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November 8, 2016

TAB

REGULAR MEETING - CALL TO ORDER - 9:00 AM

PRESENTATIONS ......................................................................................................

PUBLIC HEARING

Water System Agency ..............................................................................................

Community Development Agency .........................................................................

PUBLIC COMMENT .................................................................................................... 4

CONSENT ...................................................................................................................

TRANSPORTATION AGENCY ................................................................................

SUPPORT SERVICES AGENCY ..............................................................................

PUBLIC SAFETY AGENCY ... .................................................................................... 8


Page 1 of 255

BOARD OF
COMMISSIONERS .....................................................................................

HUMAN RESOURCES ................................................................................................. 10

FINANCE ...................................................................................................................... 11

PUBLIC COMMENT .................................................................................................... 12

COMMISSIONERS' PUBLIC ADDRESS ....................................................................

13

RESPONSE TO PUBLIC COMMENT (for information only) ...................................

14

ADJOURN

Page 2 of 255

PRESENTATIONS
AGENDA COVER
REGULAR MEETING OF NOVEMBER 8, 2016
ITEM
NO.

To present a donation check to the Sheriff's Office K9 team from the Northeast Cobb
Business Association's 5K9 Run/Walk.

To recognize November 17, 2016 as World Pancreatic Cancer Day.

Page 3 of 255

Agenda Item Number. 1

Cobb County Board of Commissioners


JoAnn K. Birrell, Commissioner, District 3
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3317 / fax: (770) 528-2606

TO:

David Hankerson, County Manager

FROM:

JoAnn K. Birrell, Commissioner, District 3


This item has been electronically signed by:
JoAnn K. Birrell, Commissioner, District 3

DATE:

November 8, 2016

PURPOSE
To present a donation check to the Sheriff's Office K9 team from the Northeast Cobb Business
Association's 5K9 Run/Walk.

BACKGROUND
Northeast Cobb Business Association (NCBA) offered their support to purchase a service dog
for the Sheriff's Office K9 team. On Saturday, June 11, NCBA held a 5K9 Run/Walk at
Piedmont Church. Proceeds of $15,000.00 will be donated to the K9 team. Thank you to the
sponsors, race participants and volunteers for making the 5K9 a huge success.
The dog that the Sheriff's Office is in the process of purchasing is a 10-month-old Hanover
Hound. The hound is currently in training in South Carolina. He will be in training until midJuly.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners present a $15,000.00 donation check to the Sheriff's Office K9
team from the Northeast Cobb Business Association's 5K9 Run/Walk.

Page 4 of 255

Comm. Dist.
3

Agenda Item Number. 2

Cobb County Board of Commissioners


Bob Ott, Commissioner, District 2
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3315 / fax: (770) 528-2606

TO:

David Hankerson, County Manager

FROM:

Bob Ott, Commissioner


This item has been electronically signed by:
Bob Ott, Commissioner, District 2

DATE:

November 8, 2016

PURPOSE
To recognize November 17, 2016 as World Pancreatic Cancer Day.

BACKGROUND
This year, pancreatic cancer surpassed breast cancer to become the third leading cause of cancer
related deaths in the United States, and it is projected to become the second leading cause by
2020. Pancreatic cancer will afflict 41,780 Americans in 2016, approximately 1,090 of whom
live in Georgia. In 2016, pancreatic cancer will afflict more than 53,070 Americans, 71% of
whom will die within one year of their diagnosis, and 92% of whom will die within five years of
diagnosis. It is the only major cancer with a five-year survival rate in the single digits at just
eight percent.

RECOMMENDATION
The Board of Commissioners designate November 17, 2016 as World Pancreatic Cancer Day in
support of increased awareness, research into early detection, causes and effective treatments.

Page 5 of 255

Comm. Dist.
2

COBB COUNTY WATER SYSTEM AGENCY


PUBLIC HEARING AGENDA COVER
REGULAR MEETING OF NOVEMBER 8, 2016
ITEM
NO.

Engineering
1

To conduct a public hearing for employment of consultant services where contract fees
will likely exceed $100,000.00 for FY17 West Cobb Sewer Extensions, Program No.
S1121.

To conduct a public hearing for employment of consultant services where contract fees
will likely exceed $100,000.00 for FY18 Northeast Cobb Miscellaneous Water Main
Replacement Design, Program No. W2346.

To conduct a public hearing for employment of consultant services where contract fees
will likely exceed $100,000.00 for FY18 West Cobb Miscellaneous Water Main
Replacement Design, Program No. W2350.

To conduct a public hearing for employment of consultant services where contract fees
will likely exceed $100,000.00 for FY18 South Cobb Miscellaneous Water Main
Replacement Design, Program No. W2355.

Page 6 of 255

Agenda Item Number. 1

Cobb County Water System


Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO:

David Hankerson, County Manager

FROM:

Stephen D. McCullers, P.E., Director


This item has been electronically signed by:
Stephen D. McCullers, P.E., Director

DATE:

November 8, 2016

PURPOSE
To conduct a public hearing for employment of consultant services where contract fees will
likely exceed $100,000.00 for FY17 West Cobb Sewer Extensions, Program No. S1121.

BACKGROUND
The Cobb County Water System intends to select a consultant or consulting firm to provide
design services for FY17 West Cobb Sewer Extensions. The proposed project includes new
sanitary sewers in and around Audubon Hills subdivision and the Hogan Drive area, both in
response to successful petitions under the County's Sewer Extension Policy, as well as new
sewers to decommission Brookstone No. 3 Pump Station. In addition, existing water lines in the
Audubon Hills area will be replaced. The scope of services will include field survey and data
collection, route selection, preparation of preliminary and detailed designs, easement plat
preparations, preparation of permit applications, preparation of bid documents, and bid
assistance.
This public hearing is requested in accordance with Georgia Laws 1991, Page 4492, as follows:
"Before the Commission expends County funds of $100,000.00 or more to employ an
independent consultant or consulting firm or to conduct an independent study or
survey, it shall hold a public hearing thereon. At least 15 days notice of the time and
place of the hearing shall be published in a newspaper of general circulation in the
County.

Page 7 of 255

Comm. Dist.
1,4

Agenda Item Number. 1

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners conduct a public hearing for the design of FY17 West Cobb
Sewer Extensions, Program No. S1121, which will involve the employment of a consultant or
consulting firm for services where contract fees will likely exceed $100,000.00.

ATTACHMENTS
Map
Map
Map
Public Notice

Page 8 of 255

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Project: FY17 West Cobb Sewer Extensions


Program Number: S1121
Land Lots: 264
District: 20
Commision District(s): 1

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:
Location
Map

Page 9 of 255

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1:12,000
Project: FY17 West Cobb Sewer Extensions
Program Number: S1121
Land Lot(s): 143, 144
District(s): 20
Commission District(s): 1

Page 10 of 255

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Location
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Project: FY17 West Cobb Sewer Extensions
Program Number: S1121
Land Lot(s): 80
District(s): 18
Commission District(s): 4

*
Page 11 of 255

268

269

:
Location
Map

NOTICE OF PUBLIC HEARING


COBB COUNTY BOARD OF COMMISSIONERS
Notice is hereby given that on November 8, 2016, at 9:00 a.m., the Board of Commissioners of
Cobb County will hold a public hearing regarding consultant or consulting firm services
expected to exceed $100,000.00 and involving the following:
FY17 West Cobb Sewer Extensions, Program No. S1121.
This public hearing will be held in the 2nd Floor Commissioners Meeting Room, Cobb County
Building, 100 Cherokee Street, Marietta, Georgia.
This October 11, 2016.

Advertise Dates:
October 21, October 28, and November 4, 2016
Legal Line Advertisement

Page 12 of 255

Agenda Item Number. 2

Cobb County Water System


Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO:

David Hankerson, County Manager

FROM:

Stephen D. McCullers, P.E., Director


This item has been electronically signed by:
Stephen D. McCullers, P.E., Director

DATE:

November 8, 2016

PURPOSE
To conduct a public hearing for employment of consultant services where contract fees will
likely exceed $100,000.00 for FY18 Northeast Cobb Miscellaneous Water Main Replacement
Design, Program No. W2346.

BACKGROUND

The Cobb County Water System intends to select a consultant or consulting firm to provide
design services for FY18 Northeast Cobb Miscellaneous Water Main Replacement Design. The
proposed project includes work in and around Saxon Meadows, Sibley Forest, and Willow Point
Parkway. Approximately 30,700 feet of 2 -inch to 6-inch existing pipes will be replaced with
6-inch ductile iron pipe. The scope of services will include field survey and data collection,
route selection, preparation of preliminary and detailed designs, easement plat preparations,
preparation of permit applications, preparation of bid documents, and bid assistance.
This public hearing is requested in accordance with Georgia Laws 1991, Page 4492, as follows:
Before the Commission expends County funds of $100,000.00 or more to employ an
independent consultant or consulting firm or to conduct an independent study or survey,
it shall hold a public hearing thereon. At least 15 days notice of the time and place of the
hearing shall be published in a newspaper of general circulation in the County.

FUNDING
N/A

Page 13 of 255

Comm. Dist.
2, 3

Agenda Item Number. 2

RECOMMENDATION
The Board of Commissioners conduct a public hearing for FY18 Northeast Cobb Miscellaneous
Water Main Replacement Design, Program No. W2346, which will involve the employment of
a consultant or consulting firm for design services where contract fees will likely be in excess of
$100,000.00.

ATTACHMENTS
Public Notice
Map

Page 14 of 255

NOTICE OF PUBLIC HEARING


COBB COUNTY BOARD OF COMMISSIONERS
Notice is hereby given that on November 8, 2016, at 9:00 a.m., the Board of Commissioners of
Cobb County will hold a public hearing regarding consultant or consulting firm services
expected to exceed $100,000.00 and involving the following:
Design Services in conjunction with the construction of four water main projects.
FY18 Northeast Cobb Miscellaneous Water Main Replacement Design
Program No. W2346
This public hearing will be held in the 2nd Floor Commissioners Meeting Room, Cobb County
Building, 100 Cherokee Street, Marietta, Georgia.
This October 11, 2016.

Advertise Dates:
October 21st, 28th, and November 4th, 2016
Legal Line Advertisement

Page 15 of 255

Oak Hills Estates


Mabry Road

Smithwood Drive

Princeton Walk

Project: FY17 Northeast Cobb Miscellaneous


Water Main Replacement
Program Number W2346
District(s): 16
Commission District(s): 2, 3

1:100,000

:
Location
Map

Page 16 of 255

Agenda Item Number. 3

Cobb County Water System


Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO:

David Hankerson, County Manager

FROM:

Stephen D. McCullers, P.E., Director

Comm. Dist.
1, 3

This item has been electronically signed by:


Stephen D. McCullers, P.E., Director

DATE:

November 8, 2016

PURPOSE
To conduct a public hearing for employment of consultant services where contract fees will likely
exceed $100,000.00 for FY18 West Cobb Miscellaneous Water Main Replacement Design, Program
No. W2350.

BACKGROUND
The Cobb County Water System intends to select a consultant or consulting firm to provide design
services for FY18 West Cobb Miscellaneous Water Main Replacement Design, Program No.
W2350. The proposed project includes work in and around Cobb North, Shiloh Hills and Twin
Creek, Shillings Road Area, and Privette Road Area. Approximately 31,100 feet of 2-inch to 6-inch
existing pipes will be replaced with 6-inch and 8-inch ductile iron pipe. The scope of services will
include field survey and data collection, route selection, preparation of preliminary and detailed
designs, easement plat preparations, preparation of permit applications, preparation of bid
documents, and bid assistance.
This public hearing is requested in accordance with Georgia Laws 1991, Page 4492, as follows:
"Before the Commission expends County funds of $100,000.00 or more to employ an
independent consultant or consulting firm or to conduct an independent study or survey,
it shall hold a public hearing thereon. At least 15 days notice of the time and place of
the hearing shall be published in a newspaper of general circulation in the County.

Page 17 of 255

Agenda Item Number. 3

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners conduct a public hearing for FY18 West Cobb Miscellaneous Water
Main Replacement Design, Program No. W2350, which will involve the employment of a consultant
or consulting firm for design services where contract fees will likely be in excess of $100,000.00.

ATTACHMENTS
Public Notice
Map

Page 18 of 255

NOTICE OF PUBLIC HEARING


COBB COUNTY BOARD OF COMMISSIONERS
Notice is hereby given that on November 8, 2016, at 9:00 a.m., the Board of Commissioners of
Cobb County will hold a public hearing regarding consultant or consulting firm services
expected to exceed $100,000.00 and involving the following:
Design Services in conjunction with the construction of four water main projects.
FY18 West Cobb Miscellaneous Water Main Replacement Design
Program No. W2350
This public hearing will be held in the 2nd Floor Commissioners Meeting Room, Cobb County
Building, 100 Cherokee Street, Marietta, Georgia.
This October 11, 2016.

Advertise Dates:
October 21st, 28th, and November 4th, 2016
Legal Line Advertisement

Page 19 of 255

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Project: FY18 West Cobb Water Main Replacement
Program Number: W2350
District(s): 16, 19, 20
Commision District(s): 1, 3

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:
Location
Map

Page 20 of 255

Agenda Item Number. 4

Cobb County Water System


Stephen D. McCullers, P.E., Director

Comm. Dist.

Customer Services Facility


660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO:

David Hankerson, County Manager

FROM:

Stephen D. McCullers, P.E., Director


This item has been electronically signed by:
Stephen D. McCullers, P.E., Director

DATE:

November 8, 2016

PURPOSE
To conduct a public hearing for employment of consultant services where contract fees will likely
exceed $100,000.00 for FY18 South Cobb Miscellaneous Water Main Replacement Design,
Program No. W2355.

BACKGROUND
The Cobb County Water System intends to select a consultant or consulting firm to provide
design services for FY18 South Cobb Miscellaneous Water Main Replacement Design. The
proposed project includes work in and around Creelwood Estates, Hurt Road, Shannon Green
North, and Tranquil Drive. Approximately 40,600 feet of 2-inch to 10-inch existing pipes will
be replaced with 6-inch and 12-inch ductile iron pipe. The scope of services will include field
survey and data collection, route selection, preparation of preliminary and detailed designs,
easement plat preparations, preparation of permit applications, preparation of bid documents, and
bid assistance.
This public hearing is requested in accordance with Georgia Laws 1991, Page 4492, as follows:
Before the Commission expends County funds of $100,000.00 or more to employ an
independent consultant or consulting firm or to conduct an independent study or survey, it
shall hold a public hearing thereon. At least 15 days notice of the time and place of the
hearing shall be published in a newspaper of general circulation in the County.

Page 21 of 255

Agenda Item Number. 4

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners conduct a public hearing for FY18 South Cobb Miscellaneous
Water Main Replacement Design, Program No. W2355, which will involve the employment of a
consultant or consulting firm for design services where contract fees will likely be in excess of
$100,000.00.

ATTACHMENTS
Map
Public Notice

Page 22 of 255

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Project: FY18 South Cobb Water Main Replacement
Program Number: W2355
District: 17, 18, 19
Commision District(s): 4

Page 23 of 255

:
Location
Map

NOTICE OF PUBLIC HEARING


COBB COUNTY BOARD OF COMMISSIONERS
Notice is hereby given that on November 8, 2016, at 9:00 a.m., the Board of Commissioners of
Cobb County will hold a public hearing regarding consultant or consulting firm services
expected to exceed $100,000.00 and involving the following:
Design Services in conjunction with the construction of four water main projects.
FY18 South Cobb Miscellaneous Water Main Replacement Design
Program No. W2355
This public hearing will be held in the 2nd Floor Commissioners Meeting Room, Cobb County
Building, 100 Cherokee Street, Marietta, Georgia.
This October 11, 2016.

Pamela L. Mabry, County Clerk


Cobb County Board of Commissioners
Advertise Dates:
October 21st, 28th, and November 4th, 2016
Legal Line Advertisement

Page 24 of 255

COBB COUNTY COMMUNITY DEVELOPMENT AGENCY


PUBLIC HEARING AGENDA COVER
REGULAR MEETING OF NOVEMBER 8, 2016
ITEM
NO.

Administration
1

To conduct a third public hearing to solicit comments and input on the proposed
amendment to Chapter 78-406 (Special Event Parking) of the Official Code of Cobb
County and to consider adoption of the proposed amendment.

Page 25 of 255

Agenda Item Number. 1

Cobb County
Community Development Agency
Dana R. Johnson, AICP, Director
P. O. Box 649
Marietta, Georgia 30061-0649
(770) 528-2125 / fax: (770) 528-2126

TO:

David Hankerson, County Manager

FROM:

Dana R. Johnson, AICP, Director


This item has been electronically signed by:
Dana R. Johnson, AICP, Director

DATE:

November 8, 2016

PURPOSE
To conduct a third public hearing to solicit comments and input on the proposed amendment to
Chapter 78-406 (Special Event Parking) of the Official Code of Cobb County and to consider
adoption of the proposed amendment.

BACKGROUND
At various times throughout the year, the Board of Commissioners has directed the Community
Development Agency to prepare amendments to the Official Code of Cobb County in order to
address concerns identified during the course of routine community development activities.
Staff has further been directed to bring these amendments forward in a timely fashion.
A revised code amendment process was approved by the Board of Commissioners in July of
2016, which includes the following steps: a work session to be held on the day of the first public
hearing to introduce the amendments being considered, two public hearings at evening
meetings, and a regular agenda item to present the Planning Commission recommendations, if
necessary. The work session and first public hearing on the code amendment package was on
September 27, 2016 at 1:30 pm and 7:00 pm respectively. The second public hearing on the
code amendment package occurred on October 25, 2016 at 7:00pm, but the public hearing was
based on the initial draft and did not contain any alterations.
Due to the need for additional coordination between the County Attorneys Office, Community
Development, Public Safety, and the Sheriffs Office, staff did not present changes to Chapter
78-406 (Special Event Parking) at the meeting on October 25, 2016. As such, the Board of
Commissioners requested staff to hold a third public hearing on November 8, 2016 at 9:00am to
enable the public and interested stakeholders to comment on the proposed alterations to the
code. The Board of Commissioners may consider Chapter 78-406 as posted on November 1,
2016 or variations on the amendments after the conclusion of the third public hearing.
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Comm. Dist.
All

Agenda Item Number. 1

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners conducts a third public hearing to solicit comments and input on
the amendment to Chapter 78-406 (Special Event Parking) of the Cobb County Code and
considers adopting the amendment.

ATTACHMENTS
Code Amendments

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CODE AMENDMENTS
OFFICIAL CODE OF COBB COUNTY
PART I. - CHAPTERS 78
Version 3 - distributed on November 1, 2016

Board of Commissioners Public Hearing Dates


September 27, 2016 7:00 pm
October 25, 2016 7:00 pm
November 8, 2016 9:00 am

Board of Commissioners Dates for Consideration


October 25, 2016 7:00 pm (78-120 & 134-375)
November 8, 2016 9:00 am (78-406)

Planning Commission Public Hearing Date


October 4, 2016 9:00 am

Cobb County Community Development


P.O. Box 649
Marietta, GA 30061
www.cobbcounty.org

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PART 1. OFFICIAL CODE OF COBB COUNTY, GA


CHAPTER 78 LICENSES, PERMITS, AND BUSINESSES
ARTICLE III. SPECIAL LICENSES AND REGULATORY FEES
DIVISION 10. ACCESSORY SPECIAL EVENT PARKING
Section 78-406 is amended to read as follows:
Sec 78-406. Accessory Special event parking.
The following division sets forth provisions for the registration licensing of accessory special event
parking.
Section 78-406.1 is amended to read as follows:
Sec. 78-406.1 Definitions Purpose.
The purpose of this division is to promote the health, safety, and welfare of Cobb County citizens
and visitors and to preserve promote neighborhood integrity by addressing issues of traffic flow and
pedestrian safety that may occur when paid parking is offered by private property owners, not part of
the major tourist attraction, to supplement parking provided for special events at major tourist
attractions that occur when property is used for the parking of motor vehicles by persons attending
special events. The establishment of a limited access zone and appropriate signs and barricades on
public right-of-way during special events is intended to reduce neighborhood impact, improve traffic
conditions, increase pedestrian safety in the area of the highest pedestrian volumes, and increase the
ability of residents and public safety officials to obtain neighborhood access and adequate parking.
These provisions are intended to promote the safety of area visitors, residents, and businesses, and to
provide a systematic approach to parking and traffic management for such special events. Appropriate
signage and barricades on public rights-of-way, and other safety-related measures during special events,
are intended to reduce neighborhood impacts, improve traffic conditions, increase pedestrian safety in
the areas of the highest pedestrian volumes, and increase the ability of residents and public safety
officials to obtain safe neighborhood access and parking. The establishment of accessory special event
parking license registration is specifically intended to address problems anticipated in areas of high
concentration for accessory special event parking addresses private property use for parking in areas
that were not originally designed or licensed for special events parking;, the safety of persons and
property; traffic problems congestion arising from paid parking; created by payment for parking;,
motorized and non-motorized vehicle and pedestrian traffic management;, emergency vehicle and
public safety access;, and/or litter created by operation/maintenance/safety by a lot owner/operator to
ensure properly administered lots and adjacent areas a lot operators failure to properly administer the
lot and adjacent area after the special event. This article is not intended to create new or to expand
existing legal obligations of the county, including specifically the Cobb County Police Department or
Cobb County Sheriffs Office, or to establish a special duty or special relationship between those
agencies and owners/operators of special event parking, invitees to special events or special event
parking facilities, and/or pedestrians or operators of motor vehicles present at or in the vicinity of
special event parking. These provisions are intended to promote the safety of area visitors, residents,
and businesses, and to provide a systematic approach to parking and traffic management for special
events.
Section 78-406.2 is amended to read as follows:
Sec. 78-406.2 Purpose Definitions.
The following words, terms and phrases, when used in this division chapter, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning:

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Limited access zone means the streets described in this division where accessory special event
parking licenses shall not be issued.
Major tourist attraction means a site of 12 acres or more devoted to a single use as an
amusement theme attraction, park, convention center, performing arts center, amphitheater, or
stadium, or other like attraction that which promotes the tourism interests of in the county.
Special event means an event or gathering using private or public property, that (a) will draw an
estimated two thousand (2,000) number of participants and spectators to a major tourist attraction or
(b) will draw participants and spectators to a major tourist attraction with for or has the seating capacity
of to accommodate at least two thousand (2,000) people present on any day of the event, and/or (c) will
require or and that involve one or more of the following activities:
(1) Closing of a public street;
(2) Blocking or restricting streets, sidewalks, alleys, or other public places, in whole or in part;
(3) Sale or distribution of food or beverages on streets, sidewalks, alleys, or other public places
or public property, or on private property pursuant to Section 6-133 or 78-117 to 78-121
where otherwise prohibited by ordinance;
(4) Erection or placement of a tent, utility pole, or other temporary structure on a street,
sidewalk, alley, or other public place;
(5) Erection or placement of a stage, bandshell, trailer, van, portable building, grandstand,
bleachers, or other apparatus used for entertainment purposes on public property, or on
private property where otherwise prohibited by ordinance; or
(6) Erection or placement of temporary signage, banners, or displays of any kind in or over a
public right of way, or on private property where otherwise prohibited by ordinance.
Accessory Special event parking means the provision of special event parking to the public for a
fee in a parking area that normally provides required or excess parking for a particular nonresidential
establishment other than the project site of a major tourist attraction or where parking is the primary
use.
Accessory Special event parking area means the designated area(s) to be used for accessory
special event parking as shown on the parking plan submitted by an applicant pursuant to Section 78406.4(f)(6).
Special event parking registration means the submission of required documents to the Business
License Manager demonstrating the intent of the owner/operator to provide special event parking for
the term of the registration, subject to the provisions of this Division and any additional conditions;
and/or the document issued by the Business License Manager as proof of registration.
Traffic and Pedestrian Safety Management Plan (TPSMP) means a plan for the control and flow
of vehicular and traffic in the areas of a special event, as developed and devised by county officials.
Section 78-406.3 is amended to read as follows:
Sec. 78-406.3. Traffic and pedestrian safety management plan responsibilities.
(a) County responsibilities. Public safety officials shall be responsible for developing a Traffic and
Pedestrian Safety Management Plan(s) for a special event or series of events. In the performance of
these duties, public safety, community development, and transportation officials shall work

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cooperatively to address traffic management, pedestrian safety and public safety generally relevant
to special events and special event parking.
(b) Registrant responsibilities. In addition to all other requirements set forth in this division, registrants
must cooperate and comply with any measures required by county officials to effect the Traffic and
Pedestrian Safety Management Plan, including the following:
(1) Altering the flow of traffic on Registrants property to coincide with the Public Safety Traffic and
Pedestrian Management Plan;
(2) Erecting signage, placing cones, and taking other measures to direct the flow of traffic on the
property and/or to limit ingress/egress as directed by county officials;
(3) Responding or causing a representative or other responsible party to respond to the special
event parking site upon request of county officials;
(4) Implementing other identified life-safety requirements of county officials;
(5) Obtaining a new registration or updating registration information if there is a change in address,
contact information or transfer of possession of property; and
(6) Complying with all requirements of this division.
Section 78-406.4 is amended to read as follows:
Sec. 78-406.4. Applicability and Registration requirements for the issuance of an accessory special
event parking owners/operators license.
(a) Registration required. No person shall provide special event parking for a fee, including within the
four-hour period before the scheduled start time of the special event, and the two-hour period after
the completion of the special event, without having registered to operate special event parking.
Once registered, the operator may provide special event parking during the term of the registration
regardless of the type of special event occurring. An accessory special event parking license will be
issued only to property with an active nonresidential use as the primary use of the property. An
accessory special event parking license will not be issued if primary access to the accessory special
event parking area is from public right-of-way within the limited access zone
(b) Exemptions. Governmentally-owned or controlled properties; and onsite parking lots that satisfy
zoning requirements for major tourist attractions are not required to register. The limited access
zone(s) shall be within 1/2 mile (2,640 feet) from the special event.
(c) Multiple properties. . A separate registration is required for each property to be used for special
event parking to ensure that parking impacts may be analyzed and addressed by county officials.
(d) Nontransferability; new registration required upon transfer of property. Special event parking
registration is not transferable. Upon transfer of the possession of the premises used for special
event parking, the new owner/operator shall obtain registration for special event parking no later
than seven (7) days after acquisition of the property.
(e) Application Contents & Filing. All Each applicants for registration for an accessory special event
parking license shall submit a completed application, available through the Community
Development Agency, to the Business License Division of the Community Development Agency at
least thirty (30) days prior to the initial special event and any subsequent special events. Only
completed applications will be considered. The application must contain the following:
(1) The applicants name, address, phone number, email address, and proof of identity;
(2) A description of the primary use of the property, copies of valid occupational tax certificates for
all businesses located on the property, and an affidavit that the primary use, as set forth in the
certificate of occupancy and occupational tax certificates for the property, is an active use at the
property;

