F.

O Moxley Risk
Assessment
Danielle Higgs
[This assessment aims to inform the F.O Moxley Recreation Center and the City
of Bowling potential risks and the impact of risks on the facility. It will discuss
ten risks, financial treatments, and reduction treatments for each risk.]

225 Eas t Third Ave

B ow l i n g G re e n , Ky 4 2 1 0 1

Table of Contents

TABLE OF CONTENTS

MAIN SECTION

OVERVIEW

MATRIX

NARRATIVE

11

COMPLIANCE WITH THE ADA

14

CONCLUSION/SUMMARY

17

REFERENCES

19

APPENDIXES

20

Main Section
Overview

1.

The F.O Moxley Community Center is 1 of 3 community centers within

Bowling Green Parks and Recreation. Their mission is to offer a
comprehensive variety of excellent recreational programs and facilities
that promote wellness and enhance quality of life in our diverse
community and represent our commitment to a safe and sustainable future.
The F.O Moxley Community Center offers recreational opportunities to all
ages. Programs provided by the community center include Helping Hands
after-school program, Summer Fun Camp, Pickle Ball, Senior Adult
Crafts, Open Gym Hours, Youth dodge ball/ Kick ball leagues, Sleep
Overs, Biddy Ball league and much more. The facilities at F.O Moxley
Community Center include a game room with billiard tables and video
games, TV/Board game room, concession stand, 2 wally ball/racquet ball
courts, 2 high school regulation basketball courts and 2 multi-purpose
rooms. For the risk assessment, I will be analyzing all areas used for
recreational purposes as well as an outside area used for recreational

2.

activities.
The stakeholders are various members of the Bowling Green, Kentucky
community that are appointed to the committee. Also the city of Bowling
Greens board members. The number of spectators and participants vary
depending on the various programs being offered or the day of the week.
Monday thru Friday the F.O Moxley Community Center averages 75-100

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participants/spectators a day. The Helping Hands after-school program has
55 enrolled in the program. Alongside the 55 participants in after-school,
there are participants utilizing the open gym hours for free play. The
summer camp program has 150 participants enrolled. The summer camp
program is Monday thru Friday during the months of June and July. The
youth dodge ball and kick ball leagues have approximately 40 participants
and about 50 spectators. All sleepovers offered by the F.O Moxley
Community Center have a maximum of 50 participants. The Biddy Ball
league has a larger group of participation for the community center, having
approximately 80-90 participants and approximately 100-125 spectators
each game. The F.O Moxley Community Center caters to a large
population of Bowling Green, Kentucky along with surrounding counties.
Clients of all ages and backgrounds are serviced at the F.O Moxley

3.

Community Center.
The personnel used for risk management consist of many members within
the city of Bowling Green. The on-site staff and administrative staff are
responsible and reliable for risk management. Staffs are properly trained to
handle risks such as injury, vandalism, and missing children. The
administration and the safety and risk manager for the City of Bowling
Green however handle all final decisions. The F.O Moxley Community
Center also has a maintenance staff that handles issues such as storm
damage, broken or unusable equipment, and uneven playing surfaces on
the soccer field. The City of Bowling also employs park rangers to help
reduce risks of vandalism, stolen property, and threat.

Matrix

1. 10 Specific Risk Found at F.O Moxley Community Center

a. Storm Damage
b. Possibility of Injury
c. Vandalism

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d.
e.
f.
g.
h.
i.
j.

