Open Item management

Open item- Item which are open to clear

Salary a/c DR
To Bank account
Provisions
Salary a/c DR

F-02

To Provisions for salary account

Payment

F-07

Provision for salary a/c DR

To Bank account

red circle- Open items

Green circle- Cleared items
Green tick mark- Posted items

Configuration
1.
2.
3.
4.
5.
6.

Create provision for salary account- LiabilityMaintain number range- KZ

Tolerance group for G/l outgoing and incoming
F-02- Salary a/c DR / To Provisions for salary account
Payment- F-07- Provision for salary a/c DR / TO Bank account
FBL3N

Partial payment
System will not clear the main document, till the payment is complete
8000
2000

Residual payment

8000
2000
6000- open line item

G/L Incoming payment

Bank a/c DR
To Commission received account
Provisions F-02
Provision for commission a/c
To Commission received account
Incoming payment- F-06
Bank account DR
To Provision for commission a/c
1. Create Provision for commission and commission received
2. Maintain document number interval- DZ

Accounts Receivable
FI- Without base to Finished product- Non-core
SD- With base to finished- Core customer
FD01- Only company code
VD01- Only sales area
XD01- Both company code and sales area

Account receivable G/L Account (Sundry debtors)- RECON account

Invoice- Credit sales
Customer a/c DR - Account receivable G/L Account- RECON

To Credit sales account

Incoming payment
Bank account DR
To Customer account - Account receivable G/L Account

1. Define customer account group- manages the fields of customer

creation
Suppress, display, optional and required
2. Create number range for customer account - 9000-9999
3. Assign the number range to account group
4. Maintain number range for customer documents- DA, DR and DZ
5. Tolerance group for customer and vendor payment
6. Create G/L Account receivable- Asset/ Credit sales- Income
7. Create customer- FD01
8. Customer invoice-F-22- 01-DR- Customer/ 50-CR-Credit sales- Fb70
9. Payment- F-28
10.
FBL5N
Credit memo
F-22- 12000
F-28- 12000
2000 Damaged- Credit memo for 2000
F-22- 18000
F-28- 16000
Terms of payment/ Customer discount
Customer discount- Loss/ Expense
Number days increases , discount decreases
All terms of payment are define at client level.
Terms of payment- Discount rule
Customer
Vendor

Both
Via- master data - 0001
Invoice- 0002

1. Define terms of payment

Customer or vendor or both
Baseline date- Posting date, document date or entry date
8%--- 5 days
4% - 6th day to 15 days
Total due- 30
2.
3.
4.
5.
6.
7.

Assign the terms of payment to customer master data

Create G/L account- customer discount- Expense
Assign for automatic posting
F-22
F-28
FBL3N
Dunning

Dun- sending reminder notices to customer who has not made the payment
1. Define dunning procedure
Dunning level- how many notices
Min-1
Max-9
01.04.2014
30.04.2014
Arrears- 1 day
Grace 1 Internal between one dunning notice to another
Minimum amount due
Dunning charges- Fixed amount or percentage on total due amount

Dunning notice format2. Assign the dunning procedure to customer master data
3. Create invoice with old date
4. Run dunning- F150
Down payment to customer
Special G/L Indicator
2 RECON ACCOUNT
Special G/L Indicator A is used to link this two recon accounts- Customer
advance/ Accounts receivable
Advance-3000
Cost- 20000
Payment= 20000-3000= 17000 (Transfer of special G/L to Normal G/L)
Customer advance- Liability
1.
2.
3.
4.
5.
6.

Create Customer advance- Liability- RECON account

Link Customer advance/ Accounts receivable
Post entry for advance receipt
FBL5N- Special transaction
F-22
Transfer of special G/L to Normal G/L- Total invoice- deducting the advance
money
7. F-28- incoming payment

Total Invoice- 70000

Partial 3000
Standard-4000 but partial-40000