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(3) The name of the property owner, address, phone number, e-mail, and evidence of payment of
property taxes;
(4) Written, notarized statement of consent from property owner for use of the property for
accessory special event parking, if the applicant is not the owner;
(5) The name, address, phone number, email, and proof of identity of the person responsible for
the operation of the special event parking area, if not the owner or the applicant. The applicant
shall be responsible for providing to the Community Development Director updated contact
information for the person responsible for operations during special events. This contact needs
to be available before and during the special event for consultation with public safety, as
needed;
(6) A parking plan in compliance with the Cobb County Code and Development Standards
indicating the address and name of the primary use on the property, as shown on the signage
for the primary use, boundaries of the parking area, preservation of parking for the primary use,
ingress and egress locations, the parking layout (no stacking is permitted, parking must be in
existing striped parking spaces), parking sign locations, and the area on the property where
payment will be received;
(7) If the parking plan includes spaces that have otherwise been leased to any other business,
individual or entity, and such spaces will be utilized for special event parking, the applicant must
present written approval from the other business, individual or entity leasing such spaces.
Evidence of any shared parking arrangements or parking agreements with any other property
owner or business.
(8) An impact statement detailing how the applicants operation will mitigate potential impact on
roadway operations, incorporate safety features for pedestrians and address crime prevention
or any other public safety concerns relevant to this property; and
(9) A registration fee in an amount as approved by the board of commissioners for all accessory
special event parking license.
(f) Completed Applications Required. Only completed applications will be considered. In the event an
incomplete application package is received, Community Development shall notify the applicant who
shall forward the missing information within three (3) business days. Registration is not complete
and the application will not be processed until the completed application package is received by
Community Development.
(g) The Community Development Agency shall be responsible for coordinating activities with the
appropriate public safety office, department or agency based on the venue.
(h) Expiration. Special event parking registration is valid for If approved, a license expires one year from
the date of issuance and may be renewed only by subsequent application.
A license may be denied. based on the Community Development Agencys determination that the
proposed accessory special event parking would adversely impact traffic management or public
safety If the application for a license is denied, the applicant may appeal that decision as provided in
this division. Licenses under this division do not authorize the use of the lots for paid parking other
than for special events.
Section 78-406.5 is amended to read as follows:
Sec. 78-406.5. Revocation Additional operational requirements for special event parking.
To effectuate the purposes of this division, owners/operators of special event parking must comply with
the following operational requirements any time special event parking is provided for the public:
(a) Operators of special event parking shall comply with all Traffic and Pedestrian Safety Management
Plans, as may be amended from time to time, as dictated by public safety officials. Public safety

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(b)

(c)
(d)

(e)

(f)

(g)
(h)

shall communicate changes as known to the person responsible as designated in Section


78.406.4(f)(5);
On the day of a special event, a temporary sandwich-board sign must be displayed in the accessory
special event parking area near each entrance to the parking area in the location(s) shown on the
parking site plan. The sign copy area must be at least 18 inches high and 24 inches wide (but no
larger than 24 inches by 36 inches) with a maximum height from grade to the top of the sign of four
feet, including a parking symbol, at least 10 inches in height designated by the county, and include
the following wording with the blanks filled in appropriately: Special Event Parking Lot, License #
___, Parking Fee $___, Registration #
, Operator phone # ___-___-____. The parking fee must
be in a font that is at least 6 inches in height. When the lot is full, a lot full sign must be displayed
that is visible from the street, the sign must be turned around to display wording visible from the
street that the parking lot is full. The sign is a traffic management device and a display of registration
license, so no other wording is permitted on the front of the sign. The sign must be of a durable
material, such as plastic, metal, wood, or like material, and must be professionally fabricated and
maintained in good repair. A sign permit is not required for this sign, which may be displayed four
hours prior to the event and must be removed two hours after completion of the special event. The
parking symbol, the wording, and the fee must be visible from the adjacent street. The parking fee
must remain the same throughout the day of the special event unless decreased, and the amount
charged for parking must not exceed the amount stated on the sign. The sign must be visible on the
special event parking area from the time cars are admitted for the special event parking until the
property has been cleaned of litter at the end of the special event.
The accessory special event parking registration license and parking plan must be available for
immediate on-site inspection by county staff or public safety officials.
The accessory special event parking area must be paved, striped, and lit in compliance with
standards prescribed by county ordinances and development standards for parking areas. Vehicles
must be parked on approved surfaces and in compliance with the parking plan.
The accessory special event parking area must be staffed by at least two one attendants,
representative, or other responsible party capable who shall remain on the lot from the time the
operator begins accepting payment for parking until one hour after the end of the event. Said
attendant/representative shall be capable of acting on behalf of the owner/operator in interactions
with county officials. Attendants must be easily identifiable by uniform clothing indicating that they
are employed to provide special event parking. During night time hours, reflective vests shall also
be required to be worn by all attendants. Attendants shall guide vehicles in and out of the parking
area and monitor the special event parking area who must be present on the accessory special event
parking area from the time the operator starts accepting payment on the lot for parking until the lot
is full or the start of the special event, whichever occurs first. A minimum of one attendant must
remain on the lot until one hour after the end of the special event.
The owner/operator must provide clean up service on parkways, parking spaces, and sidewalks to
remove litter, trash, junk, or other debris found throughout the accessory special event parking
area. The attendants must be easily identifiable by uniform clothing indicating that they are
employed to provide accessory special event parking. Clean up service shall be completed within
two hours of after the end of the special event.
Operators of accessory special event parking shall comply with all traffic management plans for the
major tourist attraction.
The accessory Special event parking must be operated in compliance with this division and any
conditions set forth on the accessory special event parking registration license or in the Traffic and
Pedestrian Safety Management Plan.

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(i) Where a public safety issue occurs during the operation of the special event parking lot, the
attendant(s) shall cooperate fully with the public safety agency which shall require such actions as
are in the best interests of the public. Owners/operators shall take reasonable steps necessary to
maintain a safe lot and assist in preventing crime.
The county may revoke an accessory special event parking license issued under this division for
violations of any provision in this division if the accessory special event parking at the location adversely
affects traffic management, public safety, or other good cause; for making any material false
representation in an application for an accessory special event parking license; or if the primary use
ceases to operate. In the event of revocation, the procedures for appeal set out in this division apply
commencing with the date of revocation notice is provided to the applicant.
Section 78-406.6 is amended to read as follows:
Sec. 78-406.6. Offenses; official right to block access; prosecution.
(a) Prohibited acts. It shall be unlawful to:
(1) Submit false documents, or otherwise make false statements of a material fact on an application
for registration submitted under this division;
(2) Provide special event parking for any vehicle during a special event in violation of this division;
(3) Violate any other provision of this division.
(b) Failure to obtain a registration; right to block access. Special event parking shall not be permitted
unless the owner/operator first registers with the county. Public safety officials may block access
from the public right-of-way to any special event parking area that has not obtained the necessary
registration or may block access to any registered special event parking area that poses an
immediate public safety threat or hazard or if attendants are not available on-site to resolve issues,
in the sole discretion of the public safety official for the best interests of the public.
(c) In the prosecution of an offense under this division, it is presumed that the property owner and
applicant for the special event parking registration, and the responsible person named on the
application for the operation of the special event parking area, are jointly and severally responsible
for violations of and compliance with this division in the operation of the special event parking area.
Sec. 78-406.7. Penalties.
A violation of this division shall be punishable as provided in Section 1-10.
Sec. 78-406.6. Procedures for appeal of denial or revocation of an accessory special event parking
license Revocation.
(a) The Community Development director may revoke an accessory special event parking license issued
under this division based on any material false representation in an application for an accessory
special event parking license; for violation of any provision in this division; if, in the opinion of public
safety officials, accessory special event parking operators allow unsafe areas or crimes against
persons; if, in the opinion of public safety officials, the operation of the accessory special event
parking area adversely affects traffic management or public safety; if the primary use ceases to
operate; or other good cause.
(b) Revocation notice shall be issued in accord with the following:
(1) Prior to the revocation of any accessory special event parking license, the community
development director shall provide notice to the applicant detailing the violation(s);
(2) The licensee shall have fifteen (15) days to address and correct the violation(s);
(3) Failure to correct the violation(s) within the required timeframe and communicate such
correction to the community development director shall result in a written notice of revocation
being issued to the licensee.

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(c) Any licensee whose license is revoked may, within ten (10) days of the date of written notice, file a
written appeal with the community development agency director. The community development
director shall schedule an appeal hearing at the next available board of commissioners meeting
which said hearing shall be conducted in accordance with Section 78-406.6.
(d) Any appeal filed pursuant to this section shall state succinctly the grounds upon which it is asserted
that the determination should be modified or reversed and shall be accompanied by copies of the
permit application, the written notice of the determination of the county, and any other
documents material to the determination.
Sec. 78-406.6. Board of commissioners hearing procedures.
The hearing held pursuant to this division shall be as informal as compatible with justice, the hearing
shall be expedited and normally shall not exceed 30 minutes in length, and the following procedures
shall prevail:
(a) The reasons for Community Development not issuing a license or an existing license being revoked
shall be read. In the case of a revocation, the response from licensee shall also be read.
(b) The county representative shall present evidence, and then the applicant/licensee shall present his
or her evidence with opportunity for each party to present rebuttal evidence, examination and cross
examination of witnesses, and questioning by the board of commissioners. No evidence shall be
presented which is not relevant to the charges.
(c) After the hearing under this section the board of commissioners may take any of the following
actions: approve, approve with conditions in addition to those required by this division, or deny the
issuance of an accessory special event parking license. In the case of revocation hearing, the board
of commissioners may take any of the following actions: uphold, modify, or reverse the decision of
the community development agency director.

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Sec. 78-406.8. Offenses.


(b) It shall be unlawful to:
(1) Submit false documents, or otherwise make false statements of a material fact on an application
for any license submitted under this division;
(2) Provide special event parking for any vehicle during a special event in violation of this division;
(3) Violate any other provision of this division.
(c) Public safety officials may block access from the public right-of-way to any accessory special event
parking area that has not obtained the necessary license or to a licensed accessory special event
parking area that poses a public safety hazard, in the sole discretion of the public safety officer for
the best interests of the public.
(d) In the prosecution of an offense under this division, it is presumed that the property owner and
applicant for the accessory special event parking license, and the responsible person named on the
application for the operation of the special event parking area, are jointly and severally responsible
for violations of this division and for compliance with this division in the operation of the accessory
special event parking area.

The Official Code of Cobb County, Georgia, is amended by adding an Article numbered Chapter 78,
Article III, Division 10, Section 78-406.7 to 78-408.9 to read as follows:
Sec. 78-406.7. Appeal of a decision of the board of commissioners.
If a hearing occurred before the board of commissioners, such decision is final unless appeal is made to
the superior court of the county. Any aggrieved party may appeal a decision of the board of
commissioners by filing a petition for writ of certiorari to the superior court within 30 days of the
decision of the board of commissioners. For the purpose of this section, the appeal time shall run from
the day the particular vote or action is taken

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Sec. 78-406.9. Penalties.


(a) Review by Administrator
(1) Any applicant who is denied an accessory special event parking license, or person whose
license is revoked (an appellant) may, within ten (10) days of the service of notice of such
determination, file a written appeal from such determination with the Community
Development Agency Director.
(2) The Community Development Agency Director shall have ten (10) days from the date on
which the appeal was received in which to provide appellant a written notice that the
decision was affirmed, modified, or reversed. The notice to the appellant shall be deemed
served upon the appellant when it is personally delivered or when it is sent by regular mail
and certified mail by the United States Postal Service, to the name and address set for on
the application for permit.
(3) A decision by the Community Development Agency Director adverse to the applicant can be
appealed by the applicant for a show cause hearing with the board of commissioners. The
applicant will need to file a written appeal within ten (10) days of the service of notice of
such determination with the County Clerk or within ten (10) days plus three (3) days for
mailing from when the notice is sent to the applicant by regular and certified mail.
(4) In all hearings held pursuant to this section, the proceedings shall be as informal as
compatible with justice, the hearing shall be expedited and normally shall not exceed 30
minutes in length, and the following procedures shall prevail:
(d) The charges and specifications against the licensee and the response as filed by the
licensee shall be read.
(e) The county representative shall present evidence, and then the licensee shall present
his evidence, with opportunity for each party to present rebuttal evidence, examination
and cross examination of witnesses, and interrogation by the board of commissioners.
No evidence shall be presented which is not relevant to the charges.
(f) After the hearing under this section the board of commissioners shall uphold, modify, or
reverse the decision of the Community Development Agency Director.
(5) Any appeals filed pursuant to this division shall state succinctly the grounds upon which it is
asserted that the determination should be modified or reversed and shall be accompanied
by copies of the permit application, the written notice of the determination of the county,
and any other papers or material to the determination.
(b) Any further judicial review shall be in accordance with law.
Sec. 78-406.6. Offenses.
(e) It shall be unlawful to:
(1) Submit false documents, or otherwise makes false statements of a material fact on an
application for any license submitted under this division;
(2) Provide special event parking for any vehicle during a special event in violation of this division;
(3) Each vehicle charged a fee for parking on a parking area during a special event in violation of this
division constituted a separate offense; and/or
(4) Violate any other provision of this division.
(f) In the prosecution of an offense under this division, it is presumed that:
(1) The property owner, applicant for the accessory special event parking license, and the
responsible person named on the application for the operation of the special event parking
area, are jointly and severally responsible for parking violations under this division and for
compliance with this division in the operation of the accessory special event parking area; and

Page 39 of 255

PLEASE NOTE THAT ALL CODE AMENDMENTS ARE CONSIDERED TO BE IN DRAFT FORM AND MAY BE
AMENDED UNTIL FINAL APPROVAL BY THE COBB COUNTY BOARD OF COMMISSIONERS

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19

(2) All vehicles parked on property during a special event have been charged a fee for parking
during the special event.
Sec. 78-406.7. Violation.
(a) Any person who violates this division is guilty of a misdemeanor.
(b) Penalties for violations of this division shall be as follows:
(1) First conviction. A fine of not less than $100.00 nor more than $1,000.00 and costs and/or
imprisonment in the county jail for not more than 60 days or both.
(2) Second conviction. A fine of not less than $200.00 nor more than $1,000.00 and costs and/or
imprisonment in the county jail for not more than 60 days or both.
(3) Third conviction. A fine of not less than $500.00 nor more than $1,000.00 and costs and/or
imprisonment in the county jail for not more than 60 days or both.
(4) Fourth conviction. Any person convicted of four or more violations of this article shall be subject
to a fine of not less than $1,000.00 and costs and/or imprisonment in the county jail for not
more than 60 days or both. A fourth conviction shall be considered a misdemeanor of a high and
aggravated nature.
(c) Public safety officials may block access from the public right-of-way to any accessory special event
parking area that has not obtained the necessary license or to a licensed accessory special event
parking area that poses a public safety hazard, in the sole discretion of the public safety officer.

10

Page 40 of 255

PUBLIC COMMENT
(BEGINNING OF MEETING)
NOVEMBER 8, 2016
Those persons wishing to address the Board of Commissioners will please sign up on the "Public
Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table
near the front of the room (under the overhead screen).
Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please
note that there are separate sheets for beginning of meeting and end of meeting with six (6)
positions on each sheet.
Persons signed up to address the Board will be called upon by the County Attorney and will
please come forward to make their remarks from the podium. Each speaker will be allotted a
maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their
comments toward the Chairman only.
The Board is pleased to offer this opportunity at each regular meeting.

Page 41 of 255

CONSENT AGENDA
REGULAR MEETING OF NOVEMBER 8, 2016
ITEM
NO.

WATER SYSTEM AGENCY


Engineering
1

To approve Change Order No. 1 (final) to the construction contract with Tippins
Contracting Co., Inc. for Boggs Road Area Water Main Replacement, Program No.
W2255.

To approve a construction contract with D & H Construction Company for Stone


Drive Water Main Replacement, Program No. W2318.

To approve a construction contract with D & H Construction Company for


Maintenance Zone 4 Sewer Repairs Phase 2, Program No. S1102.

To approve Change Order No. 1 (final) to the construction contract with Chatfield
Contracting, Inc. for West Sandtown Road Area Sewer Extension, Program No.
S1105.

To approve Supplemental Agreement No. 1 to the construction contract with Video


Industrial Services, Inc. for the Pinetree Country Club Area Sewer Cleaning and
Internal Condition Assessment, Program No. S1109.
TRANSPORTATION AGENCY
Airport

To authorize the acceptance and appropriation of funding from Georgia Department


of Transportation Contract No. AP017-9032-32 (067) for the North Apron
Rehabilitation and Expansion - Phase 2, Airfield Remarking, and Master Plan Update
projects at Cobb County International Airport McCollum Field.

To approve Supplemental Agreement No. 1 with Astra Group, Inc., for North Apron
Rehabilitation and Expansion - Phase 2 at Cobb County International Airport
McCollum Field, Project No. F008, CCDOT Contract No. 000972.

To approve Supplemental Agreement No. 3 to Work Order No. E3 with Michael Baker
International, Inc., for construction administration services for North Apron
Rehabilitation and Expansion Phase 2 at Cobb County International Airport
McCollum Field, Project No. F008, CCDOT Contract No. 000906.

To approve a contract with Hi-Lite Airfield Services, LLC for Airfield Remarking at
Cobb County International Airport McCollum Field, Project No. S025, CCDOT
Contract No. 001111.
Page 42 of 255

10

To approve Work Order No. E5 with Michael Baker International, Inc., for
construction administration services for Airfield Remarking at Cobb County
International Airport McCollum Field, Project No. S025, CCDOT Contract No.
001110.
Engineering

11

To approve Change Order No. 1 (final) to the contract with Vertical Earth, Inc.,
formerly known as Johnson Landscapes, Inc., for Akers Mill Road Trail (East), also
known as Bob Callan Loop Trail -Phase I, State P.I. No. 0010010, Cobb County Project
No. TR462, Cumberland Community Improvement District Project No. CCID-1043,
CCDOT Contract No. 000577.

12

To approve a Cobb Framework Agreement with the Cumberland Community


Improvement District for Riverwood Parkway Streetscapes, Cumberland Community
Improvement District Project No. CCID1035, Cobb County Project No. TR496.
SUPPORT SERVICES AGENCY
Property Management

13

To authorize FY17 funding for parking deck credit card payment processing and
monthly utility charges associated with new emergency telephones.
PUBLIC SAFETY AGENCY
Administration

14

To approve a Memorandum of Understanding between Cobb County and the Braves


Stadium, LLC, to provide an on-site 911 Computer Aided Dispatch System, radio
console, three Cobb Police workstations for dispatching and responding to call of
service.
Fire & Emergency Services

15

To approve modifications to the adopted FY17 Fire budget.

16

To authorize the purchase of one engine and associated equipment for fire and
emergency response.
COMMUNITY DEVELOPMENT AGENCY
Business License

17

To review a summary of the show cause hearing conducted by the License Review
Board for Niaz International, Inc. d/b/a Kwik Serve.

18

To review the summary of the show cause hearing conducted October 20, 2016 by the
License Review Board for Anwar Rokarya.

19

To review the summary of the Appeal Hearing conducted on October 20, 2016 by the
License Review Board for Krista Coutts.
Page 43 of 255

20

To review the summary of the show cause hearing conducted on October 20, 2016 by
the License Review Board for Mohammad Mullick.

21

To review the summary of the show cause hearing conducted on October 20, 2016 by
the License Review Board for Santiaugo Gathright.

22

To review a summary of the appeal hearing conducted by the License Review Board
for SF Markets, LLC d/b/a Sprouts Farmers Market #526.
FINANCE

23

To authorize the submission of the Program Year 2017 Annual Action Plan for Cobb
County to the United States Department of Housing and Urban Development and to
accept grant funding through the Community Development Block Grant, Home
Investment Partnerships Act, and Emergency Solutions Grant Programs.

24

To adopt a resolution adopting all budget amendments set forth in agenda items on this
date.

25

To authorize the appropriation of fund balance for the replacement of totaled vehicles
and equipment as approved by the County Manager.

26

To authorize the transfer of part time personnel in the District Attorney 's Office from
JG15 to JG17 within the Grant Fund.
EMERGENCY MANAGEMENT AGENCY

27

To authorize the acceptance of funds from the Emergency Management Performance


Grant from the Georgia Emergency Management Agency and revise the associated
appropriation of funds.

28

To approve the resolution


Mitigation Plan.

for

the Emergency

Management

Agency's Hazard

SUPERIOR COURT
29

To authorize the creation for an ADR Facilitator position in the Alternative Dispute
Resolution office.
CLERK OF STATE COURT

30

To authorize the reserve and appropriation of unspent funds from the Clerk of State
Court's FY16 operating budget to create and fund a Grade 48, Judicial Admin Tech IV
and to complete the originally approved imaging project.

COUNTY CLERK
Page 44 of 255

31

To approve the minutes of the following meetings:


October 24, 2016 - Special Called Meeting/Agenda Work Session
October 25, 2016 - Special Called Meeting/1:30 Work Session
October 25, 2016 - Regular Meeting of the Board

MOTION: Motion to approve the Consent Agenda, and authorize execution of the necessary
documents by the appropriate County personnel.

Page 45 of 255

Agenda Item Number. 1

Cobb County Water System


Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO:

David Hankerson, County Manager

FROM:

Stephen D. McCullers, P.E., Director


This item has been electronically signed by:
Stephen D. McCullers, P.E., Director

DATE:

November 8, 2016

PURPOSE
To approve Change Order No. 1 (final) to the construction contract with Tippins Contracting
Co., Inc. for Boggs Road Area Water Main Replacement, Program No. W2255.

BACKGROUND
On March 25, 2014, the Board of Commissioners awarded Tippins Contracting Co., Inc. a
contract to replace approximately 4,300 linear feet of water main with 6-inch ductile iron pipe
along Milam Drive, Lynne Circle, and Boggs Road.
The construction has been completed at a cost of $322,550.60 or $76,259.40 less than the
approved contract amount of $398,810.00. The decrease is due to final quantity adjustments,
primarily involving smaller quantities needed for the installation of ductile iron pipe and the
resulting reduction in 12-inch bore and casing, 6-inch free bore, and asphalt pavement trench
patch.
Original Contract
Change Order No. 1 (final)
Revised Contract

Comm. Dist.

$ 398,810.00
($ 76,259.40)
$ 322,550.60

Page 46 of 255

Agenda Item Number. 1

FUNDING
No additional funding is required for the Water Systems Boggs Road Area Water Main
Replacement, Program No. W2255.
Decrease Encumbrance:
GAE 510032514401

510-500-5754-8260 W2255-C

Transfer from:
Boggs Road Area Water Main Replacement
Construction
510-500-5754-8260
Interest Expense on Retainage 510-500-5754-6613
Materials & Supplies
510-500-5754-8265
Contingency
510-500-5754-8810
Total
Transfer to:
Unidentified New/Replacement Water Mains
Preliminary Estimates
510-500-5754-8005

$76,259.40

W2255-C
W2255-A
W2255-M
W2255-T

$76,259.40
$ 2,000.00
$10,000.00
$ 8,000.00
$96,259.40

W1503-Z $96,259.40

RECOMMENDATION
The Board of Commissioners approve Change Order No. 1 (final) to the construction contract
with Tippins Contracting Co., Inc., a savings to the project in the amount of $76,259.40, for
Boggs Road Area Water Main Replacement, Program W2255; authorize the corresponding
budget transactions; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Map

Page 47 of 255

1296

36

108

re
Glo

109

al Hw
y

180

Ridge Ave

79

rings R

a Rd
abam
l
A

d
Ol

Old P
owd
er Sp
ring

Louis

d
bama R
Old Ala

e Pl

78

Gresham Pl

Cardina
l Dr

80

Trl
se
Cha

l
l
he

North Ave

c
Mit

Oriole Way

41
Lone Oak Dr

Pine Valley Rd

Old Po
wder S
p

Lee Rd

Rd
Old G
ordon

Rd
g Pines

38

40

39

Glore Dr

lley

Wood Valley Rd

Wo
od
Va

rin
Whispe

37

Pl

Crabapple Dr

Cir

Brenda Dr

37

Brentwood Dr

Beaver Dr

Vete
rans
Mem
ori

Larry Ln

77

42

Francis Cir

Gresham Rd

76

75

s Rd
Hendrix Ln

C
ria
Glo

154

Dr

ir

153

e
Lan

Austin Dr

Dr
Lakeside

Garner Rd

Sunset Blvd

155

157

Cir
ne
Lyn

Milam Dr

156

158
Hilltop Circle Ext

Hilltop Cir

Burney Dr
Vera Ln

d
als
R
ory
Sh
o

*
Page 48 of 255

Valley Hill Dr

Mitchell Ln

Gardner Ct

Fac
t
1:12,000

Ln
lley

r
Ci
on

298

a
n V
rdo
Go

rd
Go

Nash Cir

299

Project: Boggs Road Area Water Main Replacement


Program Number: W2255
Land Lots: 155, 156
District: 18th
Commission District: 4

Gordon Ln

Pkw

How
ard
Ct

271

on

ir
Nash C

Twain Cir

Dr

an
Su s

300

270

n P
l

301 Gardner St

Community Rd

t
ble
Ma

D
tbriar
Ellison Ct

269

Charity Ln

Brit
t R

188

Kenneth Ln

Factory Shoals Dr

266

302

268

Jane Dr

Swee

267

189

Salinge
r Ct

Orris Ln

Ln
kin
Lar

Eliz
abe
th L

Vera Ln

Orris Rd

Lobelia Rd

Benne
tt Ln

Arum Dr

Community Dr

190

Gordon Hills Dr

191

Beverly Dr

Britt Rd

rk D
Pa

192

Sus
a

ton

193

ga

Denny Ln

Ash

Pis

Florrie Dr

Boggs Rd

d
h R

297

:
Location
Map

Agenda Item Number. 2

Cobb County Water System


Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO:

David Hankerson, County Manager

FROM:

Stephen D. McCullers, P.E., Director


This item has been electronically signed by:
Stephen D. McCullers, P.E., Director

DATE:

November 8, 2016

PURPOSE
To approve a construction contract with D & H Construction Company for Stone Drive Water
Main Replacement, Program No. W2318.

