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Beginner
Contents
Word 2010 overview............................................................................................................................... 3
Getting started with Word 2010............................................................................................................. 3
New Features in Word 2010 ................................................................................................................... 3
Backstage view.................................................................................................................................... 3
The File tab.......................................................................................................................................... 4
The Info tab......................................................................................................................................... 5
The Navigation Pane ........................................................................................................................... 5
The layout in Word 2010 ........................................................................................................................ 6
Hiding the Ribbon ............................................................................................................................... 7
Typing in a document.......................................................................................................................... 8
Spelling and grammar ......................................................................................................................... 9
Formatting text .................................................................................................................................11
Basic tasks in Word 2010 ......................................................................................................................13
Create a new document....................................................................................................................13
Find and apply a template ................................................................................................................13
Open a document .............................................................................................................................14
Save a document...............................................................................................................................14
Read documents ...............................................................................................................................14
Print your document.............................................................................................................................15
Print preview.....................................................................................................................................15
Print part of a document...................................................................................................................15
Print with landscape orientation ......................................................................................................17
Print multiple copies of a document.................................................................................................17
File formats ...........................................................................................................................................17
Common keyboard shortcuts ...............................................................................................................19
Requirements to install Microsoft Word 2010 .....................................................................................20
Figure 5
The Navigation Pane within Worrd 2010 allow you to see a birds-eye
view of document pages and heaadings and then go to a specific section
or page with one click.
You can quickly locate, add to, and reorganise content by working with
headings in the Navigation Pane.
You can also find all instances off specific text and other items such as
tables without having to scroll fo
or them, as well as replace text.
Figure 6
The layout in
Word with the
Ribbon and
blank
document
highlighted
Insert Insert
elements into
documents
References- Table
of Contents and
Footnotes
Review- Review
for comments by
others
Figure 7
The layout in
Word with all
of the tabs
described
Home Main
formatting
options
Page Layout
Set the marggins
and page sizee
Mailings For
Mail merges
You can also right-click any part of the ribbon and then click Minimize the Ribbon on the shortcut
menu, double-click the heading for the active tab, or press Ctrl+F1 to achieve thee same effect.
Figure 9
You can also
minimise the
Ribbon by
right-mouse
clicking
anywhere on
the Ribbon
Typing in a document
In the document, look for the cursor, which tells you where the content you type will appear on the
page. Word waits for you to start typing.
Figure 10
The cursor will
flash in the
blank
document to
show you
where you will
start typing
from
If youd like to start typing further down the page instead of at the very top, press the ENTER key on
your keyboard until the cursor is where you want to type.
Figure 11
This shows an
example text
that has been
entered into a
document
When you start typing, any text you type pushes the cursor to the right. If you get to the end of a
line, just continue to type. The text and insertion point will move on to the next line for you.
Once youve finished typing your first paragraph, press the ENTER key to go to the next paragraph. If
you want more space between the two paragraphs (or any two paragraphs), press ENTER again and
then start typing your second paragraph.
If you make a mistake while typing, just press the BACKSPACE key to erase the incorrect characters
or words.
Red underline: This indicates eitther a possible spelling error or that Word doesnt recognise a word,
such as a proper name or place.
Figure 13
You will see
different wavy
lines
Click a revision to replace the word in the document and get rid of the underlines.
A note of caution about green and blue underlines: Word is really good at spelling, which is pretty
straightforward most of the time. But grammar and correct word usage take some judgment.
If you think that you are right, and Word is wrong, then you can right-click the word and ignore the
suggested revisions and get rid of the underlines.
Figure 15
If the word is
spelt correctly,
but Word 2010
doesnt
recognise this,
you can ignore
the suggested
error
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Formatting text
If you wish to draw attention to a certain part of the document, you can add emphasis with bold,
italic, or underlined formatting.
