51 rules in total

1. title
2. definitions:
-bid means a tender or an offer by firm in response to invitation
-contractor/supplier means a firm who undertakes to do the needful
-contract means an agreement enforceable by law
-lowest evaluated bid means a bid most closely conforming to evaluation criterio
n and other specified conditions and having lowest evaluated cost
- repeat order means procurement of same commodity from same dource w/o competit
ion and inc enhancement of contracts.
- value for money means best return for each rupee spent in terms of quality, ti
meliness, reliability, after sales service, upgrade ability, price, source etc
3. scope andapplicability
Federal govt
4. principles of procurement
To ensure transparency and fairness of contract to bring value for money
5. Int and Inter govt commitments of fed govt.
- Int agreements will override the ppra rules
6. Language
- either english or urdu. local language optional if req
7. Integrity Pact
- proc exceeding prescribed limit shall be subj to an integrity pact spec by re
gulation with approval of fed govt b/w proc agency and contractors
8. Procurement Planning
- proc agencies to devise proc plan for proposed proc determining req, deliver
y time, completion and likely benefits.
Limitations on splitting or regrouping of proposed proc:
- The annual requirements thus determined would be advertised in advance on the
Authority s website as wellas on the website of the procuring agency in case the
procuring agency has its own website.
- shall proceed accordingly without any splitting or regrouping of the procureme
nts so planned, except regulation made by authority priorly approved by fed govt
.
10 Specifications
- Specifications shall allow the widest possible competition.Specifications shal
l be generic and shall not include references to brand names,model numbers, cata
logue numbers or similar classifications. However if the procuring agency is con
vinced that the use of or a reference to a brand name or a catalogue number is e
ssential to complete an otherwise incomplete specification,
such use or reference shall be qualified with the words or equivalent
(Provided that this rule shall not apply to procurement made by public
sector commercial concerns on the demand of private sector client specifying, in
writing, a particular brand, model or classification of equipment, machinery or
other objects.)
11. Approval Mechanism
- All procuring agencies shall provide clear authorization and delegation of pow
ers for different categories of procurement and shall only initiate procurements
once approval of the competent authorities concerned has been accorded.

12. Methods of advertisement

-100k to 2 M worth proc to be advertised on PPRA website. Format specified byPPR
A. May be advertised on print media if nec
- lower financial limit for ad on ppra website for open bidding will be fin limi
t for req quotations.
- over 2 M worth proc to be ad on ppra website as well as print media of wide ci
rulation. atleast two, one english and one urdu.
- may be posted on own website.
13 Response time
- atleast 15 days from publication of add for nationalcompetitive bidding and at
least 30 days for international. could me more depending on req.
no time limit in case of emergency
14 Exceptions
i. national security
ii propriety in nature, falls under definition of intellectual property aval fro
m single
source
15 Pre Qualification of Suppliers and Contractors
- expensive and tech complex proc may involve pre qualification of bidders to en
sure only tech and financially capable firms are invited to bids.
- Pre qualification will be based on the ability of interested firms to perfom w
ork satisfactorily
- fol factors may be considered in pre qualification
i. relevant experience
ii. capabilities wrt persons, eqpt and plant
iii financial posn
iv appropriate managerial capability
v any other factor relevant
16 pre qualification process
all info be announced in pre qualification docs req for pre qualification
inc inst for prep and subm of docs,eval criteria list of doc evidence req
- proc agency to provide all relevant pre qual docs to contractor on request
17 proc agency may req contractrs to provide info conceerning competence whether
already qualified or not
18 disqualification of suppliers and contractors
if info provided false, contractor can be disqualified
19 blacklisting of suppliers and contractors
- proc agencies to specify a mech and manner to permanently or temp bar from par
ticipating in respectiive proc process, contractors who fail to perform satisfac
torily or inv in corrupt or fraudulent processes.
- action to be publicized and comm to auth.
20. principle method of proc
- open competitive bidding for proc of goods,works and services
21 Open Competitive Bdding
- Subj to prov of rule 22 to37, if cost is more than prescribed limit of rule 4
2 clause b sub clause i

22 Submission of Bids
- Bids be submitted in sealed pakage that contents are fully enclosed and cant b
e known until duly opened.
- Proc agency will specify the manner and method of submission and receipt of bi
ds in unambiguous manner in bidding docs.
23. Bidding docs
- Proc agencies to formulate precis and unambiguous bidding docs that shall be m
ade aval to bidders immediately after publication of invitation to bid.
- for competitve bidding, when open or limited, bid docs to inc fol
a. invitation to bid
b. inst to biddrs
c.form of bid
d. form of contract
e. general or special condittion of contract
f. Specs and drawing or performance criteria
g. list of goods and bills
h. delivery time or completion schedule\
i. qualification criteria (where applicable)
j. bid eval criteria
k. format of all sewcurities req
l. details of std used in assessing quality of goods, works or services
m. other details
- any info after invititation to bid will be provided on equal basis any mod wil
l be notified as original ad
- std docs be used as notified by pprA
- set of bidding docs be prov to any contractor on req and subj to payment of p
rice if any.
24. Reservations and preference
- all bidders be allowed to bid without regard to nationality except cases wher
e decided to limit to national bidders or bar some bidders as policy of fed gov
t
25. Bid Security
- Proc agency may req biddrs to furnish bid security not exceeding five percent
of the bid price.
26. Bid validity
- bids valid for time specified in bidding doc
- if needed extension in bid evaluation process, all biddrs be asked to extend
bid validity period. Extension not more than period equal to period of original
bid validity.
Bidders who agree extension aslo to extend bid bond or security. AND not permitt
ed to change substance of bids.
- those who dont agree be allowed to withdraw without forfeiture of security or
bond
27. Extension of time for submission of bids
- extension with recording reasons in writing and equal opportunity manner. Ad o
f extension in time.
28. Opening of Bids