BACKGROUND
The Stone Drive area is currently served by 6-inch transite water mains that are subject to
periodic failure and ongoing repair demands. The proposed project will address these
deficiencies and bring the area up to current Water System standards. The project includes
abandoning the use of the existing water mains and replacement with approximately 1,200
linear feet of 6-inch ductile iron pipe water main and all related appurtenances along Stone
Drive.
Bids for construction were received on October 27, 2016, and results of the bid were as
follows:
D & H Construction Company
Tippins Contracting Co., Inc.
Ray Campbell Contracting Co., Inc.
MVP Piping Co., Inc.
K. M. Davis Contracting Co., Inc.

Comm. Dist.

$108,098.00
$111,675.00
$116,465.00
$136,737.00
$139,590.00

Page 49 of 255

Agenda Item Number. 2

FUNDING
Funding is available in the Water Systems CIP Budget as follows:
Transfer from:
Stone Drive Water Main Replacement
Preliminary Estimates
510-500-5754-8005
Unidentified New/ReplacementWater Mains
Preliminary Estimates
510-500-5754-8005
Total
Transfer to:
Stone Drive Water Main Replacement
Construction
510-500-5754-8260
Interest Expense on Retainage
510-500-5754-6613
Materials & Supplies
510-500-5754-8265
Contingency
510-500-5754-8810
Total

W2318-Z

$100,000.00

W1503-Z

$ 11,798.00
$111,798.00

W2318-C
W2318-A
W2318-M
W2318-T

$108,098.00
$
540.00
$ 1,000.00
$ 2,160.00
$111,798.00

RECOMMENDATION
The Board of Commissioners approve a construction contract with D & H Construction
Company, in the amount of $108,098.00, for Stone Drive Water Main Replacement, Program
No. W2318; authorize the corresponding budget transactions; and further authorize the
Chairman to execute the necessary documents.

ATTACHMENTS
Map

Page 50 of 255

4021

3454
3444

3394
3404

4031

3434

3414 3424

Ha

C
ton
mp

4057
4047

3930
3425

3955

3435
3445 3455
3465

3415

259

3485

3550
3540

3405
3510

illDr
PebbleH

3500

3933

4026

3981

4031

3927

4029
4028
4035

3923

3490

3900
3910

3448

3607

4027

3930

3470
3447

258

3940

3920

3420 3430 3440 3450 3460


3380 3390 3400 3410

3343

AshmontCt

260

PebbleHillCt

3945
3355 3940

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3637

3570 3580
3590 3600 3602

3560

3527

3495

4036

3557
3537

3507 3517

3950

3577

3567

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4037

4042

4051

4031 4027

4044

4035

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swo
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Wa
y

4032

4041
3960

4045

4067

4022

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3384

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3910

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3388
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3821

3840

3805
3411

3615

318

3450

3874

3826

319

3820

StoneDr

3880
3886

CreekHollowWay

3368

3831

3605
3836

3837 317

3812

3810

3800

3811
3801

3898
3791

3789

3790

3613

3619

CreekHollowDr

3641

3821

3892

3500
3530

3425

3871

3835
3829

CochranLakeDr

3399

3642

3631

3637

3781

MaddoxLn

3771
3410 3420 3430 3440 3450 3639

3640
3610

3751

3636
3743

3634
3633
3632

3352
3629

3795 3799
3344

TallwoodWay

332

3340

3790 3794 3798


3741

TallwoodCir

WoodrunTrl

3336
3731 3737

3332
3328

3627

3313625

3630
3628
3626

3625

3624
3622

3621

3305 3309 3317

3320

3618

3616

3461

3711

3470
3468

3721
3711

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3655

3650

330

3601

3479
3473

3611

3600

3686

3477
3475

3607

3481
3664

3472 3474 3476


3480 3482
3478

Project: Stone Drive Water Main Replacement


Program Number: W2318
Land Lots: 318
District: 16
Commision District(s): 3

3617

3610
3471

Summe
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3617
3463

3685

3622
3469

3731

3630

3626

3736 3740 3327


3324

3600 3680

3660
3624

3741

3640
MereLn

3737

3628

3620

3619

3615

3731

3623
3623

3629

3627

SummerfordWay

3348

SummerfordDr

3631

3658
3791

3765

3605

3625

TarnCt

3635

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3354

3367 3363 3355

3761

3634

3628

North
point
Dr

3358

3368 3364 3360

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3769

3638

3637

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in
Allpo

3605
3603

3654

3621

3620

3610
3606
3600

:
Location
Map

Page 51 of 255

tDr

Agenda Item Number. 3

Cobb County Water System


Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO:

David Hankerson, County Manager

FROM:

Stephen D. McCullers, P.E., Director


This item has been electronically signed by:
Stephen D. McCullers, P.E., Director

DATE:

November 8, 2016

PURPOSE
To approve a construction contract with D & H Construction Company for Maintenance Zone 4
Sewer Repairs Phase 2, Program No. S1102.

BACKGROUND
The Maintenance Zone 4 Sewer Repairs Phase 2 project involves the relocation and replacement
of failing sewer mains and appurtenances. The project consists of replacement of existing
concrete pier supports for existing 15-inch sewer main near North Forest Drive, the relocation of
approximately 300 linear feet of 8-inch ductile iron pipe sewer main near Smoke Hollow Place,
and the replacement of approximately 500 linear feet of 8-inch sewer main with 8-inch ductile
iron pipe sewer main near Kinglet Lane. The project includes expenses for wetlands mitigation
required by the U.S. Army Corps of Engineers.
Bids for construction were received on October 27, 2016, and results of the bid were as
follows:
D & H Construction Company
Site Engineering, Inc.
K. M. Davis Contracting Co., Inc.

Comm. Dist.

$391,259.00
$393,040.00
$393,530.00

Page 52 of 255

Agenda Item Number. 3

FUNDING
Funding is available in the Water Systems CIP Budget as follows:
Transfer from:
Maintenance Zone 4 Sewer Repairs Phase 2
Preliminary Estimates
510-500-5755-8005
Unidentified New/Replacement Sewer Lines
Preliminary Estimates
510-500-5755-8005
Total
Transfer to:
Maintenance Zone 4 Sewer Repairs Phase 2
Construction
510-500-5755-8260
Interest Expense on Retainage
510-500-5755-6613
Materials & Supplies
510-500-5755-8265
Contingency
510-500-5755-8810
Total

S1102-Z

$100,000.00

S2503-Z

$303,009.00
$403,009.00

S1102-C
S1102-A
S1102-M
S1102-T

$391,259.00
$ 1,950.00
$ 2,000.00
$ 7,800.00
$403,009.00

RECOMMENDATION
The Board of Commissioners approve a construction contract with D & H Construction
Company in the amount of $391,259.00, for Maintenance Zone 4 Sewer Repairs Phase 2,
Program No. S1102; authorize the corresponding budget transactions; and further authorize the
Chairman to execute the necessary documents.

ATTACHMENTS
Map
Map
Map

Page 53 of 255

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ard
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4275

4326
4328

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ke
R

4321

4332

3441
3444

4264

4266

4349

3433

4241

Singing Post Ln

3423
4245

4236

3421
4232 4234
4242

4238
4240

3419

3416

3439

Lau

3437

3905

o
relw

Ct
od

4375

3440

4381

3436 3438

3411

Dr

Sum
m

3622
4406

Johnson Ferry Rd

3413

4383

3409

3410

4421

4365

3418

4360 4362 4364

3402

4161

4171

4181

1823

1819

4550
4536

3388

4362

4364

4271

Monet Dr
4501

3393
3378

3394

4200

3373

3371

3408

398 3361

Chim
ney L
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3393
3391

3351
3354
3341

3350

4528
4512 4516 4520 4524
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3386
3383

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3404

3392
3405
3403

Lake Crest Ln

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3374

3367

3407

3357

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4504

3369

3406
3394

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3409

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4291

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rt

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ble
s

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1:4,800

Project: Maintenance Zone 4 Miscellaneous Sewer Repairs


(Smoke Hollow Place)
Program Number: S1102
Land Lots: 396
District: 16
Commision District(s): 3

Page 54 of 255

3363

3372

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3357

3387

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3353

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:
Location
Map

1561

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2675 2681 2687

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2236 2215
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5241
5239

1:4,800
Project: Maintenance Zone 4 Miscellaneous Sewer Repairs
(North Forest Drive)
Program Number: S1102
Land Lots: 132
District: 1
Commision District(s): 3

Page 55 of 255

5231
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1:4,800
Project: Maintenance Zone 4 Miscellaneous Sewer Repairs
(Kinglet Lane)
Program Number: S1102
Land Lots: 842, 887
District: 16
Commision District(s): 3

Page 56 of 255

2518
2484

2550

913

2500

:
Location
Map

Agenda Item Number. 4

Cobb County Water System


Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO:

David Hankerson, County Manager

FROM:

Stephen D. McCullers, P.E., Director


This item has been electronically signed by:
Stephen D. McCullers, P.E., Director

DATE:

November 8, 2016

PURPOSE
To approve Change Order No. 1 (final) to the construction contract with Chatfield Contracting,
Inc. for West Sandtown Road Area Sewer Extension, Program No. S1105.

BACKGROUND
On June 10, 2014, the Board of Commissioners awarded Chatfield Contracting, Inc. a contract
for extension of approximately 700 linear feet of 8-inch ductile iron sewer pipe and all related
appurtenances along West Sandtown Road and connecting to the existing sewer on Hoyle Farm
Drive.
The construction has been completed at a cost of $117,781.04 or $2,278.46 less than the
approved contract amount of $120,059.50. The decrease is due to final quantity adjustments.
Original Contract
Change Order No. 1 (final)
Revised Contract

$120,059.50
($ 2,278.46)
$117,781.04

Page 57 of 255

Comm. Dist.
1

Agenda Item Number. 4

FUNDING
No additional funding is required for the Water Systems West Sandtown Road Area Sewer
Extension, Program No. S1105.
Decrease Encumbrance:
GAE 510061014301

510-500-5755-8260

Transfer from:
West Sandtown Road Area Sewer Extension
Construction
510-500-5755-8260
Interest Expense on Retainage
510-500-5755-6613
Easements and Right of Way
510-500-5755-8020
Materials & Supplies
510-500-5755-8265
Contingency
510-500-5755-8810
Total
Transfer to:
Unidentified New & Replacement Sewer Lines
Preliminary Estimates
510-500-5755-8005

S1105-C

$2,278.46

S1105-C
S1105-A
S1105-R
S1105-M
S1105-T

$2,278.46
$ 600.00
$1,966.00
$1,000.00
$2,400.00
$8,244.46

S2503-Z

$8,244.46

RECOMMENDATION
The Board of Commissioners approve Change Order No. 1 (final) to the construction contract
with Chatfield Contracting, Inc., a savings to the project in the amount of $2,278.46, for West
Sandtown Road Area Sewer Extension, Program S1105; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Map

Page 58 of 255

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Project: West Sandtown Area Sewer Extension


Program Number: S1105
Land Lots: 125, 126, 171
Districts: 19th
Commission District: 1

Page 59 of 255

1:3,600

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:
Location
Map

Agenda Item Number. 5

Cobb County Water System


Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO:

David Hankerson, County Manager

FROM:

Stephen D. McCullers, P.E., Director


This item has been electronically signed by:
Stephen D. McCullers, P.E., Director

DATE:

November 8, 2016

PURPOSE
To approve Supplemental Agreement No. 1 to the construction contract with Video Industrial
Services, Inc. for the Pinetree Country Club Area Sewer Cleaning and Internal Condition
Assessment, Program No. S1109.

BACKGROUND
On October 28, 2014, the Board of Commissioners awarded Video Industrial Services, Inc. a
contract for cleaning and inspection via closed circuit television (CCTV) in order to determine
the existing condition and most prudent means of rehabilitation of approximately 41,500 linear
feet of 8-inch underground pipelines and 190 sewer service laterals.
Very recently, however, the Water System has identified structural failure of a section of 30inch sanitary sewer near the R. L. Sutton Water Reclamation Facility that requires immediate
attention. The Water System proposes to have up to 1,500 linear feet of sewer upstream of the
failure televised in order to allow assessment of the pipeline and determination of repair needs.
Video Industrial Services is currently mobilized and available to perform the work. Had this not
been the case, truncated procurement through Emergency Authorization would have been
requested. Contracted unit prices will be used to the extent possible. The additional cost is not
to exceed $45,000.
Original Contract
Supplemental Agreement No. 1
Revised Contract

$ 224,662.75
$ 45,000.00
$ 269,662.75

Page 60 of 255

Comm. Dist.
2

Agenda Item Number. 5

FUNDING
Funding is available for the Water Systems CIP Budget as follows:
Increase Encumbrance:
GAE 510102814703

510-500-5755-6516 S1109-C $45,000.00

Transfer from:
Sanitary Sewer Septic Tank Subdivision
Preliminary Estimates

510-500-5755-8005

S2512-Z

$ 45,000.00

Transfer to:
Pinetree Country Club Area Sewer Cleaning
Sewer Line R&M Service
510-500-5755-6516 S1109-C $45,000.00

RECOMMENDATION
The Board of Commissioners approve Supplemental No. 1 to the construction contract with
Video Industrial Services, Inc., in the amount of $45,000.00, for Pinetree Country Club Area
Sewer Cleaning and Internal Condition Assessment, Program No. S1109; authorize the
corresponding budget transactions; and further authorize the Chairman to execute the necessary
documents.

ATTACHMENTS
Map

Page 61 of 255

961

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1023

964

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1023

964
1:4,800
Project: Pinetree Country Club Area Sewer Cleaning and
Internal Condition Assessment (SA1)
Program Number: S1109
Land Lot(s): As Shown
District: 17
Commission District: 2

Page 62 of 255

:
Location
Map

Agenda Item Number. 6

Cobb County
Department of Transportation
Jim Wilgus, Director

Comm. Dist.
1

1890 County Services Parkway


Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Director


This item has been electronically signed by:
Jim Wilgus, Director

DATE:

November 8, 2016

PURPOSE
To authorize the acceptance and appropriation of funding from Georgia Department of Transportation
Contract No. AP017-9032-32 (067) for the North Apron Rehabilitation and Expansion - Phase 2, Airfield
Remarking, and Master Plan Update projects at Cobb County International Airport McCollum Field.

BACKGROUND
On November 10, 2015, the Board of Commissioners approved the Airport Capital Improvement Plan
(ACIP) annual update for Cobb County International Airport McCollum Field (Airport). The ACIP
included North Apron Rehabilitation and Expansion (North Apron Rehab), Runway 27 Medium Approach
Light System with Sequenced Flashers (MALSF), Airfield Remarking, and the Master Plan Update as
Airport projects for which to pursue grant funding.
Bids were received on March 10, 2016 for the MALSF project and for the North Apron Rehab project,
which included a base bid and three additive bids.
On May 10, 2016, the Board authorized the acceptance and appropriation of funding from Georgia
Department of Transportation (GDOT) Contract No. AP016-9030-31 (067), in an amount not to exceed
$4,464,050.00, for the North Apron Rehab and MALSF projects at the Airport. This includes full
Federal/State funding for the MALSF project, in an amount not to exceed $604,599.75, and funding of the
base bid only for the North Apron Rehab project, in an amount not to exceed $3,859,450.25.
On July 20, 2016, the State notified the County of the availability of additional funding for the North Apron
Rehab and Airfield Remarking projects.
Bids were received for the Airport Remarking project on September 22, 2016.

Page 63 of 255

Agenda Item Number. 6

The Department is in receipt of GDOT Contract No. AP017-9032-32 (067), in an amount not to exceed
$2,107,129.00, to assist with funding Phase 2 (Additive Bids 1-3) of the North Apron Rehab project and for
the Airfield Remarking project. Funding is also included for reimbursement of actual costs associated with
the Airport Master Plan Update, as previously approved. This grant contract includes both Federal Aviation
Administration (FAA) and State funding. Grant funding will provide up to 95 percent of eligible costs
associated with the North Apron Rehab - Phase 2 project, up to 75 percent of eligible costs associated with
the Airfield Remarking project, and up to 90 percent of eligible costs associated with the Airport Master
Plan Update project.
The Department requests authorization to accept and appropriate funding from GDOT Contract No. AP0179032-32 (067), in an amount not to exceed $2,107,129.00, for the North Apron Rehab - Phase 2, Airfield
Remarking, and Master Plan Update projects at the Airport. The combined total cost for these three projects
is estimated not to exceed $2,256,950.00.
Agenda items requesting approval of Supplemental Agreement No. 1 with Astra Group, Inc., in an amount
not to exceed $1,880,487.00, and for Supplemental Agreement No. 3 to Work Order No. E3 with Michael
Baker International, Inc., in an amount not to exceed $59,430.00, for construction/administration services
for North Apron Rehab - Phase 2 are being presented to the Board concurrent with this item.
Agenda items requesting approval of a contract with Hi-Lite Airfield Services, LLC, in an amount not to
exceed $116,445.00, and for Work Order No. E5 with Michael Baker International, Inc., in an amount not
to exceed $26,750.00, for construction/administration services for Airfield Remarking are being presented
to the Board concurrent with this item.

IMPACT STATEMENT

The estimated total cost for the North Apron Rehab - Phase 2 project is $1,939,917.00; the estimated total
cost of the Airfield Remarking project is $143,195.00; the estimated total cost of the Airport Master Plan
Update project funded by this grant is $173,838.00. The total combined project cost is estimated not to
exceed $2,256,950.00.
Acceptance of GDOT Contract No. AP017-9032-32 (067) will provide both FAA and State funding in an
amount not to exceed $2,107,129.00. Of that amount, $1,842,920.00 will be applied towards costs
associated with Phase 2 of the North Apron Rehab project, and $107,396.00 will be applied towards the
Airfield Remarking project. In addition, $156,813.00 will be utilized for reimbursement of actual
expenditures incurred for the Airport Master Plan Update project. Local match funding in the amount of
$149,821.00 will be required for the estimated total combined project cost of $2,256,950.00.
The Airport Master Plan Update project funded by this grant is estimated to cost $173,838.00. FAA funding
in the amount of $156,813.00 and local match funding in the amount of $17,025.00 has been previously
approved and appropriated by the Board. Therefore, no additional funding will need to be appropriated in
this agenda item for this specific project.

Page 64 of 255

Agenda Item Number. 6

FUNDING
Federal and State funding is available in the Grant Fund with the appropriation of additional revenue from
GDOT Contract No. AP017-9032-32 (067), as follows:
Increase Revenue:

270-050-F008-4466 (GDOT Revenue - North Apron Phase 2)

$1,842,920.00

Increase Revenue:

270-050-S025-4466 (GDOT Revenue - Airfield Remarking)

$ 107,396.00

Increase Expenditure: 270-050-F008-8024 (Land Imprv. - North Apron Phase 2)

$1,842,920.00

Increase Expenditure: 270-050-S025-8676 (Professional Svcs. - Airfield Remarking)

$ 107,396.00

Local match funding is available in the Grant Fund, with the following interfund transfer from the Airport
Division's approved FY17 Operating budget:
Transfer from:

010-050-0721-8852 (Airport Reserves)

$132,796.00

Transfer to:

270-050-F008-8024 (Land Imprv. - North Apron Phase 2)

$ 96,997.00

Transfer to:

270-050-S025-8676 (Professional Svcs. - Airfield Remarking)

$ 35,799.00

Federal and local match funding previously appropriated is available in the Grant Fund, as follows:
270-050-F010-4421 (FAA Revenue - Master Plan)

$156,813.00

270-050-F010-4960 (Local Match Transfer - Master Plan)

$ 17,025.00

270-050-F010-6312 (Consulting Services - Master Plan)

$173,838.00

RECOMMENDATION
The Board of Commissioners authorize the acceptance and appropriation of funding from Georgia
Department of Transportation (GDOT) Contract No. AP017-9032-32 (067), in an amount not to exceed
$2,107,129.00, for the North Apron Rehabilitation and Expansion - Phase 2, Airfield Remarking, and
Master Plan Update projects at Cobb County International Airport McCollum Field; authorize the
corresponding budget transactions, for a total combined project cost not to exceed $2,256,950.00; and
further authorize the Chairman to execute the necessary documents.

Page 65 of 255

Agenda Item Number. 7

Cobb County
Department of Transportation
Jim Wilgus, Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Director


This item has been electronically signed by:
Jim Wilgus, Director

DATE:

November 8, 2016

PURPOSE
To approve Supplemental Agreement No. 1 with Astra Group, Inc., for North Apron
Rehabilitation and Expansion - Phase 2 at Cobb County International Airport McCollum
Field, Project No. F008, CCDOT Contract No. 000972.

BACKGROUND
On February 24, 2015, the Board of Commissioners authorized submission of a Federal
Aviation Administration (FAA) grant application, and approved Work Order No. E3 with The
LPA Group, Inc., now known as Michael Baker International, Inc. (Michael Baker), in an
amount not to exceed $151,400.00. Work Order No. E3 includes design and bidding services
for the North Apron Rehabilitation and Expansion (North Apron Rehab) project, and
services for updating the Disadvantaged Business Enterprise Tri-Annual Goal for Cobb County
International Airport McCollum Field (Airport).
The project includes rehabilitating the North Apron from Taxilane A1 to the Corporate Row
Taxilane, and expanding the North Apron between Taxilane A2 and the Corporate Row
Taxilane. Construction of a new taxiway connector to serve the North Apron, as well as
construction of a south parallel taxiway hold apron are also included.
On May 10, 2016, the Board authorized the acceptance and appropriation of funding from
Georgia Department of Transportation (GDOT) Contract No. AP016-9030-31 (067), in an
amount not to exceed $4,464,050.00. This includes $3,522,980.85 to fund up to 95 percent of
eligible construction costs for the base bid portion of the North Apron Rehab project.

Page 66 of 255

Comm. Dist.
1

Agenda Item Number. 7

On May 23, 2016, the Board approved a contract with Astra Group, Inc., in an amount not to
exceed $3,708,401.00, for construction of the North Apron Rehab project. This amount reflects
the cost of the base bid only. Additive Bids 1-3, in a total amount not to exceed $1,880,487.00,
were included in the proposal, but were not approved at that time.
The Department is in receipt of GDOT Contract No. AP017-9032-32 (067), in an amount not to
exceed $2,107,129.00. This includes $1,786,462.00 to fund up to 95 percent of eligible
construction costs for Phase 2 (Additive Bids 1-3) of the North Apron Rehab project. The total
cost for construction of North Apron Rehab Phase 2 is estimated not to exceed $1,880,487.00,
which will require local match funding in an amount not to exceed $94,025.00. Local match
funding is available in the Airport Divisions approved Reserves account.
Supplemental Agreement No.1 with Astra Group, Inc., in an amount not to exceed
$1,880,487.00, is requested for construction of North Apron Rehab - Phase 2, which consists
of Additive Bids 1-3.
An agenda item requesting acceptance and appropriation of GDOT Contract No. AP017-903232 (067), in an amount not to exceed $2,107,129.00, for costs associated with the North Apron
Rehab - Phase 2, Airfield Remarking, and Master Plan Update projects is being presented to the
Board concurrent with this item.

FUNDING
Federal/State and local match funding are available in the Grant Fund with appropriation of
GDOT Contract No. AP017-9032-32 (67), as follows:
270-050-F008-4466 (GDOT Revenue - North Apron Phase 2)

$1,786,462.00

270-050-F008-4960 (Local Match - North Apron Phase 2)

270-050-F008-8024 (Land Imprv. - North Apron Phase 2)

$1,880,487.00

Increase GAE 2700523160407:

270-050-F008-8024
(Land Imprv.-North Apron Phase 2)

94,025.00

$1,880,487.00

RECOMMENDATION
The Board of Commissioners approve Supplemental Agreement No. 1 with Astra Group, Inc.,
in an amount not to exceed $1,880,487.00, for North Apron Rehabilitation and Expansion Phase 2, at Cobb County International Airport McCollum Field, Project No. F008, CCDOT
Contract No. 000972; authorize the corresponding budget transaction; and further authorize the
Chairman to execute the necessary documents.

ATTACHMENTS
Location Map

Page 67 of 255

LOCATION MAP
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Notes: Commission District 1

PROJECT:
Astra Group, Inc. SA No. 1
North Apron Rehab - Phase 2

S
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DATE:
November 8, 2016

[
Page 68 of 255

Agenda Item Number. 8

Cobb County
Department of Transportation
Jim Wilgus, Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Director


This item has been electronically signed by:
Jim Wilgus, Director

DATE:

November 8, 2016

PURPOSE
To approve Supplemental Agreement No. 3 to Work Order No. E3 with Michael Baker
International, Inc., for construction administration services for North Apron Rehabilitation and
Expansion Phase 2 at Cobb County International Airport McCollum Field, Project No. F008,
CCDOT Contract No. 000906.