To use any of these features, you need to first of all click on the second tab called Home. The Home
tab contains all the commands that are used most often. These include formatting commands like
changing text size, font style, font colour, list types, and clipboard functionality like Cut, Copy and
Paste. Furthermore, the Home tab includes features like text alignment, line spacing, gallery styles
and theme settings. Finally, the Home tab includes the ability to find and replace text. When you
click on the Home tab, you will see that the Ribbon changes to show various groups showing related
items together.
On the Home tab, look for the Font group, where youll see buttons and commands that perform a
specific action on your document. For example, the bold button makes the text bold. Or you can
change the font colour and size of text with the Font Colour and Font Size buttons.
Figure 16
The Home tab.
There are
various
sections
relevant to the
tab name.
Highlighted
here is the
Font section
This is a full list of all of the features available within the Home tab.
Figure 17
All the features
of the
Clipboard
section
Clipboard
Paste the
contents of
the clipboard
Copy the
selection and
put it on the
clipboard
Copy formatting
from one place
and apply it to
another
Open up the
Clipboard task
pane
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Font
Change the
font face
Change the
font size
Increase the
font size
Decrease the
font size
Change the
case of the
selected text
Clear formatting
from the
selected text
Draw a line
through the
middle of
the selected
text
Create
small
letters
below the
text
baseline
Create
small
letters
above the
line of text
Figure 18
All the features
of the Font
section
Paragraph
Figure 19
All the features
of the
Paragraph
section
Start a bulleted
list. Click on the
down arrow to see
different styles
Start a numbered
list. Click on the
down arrow to see
different styles
Start a multilevel
list. Click on the
down arrow to see
different styles
Decreases
the indent
level of the
paragraph
Alphabetise the
selected text or sort
numerical data
Align text to
the right
Increases
the indent
level of the
paragraph
Colour the
background
behind the
selected text or
paragraph
Styles
Select the desired style
Figure 20
All the features
of the Styles
section
Editing
Figure 21
Ashridge - not to be reproduced without permission
All the features
of the Editing
section
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Find text or other content in the document. Clicking on the down arrow gives you
further options such as replacing the text with new information or formatting
Select text or objects in the document. Clicking on the down arrow gives you
further options such as selecting objects that have been positioned behind text
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Open a document
1. Click the File tab, and then click Open.
2. In the left pane of the Open dialog box, click the drive or folder that contains the document.
3. In the right pane of the Open dialog box, open the folder that contains the drawing that you
want.
4. Click the document and then click Open.
Save a document
To save a document in the format used by Word 2010 and Word 2007, do the following:
1. Click the File tab.
2. Click Save As.
3. In the File name box, enter a name for your document.
4. Click Save.
To save a document so that it is compatible with Word 2003 or earlier, do the following:
1. Open the document that you want to be used in Word 2003 or earlier.
2. Click the File tab.
3. Click Save As.
4. In the Save as type list, click Word 97-2003 Document. This changes the file format to .doc.
5. In the File name box, type a name for the document.
6. Click Save.
Read documents
1. Open the document that you want to read.
Figure 22
2. On the View tab, in the Document Views group, click Full Screen Reading
Click Full
Screen Reading
to view the
document
without any
menus or the
Ribbon
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Press PAGE DOWN and PAGE UP or SPACEBAR and BACKSPACE on the keyboard.
Under Print, in the Copies box, enter the number of copies that you want to print.
Under Printer, make sure that the printer that you want is selected.
Under Settings, the default print settings for your printer are selected for you. If you
want to change a setting, click the setting you want to change and then select the
setting that you want.
Print preview
Print preview automatically displays when you click on the Print tab in the Backstage view.
Whenever you make a change to a print-related setting, the preview is automatically updated.
1. Click the File tab, and then click Print.
2. A preview of your document automatically appears. To view each page, click the arrows
below the preview.
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4. Choose Print Custom Range to print a range of pages. Your cursor will move automatically to
the Pages box. Enter the page numbers and/or page ranges separated by commas counting
from the start of the document or the section. For example, type 1, 3, 5-12. To specify a
range of pages within a section, type p for the page number and s for the section number.
