1,500 pax

Php 300,000.00

Security Services
Patton Security Agency( 100pax )
Rental of Venue
Ibalong Centrum for Recreation
Php 50,000.00 / day X 5 days

Php 131,250.00

Php 250,000.00

Promotional Strategies Fees

=
Php 300,000.00
( Tarpaulins, Souvenirs, T-Shirts, Flyers, Programs and Certificates )
Travel and Tours (Php 250 x 1,500 pax )

Php

Shuttle Services

Php 1,800.000.00

Php 900,000.00

Php 600,000.00

Php 300,000.00

Penafrancia Tours
15 Buses at Php 12,000.00 X 5 days

Cagsawa Travel and Tours

10 Buses at Php 12,000.00 X 5 days

Alps Bus Corporation

5 Buses at Php 12,000.00 X 5 days

375,000.00

Decorations and Venue Preparation

Miscellaneous Expenses
Contingency
TOTAL
:

Php 200,000.00
Php 300,000.00
Php 1,275,000.00
Php 12,881,250.00

=
=
=
=

SUMMARY OF EXPENSES

Hotel Accomodations:

Php 3,750,000.00

Food & Catering Services

Php 4,500,000.00

Security Services

Php

131,250.00

Rental of Venue

Php

250,000.00

Promotional Strategies Fees

Php

300,000.00

Travel and Tours

Php

375,000.00

Shuttle Services

Php 1,800.000.00

Decorations and Venue Preparation

Php

200,000.00

Miscellaneous Expenses

Php

300,000.00

Contingency

Php 1,275,000.00

TOTAL EXPENSES

Php

12,881,250.00

Php

15,750,000.00

TOTAL REVENUE:

Less:

Total Expenses:

Php

12,881,250.00

Net Profit

Php

2,868,750.00

CONCLUSION

BIG-BROS EVENTS SERVICES will organize the event for the 2 nd Annual
Congress of the Philippine Association of Travel and Tours Organization at the
Ibalong Centrum for Recreation located at Brgy. Bitano, Legazpi City. This will be

hosted by the PATTO, Bicol Chapter, Camarines Sur with the theme Its more in
the Philippines: Social and Commercial Impact of Travel and Tours Management
in the Promotion of Tourism Industry this is aimed to further enhance the
professional knowledge of every participating delegate in their different field of
specialization. This event will be participated by 1,500 delegates coming from
different regions of the country.