BACKGROUND
On April 24, 2012, the Board of Commissioners approved a five-year agreement with The LPA
Group, Inc., for design, administration, and construction management services of capital
improvement projects at Cobb County International Airport McCollum Field. Services to be
provided during the five-year term are to be secured in the form of Work Orders, on an asneeded basis, as projects and associated funding are identified.
On February 24, 2015, the Board authorized submission of a Federal Aviation Administration
(FAA) grant application, and approved Work Order No. E3 with The LPA Group, Inc., now
known as Michael Baker International, Inc. (Michael Baker), in an amount not to exceed
$151,400.00. Work Order No. E3 includes design and bidding services for the North Apron
Rehabilitation and Expansion (North Apron Rehab) project, and services for updating the
Disadvantaged Business Enterprise Tri-Annual Goal for Cobb County International Airport
McCollum Field (Airport).
On September 10, 2015, the Department received one bid for the project; however, the bid
exceeded the project budget. After consultation with the State, it was determined to revise the
scope and rebid the project.

Page 69 of 255

Comm. Dist.
1

Agenda Item Number. 8

On December 8, 2015, the Board approved Supplemental Agreement No. 1 to Work Order No.
E3 with Michael Baker, in an amount not to exceed $24,000.00, for engineering and rebidding
services for the North Apron Rehab project.
On May 10, 2016, the Board authorized the acceptance and appropriation of funding from
Georgia Department of Transportation (GDOT) Contract No. AP016-9030-31 (067), in an
amount not to exceed $4,464,050.00. This includes $336,469.30 to fund up to 95 percent of
eligible construction administration costs for the base bid portion of the North Apron Rehab
project.
On May 23, 2016, the Board approved a contract with Astra Group, Inc., in an amount not to
exceed $3,708,401.00, for construction of the North Apron Rehab project. This amount reflects
the cost of the base bid only. Additive Bids 1-3, in an amount not to exceed $1,880,487.00, were
included in the proposal, but were not approved at this time.
On May 23, 2016, the Board also approved Supplemental Agreement No. 2 to Work Order No.
E3 with Michael Baker, in an amount not to exceed $188,010.00, for construction
administration services for the base bid of the North Apron Rehab project.
The Department is in receipt of GDOT Contract No. AP017-9032-32 (067), in an amount not to
exceed $2,107,129.00. This includes $56,458.00 to fund up to 95 percent of eligible
construction administration costs for Phase 2 (Additive Bids 1-3) of the North Apron Rehab
project. The total cost for construction administration of North Apron Rehab Phase 2 is
estimated not to exceed $59,430.00, which will require local match funding in an amount not to
exceed $2,972.00. Local match funding is available in the Airport Divisions approved Reserves
account.
Supplemental Agreement No. 3 to Work Order No. E3 with Michael Baker, in an amount not to
exceed $59,430.00, is requested for construction administration services for North Apron Rehab
- Phase 2, which consists of Additive Bids 1-3.
An agenda item requesting acceptance and appropriation of GDOT Contract No. AP017-903232 (067), in an amount not to exceed $2,107,129.00, for costs associated with the North Apron
Rehab Phase 2, Airfield Remarking, and Airport Master Plan Update projects is being
presented to the Board concurrent with this item.
An agenda item requesting approval of Supplemental Agreement No. 1 to the contract with
Astra Group, Inc., in an amount not to exceed $1,880,487.00, for construction of North Apron
Rehab Phase 2 is also being presented to the Board concurrent with this item.

FUNDING
Federal/State and local match funding are available in the Grant Fund with appropriation of
GDOT Contract No. AP017-9032-32 (67), as follows:
270-050-F008-4466 (GDOT Revenue - North Apron Phase 2)

$56,458.00

270-050-F008-4960 (Local Match - North Apron Phase 2)

$ 2,972.00

270-050-F008-8024 (Land Imprv. - North Apron Phase 2)

$59,430.00

Increase GAE 2700224155041:

270-050-F008-8024
(Land Imprv. - North Apron Phase 2)
Page 70 of 255

$59,430.00

Agenda Item Number. 8

RECOMMENDATION
The Board of Commissioners approve Supplemental Agreement No. 3 to Work Order No. E3
with Michael Baker International, Inc., in an amount not to exceed $59,430.00, for construction
administration services for North Apron Rehabilitation and Expansion Phase 2 at Cobb
County International Airport McCollum Field, Project No. F008, CCDOT Contract No.
000906; authorize the corresponding budget transaction; and further authorize the Chairman to
execute the necessary documents.

Page 71 of 255

Agenda Item Number. 9

Cobb County
Department of Transportation

Comm. Dist.

Jim Wilgus, Director

1890 County Services Parkway


Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Director


This item has been electronically signed by:
Jim Wilgus, Director

DATE:

November 8, 2016

PURPOSE
To approve a contract with Hi-Lite Airfield Services, LLC for Airfield Remarking at Cobb
County International Airport McCollum Field, Project No. S025, CCDOT Contract No.
001111.

BACKGROUND
On November 10, 2015, the Board of Commissioners approved the Airport Capital Improvement
Plan annual update and authorized submission of required grant applications to the State of
Georgia for approved projects. The Airfield Remarking project was one of the approved
projects.
The project consists of remarking the full length and width of pavement for the runway and
taxiways, to include removal of embedded rubber deposits from the pavement areas.
The Invitation to Bid for the Airfield Remarking project was advertised in the Marietta Daily
Journal on August 26, 2016, and on September 2, 9, and 16, 2016. Two bids were received on
September 22, 2016, from the following companies:
Company Name
Hi-Lite Airfield Services, LLC
Peek Pavement Markings, LLC

Bid Amount
$116,445.00
$140,045.00

The low bid $116,445.00 from Hi-Lite Airfield Services, LLC was reviewed and found to be
reasonable and responsive.
Page 72 of 255

Agenda Item Number. 9

The Department is in receipt of GDOT Contract No. AP017-9032-32 (067), in an amount not to
exceed $2,107,129.00. This includes $87,334.00 to fund up to 75 percent of eligible costs
associated with the Airfield Remarking project. The total cost for Airfield Remarking is
estimated not to exceed $116,445.00, which will require local match funding in an amount not
to exceed $29,111.00. Local match funding is available in the Airport Division's approved
Reserves account.
The Department requests approval of a contract with Hi-Lite Airfield Services, LLC for the
Airfield Remarking project.
The contract with Hi-Lite Airfield Services, LLC has been reviewed by the County Attorney's
Office.
An agenda item requesting acceptance and appropriation of GDOT Contract No. AP017-903232 (067), in an amount not to exceed $2,107,129.00, for costs associated with the North Apron
Rehab Phase 2, Airfield Remarking, and Airport Master Plan Update projects is being
presented to the Board concurrent with this item.

FUNDING
State and local match funding are available in the Grant Fund with appropriation of GDOT
Contract No. AP017-9032-32 (67), as follows:
270-050-S025-4466 (GDOT Revenue - Airfield Remarking)

$ 87,334.00

270-050-S025-4960 (Local Match - Airfield Remarking)

$ 29,111.00

270-050-S025-8676 (Professional Svcs. - Airfield Remarking)

$116,445.00

RECOMMENDATION
The Board of Commissioners approve a contract with Hi-Lite Airfield Services, LLC, in an
amount not to exceed $116,445.00, for Airfield Remarking at Cobb County International
Airport McCollum Field, Project No. S025, CCDOT Contract No. 001111; and authorize the
Chairman to execute the necessary documents.

ATTACHMENTS
Location Map

Page 73 of 255

LOCATION MAP
LO CK
HART
DR

LN

R IE
CAR

CLIFTON DOWNS CT

CARRIE DR

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A
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RD

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WA

HILL DR

PINE HILL C

NE
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LA

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DUNCAN DR

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41

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DOLCETTO

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Notes: Commission District 1

PROJECT:
Hi-Lite Airfield Services LLC
Airfield Remarking

Page 74 of 255

ER

OD PK W Y

ST
NE

BA

TT
RE

W
PK

HO

HOOD PKWY

Cobb County
Department of Transportation

VD
BL

COBB
PL
A

R
BA

41

VAUGHN RD

D
OL

Kennesaw

ET

CE

DATE:
November 8, 2016

Agenda Item Number. 10

Cobb County
Department of Transportation

Comm. Dist.

Jim Wilgus, Director


1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Director


This item has been electronically signed by:
Jim Wilgus, Director

DATE:

November 8, 2016

PURPOSE
To approve Work Order No. E5 with Michael Baker International, Inc., for construction
administration services for Airfield Remarking at Cobb County International Airport
McCollum Field, Project No. S025, CCDOT Contract No. 001110.

BACKGROUND
On April 24, 2012, the Board of Commissioners approved a five-year agreement with The LPA
Group, Inc., for design, administration, and construction management services of capital
improvement projects at Cobb County International Airport McCollum Field. Services to be
provided during the five-year term are to be secured in the form of Work Orders, on an asneeded basis, as projects and associated funding are identified. The LPA Group, Inc., is now
known as Michael Baker International, Inc. (Michael Baker).
On November 10, 2015, the Board approved the Airport Capital Improvement Plan annual
update and authorized submission of required grant applications to the State of Georgia for
approved projects. Airfield Remarking was one of the approved projects.
The project consists of remarking the full length and width of pavement for the runway and
taxiways, to include removal of embedded rubber deposits from the pavement areas.
The Invitation to Bid for the Airfield Remarking project was advertised in the Marietta Daily
Journal on August 26, 2016, and on September 2, 9, and 16, 2016. Two bids were received on
September 22, 2016. Construction administration services will be required as part of this project.

Page 75 of 255

Agenda Item Number. 10

The Department is in receipt of GDOT Contract No. AP017-9032-32 (067), in an amount not to
exceed $2,107,129.00. This includes $20,062.00 to fund up to 75 percent of eligible costs
associated with the Airfield Remarking project. The total cost for the construction
administration portion of the Airfield Remarking project is estimated not to exceed $26,750.00,
which will require local match funding in an amount not to exceed $6,688.00. Local match
funding is available in the Airport Divisions approved Reserves account.
Work Order No. E5 with Michael Baker, in an amount not to exceed $26,750.00, is requested
for construction administration services for the Airfield Remarking project.
An agenda item requesting acceptance and appropriation of GDOT Contract No. AP017-903232 (067), in an amount not to exceed $2,107,129.00, for costs associated with the North Apron
Rehab Phase 2, Airfield Remarking, and Airport Master Plan Update projects is being
presented to the Board concurrent with this item.
An agenda item requesting approval of a contract with Hi-Lite Airfield Services, LLC, in an
amount not to exceed $116,445.00, for Airfield Remarking is being presented to the Board
concurrent with this item.

FUNDING
Federal/State and local match funding are available in the Grant Fund with appropriation of
GDOT Contract No. AP017-9032-32 (67), as follows:
270-050-S025-4466

(GDOT Revenue - Airfield Remarking)

$20,062.00

270-050-S025-4960

(Local Match - Airfield Remarking)

$ 6,688.00

270-050-S025-8676

(Professional Svcs. - Airfield Remarking)

$26,750.00

RECOMMENDATION
The Board of Commissioners approve Work Order No. E5, in an amount not to exceed
$26,750.00, with Michael Baker International, Inc., for construction administration services for
Airfield Remarking at Cobb County International Airport McCollum Field, Project No. S025,
CCDOT Contract No. 001110; and authorize the Chairman to execute the necessary documents.

Page 76 of 255

Agenda Item Number. 11

Cobb County
Department of Transportation

Comm. Dist.

Jim Wilgus, Director


1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Director


This item has been electronically signed by:
Jim Wilgus, Director

DATE:

November 8, 2016

PURPOSE
To approve Change Order No. 1 (final) to the contract with Vertical Earth, Inc., formerly known as
Johnson Landscapes, Inc., for Akers Mill Road Trail (East), also known as Bob Callan Loop Trail Phase I, State P.I. No. 0010010, Cobb County Project No. TR462, Cumberland Community
Improvement District Project No. CCID-1043, CCDOT Contract No. 000577.

BACKGROUND
Akers Mill Road Trail (East), also known as Bob Callan Loop Trail - Phase I, is a 10-foot wide
multi-use trail located within the Cumberland Community Improvement District (CCID). The project
length is approximately 1.19 miles.
The project begins at the existing Bob Callan Trail, just north of the Cumberland Boulevard/Akers
Mill Road intersection, and extends to an existing path inside the Chattahoochee River National
Recreation Area property near the Interstate North Parkway crossing of the Chattahoochee River.
The project included the removal of the pre-existing, free-flow U-turn lanes adjacent to Powers Ferry
Road that provided access between Interstate North Parkway and Akers Mill Road/Powers Ferry
Road.
On February 28, 2012, the Board of Commissioners approved a Memorandum of Understanding
(MOU) with the Georgia Department of Transportation (GDOT) and the CCID for Bob Callan Loop
Trail - Phase I. The purpose of the MOU was to coordinate and document each agencys respective
roles and responsibilities related to the project. Additionally, under the terms of the MOU, GDOT
will allow the trail within the I-285 right-of-way to exist for a time period of 20 years, or until the
right-of-way is required for GDOT purposes, whichever occurs first.

Page 77 of 255

Agenda Item Number. 11

Also on February 28, 2012, the Board approved a Cobb Framework Agreement (CFA) with the
CCID for Bob Callan Loop Trail - Phase I. Per the terms of the CFA, the CCID agreed to fund 100
percent of the trail and roadway construction, landscaping, and Water System costs. The
Departments role was to provide bidding administration, construction oversight, and ongoing
maintenance of the trail, once completed.
On December 11, 2012, the Board approved a contract with Johnson Landscapes, Inc., for
construction of Bob Callan Loop Trail - Phase I, which would later become known as Akers Mill
Road Trail (East).
On March 25, 2014, the Board approved Supplemental Agreement No. 1 to the contract with
Johnson Landscapes, Inc., for engineering and construction costs associated with storm drain
redesign that was necessary to avoid the relocation of an existing major AT&T ductbank. In
addition, the contract time was extended due to this change. AT&T agreed to fund 100 percent of
this cost.
Details for action requested are as follows:
Construction is complete and Change Order No. 1 (final) to the contract with Vertical Earth, Inc.,
formerly known as Johnson Landscapes, Inc., a savings to the project in the amount of $312,070.93,
is requested due to variations between the original and final plan quantities. These are the final
changes necessary to close this contract with Vertical Earth, Inc.
Original Contract

$2,118,193.41

Supplemental Agreement No. 1

$ 168,658.39

Change Order No. 1

($ 312,070.93)

Revised Contract

$1,974,780.87

FUNDING
A savings to the Capital Projects Fund.
Decrease GAE 380121112403: 380-050-4638-8762-TR462-C (Turnkey Constr.)

$272,223.68

Decrease appropriation of Cumberland Community Improvement District and Developer


Contribution revenue from the Capital Projects Fund, as follows:
Decrease Revenue:

380-050-4638-4505-TR462-C (CID Revenue)


380-050-4638-4918-TR462-C (Developer Contr.)

$255,405.11
$ 4,318.57

Decrease Expenditure:

380-050-4638-8762-TR462-C (Turnkey Const.)

$259,723.68

Page 78 of 255

Agenda Item Number. 11

A savings to the Water System Miscellaneous County Roadway Improvements Adopted CIP Budget,
with the following budget transfers:
Decrease GAE 510121112403:

510-500-5756-8260-W4267-C (Construction)

$39,847.25

Decrease Revenue:

510-500-5756-4505-W4267-C (CID Revenue)

$39,847.25

Decrease Expenditure:

510-500-5756-8260-W4267-C (Construction)

$39,847.25

Transfer from: Bob Callan Loop Trail - Phase I


Interest on Retainage
510-500-5756-6613-W4267-A

$ 400.00

Meter Purchase Replacement

510-500-5756-8456-W4267-M

$ 500.00

Contingency

510-500-5756-8810-W4267-T

$1,500.00

Total:

$2,400.00

Transfer to: Miscellaneous County Roadway Improvements


Preliminary Estimates
510-500-5756-8005-W4702-Z

$2,400.00

RECOMMENDATION
The Board of Commissioners approve Change Order No. 1 (final) to the contract with Vertical Earth,
Inc., formerly known as Johnson Landscapes, Inc., a savings to the project in the amount of
$312,070.93, for Akers Mill Road Trail (East), also known as Bob Callan Loop Trail - Phase I, State
P.I. No. 0010010, Cobb County Project No. TR462, Cumberland Community Improvement District
Project No. CCID-1043, CCDOT Contract No. 000577; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Location Map

Page 79 of 255

LOCATION MAP

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PROJECT:
Akers Mill Road Trail (East) also known as
Bob Callan Loop Trail - Phase I
Project No. TR462

Page 80 of 255

DATE:
November 8, 2016

Agenda Item Number. 12

Cobb County
Department of Transportation
Jim Wilgus, Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Director


This item has been electronically signed by:
Jim Wilgus, Director

DATE:

November 8, 2016

PURPOSE
To approve a Cobb Framework Agreement with the Cumberland Community Improvement
District for Riverwood Parkway Streetscapes, Cumberland Community Improvement District
Project No. CCID1035, Cobb County Project No. TR496.

BACKGROUND
The Riverwood Parkway Streetscapes project includes approximately 0.4 miles of streetscape
design along Riverwood Parkway, from Cumberland Boulevard to US41/Cobb Parkway. The
streetscape elements include sidewalk adjustments, Americans with Disabilities Act compliant
ramps and crosswalks at intersections, street lights and pedestrian lights, street trees, street
furniture, and median planting at Riverwood Parkway and Cumberland Boulevard.
As this project lies within the Cumberland Community Improvement District (CCID), the CCID
has agreed to pay for 100 percent of the project costs. The Cobb Framework Agreement (CFA)
details the responsibilities of both the CCID and Cobb County for this project. Per terms of the
CFA, the CCID will be responsible for all costs related to construction and right-of-way
acquisition required for pedestrian facility improvements and installation of streetscape
fixtures. The Departments role will be to oversee construction activities and to acquire required
rights-of-way on behalf of the CCID. The CCID will reimburse the County for 100 percent of
all costs associated with the right-of-way acquisition.
The CFA has been reviewed by both the CCID and the County Attorneys Office.

Page 81 of 255

Comm. Dist.
2

Agenda Item Number. 12

FUNDING
Appropriate receipt of funding to the Capital Projects Fund from the Cumberland Community
Improvement District, as follows:
Increase Revenue:
380-050-4638-4638-4505-TR496-R (CID Revenue)
Increase Expenditure: 380-050-4638-4638-8747-TR496-R (ROW-Acquire)

$165,378.00
$165,378.00

RECOMMENDATION
The Board of Commissioners approve a Cobb Framework Agreement (CFA) with the
Cumberland Community Improvement District (CCID) for Riverwood Parkway Streetscapes, in
a form substantially similar to that provided under separate cover and as approved by the
County Attorneys Office, Cumberland Community Improvement District Project No. CCID
1035, Cobb County Project No. TR496; authorize the corresponding budget transactions; and
further authorize the Chairman to execute the necessary documents.
UNDER SEPARATE COVER
Cobb Framework Agreement

Page 82 of 255

Agenda Item Number. 13

Cobb County
Property Management Department
John A. Reida, Director
1150 Powder Springs Street
Suite 200
Marietta, Georgia 30064
(770) 528-2100 / fax: (770) 528-2148

TO:

David Hankerson, County Manager

FROM:

John A. Reida, Director of Property Management


Eddie Canon, Support Services Agency Director
This item has been electronically signed by:
John A. Reida, Director
Eddie Canon, Director

DATE:

November 8, 2016

PURPOSE
To authorize FY17 funding for parking deck credit card payment processing and monthly utility
charges associated with new emergency telephones.

BACKGROUND
The FY17 adopted budget for the Cobb County parking decks did not include requested funding
for expenses associated with two recent changes to operations. This agenda item addresses the
provision of funding for those expenses.
In 2015 the County began accepting credit card payment from patrons for daily parking
fees. The County pays bank service fees for the processing of these payments. In FY16, revenue
from public parking fees was up overall by more than $97,000.00 over FY14 totals, attributable
at least in part to acceptance of credit card payments. Both the revenue and processing fees are
posted to the parking deck fund budget, but the processing fees were not funded. This item
seeks to add funding to cover the cost of fees in FY17.
In addition to this request, the Sheriffs Office has implemented an extensive plan to upgrade
security at County facilities on the Square. Included in the plans are the installation of
emergency telephones for use by patrons of the County parking decks located at 115 Waddell
St. and 191 Lawrence St. These telephones require direct connection to AT&T services and
carry monthly phone line costs which are not currently funded. This agenda item will provide
funding for the monthly expenses for the lines in each of the respective parking decks.

Page 83 of 255

Comm. Dist.
1

Agenda Item Number. 13

FY17 projected costs are as follows:


Credit card processing fees
Monthly phone charges for Waddell Deck - 20 lines
Monthly phone charges for Lawrence Deck - 2 lines
Total

$ 7,000.00
$ 3,600.00
$ 360.00
$10,960.00

FUNDING
Funding is available with the following budget transfer:
Increase Revenue:
010-014-0140-4980 (General Fund - Fund Bal Approp)
$10,960.00
Increase Expenditure: 010-014-0140-6594 (General Fund Interfund Trans Out) $10,960.00
Increase Revenue:
Increase Revenue:

240-110-4820-4960 (Interfund Transfer In)


240-110-4821-4960 (Interfund Transfer In)
Total Revenue:

Increase Expenditure: 240-110-4820-6384 (Telephone Lines Waddell Deck)


Increase Expenditure: 240-110-4820-6570 (Bank Svc Charges Waddell Deck)
Increase Expenditure: 240-110-4821-6384 (Telephone Lines Lawrence Deck)
Total Expenditure:

$10,600.00
$ 360.00
$10,960.00
$ 3,600.00
$ 7,000.00
$ 360.00
$10,960.00

RECOMMENDATION
The Board of Commissioners authorize FY17 funding for parking deck credit card payment
processing, in the amount of $7,000.00, and monthly utility charges associated with new
emergency telephones, in the amount of $3,960.00; and further authorize the corresponding
budget transactions.

Page 84 of 255

Agenda Item Number. 14

Cobb County
Department of Public Safety
Sam Heaton, Director of Public Safety
100 Cherokee Street, Suite 460
Marietta, Georgia 30090-9682

TO:

David Hankerson, County Manager

FROM:

Sam Heaton, Director of Public Safety


This item has been electronically signed by:
Sam Heaton, Director of Public Safety

DATE:

November 8, 2016

PURPOSE
To approve a Memorandum of Understanding between Cobb County and the Braves Stadium,
LLC, to provide an on-site 911 Computer Aided Dispatch System, radio console, three Cobb
Police workstations for dispatching and responding to call of service.

BACKGROUND
Cobb County Public Safety and the Atlanta Braves have identified a need for a computer aided
dispatch center and police workstation within the SunTrust stadium for the purposes of
dispatching and responding to calls in and around the stadium during events. This will decrease
the chance of overloading our current 911 Center and allow centralized dispatches within the
stadium for quicker and more efficient responses of emergency personnel.
The Memorandum of Understanding (MOU) will allow the purchase of the needed equipment to
fit within our current dispatch capabilities at an estimated cost of $189,208.37. Further, the
MOU will restrict the use of the equipment to authorized personnel only and require the Braves
to maintain the equipment per the County's maintenance plan.

FUNDING
N/A

Page 85 of 255

Comm. Dist.
All

Agenda Item Number. 14

RECOMMENDATION
The Board of Commissioners approve a Memorandum of Understanding between Cobb County
and the Braves Stadium, LLC, to provide an on-site 911 Computer Aided Dispatch System,
radio console, three Cobb Police workstations for dispatching and responding to call of
service; and authorize the Chairman to sign the necessary documents.
ATTACHMENT:
MOU with the Braves for CAD

ATTACHMENTS
MOU with the Braves for CAD

Page 86 of 255

MEMORANDUM OF UNDERSTANDING
BETWEEN
COBB COUNTY, GEORGIA
AND
BRAVES STADIUM
COMPANY, LLC
This Memorandum of Understanding ("MOU") is made and entered into this ___ day of _____,
2016, by and between Cobb County, Georgia, a political subdivision of the State of Georgia ("County"),
and Braves Stadium Company, LLC (BSC), a Delaware limited liability company authorized to do
business in the State of Georgia, with its principal place of business located at 755 Battery Avenue, SE,
Atlanta, GA 30080.
WITNESSETH:
WHEREAS, the County has entered into a contract with BSC to provide an on-site 911 Computer
Aided Dispatch System, Radio console, three Cobb Police workstations for the purposes of dispatching and
responding to calls for service in and around Suntrust Stadium
NOW THEREFORE, for and in consideration of the mutual promises and benefits flowing from and
to each party, the receipt and sufficiency of which is hereby acknowledged, the County and BSC agree as
follows:
1.

2.

Term. This MOU shall be effective on March 1, 2017, after which the MOU shall renew
automatically every five years for a period of thirty years from the Effective Date, unless the
parties mutually agree to terminate the agreement or until either party notifies of its desire to
terminate, with or without cause, and provides thirty days advance written notice.
Responsibilities of each agency
Section 1
a. The Countys obligations shall include the following:
The County shall establish a site to site VPN connection to the Countys
network.
The County shall provide cost estimates and specifications for all hardware and
software to be used within Suntrust Park. See attached Exhibit A entitled
Suntrust Park Hardware and Software Cost Breakdown.
The County shall take ownership of purchased equipment and be responsible
for all workstation hardware and software issues and all reoccurring
maintenance costs.
The County shall install Microsoft System Center Endpoint Protection for
AntiVirus software on all Police, CAD, and Electronic Warrant workstations.
The County shall install all required and approved Public Safety Software on all
workstations.
The County shall provide GCIC access on the CAD workstation through the
PremierOne CAD software utilizing one ORI assigned from the Countys C09X
metro header or other appropriate software as used for GCIC access by the
county.
The County shall provide GCIC access on the Police workstations through the
Police Sungard Records Management and Mobile Field Reporting Systems
software utilizing ORIs assigned from the Countys C0DX metro header or
other appropriate software as used for GCIC access by the county.
Section 2
b. The BSCs obligations shall include the following:
BSC shall reimburse the county for all equipment listed in the attached Exhibit

Page 87 of 255

3.

