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Project
Management
Training with
PMP
Preparation
Program

Agenda
Process

Categories

of Project Processes
Project Management Process Groups
Project Management Knowledge Areas
Knowledge Areas and Process Groups
Mapping
Initiating Group Processes

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Process
A

process is a set of
interrelated actions and
activities performed to
achieve a pre-specified
product, result, or service.
Each process is characterized
by its inputs, the tools and
techniques that can be
applied and the resulting
outputs.

Categories of Project
Processes

Project Management Processes

Ensure effective flow of the project throughout its
existence.
Consist of tools and techniques specific to project
management.
Appropriate processes are selected for each
project.

Product Oriented Processes

Create the projects product
Typically defined by the project life cycle.
Vary by application area

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Process Groups
Initiating

Process Group:

Contains

processes to define a new project or

a new phase of an existing project

Planning

Process Group:

Define

scope of the project

Objectives
Plan actions required to achieve projects
objectives
Refine

Process Groups
Executing

Process Group

Processes

related with execution/completion

of work according to the project
management plan

Monitoring

and Controlling Process Group

Track,

review, and regulate the progress and

performance of the project.
Recommend changes to the plan.

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Process Groups
Closing

Process Group

Finalize

all activities across all process groups

to finally close the project or phase

Knowledge Areas
Integration Management
Project Integration Management includes the processes
and activities needed to identify, define, combine, unify,
and coordinate the various processes and project
management activities within the project management
Process Groups

Scope Management
Project Scope Management includes the processes
required to ensure that the project includes all the work
required, and only the work required, to complete the
project successfully

Time Management
Project Time Management includes the processes required
to manage the timely completion of the project

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Knowledge Areas
Cost Management
Project Cost Management includes the processes involved
in estimating, budgeting, and controlling costs so that the
project can be completed within the approved budget

Quality Management
Project Quality Management includes the processes and
activities of the performing organization that determine
quality policies, objectives, and responsibilities so that the
project will satisfy the needs for which it was undertaken

Human Resource Management

Project Human Resource Management includes the
processes that organize, manage, and lead the project
team

Knowledge Areas
Communication Management
Project Communication Management includes the
processes required to ensure timely and appropriate
generation, collection, distribution, storage, retrieval,
and ultimate disposition of project information
Risk Management
Project Risk Management includes the processes of
conducting risk management planning,
identification, analysis, response planning, and
monitoring and controlling on a project
Procurement Management
Project Procurement includes the processes
necessary to purchase or acquire products, services,
or results needed from outside the project team

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Integration

Initiating

Planning

Executing

M&C

Closing

Develop
Project
Charter

Develop Project management

Plan

Direct and
Manage Project
Execution

M & C Project
Work, Perform
Integrated
Change Control

Close
Project or
Phase

Scope

Plan Scope Mgmt., Collect

Requirements, Define Scope,
Create WBS

Validate Scope,
Control Scope

Time

Plan Schedule Mgmt., Define

Activities, Sequence Activities,
Estimate Activity Resources,
Estimate Activity Durations,
Develop Schedule

Control Schedule

Cost

Plan Cost Mgmt., Estimate Costs,

Determine Budget

Control Costs

Quality

Plan Quality Management

Perform Quality
Assurance

HR

Plan Human Resource

Management

Acquire Project
team, Develop
Project Team,
Manage Project
Team

Communication

Plan Communications
Management

Manage
Communications

Risk

Plan Risk Management, Identify

Risks, Perform Qualitative Risk
Analysis, Perform Quantitative
Risk Analysis, Plan Risk Responses

Procurement

Plan Procurements
Management

Conduct
Procurements

Control
Procurements

Plan Stakeholder Management

Manage St.
Engagement

Control St.
Engagement

Stakeholder

Identify
St.