Drug and Alcohol use

Stolen property
Missing Children
Financial loss of programs
Threat risk
Uncovered Outlet
Broken of unusable equipment

2. Chart of Severity and Frequency of Risk

Risk Factors

Severity

Frequency

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Storm Damage
Possibility of Injury
Vandalism
Drug and Alcohol use
Stolen Property
Missing Children
Financial Loss from

High
Medium
Low
Low
Low
High
Low

Highly Likely
Likely
Low
Low
Low
Not Likely
Low

Programs
Threat
Uncovered Outlet
Broken or unusable

High
Low
Medium

Likely
Low
Highly Likely

equipment

3. Transfer or Retain Financial Risks

Risk

Retain or Transfer

Storm Damage

Transfer through independent

Possibility of Injury
Vandalism
Drug and Alcohol Use
Stolen Property
Missing Children
Financial Loss from programs
Threat

contractor
Transfer through insurance/waiver
Retain
Transfer through waiver
Transfer through waiver
Retain
Retain
Transfer through indemnification

Uncovered outlet
Broken or unusable equipment

clause
Retain
Retain

4. The F.O Moxley Community Center does use waiver. A copy will
be provided in the appendix section of the document.

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5. The F.O Moxley Community Center uses facility inspection sheets.
The facility inspection sheet is adequate in inspecting areas of
risks.

6. Reduction of Risks
a. Storm Damage: There is no reduction plan for storm
damage because there is no way you can control the
weather. Although they can ensure the facility have proper
shelter areas during storms. Also they can ensure that their
facility is safe and when storm damage does occur they
take action immediately. Inspections of the facility need to
be done periodically to ensure damage is taken care of by
insurance or an independent contractor.
b. Possibility of Injury: Reduction plan for the possibility of
injury would be having participates signing waivers. So
therefore they understand that there are perceived risk
while participating in recreational activities. Also the staff
working at the facility needs to be properly trained to take
care of injury and facilitate to reduce injury from occurring
especially in children. The City of Bowling Green also has
insurance to help cover injuries at the facility.

c. Vandalism: A reduction of the risk of vandalism is to have

park rangers patrol all facilities. This park rangers can
conduct inspections throughout the facility during late
hours whenever employees are not there to ensure no one
is vandalizing the facility. Also the F.O Moxley Community

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Center can have proper tools to quickly remove vandalism
before other people can see especially the children
participating in recreational activities.
d. Drug and Alcohol Use: The F.O Moxley community
center has signage throughout the facility stating general
rules and policies and no use of drugs and alcohol is stated
as a policy. This can help reduce the risk of drug and
alcohol use because if patrons are caught not abiding by
the policies or rules, consequences will be made. Also park
rangers are a reduction of this risk because they help
enforce the rules and policies.
e. Stolen Property: Reduction Plan for stolen property
would be to have staff supervising during events. This can
become an issue during open gym hours so to reduce this
risk; patrons need to be aware to keep belongings put
away and secure. Also patrons dont need to bring valuable
items with them to the facility.
f. Missing Children: A reduction plan for the risk of missing
children would be to implement a supervisory plan within
the community center. Also the F.O Moxley Community
Center will have an in-service education plan for new
employees about the importance of the safety of children
and keeping headcounts. Also having a staff to participant

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ratio for your programs to help ensure safety of the
children.

g. Financial Loss from Programs: A reduction plan for this

risk would be to ensure your programs are going to make
profit and if not, then plan better for the program. Also
many donations can be given to help offset the cost of
programs. The F.O Moxley has a set budget for how much
can be spent for each program so it is crucial to stay within
that budget to reduce the amount of losses from programs.
h. Threat Risk: A reduction plan for threat risk is having a
supervisory plan in place for what to do in case of a threat
at the facility. It is a risk that is uncontrollable but we can
be plan and be ready to take action whenever a case may
come along. The staff at the facility needs to be
knowledgeable about the supervisory plan to ensure safety
of all participants.

i. Uncovered Outlets: The reduction plan of risk would be

to spend a very little amount financially to cover these
outlets. Inspections throughout the facility need to be done
and understand that this is a need for the facility. The F.O
Moxley Community Center having many children a day,
this should have already been taken care of. This is not an
expensive risk to take care of and can easily be a reduced
risk.

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j. Broken or unusable equipment: A reduction plan for

this risk is have inspections often from maintenance to
help maintain equipment and fix things before they
continue to get worse. Also having proper staff trained to
train others how to properly use and work equipment at
the facility.