4.

5.

6.

A entitled Suntrust Park Hardware and Software Cost Breakdown. Please


note these costs are estimates and will need to be updated prior to purchase.
Upon receipt of the invoice for the costs of hardware and software listed in the
attached Exhibit A, the County will forward copy to the BSC. The BSC will
include the invoice on their monthly reimbursement requisition from the
constructions fund that is submitted to U.S. Bank National Association, as
Trustee under the Trust Indenture. The BCS will wire appropriate to the Trustee
so that the Trustee can pay the invoices included in monthly reimbursement
requisition from the constructions fund.
BSC shall reimburse the county for hardware upgrades as necessary, based on
recommendations by the County IT Staff. BSC should anticipate hardware
upgrades every five years.
BSC shall provide an internet connection on their network with a minimum
speed of 100Mbps.
BSC shall allow workstations to be a part of the Countys domain.
BSC shall allow the county to use remote access to all workstations to support
application issues.
BSC shall have no login or administrative access to the 911 or Police
workstations.
BSC shall provide certified 911 Communications Officers, as approved by the
County, to operate the CAD workstation and Radio Console. Only such
certified persons and County IT staff shall be authorized to use these
workstations. In the event no certified person is available dispatch will occur
from the County 911 Center.
BSC shall provide GA POST Certified Police Officers, as approved by the
County, to operate the Police Workstations. Only such certified persons and
County IT staff shall be authorized to use the workstations.
BSC shall allow approved County personnel and approved County vendors
access to all equipment.
BSC shall physically secure all equipment when authorized users are not on
premise.

This MOU and the attached Exhibits A entitled Suntrust Park Hardware and Software Cost
Breakdown, constitutes the entire agreement among the parties regarding the subject matter
hereof, and there are no other covenants, promises, agreements, or understandings, either oral or
written, between the parties other than those in this MOU.
Jurisdiction/Venue. This MOU shall be governed in all respects by the laws of the State of
Georgia, and any action to enforce this Agreement shall be brought in a court of competent
jurisdiction located in Cobb County, Georgia.
Severability. If any provision of this MOU, or the application thereof, is determined to be
invalid or unenforceable for any reason, the remainder of that provision and all other provisions
of this MOU shall remain valid and enforceable.
Authority. Each of the individuals executing this MOU on behalf of the County or BSC
represents to the other party that such individual is authorized to do so by requisite action of the
party to this MOU.

Page 88 of 255

7.

Notices. All notices and other communications required or permitted under this MOU shall be in
writing and shall be sent by certified mail, return receipt requested with postage and fees prepaid
to the addresses set forth below, and shall be deemed to be effective when actually received or
refused. Either party may change the address to which future notices or other communications
shall be sent by notifying the other party. Contact information for IT Support issues is also
provided.

If to County:

DPS Director
100 Cherokee Street, Suite 460
Marietta, GA 30090
County IT Issues
Public Safety Technology Services Manager
100 Cherokee Street, Suite 520
Marietta, GA 30090
Phone: 770-528-8700

If to BSC:

Contact at the Braves


755 Battery Avenue SE
Atlanta, GA 30080
BSC IT Issues
Senior Manager of IT Infrastructure
755 Battery Avenue SE
Atlanta, GA 30080
Phone: 770-426-3535

8.

Assignment. This MOU and the rights hereunder shall not be transferred or assigned by BSC without
the written permission from the County. In the event of any approved assignment the Assignee shall
provide in writing its commitment to be bound by all the terms of this MOU and such assignment
shall not be valid without Countys receipt of same.
9. Waiver. The failure of either party to insist upon strict performance of any of the provisions
contained herein shall in no way constitute a waiver of future violations of the same or any other
provision.
10. Indemnification/Hold Harmless. To the fullest extent permitted by law, BSC shall defend, protect,
hold harmless, and indemnify the County and the County's elected officials, employees, agents,
contractors, and assigns from and against any and all liability, loss, claims, demands, suits, costs, fees
and expenses (including actual fees and expenses of attorneys, expert witnesses, and other
consultants), by whomsoever brought or alleged, and regardless of the legal theories upon which
premised, including, but not limited to, those actually or allegedly arising out of bodily injury to, or
sickness or death of, any person, or property damage or destruction (including loss of use) which may
be imposed upon, incurred by or asserted against the County or the County's elected officials,
employees, agents, contractors, and assigns allegedly or actually arising out of or resulting from
BSCs involvement with this MOU.

Page 89 of 255

IN WITNESS WHEREOF, BSC and Cobb County, Georgia have executed this MOU to be effective as of March
1, 2017. This MOU may be executed in multiple counterparts, each of which shall be deemed an original
instrument, but all of which taken together shall constitute one instrument.

Braves Stadium Company, LLC


BY: _______________________________

Date: ___________________
Attest:
By: ______________________________
Title: _____________________________
SEAL
Cobb County, Georgia
BY: ________________________________
Date: ___________________
Attest:
By: ________________________________
Title: _______________________________
SEAL

Approved as to form:
__________________________________
County Attorneys Office

Page 90 of 255

Page 91 of 255

Agenda Item Number. 15

Cobb County
Fire & Emergency Services

Comm. Dist.
All

Randy Crider, Fire Chief


1595 County Services Pkwy
Marietta, Georgia 30008-4021

TO:

David Hankerson, County Manager

FROM:

Sam D. Heaton, Public Safety Director


Randy Crider, Fire Chief
This item has been electronically signed by:
Randy Crider, Fire Chief
Sam Heaton, Director of Public Safety

DATE:

November 8, 2016

PURPOSE
To approve modifications to the adopted FY17 Fire budget.

BACKGROUND
At the August 23, 2016 Board of Commissioners Work Session the Cobb County Fire &
Emergency Services (CCFES) presented its strategic five-year plan to the Board which included
the addition and/or upgrade of 43 positions within the Department. The Board of
Commissioners support the strategic five-year plan, and several budget transfers from the adopted
FY17 budget is necessary to move forward with personnel changes and additions.

FUNDING
Transfer from:

230-130-1000-8820 (Fire Fund Undesignated Contingency) $429,192.00

Transfer to:
Operating Expenditures 230-130-1000-6207 (Safety Supplies)

$140,976.00

230-130-1000-6200 (Uniforms & Clothing)

$ 68,537.00

230-130-1000-6155 (Education & Training Equipment)

$ 22,307.00

230-130-1000-6320 (Medical & Dental Services)

$ 14,940.00

230-130-1000-6326 (Professional Services)


Page 92 of 255

$ 14,662.00

Agenda Item Number. 15

Capital Outlay

230-130-1000-8605 (Autos & Trucks)


230-130-1000-8420 (Data Processing Equipment)

$162,430.00
$ 5,340.00
TOTAL $429,192.00

RECOMMENDATION
The Board of Commissioners approve modifications, in the amount of $429,192.00, to the adopted
FY17 Fire budget; authorize the corresponding budget transactions; and further authorize the
Chairman to execute the necessary documents.
The Cobb County Fire & Emergency Services (CCFES) strategic five-year plan is available upon
request.

ATTACHMENTS
Fire FY17 budget modirifcations 11-08-16

Page 93 of 255

Cobb Fire & Emergency Service Budget Modification Detail for Incremental 43 Positions
Operating Expenditures
Funding Line Item

Amount

230-130-1000-6207 (Safety Supplies)


230-130-1000-6200 (Uniforms and Clothing)
230-130-1000-6155 (Education and Training Equip)

$ 140,976.00
$ 68,537.00
$ 22,307.00

230-130-1000-6320 (Medical and Dental)

$ 14,940.00

230-130-1000-6326 (Professional Services)


Total Operating Costs

$ 14,662.00
$ 261,422.00

Justification
This additional amounts represents the required Bunker gear, helmets and
shields and SCBA gear assoiciated with 36 positions
Represents funding for uniforms / clothing for the new positions
Cost of training materials, workbooks etc. for the incremental positions
Cost assoicated with Firefighters Physical exams and the pre-employment
exams for the additional positions
Cost of NREMT Exam Fee - EMT, OEMS EMT Liscense Fees, and OEMS AEMT
Liscense Fees for new positions

Capital Outlay

230-130-1000-8420 (Data Processing Equipment)


Total Capital

Cost of 5 equipped vehicles for the 2 District Chiefs, the EMS Captain, the
$ 162,430.00 Training Division Captain and the Fire Inspector
Cost of Computers / tablets for the civilian positions -Admin Specialists and
$ 5,340.00 Data Techs and Fire Data Manager
$ 167,770.00

Total

$ 429,192.00

230-130-1000-8605 (Autos & Trucks)

Page 94 of 255

Agenda Item Number. 16

Cobb County
Fire & Emergency Services
Randy Crider, Fire Chief
1595 County Services Pkwy
Marietta, Georgia 30008-4021

TO:

David Hankerson, County Manager

FROM:

Sam D. Heaton, Public Safety Director


Randy Crider, Fire Chief
This item has been electronically signed by:
Randy Crider, Fire Chief
Sam Heaton, Director of Public Safety

DATE:

November 8, 2016

PURPOSE
To authorize the purchase of one engine and associated equipment for fire and emergency
response.

BACKGROUND
With the anticipated construction to commence in the near future for the new Fire Station 29 in
the Cumberland area, apparatus and associated equipment must be procured and ready to be
deployed when the station is operational.
This engine will be the first-line response engine for the new Fire Station 29. These apparatus
are presently under the contract price of $576,264.52 each (Cobb 2014 Sealed Bid #14-5926),
and has been approved by the Cobb County Purchasing Department. Equipment must also be
purchased as none is available for the additional engine.

Page 95 of 255

Comm. Dist.
All

Agenda Item Number. 16

FUNDING
Funding is available in the Fire Funds Fund Balance, with the following appropriations:
Increase revenue:

230-130-1000-4980 (Fund Balance-Designated) $665,084.52

Increase
expenditure:

230-130-1000-8610

Increase
expenditure:

230-130-1000-6258 (Accountable Equipment)

$ 36,020.00

Increase
expenditure:

230-130-1000-6206 (Firefighting Supplies)

$ 33,800.00

Increase
expenditure:

230-130-1000-6508 (Radio Equipment)

7,000.00

Increase
expenditure:

230-130-1000-6207 (Safety Supplies)

7,000.00

Increase
expenditure:

230-130-1000-6186 (Motor Vehicle Parts)

5,000.00

(Especially Equipped
Vehicles)

$576,264.52

RECOMMENDATION
The Board of Commissioners authorize the purchase of one engine and associated equipment, in
the amount of $665,084.52, for fire and emergency response; authorize the corresponding
budget transactions, and further authorize the Chairman to sign the necessary documents.

Page 96 of 255

Agenda Item Number. 17

Cobb County
Community Development Agency
Dana R. Johnson, AICP, Director
P. O. Box 649
Marietta, Georgia 30061-0649
(770) 528-2125 / fax: (770) 528-2126

TO:

David Hankerson, County Manager

FROM:

Dana R. Johnson, AICP, Director


This item has been electronically signed by:
Dana R. Johnson, AICP, Director

DATE:

November 8, 2016

PURPOSE
To review a summary of the show cause hearing conducted by the License Review Board for
Niaz International, Inc. d/b/a Kwik Serve.

BACKGROUND
Section 6-147 of the Alcoholic Beverage Ordinance authorizes the License Review Board to
conduct a Show Cause Hearing to suspend or recommend to the Cobb County Board of
Commissioners suspension or revocation of an Alcoholic Beverage License for due cause; and
also provides for the Board of Commissioners to review a summary of the Show Cause Hearing
and to affirm the decision of the License Review Board or place the matter for a hearing before
the Cobb County Board of Commissioners. On October 20, 2016, the License Review Board
conducted a Show Cause Hearing for Niaz International, Inc. d/b/a Kwik Serve, Hameed
Farista, licensee, in regard to selling/furnishing an alcoholic beverage to an underage person by
Rosa Torres, an employee of Niaz International, Inc. d/b/a Kwik Serve, on August 24,
2016. After conducting the Show Cause Hearing and considering all evidence and testimony
presented, and the online questionnaire, the License Review Board recommended a 30-day
suspension of the beer, wine, and Sunday sales package license for Niaz International, Inc.
d/b/a Kwik Serve, Hameed Farista, licensee.

FUNDING
N/A

Page 97 of 255

Comm. Dist.
4

Agenda Item Number. 17

RECOMMENDATION
The Board of Commissioners affirm the decision of the License Review Board, following the
review of the summary of the Show Cause Hearing of October 20, 2016 for Niaz International,
Inc. d/b/a Kwik Serve, 1057 Veterans Memorial Hwy., Mableton, GA 30126, to suspend the
beer, wine, and Sunday sales package license for 30-days.

ATTACHMENTS
Summary of October 20, 2016 Show Cause Hearing
License Review Board Questionnaire

Page 98 of 255

Summary of Show Cause Hearing before the Cobb County License Review Board for Niaz
International, Inc., doing business as, Kwik Serve, located at 1057 Veterans Memorial,
Hwy. Mableton, GA 30126, Hameed Farista, licensee. On October 20, 2016, the hearing
was conducted in the Bid Room, 1772 County Services Parkway, Marietta, Georgia 30008.
License Review Board Chairperson Judy Skeel began the hearing by reading the agenda items.
All witnesses were given the oath by License Review Board attorney Sam Hensley, Jr.
Sgt. Bonnie Smith of the Cobb County Police Department Regulatory Services and Permits Unit
stated that she and Det. Darren Leopard conducted a compliance check at Kwik Serve on August
24, 2016. Sgt. Smith stated she entered Kwik Serve followed by an underage volunteer. Sgt.
Smith stated that she observed the underage volunteer go to the cooler and obtain a can of
Mikes Harder Strawberry Lemonade. Sgt. Smith stated that the underage volunteer placed the
alcoholic beverage on the counter and Rosa Torres, the clerk, checked the underage volunteers
identification and the volunteer purchased the alcohol with a police marked twenty dollar bill.
Sgt. Smith stated that the underage volunteer exited the store and met Det. Leopard outside of the
store with the alcohol. Sgt. Smith explained to the board that she informed Ms. Torres that she
furnished alcohol to an underage person.
Austin Roberson provided the board with copies of photos of the Mikes Harder Strawberry
Lemonade purchased by the underage volunteer, the money used to purchase the beer, and a
copy of the underage volunteers valid Georgia Identification. Sgt. Smith stated that Ms. Torres
checked the identification of the underage volunteer and still sold alcohol to a minor. Sgt. Smith
stated that Ms. Torres was issued two citations: one for serving alcohol to an underage person
and one for failure to possess an alcohol permit as required by the Cobb County Code of
Ordinances. Sgt. Smith stated that there was another employee on staff at the time of the
incident who did not possess an alcohol permit as required by the Cobb County Code of
Ordinances.
Sgt. Smith stated that Kwik Serve had a prior failed compliance check in April 2009, which
resulted in a thirty day suspension. Sgt. Smith explained that there were also permit violations at
the time of the 2009 compliance check.
Adam Rozen, attorney for Mr. Farista and Kwik Serve, introduced Mr. Hameed Farista and his
son Aziz Farista, the store manager, to the License Review Board. Mr. Rozen stated that The
Faristas own and operate three stores, Kwik Serve and two stores in Carroll County. Mr. Rozen
stated that he did not dispute the previous thirty day suspension and permit violations.
Mr. Rozen produced a notebook, which contained all employees alcohol permits and newly
implemented rules and policies. Mr. Rozen stated that since 2009 there were safeguards
implemented to prevent underage sales, and more safeguards have been implemented since the
most recent violation. Mr. Rozen stated that Mr. Farista has more extensive policies and
procedures than most of his clients. Mr. Rozen stated that Mr. Farista is serious about his
business and is well organized, and he is trying to correct the situation. Mr. Rozen explained that
Mr. Hameed Farista has been the licensee of three stores for seventeen years and the 2009
violation and this violation are the only two violations that he has had in seventeen years. Mr.

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Rozen stated that Aziz Farista is the day to day manager, but Hameed Farista visits the stores
weekly.
Page 2
Kwik Serve
Show Cause Hearing, October 20, 2016
Mr. Rozen explained that Mr. Farista has implemented, since the recent violation, InTouch
InSight, which is a mystery shopper program and anyone who fails a mystery shopper
compliance check will be terminated. Mr. Rozen also stated that staff is required to have online
training and take a test quarterly. Mr. Rozen provided photos of the store laptop that includes the
screensaver, which depicts the date of birth for tobacco and alcohol sales. Mr. Rozen also
presented pictures of signage on the POS system to remind staff to check identification as well as
pictures of the signage on the counter and on the door. Mr. Rozen stated that his client is trying
to prevent this type of violation from ever happening again. Mr. Rozen stated that his client is
very sorry the violation occurred. Mr. Rozen reiterated that his client put stringent policies and
procedures in place after the 2009 violation.
Mr. Aziz Farista demonstrated a hand held identification scanner to the board. Once
identification is scanned the scanner determines whether or not a person is of age to purchase
tobacco or alcohol. Mr. Farista stated that the scanner was a recent $1,200.00 purchase, which
was implemented after the most recent violation. Mr. Farista explained that the scanner cannot
be overridden. Mr. Farista stated this technology is an effort to ensure this type of violation
doesnt happen again. He stated that the store policy is to check the identification of anyone
purchasing alcohol that appears to be under forty years of age. Mr. Farista reiterated that the
new policy also requires quarterly training. He also stated that there are sixteen cameras in the
store and they are monitored daily. He stated that the cameras are reviewed in order ensure
money is being managed appropriately, and to confirm that policies and procedures are being
followed.
Mr. Rozen in closing summarized the safeguards his client has implemented to prevent future
violations. He also pointed out that the previous violation had been seven years ago. He also
pointed out that the Cobb County Code of Ordinances has been amended to allow a $750.00 fee
for first time failed underage compliance checks. Mr. Rozen stated that his client has three
locations and between Hameed and Aziz they have thirty six years collective experience in the
business, and only two violations; otherwise they have a good track record.
After considering all evidence and testimony presented and the Online License Review Board
Questionnaire, pursuant to a motion by Judy Skeel and a second by Buddy Tesar, the License
Review Board recommended a 30-DAY SUSPENSION of the of the alcohol license for Kwik
Serve.
The License Review Board voted 3-0 in favor of this motion.
Eddie Canon was not present for the meeting; Milton Beck was not present for this hearing.

Page 100 of 255

COBB COUNTY
COMMUNITY DEVELOPMENT AGENCY
P.O. Box 649
Marietta, Georgia 30061-0649
phone: (770) 528-8410
Email: BLRenewal@cobbcounty.org

Sandra S. Richardson
Business License
Division Manager

Cobb County License Review Board


FACTORS TO CONSIDER IN SHOW CAUSE HEARING REGARDING THE
LICENSE DUE TO A SALE OF ALCOHOL TO AN UNDERAGE PERSON
QUESTIONS FOR THE LICENSEE
License Number: 900151

Licensee: HAMEED A FARISTA

1. What was the violation(s)?


Under 21 sale and work permit violations
2. Were there more than one violation?
Yes
3. Was the compliance check in regard to a complaint?
No
4. Did all employees have work permits at the time of the compliance check?
No
5. How long have you, the licensee, operated the business?
16 years
6. Have there been previous violations at this location or other locations where you were the licensee?
Yes
7. If so, how many, where, and when?
In 2009 this location had a violation. Prior to 2009 there were no violations at this location and
there have been zero violations at the other two locations.
8. What were the sanctions?
30 day suspension of alcohol sales.
9. Are you remorseful regarding the violation(s) or was it an employee or someone else`s fault?
While the employee was at fault for her actions, the licensee and the manager take full
responsibility for what occurred at the store.
10. Were there written procedures in place prior to the violations or after?

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Yes
11. How are the employees held accountable to follow the policies and procedures of the business?
When employees are hired they are given an employee handbook and they review the policies with
the Licensee and the manager. There is a quarterly review of the policies.
12. What are the consequences for the employee and managers for violations of policies and procedures?
Termination
13. What are the consequences for the employee and managers for violations of law/ordinances?
Termination
14. How are the consequences communicated to the employee?
Meeting with the Manager and Licensee
15. When are the consequences communicated to the employee?
Employees are instructed of penalties at time of hire and are instructed of termination immediately
following the violation.
16. Was there training of employees prior to the violation?
Yes
17. Was there training of employees after the violation?
Yes
18. Was there any retraining of employees after the violation?
Yes
19. Will there be any reoccurring training of employees?
Yes
20. How may employees work at this location?
6
21. How many locations are you the licensee?
3, no violations at the Carrolton or Villa Rica locations in Carroll County
22. What experience do you the owner/licensee have in the sale of alcohol?
Licensee has over 16 years of experience.
23. Do you the owner/licensee have a secret shopper program in place?
No

900151

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24. What has been the results of the program?


NA
25. Are you the owner/licensee, managers, and employees familiar with the Georgia Drivers License?
Yes
26. Are you the owner/licensee, managers, and employees familiar with the Georgia Drivers License?
New under 21 licenses are printed vertically. Older licenses have a red outline and have "under
21" written in red.
27. Do you the owner/licensee have a point of sale system (i.e. - cash register) which prompts for identification
prior to the sale of alcohol?
Yes
28. Is there an override feature?
Yes
29. If there is an override feature, who can override the system?
Previously employees could override, however that has since been modified to only a manager.
30. What is your policy on when to check ID prior to the sale of alcohol?
ID anyone who appears to be under 40 years of age.
31. What type of business is being operated at this location?
Convenience store with fuel sales.
32. Is the type of business being operated at this location different from the type of business that was approved to
operate in the original application?
No
33. Are there cameras in the establishment?
Yes
34. If so, how many?
16
35. How often are they reviewed?
Periodically throughout the day.
36. Why are they reviewed?
To ensure compliance.
37. How long is the video maintained?

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30 days
38. Has the video been reviewed regarding the violation(s)?
Yes
39. If so, by whom?
Manager and Licensee
40. What was determined from the video?
ID was checked, but the sale was completed anyway.
41. Have you discussed with the employee that committed the violation what occurred when he/she committed the
violation?
Yes
42. What explanation did the employee have regarding the violation?
None
43. What has been the consequence to the employee for the violation?
Termination
44. What assurance can you provide the LRB that you the owner/licensee and your employees will not sell/provide
alcohol in violation of State or County Law again.
The Licensee and Manager take all violations of the store polices and local and state law very
seriously and will implement appropriate measures to ensure compliance with company policies
and local and state law. The store has also implemented an additional point of sale and birthday
verification system following this violation.
45. What evidence can you provide the LRB that you and your employees understand State and County law
regarding the sale and service of alcohol?
The store implements a store policy handbook on proper alcohol sales and readdresses the
policies with the employees on a quarterly basis.
46. Do you take responsibility for the actions of your employees and any violations that the employees may
commit?
Yes
47. Does the cash register or point of sale system track alcohol sales?
Yes
48. Does the cash register or point of sale system track when they were sold?

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Yes
49. Does the cash register or point of sale system track by whom they were sold?
Yes
50. Does the cash register or point of sale system track if ID was checked?
Yes
51. Does the cash register or point of sale system track the Date of Birth prior to the sale of alcohol?
Yes

900151

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Agenda Item Number. 18

Cobb County
Community Development Agency
Dana R. Johnson, AICP, Director
P. O. Box 649
Marietta, Georgia 30061-0649
(770) 528-2125 / fax: (770) 528-2126

TO:

David Hankerson, County Manager

FROM:

Dana R. Johnson, AICP, Director


This item has been electronically signed by:
Dana R. Johnson, AICP, Director

DATE:

November 8, 2016

PURPOSE
To review the summary of the show cause hearing conducted October 20, 2016 by the License
Review Board for Anwar Rokarya.

BACKGROUND
The Alcoholic Beverage Ordinance authorizes the License Review Board to conduct a Show
Cause Hearing to suspend or revoke an alcohol permit for due cause. The Ordinance also
provides for the Board of Commissioners to review a summary of the Show Cause Hearing and
to affirm the decision of the License Review Board or place the matter for a hearing before the
Cobb County Board of Commissioners. On October 20, 2016, the License Review Board
conducted a Show Cause hearing for Anwar Rokarya an employee of Akers Mill Food Mart, in
regard to the sale/furnishing of alcoholic beverages to an underage person by Mr. Rokarya on
September 20, 2016 while working at Akers Mill Food Mart, 2243 Akers Mill Rd., Atlanta, GA
30339. After conducting the Show Cause Hearing and considering all evidence and testimony
presented, the License Review Board recommended a 30-day suspension of Mr. Rokaryas
alcohol permit.

FUNDING
N/A

Page 106 of 255

Comm. Dist.
All

Agenda Item Number. 18

RECOMMENDATION
The Board of Commissioners review the summary of the Show Cause Hearing of October 20,
2016, for Mr. Rokarya, and affirm the decision of the License Review Board to suspend the
alcohol permit for 30 days.