Control Quality

Control
Communications
Control Risks

Close
Procurement

INITIATING PROCESS GROUP

Select Project Manager

Determine Company Culture and Existing
Systems
Collect Processes, Procedures and Historical
Information
Divide large projects into phases
Understand Business Case
Uncover Initial requirements and risks
Create Measureable Objectives
Develop Project Charter
Identify stakeholders
Develop stakeholder management strategy

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PLANNING PROCESS GROUP

Determine

how you will do planning part of

all management plans
Finalize requirements
Create project scope statement
Create WBS and WBS Dictionary
Create activity list
Create Network Diagram
Estimate resource requirements
Estimate time and cost
Determine critical path
Develop Schedule

PLANNING PROCESS GROUP

Develop Budget
Determine Quality Standards, processes and metrics
Create process improvement plan
Determine all roles and responsibilities
Plan Communications
Perform risk identification, qualitative and quantitative risk
analysis and risk response planning
Go back iterations
Prepare procurement document
Finalize the how to execute and control parts of all
management plans
Develop final PM plan and performance measurement
baseline that are realistic
Gain formal approval of the plan
Hold kickoff meeting

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EXECUTING PROCESS GROUP

Execute the work according to the PM Plan.

Request change
Implement only approved changes
Ensure common understanding
Use the work authorization system
Continuously improve
Follow processes
Perform quality assurance
Perform quality audits
Acquire final team

EXECUTING PROCESS GROUP

Manage people
Evaluate team and project performance
Hold team-building activities
Give recognition and rewards
Use issue logs
Facilitate conflict resolution
Send and receive information
Hold meetings
Select sellers

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MONITORING AND CONTROLLING

Take action to control the project

Measure performance against the
performance measurement baseline
Measure performance against other metrics
determined by project manager
Determine variances and if they warrant a
change request
Influence the factors that cause changes
Request changes
Perform integrated change control
Approve or reject changes
Inform stakeholders of approved changes

MONITORING AND
CONTROLLING

Manage configuration
Create forecasts
Gain acceptance of interim deliverables from
customer
Perform Quality control
Report on project performance
Perform risk audits
Manage reserves
Administer procurements

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CLOSING
Confirm

work is done to requirements

procurement closure
Gain formal acceptance of the product
Complete final performance reporting
Index and archive records
Update lessons learned knowledge base
Hand off completed product
Release resources.
Complete

INITIATING PROCESS GROUP

Develop
Identify

Project Charter

Stakeholders

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Develop Project Charter

The process involves development of a
document that
Formally

authorizes a project or phase

Includes

initial requirements that satisfy

the stakeholders needs and expectations.

Develop Project Charter

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Develop Project Charter Inputs

Project

Statement of Work

Business need
Product scope description
Strategic Plan

Business

Case

Whether or not the project is worth the

required investment or not
Contains the Cost-Benefit Analysis and
business need.

Develop Project Charter Inputs

Contract
Enterprise

Environmental Factors

Organizational

Process Assets

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Develop Project Charter - T&T

Expert

Judgment

Facilitation

Techniques

Develop Project Charter Output

Project Charter

Project purpose or justification

Measurable project objectives and related
success criteria
High-level requirements
High-level project description
High-level risks
Summary milestone schedule
Summary Budget
Project Approval Requirements
Assigned project manager and its authority level
Sponsors name and authority

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Identify Stakeholders
Process

related with identification of all people

or organizations impacted by the project

Identify

and document information about their

interests, involvement, influence and impact to
the project success

Maximize

positive influences and mitigate

potential impacts.

Identify stakeholders - Input

Project

Charter

Procurement

Documents

If project is external and based on

established contract or procurement
activity.

Enterprise

Environmental Factors

Organizational

Process Assets.

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Identify Stakeholders T & T

Stakeholder Analysis

Identification of interests, expectations and

influence of the stakeholders, related to the
purpose of the project.

Expert Judgment

Meetings

Identify Stakeholders - Output

Stakeholder

Register

Contains all details related to the identified

stakeholders including identification
information, assessment information and
classification.

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THANK YOU

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