Assistance Request for the YWCA Early Head Start Program Families & Staff

Partnership Opportunity with Stephen F. Austin's School of Social Work

October 2016

Our YWCA EHS Program started the new school year on Thursday, August 4, 2016.
Due to Emergency School Closure Warnings, we closed our EHS centers on Friday,
August 12, 2016 due to flash flooding. But On Saturday, August 13, 2016, a
devastating flood hit Baton Rouge and its surrounding areas leaving Louisiana
residents in awe of what is now being called The Great Flood of 2016. Many of our
families and staff were affected, leaving them displaced. There was massive flood
damage to homes, cars, and other possessions. Unfortunately, our Glen Oaks EHS
site had extensive flood damage as well; therefore, we've had to close our Glen
Oaks site while awaiting renovations.

Immediately, our YWCA CEO, Dianna Payton, and Management Team began
brainstorming ways to get our centers back open. Overall, our YWCA EHS Centers
were closed from Friday, August 12, 2016 through Friday, August 26, 2016. Our
YWCA EHS Staff returned on Monday, August 22, 2016 to begin the cleanup phase of our
GOEHS site, as well as, assessing and preparing to receive children at our other two sites.
Support was respectfully given to our EHS staff who were affected by the flood. On Monday,
August 29, 2016, our YWCA Istrouma EHS Center was opened back up to
children. The following day, our Prescott EHS Center opened back up to
children. And on Tuesday, September 6, 2016, 16 of the 24 Glen Oaks EHS children
began temporarily attending Istrouma EHS Center, since our Glen Oaks site had
been flooded out. We are still waiting to hear back from our Head Start Regional
Office with approval to offer home-based care to our remaining 8 GOEHS children,
as well as, our other families who have been displaced by the flood without means
of transportation and those displaced further out in distance. We are grateful to
our families and staff who have demonstrated such patience during this transition
period.. With the help of local and out-of-state community partners, we look
forward to brighter days.

Thus far...

33 YWCA EHS Children and their Families were either displaced and/or
affected by the Flood.
17 YWCA EHS Children unable to attend school at the moment due to Flood
circumstances, transportation and/or medical requirements of the
organization (shots/physicals).
5 YWCA EHS Displaced Children have a Disability. These children are usually
receive Early Intervention Provider services at our centers.
7 YWCA EHS families are interested in home-based care, while displaced.
Immediate and Other Needs of our EHS Families:

Prescott EHS needs:

Housing (5 PEHS families), Toys (1 PEHS family), Clothing/toys (1 PEHS family), Childcare (1
PEHS family), School Supplies (1 PEHS family), Clothes/diapers (1 PEHS family), Diapers (1
PEHS family)

Istrouma EHS needs:

*6 yr old daughter sz 5-6t, Shoe 13/needs *son, sz 5 diapers , 24mos *beds/ microwave/dishes/
pots *needs a new job when stable

*Housing and all furnishings *clothes for boys 3T-shoes 9, boys 8,10, girls 3T-shoes 9, womens
1X, 22 juniors pants, 10 womens shoes, mom-large, 7 pants and shoes-dresses large

* Car Flooded/getting new car soon *Underwear 2 or 3T

*Housing/deposit/rent FEMA rent funds used for hotel stay until they can find an apartment
*toiletries *home furnishings *diapers sz 5, sz 2T or 24mos, sz 3T, 6-9mos, 2X and 3X

*Housing/lost apt/wants a house/denied by FEMA-water came thru ceiling of 2nd fl apt

*sz 1 diapers, 0-3mos *lost bed, microwave

*Furniture, microwave, dishes, toiletries *DSNAP/missed deadline *needs a new job *diaper 6

*All furnishings, bunk beds *gowns, clothes, shoes, underwear *mom-16 pant, med top, 8.5
shoe, grma 5 pants, small top *child sz 4T/boy

*diaper 4 , clothes 12 mos *lost everything

*needs appliances *clothing sizes 3 and 8 *House 80% gutted, Baptist Assoc. helping
*Sz 4 diapers

*Housing *sz 4 diapers, clothes 6-9 mos, misses 11pant, med top, 7 shoe, 9 shoe
*lost all furniture, dishes, microwave

*size 1 *needs stove, refrigerator, toiletries, towels, everything, *boys sizes 8,10,12, shoes 5,5,2,
baby 6-9mos and size 1 shoe * wants Community Empowerment Services (Mental Health
community partner) to come to her

*Needs Housing, deposit/rent *All furnishings for new apartment *Needs kids clothing and
shoes, girl 3T-shoes 8, boy 6-shoes 13, boy 7-shoes 1, boy 12-shoes 3.5, boy 34 men, shirt L,
shoes men 10, girl 12 misses, med shirt, shoes 10 women, mom 12 misses med shirt, 9 shoes
* car parts to fix car

Car Flooded *sz 5 diapers

*food, 2% milk *clothing 24mos, diapers 4-5 *will need to replace sofa, washer/dryer and other
furnishings *short $23,000 for home estimate, will apply for more $ from FEMA
*still need help removing some things and gutting *legal advice

*sz 5 diapers *clothes sizes 4Tgirls and 9-12mos boys, mom sz 16 grm shoe sz 9
*lost all furniture, beds for children, microwave *car flooded, needs to be removed from back
yard

*sz 3 diapers * lost all furniture * mom (20 yrs old) shoe size 8, pants 8, shirts med.
*needs washer/dryer, furniture, no renters ins, gram sz 11 shoe, 14-16 (tall), applied for rental
asst w FEMA

11 YWCA EHS Staff were either displaced and/or affected by the Flood.

Immediate and Other Needs of our EHS Staff:

Ms Mary- Guidance on what to do next. Still some gutting. Ceramic may need to come down
in bathroom. ( She isn't sure) Said she sprayed for mold but may need an additional treatment.
Ms. Asheal- Flooring and base boards need put down. ( Hasn't gotten flooring yet)

Ms. Ty- Looking for a place to stay.

