UNIVERSITY MANAGEMENT SYSTEM

XENTEN LTD. 2012

Mission Statement
OUR OBJECTIVE IS TO PROVIDE SOLUTIONS THAT ADEQUATELY MEET YOUR
BUSINESS OBJECTIVES AND EFFECTIVELY AID YOUR ORGANISATION IN
DELIVERING EXPECTED RESULTS WITH MINIMAL INPUT.

Modules

Administrative Management Module

Library Management Module
Admission Management Module.
Calendar Management Module
Course Management Module.
Faculty Management Module.
Attendance Management Module.
Examination Management Module.
Time Table Management Module.
Hostel Management Module.
Facility Management Module.
Medical Information Management Module
Report Management Module.

Administrative Module
The administration module helps in facilitating the administrative work of
institution. Any administrative work requires mountains of paper work and
takes a lot of time to maintain all records.
This module reduces the job of entering the master files every time and saves
a lot of time. This also helps in maintaining accuracy and error free details.
The most eminent functionality of administration module is Assigning Access
Rights to all the users of the system. This includes students, faculty, staff,
management and parents.
Features of Administration Module
Easy add and managing functionalities.
No Complications.
Easy assigning access rights to users.
Facility of blocking rights and updating rights
Logins provided as per rights.
Error free module
Activity Tracking of Users

Library Management Module

This Module comprises of sub modules to maintain the data of books based on authors, titles,
publishers, subject, versions etc.
The library module provides students and faculty with search options with the help of Book ID
number, title, author, subject or any other relevant keyword.
It manages the library inventories and their information. The payment of fines, book lost
payments etc are integrated with the payment module.
The library management module keeps the important details of book issue, book return along
with the students particulars to maintain accurate reports.
Features of Library Management Module
Follow the rules of Library Science.
Masters of Library
Books issue/return
Reports
Inventory Management
Managing Book banks
Configurations for different semesters

Admission Management Module

Admission Management Module deals with the most important feature of any
institution, admissions. The entire process is very lengthy and requires a lot of
paper work and resources. This module facilitates the admission department
by managing all the required data at the finger tips. This includes applicants
details, procedure details etc.
The admission of the applicant is done by filling unique form. Authorized users
can create templates of such forms which vary from one batch to the other.
The form can be for admission, hostel admission, and canteen registration.
Features of Admission Management
Dynamic application form
Post-UME examinations
Record maintaining of applications and successful registrations
Promoting/demoting to students from different courses with user defined
criteria
Connection with Examination Module for next year admissions
Admission canceling facility
Admitting students to sections and batches with proper management of
same

Calendar Management Module

This Module Manages the Academic Calender for the
University.
This is done by allowing the System Administrator or a
designated Staff to Open a New Session and Specify the
Month/Year of opening, the Semester of Opening and the
expected Month/Year of Closing a Session.
Features of Calendar Management Management
Dynamic Calendar Period extension
Automated Monitoring of Semester Datelines.
Auto-Closing of Semester/Session.
Suspension of Semester/Session Activities.
Notification of parties of Datelines in a Semester/Session

Course Management Module

Course Management Module is a set of various modules that
functions together to manage the course curriculum.
Features of Course Management Module
Setup of Approved Course List for each Academic
programme.
Student Self Course registration
Facilities for Admin to register courses on behalf of students.
Pre-requisites Management
Carry-over Management
Course addition and dropping
Course Allocation to Lecturers

Faculty Management Module

Faculty Module is crafted for handling the particulars of all the faculty members. It contains
their particulars, personal information etc. This module also organizes the schedules of
lectures. It contains attendance details as well.
Subject assigning task gets easier with the aid of this module. Internal Messaging system is
provided to communicate within the faculty members.
Features of Faculty Module:
Help in understanding the current and past scheduling
Beneficial to management, staff and student
Proper record managing and modifications
Reports
Login available as per access rights
Reduces the paper work
Fast and error free module
Leave management with enhanced features
Updating the designations with history of same

Attendance Management Module

This is crafted for handling attendance records of lecturers and students in
classes.
Monitoring Staff/Faculty Attendance gets easier because students can confirm
that a faculty was in class or not. Faculty can also confirm students
attendance.
Features of Attendance Management Module:
Works closely with the Time Table Management Module
Prompt for students to confirm Facultys attendance in Class
Prompts for Faculty to confirm students attendance in Class
Monitoring students to meet the minimum attendance requirements for the
school
Flags for errant students/faculty.