Narrative
1. Personnel Management
a. The F.O Moxley Community Center does utilize
miscellaneous personnel policies such as drug testing. All
employees are required to go through drug and alcohol
testing before being hired with the City of Bowling Green.
Also the City of Bowling Green has a random drug testing
policy and all employees, full and part time are in the pool.

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Also the F.O Moxley Community center utilizes an antismoking policy in and around the building.
b. The facility does have a sexual harassment policy. The City
of Bowling Green does not tolerate employee harassment
or intimidation of any kind. This includes harassment
because of sex, race, national origin, religion, disability or
age. Sexual harassment is included among the
prohibitions. The definition of sexual harassment is
unwelcome explicit or implicit sexual advances, requests
for sexual favors, and other verbal or physical conduct
when: it is made a condition of employment, it affects the
workers employment status or it interferes with the work
environment through the creation of intimidating, hostile or
offensive working conditions. Penalties for misconduct- The
following types of actions may result in disciplinary action:
any employees first offense of sexual assault or threat of
assault may result in termination. Progressive discipline
may be used for other acts of harassment and retaliation,
depending on whether the offense is alleged or proven,
and its severity and frequency. Capricious and unfounded
chargers of sexual harassment by an employee may be a
cause for disciplinary action. Refusal by a supervisor to act
in legitimate cases of harassment may be a cause for
disciplinary action. That is discussing the facilitys sexual

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harassment policy briefly but more information can be
found in the City of Bowling Green employee handbook.
2. Emergency Procedures
a. Staff is properly trained to deal with accidental bodily
injuries and behavioral problems. If an injury occurs, staff
will properly fill out an incident report and inform a
supervisor of the incident. If the injury cannot be taken
care of by a staff member, proper medical assistant will be
called to the facility. Also staff is able to handle behavioral
problems of participants. If participants are not following
rules or procedures, supervisors will be notified and certain
measures will be made according to the behavior. The
Bowling Green Parks and Recreation department has an
efficient emergency action plan. It tells what employees
should do in cases of building evacuation, using the
building as a safe zone, outdoor activities and actions,
missing/abducted children, and what to do when theres an
active shooter.

b. The F.O Moxley Community Center has a sufficient accident

report.

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Compliance with the ADA

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F.O Moxley Community Center is a facility operated and funded
through the City of Bowling Green so the community center is well in
compliance with the ADA. Starting with the accessible
approach/entrance section of the checklist. Individuals with disabilities
are able to arrive on the site, approach the building and enter as freely
as everyone else. There are not steps going into the building or
throughout the building. All routes are at least 36 inches wide as well
as these routes being clear. There are well over the adequate number
of accessible parking spots available for the F.O Moxley Community
Center. There are 4 spaces of accessible parking spots to 75 regular
parking spaces. All entrances are accessible for individuals with
disabilities and can be used independently. Two main entrances have
the wheelchair chair accessible button to open the doors. If you do not
want to use the accessible button to open the doors, the doors can be
opened with a closed fist. There is carpet in front of the doors but it is a
maximum of inch high.
Access to goods and services is the second portion of the
checklist. The F.O Moxley Community Center accessible entrance does
provide access to the main floor; there is only one floor in the whole
building. The doors into the public spaces have 36 inches of clear
opening and for the most part doors can be opened without too much
force. All aisles and pathways to materials and services are at least 36
inches wide; in most cases the width is much more than that in the