ATTACHMENTS
Summary of October 20, 2016 Show Cause Hearing
License Review Board Questionnaire

Page 107 of 255

Summary of Show Cause Hearing before the Cobb County License Review Board for
Anwar Rokarya, Alcohol Permit, employed at Fatima Rokarya, Inc., doing business as
Akers Mill Food Mart, located at 2243 Akers Mill Rd., Atlanta, GA 30339. On October 20,
2016, the hearing was conducted in the Bid Room, 1772 County Services Parkway,
Marietta, GA, 30008

License Review Board Chairperson Judy Skeel began the hearing by reading the agenda item.
All witnesses were given the oath by License Review Board attorney Sam Hensley, Jr.
Sgt. Bonnie Smith of the Cobb County Police Department Regulatory Services and Permits Unit
stated that she and Det. Darren Leopard conducted a compliance check at Akers Mill Food Mart
on September 20, 2016. Sgt. Smith stated she entered Akers Mill Food Mart followed by an
underage volunteer. Sgt. Smith stated that she observed the underage volunteer go to the cooler
and obtain a twenty-four ounce can of Miller Highlife beer. Sgt. Smith stated that the underage
volunteer placed the alcoholic beverage on the counter and Anwar Rokarya checked the underage
volunteers identification and the volunteer purchased the alcohol with a police marked twenty
dollar bill. Sgt. Smith stated that the underage volunteer exited the store and met Det. Leopard
outside of the store with the alcohol.
Austin Roberson provided the board with copies of photos of the Miller Highlife beer purchased
by the underage volunteer, the money used to purchase the beer, and a copy of the underage
volunteers valid Georgia Identification.
Mr. Anwar Rokarya stated that he does not actually work in the store, but he helps his children
out with the family operated business. Mr. Rokarya stated that he obtained a permit so he could
help his children in the store. Mr. Rokarya stated that he is seventy-two years old and has
previous experience in the convenience store industry. Mr. Rokarya stated that the owner of the
store, his son, stepped out to go to the bank and that is when the violation occurred. Mr. Rokarya
stated that he confused the date of birth for tobacco purchases with the date of birth for alcohol
purchases.
Mr. Faisal Rokarya, the licensee and owner, stated that his father had been trained on alcohol
service. He stated that his has been an eye opening experience for him. He stated that he has
owned the store for seven years and this is his first violation. Mr. Rokarya stated that since the
incident his father has not been working the register.
Mr. Faisal Rokarya reiterated that his father is not a paid employee, but he does work in the store
to help out and keep himself busy. He stated that this violation has been really hard on his father.
Mr. Rokarya stated that his father has also had to deal with the criminal aspect of the violation,
which has been really stressful for him.
After considering all evidence and testimony presented and the Online License Review Board
Questionnaire, pursuant to a motion by Judy Skeel and a second by Helen Poyer, the License
Review Board recommended a 30-DAY SUSPENSION of the of the alcohol permit for Anwar
Rokarya.
The License Review Board voted 3-0 in favor of this motion.
Eddie Canon was not present for the meeting. Milton Beck was not present for this hearing.

Page 108 of 255

COBB COUNTY
COMMUNITY DEVELOPMENT AGENCY
P.O. Box 649
Marietta, Georgia 30061-0649
phone: (770) 528-8410
Email: BLRenewal@cobbcounty.org

Sandra S. Richardson
Business License
Division Manager

Cobb County License Review Board


FACTORS TO CONSIDER IN A SHOW CAUSE HEARING REGARDING AN
ALCOHOL PERMIT DUE TO A SALE OF ALCOHOL TO AN UNDERAGE PERSON
QUESTIONS FOR THE WORK PERMIT HOLDER
Permit Holder: ROKARYA, ANWAR ALIMOHAMED

Permit Number: 165147

1. Are you still working with the business for which you have a permit?
No
2. What was the violation(s)?
selling alcohol to an underage person
3. Were there more than one violation?
No
4. Did you check for ID?
Yes
5. What explanation do you have regarding the violation?
I checked the person`s identification. Tried to verify the date, posted above the register. One is for
the cigarette and the other is for alcohol. Mistakenly, I matched the date on the identification with
the cigarette date posted.
6. Was the compliance check in regard to a complaint?
No
7. How long have you worked at the business?
i don`t work. I help my family when they need me.
8. Have you worked at any other location that sold alcoholic beverages?
No
9. If so where and how long?
N/A
10. Have you had any other violations at this location or other locations where alcohol was sold?

165147

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10/28/2016 10:56:30 AM

No
11. Where do you place the blame for the violation?
Yes
12. Did you receive written procedures regarding the sale of alcohol at this business prior to the violation(s)?
Yes
13. Did you received written procedures after the voilation?
Yes
14. How are the employees held accountable to follow the policies and procedures of the business?
All employees have to comply with policies and procedures of the business. Any employee that
does not, will be given a warning. If it continues, the employee will be terminated.
15. Were there consequences for you or your manager(s) for violations of policies and procedures?
Yes
16. If there were consequences, what were they?
Given a warning.
17. Were there consequences for you and your manager(s) for violations of law/ordinances?
Yes
18. If so, what were they?
Given a warning.
19. How and when were these consequences communicated to you?
Verbally. I was warned that if it happened again, I would no longer be able to help at the store.
20. Were you trained prior to the violation?
Yes
21. Were you trained or retrained after the violation?
Yes
22. Is there any reoccurring training?
Yes
23. How many employees work at this location?
3
24. Have you passed or failed a secret shopper program?
No
165147

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25. If you passed a secret shopper program when?


NA
26. If you passed a secret shopper program where were you working?
NA
27. Are you familiar with the Georgia Drivers License and what is on the Georgia Drivers license to assist in
determining whether or not to provide alcohol?
Yes
28. Were you trained regarding what is on a Georgia Drivers License?
Yes
29. What do you look for on the identification prior to the sale of alcohol?
Picture, date of birth, hologram and if it says under 21. If the person doesn`t have a state Id or
driver`s license, military id, ask for passport.
30. When do you ask for identification prior to an alcohol sale (i.e.- never, if look under 21, if look under 25, if
look under 30, if look under 40, if have gray hair, everyone)?
Ask identification from everyone.
31. What type of identification do you accept prior to the sale of alcohol?
State id, state drivers license, military id or passport.
32. Does the business where you are employed have a point of sale system (i.e.- cash register) that prompts for
identification of date of birth prior to the sale of alcohol?
No
33. If the business has a point of sale business is there an override feature?
NA
34. Has there been a discussion between you and management or the owner/licensee regarding the violation?
Yes
35. What assurance can you provide the LRB that the alcohol permit holder will not sell/provide alcohol in
violation of State or County Law again?
I have extensively trained my employees to check everybody`s id regardless.
36. Do you take responsibility for any violations that the employee committed?
Yes
37. Does the cash register or point of sale system track alcohol sales?
No
38. Does the cash register or point of sale system track alcohol sales at what time they were sold?
No

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39. Does the cash register or point of sale system track alcohol sales by whom they were sold?
No
40. Does the cash register or point of sale system track alcohol sales if ID was checked?
No
41. Does the cash register or point of sale system track alcohol sales if the DOB was entered in the system
prior to the sale of alcohol?
No

165147

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Agenda Item Number. 19

Cobb County
Community Development Agency
Dana R. Johnson, AICP, Director
P. O. Box 649
Marietta, Georgia 30061-0649
(770) 528-2125 / fax: (770) 528-2126

TO:

David Hankerson, County Manager

FROM:

Dana R. Johnson, AICP, Director


This item has been electronically signed by:
Dana R. Johnson, AICP, Director

DATE:

November 8, 2016

PURPOSE
To review the summary of the Appeal Hearing conducted on October 20, 2016 by the License
Review Board for Krista Coutts.

BACKGROUND
Section 6-207 of the Alcoholic Beverage Ordinance authorizes the License Review Board to
conduct an Appeal Hearing to consider the appeal of the denial of an alcoholic beverage work
permit and also provides for the Board of Commissioners to review a summary of the Appeal
Hearing and to affirm the decision of the License Review Board or place the matter for a
hearing before the Board of Commissioners. On October 20, 2016 the License Review Board
conducted an appeal hearing for Krista Coutts in regard to the denial of her alcoholic beverage
work permit by the Police Department. After conducting the Appeal Hearing and considering all
evidence and testimony presented during the hearing and the Online License Review Board
Questionnaire, the License Review Board recommended approval of the alcoholic beverage
work permit for Ms. Coutts.

FUNDING
N/A

Page 113 of 255

Comm. Dist.
All

Agenda Item Number. 19

RECOMMENDATION
The Board of Commissioners review the summary of the Appeal Hearing and affirm the
October 20, 2016 decision of the License Review Board to approve the alcoholic beverage work
permit for Krista Coutts.

ATTACHMENTS
Summary of October 20, 2016 Appeal Hearing
License Review Board Questionnaire

Page 114 of 255

Summary of Appeal Hearing before the Cobb County License Review Board for
Krista Coutts, Alcohol Permit Application to serve alcohol in unincorporated Cobb
County. On October 20, 2016 the hearing was conducted in the Bid Room, located
at 1772 County Services Parkway, Marietta, GA 30008.
License Review Board Chairperson Judy Skeel began the hearing by reading the agenda
item. All witnesses were given the oath by License Review Board attorney Sam Hensley,
Jr.
Det. Darren Leopard with the Cobb County Police Departments Regulatory Services and
Permits Unit testified that Krista Coutts made application for an alcohol work permit on
September 15, 2016. Det. Leopard stated that Ms. Coutts listed honestly a misdemeanor
and a felony theft by shoplifting conviction. Det. Leopard stated that the felony
conviction was the cause for the denial of the alcohol permit.
Ms. Coutts stated that when she was seventeen she had a misdemeanor theft by
shoplifting conviction for shoplifting from Macys, which was under the First Offenders
Act. She stated that the felony conviction was a result of her using unauthorized gift
cards at her work. She stated that she worked for a coffee company that was having a
coffee drive for the troops, which her manager gave bonuses for if the fund raiser went
well. She stated that she obtained gift cards with balances from the system to purchase
coffee for the troops. She stated that during the fund raiser not only were bonuses given
for increased sales, but the manager threatened jobs if sales did not increase during the
fund raiser. Ms. Coutts stated that she accessed and used approximately $1100.00 to
$1200.00 worth of gift cards over a course of two weeks.
Ms. Coutts stated that she is currently working at The Fresh Market where she has
worked for one and a half years. She stated that she previously worked at Kroger and has
never had any alcohol violations. Ms. Coutts explained that her position as front end
manager requires her to have a permit because sometimes she key holes and fills in for
the store manager. She stated that the store policy is to check the identification of anyone
purchasing alcohol who appears to be under the age of forty.
After considering all evidence and testimony presented, and the Online License Review
Board Questionnaire, pursuant to a motion by Judy Skeel and a second by Helen Poyer,
the License Review Board recommended approval of the alcohol permit for Krista
Coutts.
Vote 3-1; Milton Beck voted in opposition.
Eddie Canon was not present for the meeting.

Page 115 of 255

COBB COUNTY
COMMUNITY DEVELOPMENT AGENCY
P.O. Box 649
Marietta, Georgia 30061-0649
phone: (770) 528-8410
Email: BLRenewal@cobbcounty.org

Sandra S. Richardson
Business License
Division Manager

Cobb County License Review Board


FACTORS TO CONSIDER IN APPROVAL/DENIAL OF A
COBB COUNTY ALCOHOLIC BEVERAGE WORK PERMIT
QUESTIONS FOR THE ALCOHOL WORK PERMIT APPLICANT
Permit Number: 167046

Work Permit Applicant: COUTTS, KRISTA LEE

1. What was the criminal offense(s) that caused the denial of the alcohol work permit?
Felony- theft by taking
2. Were there extenuating circumstances with the offense such as a wreck involved, violence involved, theft,
confrontation with the police, etc.?
No
3. What type of sentence did you receive?
3 years probation with restitution
4. Have you completed the sentence?
No
5. Where do you live and with whom?
Alexander Bauer; 906 Grier St. Apt. 206 Woodstock, GA 30189
6. How long has it been since the arrest?
1 year and 5 months
7. How long has it been since the conviction?
About 4 months
8. Where do you work?
The Fresh Market at 1205 Johnson Ferry Rd.
9. Is it a bar? Nightclub? Restaurant?
No, it is a grocery store.
10. What type of position do you have with the establishment?
I am the front end manager and sometimes I key hold (act as store manager). The latter part
requires me to have an alcohol license, the former does not.

167046

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11. What are the policies and procedures of the establishment?


Truthfully I`m unsure how to answer this question. In regards to alcohol, we do not do any openpour. We only sell beer and wine. We ID everyone that comes through the line with either.
Sometimes we are audited to make sure we are actually IDing people. Since I have been with the
company we have not failed any audits.
12. What type of training does the establishment have for employees?
Computer-based training and department heads receive one-on-one training with a certified
company trainer.
13. Is this the primary source of income for you?
Yes
14. What have you done to ensure that you do not violate the law/ordinances in the future? ie - change of
friends, change of address, change of life style
I no longer associate with any people from 2nd and Charles (where I had gotten into trouble).
15. Do you have a support mechanism such as family, friends, spouse, children, church, etc?
Yes!
16. Are you going to school?
No
17. If so, what is your grade point average?
NA
18. What assurance can you provide the LRB that you will not sell/provide alcohol in violation of State or County
Law?
Since I`ve been working, I`ve never once sold alcohol without IDing an individual. Having worked
for both Kroger and The Fresh Market, I`ve never failed an ID audit. Additionally, in three instances
have inebriated or under-aged individuals have tried to purchase alcohol, I have followed both law
and company policies to the letter. Having an alcoholic little sister, I know the damage it can do so
I do my best to be as stringent as I can with alcohol and selling it.
19. Why should the LRB grant the permit?
I`m trying my best to prove myself with the company I work for. They have accepted me regardless
of my past but I cannot go any further without a permit. I`ve worked my way up from cashier to
front end manager and I am striving to do better.
20. What evidence can you provide the LRB that you understand State and County law regarding the sale and
service of alcohol?
Having worked for grocery stores since I was 15, I`m familiar with the laws and regulations
regarding (unopened) alcohol sales. For instance, I know that if an under-aged individual is
attempting to purchase alcohol, we must hold onto their ID and contact local law enforcement. We
are unable to do the same for inebriated individuals and the process is similar. I`d be willing to go
to any classes to receive a more formal education, however, I feel confident in the knowledge I
have now.
21. What has the impact been on you and the ones around you due to your criminal actions?

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It has altered some of my personal relationships with loved ones but we have worked through a lot
of the issues. They don`t see me as the same person, which is understandable. As far as an
impact on me, it definitely made it harder to find a job and to function in society. I understand that
I broke the law and people definitely see me differently for it, which I understand. However, I`m
trying my best with the situation I have put upon myself.

167046

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10/28/2016 10:11:06 AM

Agenda Item Number. 20

Cobb County
Community Development Agency
Dana R. Johnson, AICP, Director
P. O. Box 649
Marietta, Georgia 30061-0649
(770) 528-2125 / fax: (770) 528-2126

TO:

David Hankerson, County Manager

FROM:

Dana R. Johnson, AICP, Director


This item has been electronically signed by:

DATE:

November 8, 2016

PURPOSE
To review the summary of the show cause hearing conducted on October 20, 2016 by the
License Review Board for Mohammad Mullick.

BACKGROUND
The Alcoholic Beverage Ordinance authorizes the License Review Board to conduct a Show
Cause Hearing to suspend or revoke an alcohol permit for due cause. The Ordinance also
provides for the Board of Commissioners to review a summary of the Show Cause Hearing and
to affirm the decision of the License Review Board or place the matter for a hearing before the
Cobb County Board of Commissioners. On October 20, 2016, the License Review Board
conducted a Show Cause hearing for Mohammad Mullick an employee of Valero Food Mart, in
regard to the sale/furnishing of alcoholic beverages to an underage person by Mr. Mullick on
August 24, 2016 while working at Valero Food Mart, 4357 Cobb Pkwy., Acworth, GA
30101. After conducting the Show Cause Hearing and considering all evidence and testimony
presented, the License Review Board recommended a 15-day suspension of Mr. Mullicks
alcohol permit.

FUNDING
N/A

Page 119 of 255

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Agenda Item Number. 20

RECOMMENDATION
The Board of Commissioners review the summary of the Show Cause Hearing of October 20,
2016, for Mohammad Mullick, and affirm the decision of the License Review Board to suspend
the alcohol permit for 15 days.

ATTACHMENTS
Summary of October 20, 2016 Show Cause Hearing
License Review Board Questionnaire

Page 120 of 255

Summary of Show Cause Hearing before the Cobb County License Review Board for
Mohammad Mullick, Alcohol Permit, employed at SSAS Georgia, Inc., doing business
as Valero Food Mart, located at 4357 Cobb Pkwy., Acworth, GA 30101. On October
20, 2016, the hearing was conducted in the Bid Room, 1772 County Services Parkway,
Marietta, GA, 30008
License Review Board Chairperson Judy Skeel began the hearing by reading the agenda item.
All witnesses were given the oath by License Review Board attorney Sam Hensley, Jr.
Det. Darren Leopard of the Cobb County Police Department Regulatory Services and Permits
Unit stated that he and Sgt. Bonnie Smith conducted a compliance check at Valero Food Mart
on August 24, 2016. Det. Leopard stated that he followed an underage volunteer into Valero
Food Mart. Det. Leopard stated that he observed the underage volunteer go to the cooler and
obtain a tall can of Four Loko beer. Det. Leopard stated that the underage volunteer placed
the alcoholic beverage on the counter and Mohammad Mullick checked the underage
volunteers identification, and the volunteer purchased the alcohol with a police marked
twenty dollar bill. Det. Leopard stated that the underage volunteer exited the store and met
Sgt. Smith outside of the store with the alcohol. Det. Leopard stated that Mr. Mullick
possessed a valid alcohol permit.
Austin Roberson provided the board with copies of photos of the Four Loco beer purchased
by the underage volunteer, the money used to purchase the beer, and a copy of the underage
volunteers valid Georgia Identification.
Attorney Erin Gersendine introduced her client, Mohammad Mullick. Mr. Mullick stated
that he did check the identification of the underage volunteer, but he misread the date of
birth. Mr. Mullick stated that he thought the year of birth on the drivers license was 1996.
Mr. Mullick stated that he works at the store part-time, twenty hours a week and he has never
had a violation.
Ms. Gersendine stated that her client looked the five in the issue date on the drivers license
rather than the year in the date of birth. She stated that the violation was a mistake. She
stated that her client had no intent to sell alcohol to a minor. She stated that Mr. Mullick has
certificates from previously passed compliance checks. She stated that the violation has had
a huge impact on Mr. Mullick and his family. She stated that Mr. Mullick is sixty-five years
old and this part-time job is his only income. She stated that in addition to risking losing his
alcohol permit, he is having to deal with the criminal aspect of the violation. She stated that
this violation has caused him great stress and he understands the severity of the violation.
After considering all evidence and testimony presented and the Online License Review Board
Questionnaire, pursuant to a motion by Judy Skeel and a second by Buddy Tesar, the License
Review Board recommended a 15-DAY SUSPENSION of the of the alcohol permit for
Mohammad Mullick.
The License Review Board voted 3-0 in favor of this motion.
Eddie Canon was not present for the meeting. Milton Beck was not present for this hearing.

Page 121 of 255

COBB COUNTY LICENSE REVIEW BOARD


FACTORS TO CONSIDER IN A
SHOW CAUSE HEARING REGARDING
THE SALE OF ALCOHOL
TO AN UNDERAGE PERSON
QUESTIONS FOR THE ALCOHOL PERMIT HOLDER
Permit Holders Name: Mohammad Ehsan Mullick
Date of completion 10/12/16
1.

Are you still working with the business for which you have a permit? Yes

2.

What was the violation(s)? Sold alcohol to minor

3.

Were there more than one violation? No

4.

Did you check for ID? Yes

5.

What explanation do you have regarding the violation? When the customer presented the
alcohol for purchase, I asked for ID, however I misread the year of birth (I saw 95, when it was
actually 1996)

6.

Was the compliance check in regard to a complaint? No

7.

How long have you worked at the business? 5+ Years

8.

Have you worked at any other location that sold alcoholic beverages? If so where and how
long? Yes - Marathon Food Mart for 5 years; EZ Serve for 4 years

9.

Have you had any other violations at this location or other locations where alcohol was sold?
No

10.

Are you remorseful regarding the violation(s) or is the violation someone elses fault?
Yes, I am remorseful, it was an oversight by me.

11.

Did you receive written procedures regarding the sale of alcohol at this business prior to the
violation(s)? I do not remember.

12.

Are employees held accountable for following the policies and procedures of the business? If
so how? Yes, Trainings on alcohol sale by management

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13.

Were there consequences for you or your manager(s) for violations of policies and procedures?
If so what were they? I do not know.

14.

Were there consequences for you and your manager(s) for violations of law/ordinances? If so
what were they? Court procedures are pending and I have hired an attorney.

15.

How and when were these consequences communicated to you? Received a written
notice/citation after the violation

16.

Were you trained prior to the violation? Yes After? No Any retraining? No Any reoccurring
training? No

17.

How may employees work at this location? 4+

18.

Have you passed or failed a secret shopper program? If so when and where?
I dont understand the question.

19.

Are you familiar with the Georgia Drivers License and what is on the Georgia Drivers license
to assist in determining whether or not to provide alcohol? Were you trained on this and if so
by whom? Yes, manager

20.

What do you look for on the identification prior to the sale of alcohol? Date of birth

21.

When do you ask for identification prior to an alcohol sale? Before the sale

22.

What typed of identification do you accept as identification prior to the sale of alcohol?
Government issue IDs which contains date and year of birth

23.

Does the business where you are employed have a point of sale system (i.e. - cash register) that
prompts for identification of date of birth prior to the sale of alcohol? If so is there an
override feature? Yes, Yes

24.

Has there been a discussion between you and management or the owner/licensee? What was
the discussion regarding? Yes, they explained the situation and trained to be more careful in
the future

25.

What assurance can you provide the LRB that you will not sell/provide alcohol in violation of
State or County Law again. I have been working in this field for more than 20 years, and this
Page 123 of 255

is my first offence. I take the law very seriously and this was an honest missight. I will take the
law even more seriously and ensure this will never happen again
26.

Do you take responsibility for any violations that the employee committed? Yes

27.

Does the cash register or point of sale system track alcohol sales, when they were sold, by
whom they were sold and if ID and the DOB were checked prior to the sale of alcohol?
Yes, I believe so.

Page 124 of 255

Agenda Item Number. 21

Cobb County
Community Development Agency
Dana R. Johnson, AICP, Director
P. O. Box 649
Marietta, Georgia 30061-0649
(770) 528-2125 / fax: (770) 528-2126

TO:

David Hankerson, County Manager

FROM:

Dana R. Johnson, AICP, Director


This item has been electronically signed by:
Dana R. Johnson, AICP, Director

DATE:

November 8, 2016

PURPOSE
To review the summary of the show cause hearing conducted on October 20, 2016 by the
License Review Board for Santiaugo Gathright.

BACKGROUND
The Alcoholic Beverage Ordinance authorizes the License Review Board to conduct a Show
Cause Hearing to suspend or revoke an alcohol permit for due cause. The Ordinance also
provides for the Board of Commissioners to review a summary of the Show Cause Hearing and
to affirm the decision of the License Review Board or place the matter for a hearing before the
Cobb County Board of Commissioners. On October 20, 2016, the License Review Board
conducted a Show Cause hearing for Santiaugo Gathright an employee of Top Shelf Liquors, in
regard to the sale/furnishing of alcoholic beverages to an underage person by Mr. Gathright on
August 24, 2016 while working at Top Shelf Liquors, 5015 Floyd Rd., Suite 170, Mableton, GA
30126. After conducting the Show Cause Hearing and considering all evidence and testimony
presented, the License Review Board recommended a 14-day suspension of Mr. Gathrights
alcohol permit.

FUNDING
N/A

Page 125 of 255

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Agenda Item Number. 21

RECOMMENDATION
The Board of Commissioners review the summary of the Show Cause Hearing of October 20,
2016, for Santiaugo Gathright, and affirm the decision of the License Review Board to suspend
the alcohol permit for 14 days.

ATTACHMENTS
Summary of October 20, 2016 Show Cause Hearing

Page 126 of 255

Summary of Show Cause Hearing before the Cobb County License Review Board for Santiaugo
Gathright, Alcohol Permit, employed at Top Shelf Liquors, LLC, doing business as Top Shelf
Liquors, located at 5015 Floyd Rd., Suite 170, Mableton, GA 30126. On October 20, 2016, the
hearing was conducted in the Bid Room, 1772 County Services Parkway, Marietta, GA, 30008
License Review Board Chairperson Judy Skeel began the hearing by reading the agenda item. All
witnesses were given the oath by License Review Board attorney Sam Hensley, Jr.
Det. Darren Leopard of the Cobb County Police Department Regulatory Services and Permits Unit
stated that he and Sgt. Bonnie Smith conducted a compliance check at Top Shelf Liquors on August
24, 2016. Det. Leopard stated that he followed an underage volunteer into Top Shelf Liquors. Det.
Leopard stated that he observed the underage volunteer go to the cooler and obtain a 23.5 ounce can of
Mikes Harder Lemonade. Det. Leopard stated that the underage volunteer placed the alcoholic
beverage on the counter and Santiaugo Gathright checked the underage volunteers identification, and
the volunteer purchased the alcohol with a police marked twenty dollar bill. Det. Leopard stated that
the underage volunteer exited the store and met Sgt. Smith outside of the store with the alcohol. Det.
Leopard stated that Mr. Gathright possessed a valid alcohol permit.
Austin Roberson provided the board with copies of photos of the Mikes Harder Lemonade purchased
by the underage volunteer, the money used to purchase the beer, and a copy of the underage
volunteers valid Georgia Identification.
Santiaugo Gathright stated that the day of the violation he was addled because he dealt with a theft
that morning, and had been dealing with the police and the theft issue all day. Mr. Gathright stated
that he confused the date of birth for tobacco purchases with the date of birth for alcohol purchased.
Mr. Gathright stated that he further confused matters in his head because he has one brother who was
born in 1998 and can purchase tobacco, and one brother who was born in 1995 who can purchase
alcohol. Mr. Gathright stated that he did look at the identification of the underage volunteer and he
even wished him a happy belated birthday. Mr. Gathright stated that in all of the confusion that day he
calculated the underage volunteer to be of age to purchase alcohol. Mr. Gathright stated that the day of
the violation was an all-around a bad day.
Mr. Gathright stated that he is not a regular employee at Top Shelf Liquors. He stated that he is a
friend of the owner of the store and he fills in when needed. Mr. Gathright stated that he has been
appropriately trained and he possess a valid alcohol permit.
Mr. Gathright stated that he did not complete the online questionnaire because he didnt realize that he
needed to until after the deadline for submission had passed.
He stated that he works full-time for Safe Light and he has had to take time off work to deal with this
issue. Mr. Gathright stated that he paid a $185.00 for the underage sale citation. Mr. Gathright stated
that he cannot go back to work at Top Shelf Liquors until the process with the violation has been
completed.
After considering all evidence and testimony presented, pursuant to a motion by Judy Skeel and a
second by Buddy Tesar, the License Review Board recommended a 15-DAY SUSPENSION of the of
the alcohol permit for Santiaugo Gathright.
The License Review Board voted 3-0 in favor of this motion.
Eddie Canon was not present for the meeting. Milton Beck was not present for this hearing.