Ms. Marie- Looking for a place to stay.
Ms. KeKe- starting repairs on her grandmother's home
Ms.Nicollette- her grandmother's home needs gutting
Ms. Pearlie- They've already gutted their home and treated it for mold. They continue to watch
for any mold growth. She will need sheet rock hung, a sink installed in her hall bathroom, a sink
installed in another bathroom. Will need kitchen and bathroom cabinets installed. Is there a
possibility that these items can be donated to this staff.
Ms. Kim D.- previously lived in an apartment before the flood. May need assistance with current
apartment.
Immediate and Other Needs of our EHS Families:

Monica Kinchen (Istrouma EHS family)

3538 Pioneer Dr., Baton Rouge, La. 70814; 225-200-2236
Needs sheet rock put up.
Laverne George (Istrouma EHS family)
5055 Lanier Drive, Baton Rouge, La. 70812; 225-955-3358
Needs help moving some things out of the house.
May need help pulling out pine walls.

And EVERYONE knew... at least SOMEONE... who was directly affected by the
Flood!

SEPARATE FUNDRAISING COSTS FOR EHS FAMILIES IMMEDIATE NEEDS

See needs listed above. In addition to needs of family, other ideas to assist families
would include the following: - Down payment on cars, - Payments towards

utilities, car insurance, lights, water and other bills. - Toys, books for children
age birth to 3.
Office furniture and equipment needing replacement are indicated as
follows:
Office Furniture:

Units

Unit Cost

Total

Four Drawer File Cabinets

Two Draw File Cabinets
2
Double File Cabinet
Desks W/Hutch
2
Office Desks
Reception Desk
Three Shelf Book Cases
Large Shredder
Rolling Storage Carts
Office Chairs
Paper Trimmer
Extra Large Picture Frames
Outlet Surge Protectors 6
Round Corner Tables
Desktop Computers
Total Office

$250
$80

1
4
1
3
1
2
2
1
4
2
4

$305
$1,450
$580
$443
$23
$165
$36
$99
$81
$119
$19
$283
$425

$1,250
$160
$305
$2,900
$2,319
$443
$69
$165
$72
$198
$81
$475
$112
$566
$1,700
$10,815

Classroom furniture and supplies needing replacement are delineated in

the following charts:
Classroom Furnishings:
Units
Unit Cost
Total
Sofa
1
$210
$210
Glider/Rockers
2
$449
$898
Book Shelves
2
$110
$220
Storage Shelves
2
$178
$356
Cribs
7
$412
$2,884
Crib Mattresses
7
$90
$630
Room Partitions
4
$133
$532
High Chairs
3
$214
$642
Cuddle Soft Pillows
3
$128
$384
Adult Chairs
3
$110
$330
Classroom Tables
2
$234
$468
Classroom Chairs
4
$48
$192
Cubby
1
$210
$210
Five Drawer riser
1
$215
$215
Round Sitting Stools
7
$41
$287
Classroom Rugs
3
$269
$807
Classroom Refrigerators
3
$129
$387
Classroom Supplies, Outdoor Toys, Curriculum Materials:
Block Sets
9
$162
$1,458
CD Player
1
$50
$50
Play Stoves -Wood
2
$181
$362
Play Sink - Wood
1
$181
$181
Baby Doll Crib
1
$92
$92

Color Sorting Bear Set

Counter Game
Domestic Pet Set
Dramatic Play With Clothing
Play People Set
Puzzle Set
Science Kit
Sensory Bottle
Transportation Car Set
Tricycles
Kndervans/Buggies
$3,844
Cozy Coupe Riding Cars
Sand and Water Table
Playground Balls for Outdoors
Infant Play Mats
Total

1
1
1

$200
$189
$200

1
1
1
1

$200
$221
$200

$221
$200

$200
$300
1
1

$200
$189

$200
$300
$69
$200

$69
$200

$60

$480

$1,922

4
1
6

$63
$299
$28
$22

$252
$299
$168
$132
$18,749

The total requested for replacement of damaged office and classroom furnishings,
supplies, and
curriculum materials is $29,564. Replacement values are from quotes obtained
through current
classroom supply vendor catalogs.

The electronic GABI budget was completed online and uploaded to the Head Start
Enterprise System. Budget details for the object classes reported on the SF-424A
are as follows:

BUDGET CATEGORY

COSTS

Child and Family Services Supplies

Office Supplies
Supplies Total

$18,749
$10,815
$29,564

Repairs and Maintenance Interior Floors and Walls

$90,000

Repairs to Outside AC Unit

$4,000

Repairs to Decks and Walkways

$3,600

Other Total
TOTAL BUDGET

$97,600
$127,164