Académique Documents
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includes
an example policy, procedure, a list of topics, forms and job descriptions
Document ID
REV106
Revision
0.0
Effective Date
mm/dd/yyyy
Title
INVOICING AND ACCOUNTS
RECEIVABLE
Prepared By
Preparers Name / Title
Reviewed By
Reviewers Name / Title
Approved By
Final Approvers Name / Title
Print Date
mm/dd/yyyy
Date Prepared
mm/dd/yyyy
Date Reviewed
mm/dd/yyyy
Date Approved
mm/dd/yyyy
Policy:
Purpose:
To explain the methods for the preparation of invoices and accounts receivable
records processing.
Scope:
This procedure applies to all product sales and services provided by the company.
Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals
includes
an example policy, procedure, a list of topics, forms and job descriptions
Procedure:
Shipping will immediately forward to Billing completed Sales Orders as per procedure
REV105 SHIPMENT OF GOODS along with shipping documentation and the
customers Purchase Order. All Sales Orders will be routed on a daily basis to ensure
prompt billing. Accounts Receivable will then prepare invoices to be mailed by the next
business day.
1.2
The SALES ORDER should already contain all pertinent billing information as part of
the companys REV104 SALES ORDER ACCEPTANCE procedure. However, as part
of proper internal control, Billing will verify the information contained on the customers
purchase order or company order form with the sales order and completed shipping
documentation.
As part of this review process, the propriety and accuracy of contact information, prices,
credit terms, transportation charges, extensions, and footings will be determined.
3.0 Distribution
3.1
3.2
A sequentially numbered, four part invoice is utilized by the Company and is distributed
as follows:
First and Second Copy:
Third Copy:
In the event of backorders, the customer should only be charged for items shipped, unless
otherwise instructed.
Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals
includes
an example policy, procedure, a list of topics, forms and job descriptions
Accounts Receivable will receive and process payments from customers in accordance
with the CSH102 CASH RECEIPTS AND DEPOSITS procedure.
4.2
4.3
4.4
Accounts Receivable will issue Credit Memos to customers upon receipt of approved
returns in accordance with the REV110 CUSTOMER RETURNS procedure.
4.5
Forms:
REV106-1 INVOICE
REV106-2 ACCOUNTS RECEIVABLE WRITE-OFF AUTHORIZATION
Revision History:
Revision
Date
mm/dd/yyyy
Description of Changes
Initial Release
Requested By
Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals
includes
an example policy, procedure, a list of topics, forms and job descriptions
Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals
includes
an example policy, procedure, a list of topics, forms and job descriptions
Customer:
Date:
Invoice Nos:
Amount of Write-Off
TOTAL
JUSTIFICATION
Summary of Collection Actions To Date:
(Include brief description of collection actions taken by accounting, other Company departments and outside
collection agency or legal, if applicable.)
Approvals:
Credit Manager:
Date:
Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals
includes
an example policy, procedure, a list of topics, forms and job descriptions
Controller:
Date:
Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals
includes
an example policy, procedure, a list of topics, forms and job descriptions
Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals
includes
an example policy, procedure, a list of topics, forms and job descriptions
Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals
includes
an example policy, procedure, a list of topics, forms and job descriptions
Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals
includes
an example policy, procedure, a list of topics, forms and job descriptions
Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals
includes
an example policy, procedure, a list of topics, forms and job descriptions
Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals
includes
an example policy, procedure, a list of topics, forms and job descriptions
Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals
includes
an example policy, procedure, a list of topics, forms and job descriptions
Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals
includes
an example policy, procedure, a list of topics, forms and job descriptions