Page 127 of 255

Agenda Item Number. 22

Cobb County
Community Development Agency
Dana R. Johnson, AICP, Director
P. O. Box 649
Marietta, Georgia 30061-0649
(770) 528-2125 / fax: (770) 528-2126

TO:

David Hankerson, County Manager

FROM:

Dana R. Johnson, AICP, Director


This item has been electronically signed by:
Dana R. Johnson, AICP, Director

DATE:

November 8, 2016

PURPOSE
To review a summary of the appeal hearing conducted by the License Review Board for SF
Markets, LLC d/b/a Sprouts Farmers Market #526.

BACKGROUND
On May 9, 2000, Section 6-90 of the Alcoholic Beverage Ordinance was amended to provide
for the Board of Commissioners to review a summary of appeal hearings approved by the
License Review Board when distance restrictions are waived for the issuance of alcoholic
beverage licenses and to affirm the decision of the License Review Board or place this matter
before the Board of Commissioners. On September 20, 2016 the application for a beer, wine,
and Sunday sales package license for SF Markets, LLC d/b/a Sprouts Farmers Market #526 was
originally denied by the Business License Division Manager. The entrance of SF Markets, LLC
d/b/a Sprouts Farmers Market #526, 3805 Dallas Hwy., Suite 200, Marietta, GA 30064 does not
meet the distance restrictions to a park as set out in Section 6-125 of the Cobb County Code of
Ordinances. The appeal of SF Markets, LLC d/b/a Sprouts Farmers Market #526 was heard
before the License Review Board on October 20, 2016. After considering all testimony and
evidence presented, and the completed License Review Board Questionnaire, the License
Review Board recommended approval of the beer, wine, and Sunday sales package license for
SF Markets, LLC d/b/a Sprouts Farmers Market #526.

FUNDING
N/A

Page 128 of 255

Comm. Dist.
1

Agenda Item Number. 22

RECOMMENDATION
The Board of Commissioners affirm the decision of the License Review Board, following the
review of the summary of the appeal hearing of October 20, 2016 to approve the application for
a beer, wine, and Sunday sales package license for SF Markets, LLC d/b/a Sprouts Farmers
Market #526, 3805 Dallas Hwy., Suite 200, Marietta, GA 30064, Paul Rohan, licensee.

ATTACHMENTS
Summary of October 20, 2016 Appeal Hearing
Survey
License Review Board Questionnaire

Page 129 of 255

Summary of Appeal Hearing before the Cobb County License Review Board for SF Markets,
LLC, doing business as Sprouts Farmers Market #526, located at 3805 Dallas Hwy., Suite 200
Marietta, GA, 30064, Paul Rohan, licensee. On October 20, 2016 the hearing was conducted in
the Bid Room, located at 1772 County Services Parkway, Marietta, GA 30008.
License Review Board Chairperson Judy Skeel began the hearing by reading the agenda item. All
witnesses were given the oath by county attorney Austin Roberson.
Sandra Richardson, Business License Division Manager, explained that the application was denied
based on Section 6-125 of the Cobb County Code of Ordinances. Ms. Richardson explained that the
proposed entrance of Sprouts Farmers Market #526 is less than 600 feet from the property line of
Green Meadows Preserve, which is a park. Ms. Richardson stated the park is 585 feet from the
proposed entrance of Sprouts Famers Market #526. She stated that the Business License Division did
not receive any opposition regarding this business.
Mike Sard, attorney for Sprouts Farmers market #526 stated the business will be located on Dallas
Hwy. Mr. Sard presented a survey and aerial map to the board, and explained that in order to access
the park from the proposed location you must cross Dallas Hwy. Mr. Sard read aloud Section 6-125
of the Cobb County Code of Ordinances and stated that the operation of Sprouts Farmers Market #526
would not have an adverse effect on the quite enjoyment of the community or the park, and the
business would not adversely affect any of the surrounding property values.
Mr. Paul Rohan, licensee, stated that he is the Grocery Trainer for Sprouts Farmers Markets in
Georgia. He stated that had been in the grocery store industry for twenty-eight years. He stated that he
was a manager for Brunos for many years. Mr. Rohan explained that he has been with Sprouts
Farmers Markets for twelve years and he has never had any alcohol violations.
Mr. Rohan explained that this store will be 30,000 square feet and only five percent of the stores floor
space would be allotted to beer and wine. He stated that there would be no exterior alcohol
advertisement or signage. He explained that Sprouts Farmers Market only advertises alcohol in their
weekly flyer. He stated that Sprouts Farmers Markets policy is to check the identification of anyone
purchasing alcohol who appears to be under thirty years of age. Mr. Rohan stated that identification is
checked and entered into the POS system. He stated that he as well as other staff have attended the
RASS Workshop. Additionally, Sprouts Farmers Markets participates in the BARS program, which is
a secret shopper program. Mr. Rohan stated that if an employee fails a secret shopper compliance
check they are fired immediately. He stated that to his knowledge no one in Georgia has ever been
terminated.
Mr. Sard explained that in 2015 the entire property was rezoned. He explained that the board of
commissioners anticipated an organic grocery store, which would apply for an alcohol license. Mr.
Sard read aloud the definition of grocery store as defined in the Cobb County Code of Ordinances, and
explained that the sale of alcohol would be minimal. Mr. Sard stated that his client will comply with
all laws and regulations. Mr. Sard reiterated that Sprouts Super Market #526 obtaining an alcohol
license would have no adverse effect on the community.
After considering all evidence and testimony presented and the online questionnaire, and pursuant to a
motion by Milton Beck and a second by Buddy Tesar the License Review Board recommended
approval of the liquor, beer, wine, and Sunday sales package license for Sprouts Farmers market
#526, licensee Paul Rohan, licensee.
The License Review Board voted 4-0 in favor of this motion.
Eddie Canon was not present for the meeting.

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Agenda Item Number. 23

Office of Finance & Economic


Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501

TO:

David Hankerson, County Manager

FROM:

William Volckmann, Interim Finance Director


Michael H.S. Hughes, Economic Development Division Manager
This item has been electronically signed by:
William Volckmann, Interim Director/Comptroller
Michael Hughes, Economic Development Division Manager

DATE:

November 8, 2016

PURPOSE
To authorize the submission of the Program Year 2017 Annual Action Plan for Cobb County to
the United States Department of Housing and Urban Development and to accept grant funding
through the Community Development Block Grant, Home Investment Partnerships Act, and
Emergency Solutions Grant Programs.

BACKGROUND
Cobb County is required to submit an Annual Action Plan to the U.S. Department of Housing
and Urban Development (HUD) in order to receive its annual Community Development Block
Grant (CDBG), Home Investment Partnerships Act (HOME), and Emergency Solutions Grant
(ESG) allocations.
The proposed funding is provided in Attachments A, B, and C. The funding levels for the plan
are based upon 70 percent of actual CDBG, HOME, and ESG grant amounts received for
Program Year (PY) 2016. Similar to previous years, staff is recommending the 70 percent
reduction because of the potential for cuts in federal grant dollars.
All citizen participation activities were carried out in compliance with HUD requirements. A
public notice was published on Tuesday, September 20, 2016 commencing a 30-day public
comment period which ended on Friday, October 21, 2016. A Public Review Meeting was held
on Thursday, October 13, 2016 to accept comments on the PY2017 70 percent CDBG, HOME,
and ESG Recommendations. See Attachment D for all public comments received.

Page 137 of 255

Comm. Dist.
All

Agenda Item Number. 23

IMPACT STATEMENT
Cobb County receives CDBG funding without a requirement for matching funds. However, the
HOME and ESG programs require a matching funds source. As the match requirements are
passed on to the local subrecipient agencies; Cobb County will not have to provide General
Fund matching resources for these HUD grants. CDBG, HOME, and ESG funding are awarded
to subrecipients for one year only, with no guarantee of renewal or additional funding, unless
the Board of Commissioners approves pre-awards for longer periods of time.

FUNDING
The estimated funding levels, as depicted in Attachments A, B, and C, are based on 70 percent
of PY2016 funding levels. Funding amounts for the PY2017 CDBG, HOME, and ESG:
CDBG Program
HOME Program
ESG Program
Total

$2,739,417.10
$ 676,495.40
$ 190,545.60
$3,606,458.10

RECOMMENDATION
The Board of Commissioners authorize the submission of the Program Year 2017 Annual
Action Plan for Cobb County to the U.S. Department of Housing and Urban Development, and
to accept grant funding through the Community Development Block Grant, Home Investment
Partnerships Act, and Emergency Solutions Grant Programs; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTS
PY2017 CDBG Recommendations 70%
PY2017 HOME Recommendations 70%
PY2017 ESG Recommendations 70%
PY2017 Public Comments

Page 138 of 255

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Agenda Item Number. 24

Office of Finance & Economic


Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501

TO:

David Hankerson, County Manager

FROM:

William Volckmann, Interim Director


This item has been electronically signed by:
William Volckmann, Interim Director/Comptroller

DATE:

November 8, 2016

PURPOSE
To adopt a resolution adopting all budget amendments set forth in agenda items on this date.

BACKGROUND
Georgia Law, O.C.G.A. 36-81-3 (b), requires each unit of local government to operate under
an annual balanced budget adopted by ordinance or resolution. Cobb county Code 2-49
provides for revisions to the adopted budget during the year only by formal action of the
commission in a regular meeting.
In an official opinion date February 24, 1999, the Attorney General of the State of Georgia
concluded that all amendments to the budgets of local governments must be adopted by
ordinance at each meeting when the amendments are approved by the Board of Commissioners.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners adopt a resolution adopting all budget amendments set forth in
agenda items on this date.

ATTACHMENTS
Resolution
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Resolution

COBB COUNTY BOARD OF COMMISSIONERS

RESOLUTION

ADOPTING ALL BUDGET AMENDMENTS


SET FORTH IN AGENDA ITEMS ON THIS DATE

WHEREAS, Georgia Law, O.C.G.A. 36-81-3 (b), requires each unit of government to
operate under an annual balanced budget adopted by ordinance or resolution; and
WHEREAS, Cobb County Code 2-49 provides for revisions to the adopted budget
during the year only by formal action of the commission in a regular meeting; and
WHEREAS, in official opinion date February 24, 1999, the Attorney General of the
State of Georgia concluded that all amendments to the budgets of local government must be
adopted by ordinance or resolution;
NOW, THEREFORE, BE IT RESOLVED the Cobb County Board of Commissioners
does hereby adopt all such budget amendments as are set forth in agenda items which are
adopted by the Board of Commissioners without change this date, as well as other such budget
amendments as shall be specifically detailed in motions adopted by the Board of Commissions
this date.

This 8th of November 2016

Page 144 of 255

Agenda Item Number. 25

Office of Finance & Economic


Development

Comm. Dist.

Jim Pehrson, CPA, Director/Comptroller

All

100 Cherokee Street, Suite 400 450


Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501

TO:

David Hankerson, County Manager

FROM:

William Volckmann, Interim Finance Director


This item has been electronically signed by:
William Volckmann, Interim Director/Comptroller

DATE:

November 8, 2016

PURPOSE
To authorize the appropriation of fund balance for the replacement of totaled vehicles and
equipment as approved by the County Manager.

BACKGROUND
Risk Management has a vehicle replacement account that is used to purchase replacement
vehicles that have been totaled in accidents. In FY16, the County had twenty (20) vehicles
totaled due to various types of losses. Given the increase in the number of County vehicles on
the road, we anticipate FY17 losses to be similar to FY16. Also, two trucks were burned
beyond repair in the Noonday Park Fire that will not be covered by insurance. Additionally,
two vehicles were totaled in FY16 but were unable to be purchased until FY17 due to the timing
of the losses. Risk Management requests the appropriation of additional funds from fund
balance the acquisition of additional replacement vehicles. Any portion of these appropriated
funds remaining unspent at the end of FY17 will be returned to fund balance.

FUNDING
Funding will be available in Risk Management with the following appropriation of fund balance
in the Claims Fund:
Increase Revenue

(Insurance Recoveries) 710-055-8011-4980

Increase Expenditure (Vehicle Acquisition)

710-055-8018-8605

Page 145 of 255

$400,000.00
$400,000.00

Agenda Item Number. 25

RECOMMENDATION
The Board of Commissioners authorize the appropriation of fund balance in the amount of
$400,000.00 for the replacement of totaled vehicles and equipment as needed and approved by
the County Manager; and further authorize the corresponding budget transactions.

Page 146 of 255

Agenda Item Number. 26

Office of Finance & Economic


Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501

TO:

David Hankerson, County Manager

FROM:

William Volckmann, Interim Finance Director


This item has been electronically signed by:
William Volckmann, Interim Director/Comptroller

DATE:

November 8, 2016

PURPOSE
To authorize the transfer of part time personnel in the District Attorney 's Office from JG15 to
JG17 within the Grant Fund.

BACKGROUND
On August 9, 2016, the Board approved the award of the FY2016 Edward Byrne Memorial
Justice Assistance Grant funds (JAG). A portion of that grant award was allocated to the District
Attorneys Office to continue funding a part time position. The previous agenda provided
funding for the part time position by approving a transfer out from the JAG to the Grant fund,
but it did not authorize the transfer of the position to the new unit.

FUNDING
The grant funds were awarded in the previous agenda item, but a subsequent transaction will be
necessary to allocate the funding to the new grant year unit.

Increase Revenue
270-170-JG17-4960 (Interfund Revenue)
Increase Expenditures
270-170-JG17-6018 (Part Time Salaries)
270-170-JG17-6034 (FICA)
270-170-JG17-6052 (Workers Comp)

$47,185.00
$43,304.00
$ 3,313.00
$ 568.00
$47,185.00
Page 147 of 255

Comm. Dist.
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Agenda Item Number. 26

RECOMMENDATION
The Board of Commissioners authorize the transfer of the part time personnel in the District
Attorney's Office from JG15 to JG17 within the Grant Fund, and further authorize the
corresponding budget transactions.

Page 148 of 255

Agenda Item Number. 27

Cobb County
Emergency Management Agency
140 North Marietta Parkway
Marietta, Georgia 30060

TO:

Board of Commissioners

FROM:

David Hankerson, County Manager/Emergency Management


Director Cassie Mazloom, Emergency Management Deputy
Director
This item has been electronically signed by:
David Hankerson, County Manager/Emergency Management Director
Cassie Mazloom, Emergency Management Deputy Director

DATE:

November 8, 2016

PURPOSE
To authorize the acceptance of funds from the Emergency Management Performance Grant
from the Georgia Emergency Management Agency and revise the associated appropriation of
funds.

BACKGROUND
GEMA sent notification that CEMA is eligible to receive up to $68,695.00 in Federal Fiscal
Year 2016 for PPA grant funding, due to Cobb County entering into an agreement to accept and
meet the established PPA Work Plan requirements. The award amount was revised on August
11, 2016 reflecting an increased award amount of $31,305.00. The purpose of the grant funding
is to support and promote the local emergency management agency. The funds can be used for
personnel services, training, and any equipment or administrative costs directly for CEMA or
the Cobb County Emergency Operations Center.
An existing CEMA full-time Emergency Management Planner position is maintained and
funded through this grant. On September 13, 2016 an agenda item was presented to and
approved by the Board for the application and receipt of these grant funds in the amount of
$68,695.00, plus an additional salary amount of $4,000.00 from undesignated contingency in the
General Fund.
The funding statement contained herein is intended to reverse the transactions associated with
the September 13, 2016 agenda item and replace with the revised funding reflecting
appropriation of the entire $100,000.00 from GEMA. The additional $4,000.00 from the
General Fund is no longer necessary as the revised grant award is sufficient to fund the position
and related fringe.
Page 149 of 255

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Agenda Item Number. 27

IMPACT STATEMENT
There is 100% match for the grant funds that will be met by in-kind funding. As in previous
years, the match will continue to be met by CEMA non-grant funded salaries. An existing
CEMA full-time Emergency Management Planner position will continue to be maintained and
funded through this grant. If grant funding is not available, the position will be terminated.

FUNDING
Previous funding will be reversed as follows:
Decrease Revenue:

270-020-F019-4493

(GEMA)

$68,695.00

Decrease Expenditure: 270-020-F019-6012

(Salaries)

$48,568.00

Decrease Expenditure: 270-020-F019-6032

(Disability)

Decrease Expenditure: 270-020-F019-6034

(FICA)

$ 3,715.45

Decrease Expenditure: 270-020-F019-6036

(Medical)

$ 6,789.12

Decrease Expenditure: 270-020-F019-6038

(Life)

Decrease Expenditure: 270-020-F019-6044

(Retirement)

Decrease Expenditure: 270-020-F019-6052

(Work Comp)

$ 637.21

Decrease Expenditure: 270-020-F019-6054

(Dental)

$ 403.00

Increase Expenditure:

(General Fund Cont.)

$4,000.00

Decrease Expenditure: 010-014-0140-6594

(General Fund Transfer Out)

$4,000.00

Decrease Expenditure: 270-020-F019-6012

(Salaries)

$4,000.00

Decrease Revenue:

(Transfer In)

$4,000.00

010-015-0145-8852

270-020-F019-4960

$ 174.84

$ 194.27
$ 8,213.11

Funding will be available with the following appropriations:


Increase Revenue:

270-020-F019-4493

(GEMA)

$100,000.00

Increase Expenditure:

270-020-F019-6012

(Salaries)

$ 52,568.00

Increase Expenditure:

270-020-F019-6032

(Disability)

Increase Expenditure:

270-020-F019-6034

(FICA)

$ 3,715.45

Increase Expenditure:

270-020-F019-6036

(Medical)

$ 6,789.12

Increase Expenditure:

270-020-F019-6038

(Life)

Increase Expenditure:

270-020-F019-6044

(Retirement)

Increase Expenditure:

270-020-F019-6052

(Work Comp)

$ 637.21

Increase Expenditure:

270-020-F019-6054

(Dental)

$ 403.00

Increase Expenditure:

270-020-F019-8820

(Undesignated Cont.)
Page 150 of 255

$ 174.84

$ 194.27
$ 8,213.11

$ 27,305.00

Agenda Item Number. 27

RECOMMENDATION
To authorize the acceptance of funds from the Emergency Management Performance Grant
(EMPG), considered the Performance Partnership Agreement Grant in Georgia, from the
Georgia Emergency Management Agency (GEMA) for the purchase of personnel services,
training, and equipment or supplies in the amount of $100,000.00; reverse the appropriation of
the original award amount from GEMA of $68,695.00 and the $4,000.00 from General Fund
Contingency previously approved by the BOC on September 13, 2016; appropriate the revised
award amount of $100,000.00 into the Grant Fund; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Statement of Subgrant Award

Page 151 of 255

Page 152 of 255

Agenda Item Number. 28

Cobb County
Emergency Management Agency
140 North Marietta Parkway
Marietta, Georgia 30060

TO:

Board of Commissioners

FROM:

David Hankerson, County Manager/ Emergency Management


Director; Cassie Mazloom, Emergency Management Deputy
Director
This item has been electronically signed by:
David Hankerson, County Manager/Emergency Management Director
Cassie Mazloom, Emergency Management Deputy Director

DATE:

November 8, 2016

PURPOSE
To approve the resolution for the Emergency Management Agency's Hazard Mitigation Plan.

BACKGROUND
The Georgia Emergency Management Agency (GEMA) and the Federal Emergency
Management Agency (FEMA) require each county in the State of Georgia to develop a Hazard
Mitigation Plan (HMP). The purpose of this in-depth plan is to identify natural and humancaused disasters, to compile a detailed inventory of critical facilities, to assess potential losses,
and to develop mitigation goals and objectives. The goals and objectives provide a baseline for
justification and to meeting eligibility requirements for future Hazard Mitigation grant funding.
The Cobb HMP is the result of a collaborative effort between the cities of Acworth, Austell,
Kennesaw, Marietta, Powder Springs, Smyrna, and Cobb County Government. The plan was
also developed by soliciting input from area businesses, nonprofits, academia and the general
public. A committee that included one representative from each Cobb County municipality and
Cobb County Government provided support, guidance, and approvals during the preparation of
the plan.
CEMA requests the Board of Commissioners approve the Hazard Mitigation plan by resolution,
which has been conditionally approved by the Federal Emergency Management Agency,
pending final adoption by Cobb County Government.
CEMA also seeks Board authorization to update the HMP on an annual basis. Per FEMA
guidelines, the Hazard Mitigation Plan is required to be updated and submitted every five years.
Page 153 of 255

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Agenda Item Number. 28

After the HMP is formally approved by the Board of Commissioners, the plan will become a
public document. The base document will be viewable via the county CEMA web site.

IMPACT STATEMENT
N/A

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners approve the Cobb Hazard Mitigation Plan (HMP) by resolution;
approve an update to the plan annually, as necessary; and further authorize the Chairman to
execute the necessary documents.
ATTACHMENT

Hazard Mitigation Plan, Summary of Changes, and GEMA conditional approval letter to be
provided under separate cover.

Page 154 of 255

Agenda Item Number. 29

Superior Court of Cobb County


Tom Charron, Court Administrator
30 Waddell Street
Marietta, Georgia 30090
(770) 528-1800

TO:

David Hankerson, County Manager

FROM:

Tom Charron, Court Administrator


This item has been electronically signed by:
Tom Charron, Court Administrator

DATE:

November 8, 2016

PURPOSE
To authorize the creation for an ADR Facilitator position in the Alternative Dispute Resolution
office.

BACKGROUND
With an increase in referred mediations from 1,241 in 2014 to 1,303 cases referred in 2015, and
with an approximate 5 percent increase for 2016, brings an increased demand for services.
Increased services include but are not limited to; assisting in case management, assisting
program attendees, and assisting walk-in customers.
Furthermore, the ADR office will be relocating in early 2017 to a new facility which will
require the need for an additional person to maintain the front of the office. This position will
assist with ordering supplies, and assist with maintaining financial and budget records.
The ADR board met on October 19, 2016 and voted to approve the above position being funded
from the ADR reserve fund.

IMPACT STATEMENT
The full-year cost of this new position is $ $67,511.86, which will be funded through the ADR
reserve fund. If ADR funding ceases to exist, the position will be eliminated.

Page 155 of 255

Comm. Dist.

Agenda Item Number. 29

FUNDING
Funding will be available in ADRs FY 2017 budget with the following transfer:
From:

010-225-9540-8852 (ADR Reserves)

$67,511.86

To:

010-225-9540-6012 (Salaries)
010-225-9540-6032 (Disability)
010-225-9540-6034 (FICA)
010-225-9540-6036 (Medical)
010-225-9540-6038 (Life Insurance)
010-225-9540-6044 (Retirement)
010-225-9540-6052 (Workers Comp)
010-225-9540-6054 (Dental)

$36,504.00
$ 131.41
$ 2,792.56
$19,141.87
$ 146.02
$ 7,914.07
$ 478.93
$ 403.00

TOTAL

$67,511.86

RECOMMENDATION
The Board of Commissioners authorize the creation of one ADR Facilitator position, Grade 49,
in the Superior Court Administration ADR office, and further authorize the corresponding
budget transfers.

Page 156 of 255

Agenda Item Number. 30

Cobb County
Clerk of State Court
Angie T. Davis, Clerk
Robin Bishop, Chief Deputy Clerk
12 East Park Square
Marietta, Georgia 30090
(770) 528-1250

TO:

David Hankerson, County Manager

FROM:

Angie Davis, Clerk of State Court


This item has been electronically signed by:
Angie Davis, Clerk of State Court

DATE:

November 8, 2016

PURPOSE
To authorize the reserve and appropriation of unspent funds from the Clerk of State Court's
FY16 operating budget to create and fund a Grade 48, Judicial Admin Tech IV and to complete
the originally approved imaging project.

BACKGROUND
Pursuant to O.C.G.A. 17-6-4, unclaimed cash bond money shall be paid into the General Fund
of the county having trial venue of the case. Pursuant to State Court Order, unclaimed escrow
funds may be turned over to the Cobb County General Fund.
On December 8, 2015, the Board of Commissioners approved a Clerk of State Court agenda
item that authorized the appropriation of the unclaimed cash bond and escrow monies from the
Clerk of State Court into the General Fund. The total amount of the funds authorized to be
turned over to the General Fund was $804,781.11. A portion of those funds ($397,741.00) were
appropriated in the Clerks operating budget for the purpose of converting microfilm and paper
records to digital images and to acquire seven scanners as well as EMV compliant credit card
machines. The remainder of the funds totaling $407,040.11 were appropriated into General
Fund Contingency.
A portion of the $397,741.00 appropriated for the Clerk of State Court remains unspent. The
Clerk of State Court is now requesting a reallocation of a portion of the remaining project funds
to support the creation of a Grade 48, Judicial Admin Tech IV. In addition to other
responsibilities, this position will serve as the primary means of support over all processing and
activities related to the Courts new efiling system, which was fully implemented in May of
2016. The funds in excess of the position costs will be appropriated to the Clerks FY17
operating budget for the continuation of the originally approved imaging project.
Page 157 of 255

Comm. Dist.
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Agenda Item Number. 30

IMPACT STATEMENT
Funding will support the newly created Judicial Admin Tech IV position for FY17 and FY18.
The position funding to be allocated represents full FY costs based on the Class &
Compensation recommendation figures. Funding for this position in FY19 and beyond will be
absorbed by the General Fund.