Examination Management Module

Examination timetable can be setup using this module. This requires that all students
registered for a course will be taken into consideration when fixing the exam timetable.
Students scores in assessments and examination can be captured by the faculty. This
module automatically computes students performance based on score entered.
Features of Examination Management Module:
Scheduling of Examination/Assessment Period for a course
Tool for capturing of Assessments/Examination Performance by faculty.
Automatic Grading based on overall performance in both Assessments and Examinations
Avoids conflicts in timing.

Time Table Management Module

Time table Management module checks the class duration, faculty availability, students
timing and facilities present. To prepare time table module one needs to update the basic
information in the system and time table gets set. It varies depending upon the basic info
uploaded.
It can be modified and edited by just changing the detail of basic information.
Features of Time Table Module
Authorize staff can access
Easy creation of time table
Time to time re-arrangement can be done.
Preferred center, Optimization of staff
Flexibility to add time table weekly or monthly or semester wise
Generate alerts
Avoid conflicts in timings
Facility to select learning/working days

Hostel Management Module

With the increase in number of students in institutions and limited hostels
facilities, this module is developed to meet the requirements of hostel
management.
It manages room allocation, students particulars, and attendance, in time &
out time, inventories, facilities and cleanliness of hostel.
Features of Hostel Module
Less human error
Strength and strain of manual labor can be reduced
Data redundancy can be avoided to some extent
Clearance while leaving
Inventory management
Hostel facilities optimized usage

Facility Management Module

There are various facilities provided by colleges and all other educational institutions. To have
the facilities is not the only important aspect, but to manage them fully is also essential. There
are classrooms, seminar halls, auditorium, playgrounds etc provided for the students and
facility module keeps a check on all of them.
It maintains various records including the capacity of each facility and various scheduling for
their use.
Features of Facility Module
Facility master
Easily manageable
Capacity planning
Facility to add necessary details for each facility
Time saving
Staff seating arrangement

Medical Information Management

Module
Every institution has a Medical Facility for the welfare of both
staff and faculty. The Medical Information Management is
designed to Manage both Staff and students health information
by the staff of the Medical Clinic.
The Module has the following features
Medical Clearance for newly admitted students
Treatment records of student/Staff by the Clinic.
Clinical records of treatments
Drug inventory
Clinic Admission records

Report Management Module

This Module provides a holistic approach to report generation. It exposes data
from other modules in this application.
Using cutting-edge BI technologies and methodologies, The Report
Management modules enables users to get incisive and useful information
whenever and wherever needed.
The Module has the following features
Students related Reports such Course Registration, Semester
performance, Course attendance, Transcripts, Payments information,
Library activities etc.
Faculty Related reports such as Students registered for Courses, timetable etc.
Facility Related reports.
And other reports as required by the university

Versions
Classic Version
Professional Version
Enterprise Version

The Classic Version

Administrative Management Module

Admission Management Module.
Calendar Management Module
Course Management Module.
Faculty Management Module.
Examination Management Module.
Report Management Module.

The Professional Version

Administrative Management Module

Library Management Module
Admission Management Module.
Calendar Management Module
Course Management Module.
Faculty Management Module.
Attendance Management Module.
Examination Management Module.
Report Management Module.

The Enterprise Version

Administrative Management Module

Library Management Module
Admission Management Module.
Calendar Management Module
Course Management Module.
Faculty Management Module.
Attendance Management Module.
Examination Management Module.
Time Table Management Module.
Hostel Management Module.
Facility Management Module.
Medical Information Module
Report Management Module.

Portal Interface Modules

Each version comes with the following interfaces:
Self-Service Interface Module
Administrative Interface Module

Additional Modules
Assets Management Modules
Personnel Management Modules

Pricing
Our pricing is Version based and open to
negotiations.
The Self Service module for students/parents is
based on number of students enrolled on the
Platform.

For further information:

Call:
Email:

+2348070725390, +2348131058926,
+2348083956553
realxenten@gmail.com;
okewaleleke@yahoo.com.