For example, p1s2, p1s3-p8s3. To print an entire section, type s for the section number. For
example, type s3.
5. Choose Only Print Odd Pages to print odd pages in the document.
6. Choose Only Print Even Pages to print all even pages in the document.
Figure 23
The different
options when
printing part of
a document
1
2
3
4
5
6
To print part of a document, do the following.
1. Click the File tab, and then click Print.
2. Under Settings, click the Print All Pages button and choose the part of the document to be
printed.
3. The properties for your default printer automatically appear in the first section. When the
properties for your printer and document appear the way that you want them to, click the
large Print button to print the document.
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File formats
Beginning in Word 2007, you could save files in a different format that was more efficient and
flexible than the format used in previous versions.
If you decide not to use the latest formats available in Word 2010, be aware that you wont be able
to use some of the new features. For example, text effects in Word will not be available to you.
When you first save the document, if you click on Save as type and you will see a host of different
file types you can save this as.
Figure 24
You can save
the document
in many
different
formats
Word Document (.docx) This is the standard document format that Microsoft first
introduced in Word 2007. The format made it easier for different Office 2007 programs
17
Word 972003 Document (.doc) - Pre-2007 versions of Word cant read the .docx or
.docm format without a special compatibility pack installed. If you plan to share your
document with someone who has an older version of Word, save the file in this format,
or get your colleagues to install the compatibility pack; details here:
http://tinyurl.com/2xp8e3. (Word 2010 can read .doc files just fine, so you wont have
any compatibility issues with this format.)
Word Template (.dotx, .dotm, or .dot) - If you want to save a document as a template to
use as a model for creating future documents, select one of these formats. The .dotx
format works with Word 2007 and 2010, as does the .dotm format, which lets you use
macros in the document. If youre saving the template to work with Word 972003, use
the .dot format.
PDF (.pdf) Portable document format (PDF for short) is a standard file format that
accurately preserves your formatting, making it easier to exchange documents
electronically. Many of the publications and forms you can download from the internet
are in this format.
XPS Document (.xps) XPS, which stands for XML paper specification, is another fixedlayout file format. Like PDFs, XPS files keep their format when someone views or prints
them.
Web Page (.htm) If you want to display a document on the Internet as a web page, this
is the file type to choose. It formats the document to make it look good on the internet.
Rich Text Format (.rtf) This format, designed to be compatible with many different
word processing programs, holds the text and some formatting information.
Plain Text (.txt) If you want to save your text without formatting for compatibility
with programs like Notepad and other simple text editors use this file type.
Word XML Document (.xml) XML stands for extensible markup language, which is a
text format for structuring documents to make them easier to share between
applications and on the Web.
OpenDocument Text (.odt) This file type uses the OpenDocument standard to create a
file that you can open and edit in Word, OpenOffice.orgs Writer and many other word-
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Still, many people used Works as a cheaper alternative to Office, so if you need to share a document
with someone who uses Works, save it in this format.
Keyboard shortcut
Ctrl+X
Ctrl+C
Ctrl+V
Ctrl+F1
Ctrl+B
Ctrl+I
Ctrl+U
Ctrl+L
Ctrl+E
Ctrl+R
Ctrl+0 (zero)
Ctrl+2
Ctrl+1
Ctrl+Shift+N
Shift+F3
Ctrl+Z
Ctrl+Y
Shift+F10
F7
Ctrl+S
F12
Ctrl+P
F1
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Windows 7
Windows Vista SP1
Windows XP SP3
Windows Server 2003 R2
Windows 7
Windows Vista SP1
Windows Server 2008
The specific minimum hardware requirements for Office 2010 are as follows:
256 MB memory
500 MHz processor
1.5 - 3.5 GB available disk space (depends on Office edition)
1024 768 resolution display
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