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hallways. There is only carpet in the F.O Moxley Community Center and
it is very low-pile. All signage throughout the facility, are mounted on
the wall adjacent to lath side of doors, brailed text of the same
information and pictogram is used accompanied by braille. Tables in
the community center are 32 inches high so they are set in compliance
with ADA. An area that could be improved would be the counter at the
front administration office. It is higher than ADA compliant, being 48
inches high which means an individual in a wheelchair would not be
able to see over the counter. In the facility there are no stairs or
elevators so that was no assessed on the checklist.
Thirdly on the ADA checklist is the usability of rest rooms. The F.O
Moxley Community Center has rest rooms open to the public and they
are accessible to individuals with disabilities. Their restrooms that are
available to the public are fully accessible. One full bathroom stall is
fully accessible and there are signs to the accessible stall. Within the
accessible stall there are grab bars behind and on the wall nearest to
the toilet. Also the toilet is 18 inches high in the stall. At the restrooms,
there is a sign with braille displaying the information and a pictogram.
The doorway to the bathrooms is right at 32 inches wide. The doors are
equipped with accessible handles that can be operable with a closed
fist being at 42 inches high. An area where they are not ADA compliant
is the lavatory. They are higher than they need to be but the faucet can
be operated with one closed fist.

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Lastly are a few additional areas in the facility such as water
fountains and telephones. There is at least one fountain with a clear
floor space of at least 48 inches in front. The water fountain with its
spout is 32 inches from the ground, with another water fountain being
a standard height. There is also a public telephone for use but it is
about 54 inches high and there is no side approach possible. So this is
an area where the F.O Moxley Community Center should improve when
it comes to being ADA compliant.
In conclusion, the F.O Moxley Community Center has the ADA
compliant areas under control. There are a few areas that could be
improved but for the most part this facility is good. It also is a city
facility so the city has many regulations they have to go by in order to
operate.

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Conclusion/Summary
After conducting the risk assessment on the F.O Moxley
Community Center I became more knowledgeable about various risk
throughout the facility. Before hand, I did not realize the importance of
addressing risks in a facility or ways to reduce or fix risk. I was already
aware of some risk that the facility holds but I did not know all of them.
Also most of the risks can be avoided by a simple waiver or staff
trainings. I currently work at the F.O Moxley Community Center and it is
very important that the community center take the risk assessment
into consideration and takes care of the risks provided by this
document. I will be in conjunction with my supervisor and other
supervisors at the facility to address and analyze my work. The risk
assessment will be great feedback for the facility and work on
addressing the risks. This facility is a very old facility; renovations are
being done soon which will also help in addressing certain risks such as
storm damage and broken and unusable equipment.

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Also before conducting the risk assessment, I interviewed with
the safety and risk manger for the City of Bowling Green and learned a
lot from Dave. I will continue to follow up with him and share my
findings of the risk assessment with him. I believe that he will
appreciate the risk assessment being done for the F.O Moxley
Community Center and will work with supervisors, maintenance and
staff to address the issues. Most of the issues within the F.O Moxley
Community Center are minor which is helpful. In conjunction with the
safety and risk manager, Dave I worked with Cathy Maroney which is
the supervisor for the community center. She was very helpful and
gave me all the forms I needed to complete the assessment fully. She
provided me with waivers, a facility inspection sheet, employee
handbook and their emergency action plan.
Overall, the risk assessment was a success and I believe the
individuals that I worked in conjunction with to complete the
assessment appreciate my insight on their facility. I enjoyed working
with the F.O Moxley Community Center to help them ensure the safety
of all patrons and employees by identifying risks and working to reduce
each risk. I chose to do the F.O Moxley Community Center for the risk
assessment because of many reasons. But mainly because I work at
the facility and I believe that it is important that we take care of each
risk found at the facility. Also I can help with reducing each risk listed

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and if I cannot help, I know who to get in contact with to introduce the
risk.

References
Checklist for Existing Facilities. (1995, August). Retrieved May 4, 2016,
from http://www.ada.gov/racheck.pdf Adaptive Environments Center,
Inc. for the National Institute on Disability and Rehabilitation Research
Parks and Recreation Facility Self-Inspection Form (2010). Retrieved
April 20, 2016,
from Cathy Maroney (Community Center Supervisor).
Parks and Recreation General Liability Form (2015). Retrieved April 20,
2016, from Cathy Maroney (Community Center Supervisor)

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Appendixes
A. Appendix A: Waiver

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B. Appendix B: Facility Inspection Sheet

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C. Appendix C: General Liability Form