- date of opening and last date of submitting be same. bids be opened atleast t
hirty mins after deadline of submission of bids.
- All bids be opned in presence of bidders or reps
- read aloud unit prices and bid amount and record min of bid opening.
- all present bidders to sign attendance sheet.
bids submitted after deadline will be rejected and returned unopened.
29. Eval Criteria
- formulate eval criteria listing all relevant info against which a bid is to b
e eval. criteria integral part of bid docs. ambiguous criteria amounts to mis-pr
ocurement.
30. Eval of Bids
- eval accrding to eval criteria and other terms and conditions set in bid docs.
- bids in diff currencies will be converted in single currency specified in bid
docs.
- rate exchange will be selling rate on date of opening as notified by sbp.
31. Clarification of Bids
-No bid can be altered once opened. may seek and accept clarifications.
-Request for clarifcation and response both be in writing
32. Discriminatory and diff conitions
- No into of any condition which discriminates bw bidders or be met with difficu
lty.
33.Rejection of bids
- Proc agency may reject all bids at any time prior to acceptance of a bid or pr
oposal.
-Upon request, grounds of rejection be communicated,but not required to justify
the grounds.
-Proc agency shall incur no liability by invoking above rule.
- notice of rejection of bids be given to all suppliers that submitted bids
34. Re bidding
-if proc agency rej all bids under rule 33, may call for re bidding
may revise specs, eval criteria or any other condition
35. Announcement of eval reports
- results of bids evl be announced in report form giving justification for accep
tance or rej of bids at least ten days prior to award of proc contract.
36. procedures of open competitive bidding
a. single stage one envelope procedure:
- each bid one single envelope containing, separately, financial proposal and te
chnical proposal (if any).
- All bids received be opened and eval in the manner prescribed in doc
b. Single Stage two envelope procedure
i. Bid shall comprise single pakage containing two separate envelopes. each con
tains separately fin and tech proposal.
ii. env be marked fin prop and tech prop in bold and legible letters.
iii, initialy tech proposal be opened
iv. fin prop be retained in custody of proc agency unopened
v. tech prop be eval and reject if specs, req not met.
vi. no amendments in tech prop during tech eval
vii. fin prop be opened publicly at atime, date and venue announced and comm to
the bidders in adv
viii. after eval and approval of tech prop, fin prop of only tech accepted prop
be opened.

not accepted bids fin props be returned unopoened.

ix.bids found lowest eval bid shall be accepted
c. Two stage bidding procedure
First Stage
i. bidders to submit tech prop without price
ii. tech prop be eval and may be discussed with bidders regarding any deficienci
es and unsatisfactory tech features
iii. after discussions, all bidders be permitted to revise respective tech prop
to meet req of proc agency
iv. proc agency may modify any aspect of tech req or eval criteria communicate
the same to bidders equally.
v. bidders not willing to conform to new tech req be allowed to withdraw.
Second Stage
vi. willing to conform to tech req or not rej firms be invited to submit revised
tech prop with fin proposal.
vii. revised tech prop and fin prop be opened at a time, date and venue announce
d and comm to bidders in advance
viii. revised tech prop and fin prop be eval in the manner prescribed above. low
est evaluated bid be accepted.
Provided sufficient time (not less than prescribed) be given for revision of te
ch prop and prep of fin prop.
d. Two Stage two envelope bid procedure:
First stage
i and ii. bid shall comprise single pakage containing two separate envelopes.
each be marked as tech prop and fin prop.
iii. tech prop be opened.
iv. fin prop be retained unopened
v. tech prop be discussed with bidders.
vi. bidders willing to meet req be allowed to revise tech prop.
vii. not willing bidders allowed to withdraw.
second stage
viii. willing to conform bidders shall submit revised tech prop and supplementar
y fin proposal.
ix. the revised technical proposal along with the original financial proposal an
d supplementary financial proposal shall be opened at a date, time and venue ann
ounced in advance by the procuring agency.
x. eval whole prop and lowest evaluated bid be accepted.
37. Conditions for use of single stage two envelope, two stage and two stage two
envelope bidding procedures.Single stage one envelope bidding procedure shall ordinarily be the main
open competitive bidding procedure used for most of the procurement. Other
appropriate procedures of open competitive bidding shall be selected in the
following circumstances, namely:(a) single stage two envelope bidding procedure shall be used where the bids
are to be evaluated on technical and financial grounds and price is taken into
account after technical evaluation;
(b) two stage bidding procedure shall be adopted in large and complex
contracts where technically unequal proposals are likely to be encountered or
where the procuring agency is aware of its options in the market but, for a give
n

set of performance requirements, there are two or more equally acceptable

technical solutions available to the procuring agency; and
(c) two stage two envelope bidding method shall be used for procurement
where alternative technical proposals are possible, such as certain type of
machinery or equipment or manufacturing plant.