FUNDING
Funding will be appropriated as follows:
Increase Revenue:
010-160-8500-4980 (Fund Balance)

$248,360.17

Increase Expenditures:
010-160-8500-6012 (Salaries)
010-160-8500-6032 (Disability)
010-160-8500-6034 (FICA)
010-160-8500-6036 (Medical)

$36,815.00
$132.53
$2,816.35
$17,536.36

010-160-8500-6038 (Life Insurance)


010-160-8500-6044 (Retirement)
010-160-8500-6052 (Worker's Comp)
010-160-8500-6054 (Dental)
010-160-8500-8810 (Designated Contingency)
Total:

$147.26
$7,981.49
$483.01
$403.00
$182,045.17
$248,360.17

RECOMMENDATION
The Board of Commissioners authorize the reserve and appropriation of unspent funds from the
Clerk of State Court's FY16 operating budget in the amount of $248,360.17; approve the
creation and funding of a Grade 48, Judicial Admin Tech IV and the completion of the
originally approved imaging project; authorize the corresponding budget transactions; and
further authorize the Chairman to execute the necessary documents.

Page 158 of 255

Agenda Item Number. 31

Cobb County
County Clerk's Office
Pamela L. Mabry, County Clerk
100 Cherokee Street, Suite 355
Marietta, Georgia 30090-9605
(770) 528-3307 / fax: (770) 528-3325

TO:

David Hankerson, County Manager

FROM:

Pamela L. Mabry, County Clerk


This item has been electronically signed by:
Pamela L. Mabry, County Clerk

DATE:

November 8, 2016

PURPOSE
To approve the minutes of the following meetings:
October 24, 2016 - Special Called Meeting/Agenda Work Session
October 25, 2016 - Special Called Meeting/1:30 Work Session
October 25, 2016 - Regular Meeting of the Board

ATTACHMENTS
Agenda Work Session
1:30 Work Session
BOC Regular Minutes

Page 159 of 255

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MINUTES OF SPECIAL CALLED MEETING/AGENDA WORK SESSION


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 24, 2016
9:00 A.M.

Upon notice duly advertised, the Cobb County Board of Commissioners attended a Special
Called Meeting/Agenda Work Session on Monday, October 24, 2016, which began at 9:04
a.m. in the third floor conference room, 100 Cherokee Street, Marietta, Georgia, for the
purpose of receiving information and participating in discussion regarding the Boards
October 25, 2016, agenda. Present and comprising a quorum of the Board were:
Chairman Tim Lee
Commissioner Bob Weatherford
Commissioner Bob Ott
Commissioner JoAnn Birrell
Commissioner Lisa Cupid
No official action was taken by the Board.

ADJOURNMENT
The discussion concluded at 9:22 a.m.

_____________________________________
Pamela L. Mabry
County Clerk
Cobb County Board of Commissioners

Page 160 of 255

MINUTES OF SPECIAL CALLED MEETING/WORK SESSION


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
1:30 P.M.

The Special Called Meeting/Work Session of the Cobb County Board of


Commissioners was held on Tuesday, October 25, 2016 in the second floor public
meeting room in the Cobb County Building A, 100 Cherokee Street, Marietta, Georgia.
Present and comprising a quorum of the Board were:
Chairman Tim Lee
Commissioner JoAnn Birrell
Commissioner Lisa Cupid
Commissioner Bob Ott
Commissioner Bob Weatherford
1.

CALL TO ORDER CHAIRMAN LEE


Chairman Lee called the meeting to order at 1:31 p.m.

2.

TRANSPORTATION AGENCY
Engineering
2A.

PRESENTATION OF INFORMATION ON THE FINAL CONCEPT


PLAN FOR SOUTH BARRETT PARKWAY RELIEVER, PHASE 3
TRANSPORTATION
Jim Wilgus, Director, Transportation Agency, provided information and
presented a PowerPoint presentation on the final concept plan for South
Barrett Parkway Reliever, Phase 3, Project No. X 2407. Tracy Rathbone,
Executive Director, Town Center Community Improvement District,
answered questions from the Board.
A copy of the information presented is attached and made a part of these
minutes.
No official action was taken by the Board.

3.

SUPPORT SERVICES AGENCY


3A.

PRESENTATION OF INFORMATION CONCERNING BUSINESS


INTELLIGENCE
AND
DASHBOARDING
TOOLS

INFORMATION SERVICES
Sharon Stanley, Director, Information Services, provided information and
presented a PowerPoint presentation regarding Business Intelligence and
dashboarding tools.
A copy of the information presented is attached and made a part of these
minutes.
No official action was taken by the Board.

Page 161 of 255

MINUTES OF SPECIAL CALLED MEETING/WORK SESSION


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 2
4.

PUBLIC SAFETY AGENCY


4A.

PRESENTATION OF INFORMATION REGARDING THE


FINANCIAL AND OPERATIONAL STATUS OF THE
EMERGENCY 911 FUND EMERGENCY COMMUNICATIONS
Destiny O. Davidson, Director, Emergency Communications, provided
information and presented a PowerPoint presentation regarding the
financial and operational status of the Emergency 911 Fund. Bill
Volckmann, Assistant Comptroller, answered financial questions from the
Board.
A copy of the information presented is attached and made a part of these
minutes.
No official action was taken by the Board.

5.

BOARD OF COMMISSIONERS
5A.

PRESENTATION OF QUARTERLY UPDATE OF THE 2011 AND


2016 SPECIAL PURPOSE LOCAL OPTION SALES TAX
(SPLOST) PROGRAM BOARD OF COMMISSIONERS
Jim Wilgus, Transportation Agency Director, made introductory
comments on the quarterly update of the 2011 and 2016 Special Purpose
Local Option Sales Tax (SPLOST) programs. The following speakers
presented information on scheduling and implementation of the 2011 and
2016 SPLOST programs:

Tommy Allegood, Mayor, City of Acworth


John Reida, Director, Property Management
Sharon Stanley, Director, Information Services
Sam Heaton, Director, Public Safety
Eddie Canon, Director, Parks, Recreation, and Cultural Affairs
Jim Wilgus, Director, Department of Transportation

A copy of the information presented is attached and made a part of these


minutes.
No official action was taken by the Board.
Clerks Note: Chairman Lee asked Mr. David Hankerson, County Manager, to
invite the SPLOST Citizens Oversight Committee members to either the November
of December night meeting so they could be recognized for the work they do.
ADJOURNMENT
The meeting was adjourned 3:17 p.m.

________________________________________
Pamela L. Mabry
County Clerk
Cobb County Board of Commissioners

Page 162 of 255

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
7:00 P.M.
The Regular Meeting of the Cobb County Board of Commissioners was held on
Tuesday, October 25, 2016 in the second floor public meeting room in the Cobb County
Building, Marietta, Georgia. Present and comprising a quorum of the Board were:

Chairman Tim Lee


Commissioner JoAnn Birrell
Commissioner Lisa Cupid
Commissioner Bob Ott
Commissioner Bob Weatherford

1.

CALL TO ORDER CHAIRMAN LEE


Chairman Lee called the meeting to order at 7:10 p.m.

2.

PRESENTATION OF PROCLAMATION TO ALYSSA, MAKENNA AND


ISSY GUINN FOR THEIR FUNDRAISING EFFORTS FOR KATE'S CLUB
Commissioner Birrell presented the following proclamation to Alyssa, Makenna
and Issy Guinn for their fundraising efforts for Kate's Club:
WHEREAS

The Guinn triplets, Alyssa, Makenna and Issy, are nine-yearold Cobb County residents whose father, a former Atlanta
and Georgia search and rescue firefighter, was tragically
killed by a distracted driver while he was training for a half
triathlon; and

WHEREAS

The girls held the first Running thru the Flames 5K as a way
to honor their father, raise awareness of distracted driving
and help Kates Club, an organization that empowers
children and teens facing life after the death of a parent; and

WHEREAS

An organization called Kids Boost assisted the girls by


giving them $100 dollars in seed money and support along
the way to get the race going; and

WHEREAS

It was recently announced that the girls turned their initial


$100 into $20,000; now

THEREFORE

We, the Cobb County Board of Commissioners do hereby


honor the Guinn triplets for their service and triumph in
overcoming tragedy. We thank them for working diligently
to help other children who have lost a parent.
This, the 25th day of October, 2016.

3.

ACCEPTANCE OF DONATION FROM SUPERIOR PLUMBING AS PART


OF ITS "SUPERIOR PETS FOR PATRIOTIC VETS" INITIATIVE
Commissioner Birrell accepted a donation from Superior Plumbing in the amount
of $5000.00, as part of its Superior Pets for Patriotic Vets initiative to pair Cobb
County Animal Shelter pets with armed services veterans.

Page 163 of 255

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 2
4.

PRESENTATION OF PROCLAMATION TO THE PRESIDENT'S CLUB


TOASTMASTERS OF EAST COBB ON THEIR 35TH ANNIVERSARY
Commissioner Birrell presented a proclamation to members of The President's Club
Toastmasters of East Cobb for their 35th anniversary:
WHEREAS

Toastmasters International is a world leader in


communication and leadership development. Members
numbering 313,000 improve their speaking and leadership
skills by attending one of the 14,650 clubs in 126 countries
that make up a global network of meeting locations; and

WHEREAS

The Presidents Club Toastmasters of East Cobb, chartered


in October 1982, has received the Toastmasters International
Presidents Distinguished Club award every year since 2003;
and

WHEREAS

This is the highest level of recognition awarded to clubs by


Toastmasters International and recognizes clubs and
members for their commitment and achievement in
education, membership, training and administration; and

WHEREAS

The Presidents Club consists of group members with


diverse backgrounds, careers and interests, and the common
goal of improving our communication and leadership skills
in a highly supportive environment; now

THEREFORE

We, the Cobb County Board of Commissioners, do hereby


congratulate the Presidents Club Toastmasters of East Cobb
on celebrating its 35th anniversary with best wishes for
continued success.
This, the 25th day of October, 2016.

5.

APPROVAL OF RENAMING OF BELLS FERRY PARK LOCATED AT


2334 BELLS FERRY ROAD TO MARINE LANCE CORPORAL SQUIRE
"SKIP" WELLS PARK AND PRESENTATION OF PROCLAMATION TO
HIS FAMILY IN HONOR OF HIS SERVICE AND COMMITMENT TO
OUR COUNTRY
MOTION: Motion by Birrell, second by Weatherford, to approve the renaming of
Bells Ferry Park located at 2334 Bells Ferry Road to Marine Lance Corporal Squire
"Skip" Wells Park in honor of his service and commitment to our country.
VOTE: ADOPTED 5-0

Page 164 of 255

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 3
5.

APPROVAL OF RENAMING OF BELLS FERRY PARK LOCATED AT


2334 BELLS FERRY ROAD TO MARINE LANCE CORPORAL SQUIRE
"SKIP" WELLS PARK AND PRESENTATION OF PROCLAMATION TO
HIS FAMILY IN HONOR OF HIS SERVICE AND COMMITMENT TO
OUR COUNTRY (CONT.)
Commissioner Birrell presented the following proclamation to the family of Skip
Wells regarding renaming of Bells Ferry Park to Marine Lance Corporal Squire
"Skip" Wells Park in honor of his service:
WHEREAS

Marine Corps Lance Cpl. Squire Skip Wells was a Cobb


County resident who attended Bells Ferry Elementary
School, Daniell Middle School and Sprayberry High School,
where he was a member of the JROTC and band before
graduating in 2012. He was also member of the orchestra of
his church, First Baptist Church in Woodstock and
volunteered at Kennesaw Mountain National Battlefield
Park; and

WHEREAS

Skip Wells grew up in the Bells Ferry area and frequented


Bells Ferry Park on many occasions with his family prior to
attending Georgia Southern University; and

WHEREAS

Wells studied history at Georgia Southern University from


2012 through the fall 2013. He then entered the United States
Marine Corps in 2014, quickly earning the National Defense
Medal, a certificate of appreciation and the rank of E-3. His
unit was the 3rd Battalion, 14th Marine Regiment, 4th
Marine Division, Marine Forces Reserve; and

WHEREAS

Wells, 21, was among five servicemen killed July 16, 2015
when a gunman conducted an ambush against unarmed
troops at a Chattanooga, Tenn., Naval reserve center and a
recruitment center; now

THEREFORE

We, the Cobb County Board of Commissioners, do hereby


honor Lance Cpl. Skip Wells and rename Bells Ferry Park
the Marine Lance Corporal Squire "Skip" Wells Park.
This, the 25th day of October, 2016.

6.

PRESENTATION OF UPDATE REGARDING THE SUNTRUST PARK


STADIUM PROJECT
Mr. David Hankerson, County Manager, reviewed a PowerPoint presentation
regarding an update on the SunTrust Park Stadium Project. A copy of the
information presented is attached and made a part of these minutes.

7.

TRANSPORTATION AGENCY
Transit
7A.

CONDUCT OF PUBLIC HEARING FOR IMPLEMENTATION OF


PROPOSED CUMBERLAND CIRCULATOR SERVICE FOR
COBBLINC, A SERVICE OF COBB COMMUNITY TRANSIT
TRANSPORTATION
Mr. Jim Wilgus, Transportation Agency Director, provided information
regarding implementation of the Cumberland Circulator Service.
Chairman Lee opened the Public Hearing and asked those persons wishing
to speak to come forward. The following person addressed the Board:
Ron Sifen
No official action was taken by the Board.

Page 165 of 255

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 4
8.

COMMUNITY DEVELOPMENT
Administration
8A.

CONDUCT OF THE SECOND PUBLIC HEARING REGARDING


THE PROPOSED AMENDMENTS TO THE OFFICIAL CODE OF
COBB COUNTY, CHAPTERS 78 AND 134 COMMUNITY
DEVELOPMENT
Mr. Dana Johnson, Community Development Agency Director, provided
information and presented a PowerPoint presentation on the proposed
amendments to Chapters 78 and 134 of the Official Code of Cobb County
and asked that a Public Hearing be conducted.
A copy of the information presented is attached and made a part of these
minutes.
Chairman Lee opened the Public Hearing and asked those wishing to speak
on this issue come forward. The following persons addressed the Board:
Chris May
Sebrina Atkins
There being no further public speakers, the Public Hearing was closed.
Following discussion among the Board, the following motion was made:
MOTION: Motion by Lee, second by Ott, to approve the revised code
amendments for Chapters 78-120 and 134-375 as presented in Draft
Amendment Package 2 dated October 19, 2016; with the exception of
Chapter 78-406, Accessory Special Event Parking, which will be heard at
the November 8, 2016 Regular BOC Meeting.
VOTE: ADOPTED 5-0

9.

PUBLIC COMMENT
9A.

Steven Gaynor addressed the Board regarding issues concerning


recruitment and retention of Cobb County police officers.

9B.

Roberta Cook addressed the Board requesting an update on the Parks


Bond.

9C.

Norm Fagge addressed the Board regarding the 2008 Parks Bond.

9D.

Steven Bell addressed the Board regarding the effects of having a lower
millage rate and what it means to be a conservative.

9E.

Craig Harfoot addressed the Board regarding various issues.

Page 166 of 255

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 5
10.

CONSENT AGENDA
MOTION: Motion by Lee, second by Ott, to approve the following items on the
Consent Agenda, as revised, with the exception of Item 23, (see Item 10W of these
minutes) which was withdrawn from this agenda; and authorize execution of the
necessary documents by the appropriate County personnel:
WATER SYSTEM AGENCY
Engineering
10A.

APPROVAL OF ASSIGNMENT OF CONTRACT FROM


STEVENSON & PALMER ENGINEERING, INC. TO GOODWYN,
MILLS, & CAWOOD, INC. FOR DESIGN SERVICES FOR FY17
WEST COBB MISCELLANEOUS WATER MAIN REPLACEMENT
WATER SYSTEM
To approve an Assignment of Contract from Stevenson & Palmer
Engineering, Inc. to Goodwyn, Mills, & Cawood, Inc. for design services
for FY17 West Cobb Miscellaneous Water Main Replacement, Program
No. W2330; and authorize the Chairman to execute the necessary
documents.

10B.

APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE


CONSTRUCTION CONTRACT WITH TIPPINS CONTRACTING
CO., INC. FOR KINGSWOOD ESTATES WATER MAIN
REPLACEMENT WATER SYSTEM
To approve Change Order No. 1 (final) to the construction contract with
Tippins Contracting Co., Inc., a savings to the project in the amount of
$95,269.79, for Kingswood Estates Water Main Replacement, Program No.
W2248; authorize the corresponding budget transaction; and further
authorize the Chairman to execute the necessary documents.
No additional funding is required for the Water Systems Kingswood
Estates Water Main Replacement, Program No. W2248.
Decrease Encumbrance:
GAE 510121013402
510-500-5754-8260

W2248-C

$95,269.79

Transfer from:
Kingswood Estates Water Main Replacement
Construction
510-500-5754-8260
W2248-C

$ 95,269.79

Interest Expense on Retainage


510-500-5754-6613
W2248-A

5,000.00

Materials & Supplies


510-500-5754-8265

W2248-M

4,079.10

W2248-T
Total:

$ 20,000.00
$124,348.89

Contingency
510-500-5754-8810

Transfer to:
Subdivision Service Line Replacement
Preliminary Estimates
510-500-5754-8005
W2701-Z

Page 167 of 255

$124,348.89

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 6
10.

CONSENT AGENDA (CONT.)


WATER SYSTEM AGENCY (CONT.)
Engineering (cont.)
10C.

APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE


CONSTRUCTION CONTRACT WITH JOHN H. PRUETT
CONSTRUCTION CO., INC. FOR NORTH LANDING DRIVE
AREA WATER MAIN REPLACEMENT WATER SYSTEM
To approve Change Order No. 1 (final) to the construction contract with
John H. Pruett Construction Co., Inc., a savings to the project in the amount
of $205,930.27, for North Landing Drive Area Water Main Replacement,
Program No. W2253; authorize the corresponding budget transactions; and
further authorize the Chairman to execute the necessary documents.
No additional funding is required for the Water Systems North Landing
Drive Area Water Main Replacement, Program No. W2253.
Decrease Encumbrance:
GAE 510121013402
510-500-5754-8260

W2253-C

$205,930.27

Transfer from:
North Landing Drive Area Water Main Replacement
Construction
510-500-5754-8260
W2253-C
$205,930.27
Interest Expense on Retainage
510-500-5754-6613
W2253-A

4,000.00

Materials & Supplies


510-500-5754-8265

W2253-M

9,449.64

W2253-T
Total:

$ 16,000.00
$235,379.91

Contingency
510-500-5754-8810

Transfer to:
Unidentified New/Replacement Water Mains
Preliminary Estimates
510-500-5754-8005 W1503-Z

$235,379.91

Stormwater
10D.

ACCEPTANCE OF DEDICATION TO COBB COUNTY OF


CERTAIN EXISTING STORM DRAINAGE INFRASTRUCTURE
LOCATED AT 1630 WILDWOOD ROAD WATER SYSTEM
To accept dedication to Cobb County of certain existing storm drainage
infrastructure located at 1630 Wildwood Road; and authorize the Chairman
to execute the necessary documents.

Page 168 of 255

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COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 7
10.

CONSENT AGENDA (CONT.)


WATER SYSTEM AGENCY (CONT.)
Stormwater (cont.)
10E.

AUTHORIZATION TO APPLY FOR AND ACCEPT A


SUBSEQUENT AWARD (IF ANY) FOR HAZARD MITIGATION
GRANT PROGRAM HMGP-1973-0045 (PHASE 2) FROM THE
GEORGIA EMERGENCY MANAGEMENT AGENCY FOR THE
PURCHASE OF UP TO SEVEN PROPERTIES IMPACTED BY
FLOODING WATER SYSTEM
To authorize application for and acceptance of a subsequent award (if any)
for Hazard Mitigation Grant Program HMGP-1973-0045 (Phase 2) from the
Georgia Emergency Management Agency for the purchase of up to seven
properties impacted by flooding and requiring a local share of $186,888.00,
Program No. SW1736; authorize the corresponding budget transactions;
and further authorize the Chairman to execute the necessary documents.
Funding is available with the following transfers and appropriations:
Transfer from:
Stormwater Multi-Year Budget
Drainage Contract R & M Service
510-500-5758-6496
SW9999-Z

$ 186,888.00

Transfer to:
HMGP-1973-0045 (Phase 2)
Site Acquisition & Addition
510-500-5758-8015
SW1736-R

$ 186,888.00

(15% Cobb County Local Share)


Increase Revenue Appropriations:
FEMA Share (75%)
510-500-5750-4430
A-5750-A
GEMA Share (10%)
510-500-5750-4493

A-5750-A
Total:

Increase Expense Appropriations:


HMGP-1973-0045 (Phase 2)
Site Acquisition & Addition
510-500-5758-8015
SW1736-R
10F.

$ 934,440.00
$ 124,592.00
$1,059,032.00

$1,059,032.00

AUTHORIZATION OF MEMORANDA OF AGREEMENT WITH


SIX INCORPORATED AREAS WITHIN COBB COUNTY TO
SATISFY A PROVISION IN COBB COUNTYS CURRENT
NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM
STORMWATER PERMIT WATER SYSTEM
To authorize Memoranda of Agreement with six incorporated areas within
Cobb County (Acworth, Austell, Kennesaw, Marietta, Powder Springs and
Smyrna), to satisfy a provision in Cobb Countys current National Pollution
Discharge Elimination System storm water permit; and further authorize
the Chairman to execute the necessary documents. A copy of each MOA is
on file in the Office of the County Clerk.

Page 169 of 255

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COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 8
10.

CONSENT AGENDA (CONT.)


PUBLIC SERVICES AGENCY
Senior Services
10G. AUTHORIZATION TO TRANSFER PREVIOUSLY AWARDED
GRANT FUNDS UNDER THE FY16 COMMUNITY SERVICES
BLOCK GRANT PROGRAM TO THE COBB SENIOR SERVICES
BUDGET IN THE GENERAL FUND SENIOR SERVICES
To authorize the transfer of previously awarded grant funds, under the
FY16 Community Services Block Grant Program, to the Cobb Senior
Services budget in the General Fund, in the amount of $8,648.07; authorize
the corresponding budget transactions; and further authorize the Chairman
to execute the necessary documents.
Funding is available with a transfer from Community Services Block Grant
(CSBG) to Senior Services in the General Fund.
Transfer from:
220-310-C16E-6574

(CSBG Senior Services)

$8,648.07

Transfer to:
220-310-C16E-6594

(Transfers Out)

$8,648.07

Increase Revenue:
010-300-0070-4960

(Transfers In)

$8,648.07

Increase Expenditure:
010-300-0070-6601

(Emergency Util. Payments) $8,648.07

10H. AUTHORIZATION TO TRANSFER PREVIOUSLY AWARDED


GRANT FUNDS UNDER THE FY17 COMMUNITY SERVICES
BLOCK GRANT PROGRAM TO THE COBB SENIOR SERVICES
BUDGET IN THE GENERAL FUND SENIOR SERVICES
To authorize the transfer of previously awarded grant funds, under the
FY17 Community Services Block Grant Program, to the Cobb Senior
Services budget in the General Fund, in the amount of $20,000.00;
authorize the corresponding budget transactions; and further authorize
the Chairman to execute the necessary documents.
Funding is available with a transfer from Community Services Block Grant
(CSBG) to Senior Services in the General Fund.
Transfer from:
220-310-C17E-6574

(CSBG Senior Services)

$20,000.00

Transfer to:
220-310-C17E-6594

(Transfers Out)

$20,000.00

Increase Revenue:
010-300-0070-4960

(Transfers In)

$20,000.00

Increase Expenditure:
010-300-0070-6601

(Emergency Util. Payments) $20,000.00

Page 170 of 255

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OCTOBER 25, 2016
PAGE 9
10.

CONSENT AGENDA (CONT.)


SUPPORT SERVICES AGENCY
Information Services
10I.

AUTHORIZATION TO ADVERTISE FOR AND CONDUCT OF A


PUBLIC HEARING PRIOR TO EXPENDING MORE THAN
$100,000.00 FOR PROFESSIONAL SERVICES TO IMPLEMENT A
BUSINESS INTELLIGENCE AND DASH BOARDING TOOL INFORMATION SERVICES
To authorize advertisement for and conduct of a public hearing prior to
expending more than $100,000.00 for professional services to implement a
Business Intelligence and dash boarding tool.

Property Management
10J.

APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 1 TO THE


CONTRACT WITH POND CONSTRUCTORS TO ESTABLISH
THE GUARANTEED MAXIMUM PRICE FOR THE REBUILD OF
FIRE STATION 18 PROPERTY MANAGEMENT
To approve Supplemental Agreement No. 1 to the contract with Pond
Constructors, in the amount of $2,958,093.31; establish the Guaranteed
Maximum Price of $3,225,219.00 and 300 calendar days, for the rebuild of
Fire Station 18, to be located at 1580 Mars Hill Road, Kennesaw; authorize
Property Management to procure incidentals through the Purchasing
Department in an amount not to exceed $20,000.00; authorize the
corresponding budget transactions; and further authorize the Chairman to
execute the necessary documents.
Funding of $419,525.69 already resides in the project budget as transferred
through the previous agenda items mentioned above.
Additional funding is available with a fund balance appropriation in the Fire
Fund and a transfer to the Capital Projects Fund as follows:
Increase Revenue:
230-130-1000-4980 (Fund Balance Appr. - Fire)

$3,480,932.31

Increase Expenditure:
230-130-1000-6594 (Transfers Out - Fire)

$3,480,932.31

Increase Revenue:
380-110-4479-4960 (Transfers In - Capital Proj.)

$3,480,932.31

Increase Expenditure:
380-110-4479-8121 (Professional Svcs. - Mgmt)
380-110-4479-8005 (Preliminary Estimate)

$2,958,093.31
$ 522,839.00

Increase GAE 380052316420

$2,958,093.31

Page 171 of 255

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 10
10.

CONSENT AGENDA (CONT.)


SUPPORT SERVICES AGENCY (CONT.)
Tax Assessor
10K. APPROVAL OF CHANGE ORDER NO. 1 AND FUNDING FOR
ADDITIONAL
FIELD
APPRAISERS
WITH
TYLER
TECHNOLOGIES TO ASSIST WITH THE RESIDENTIAL
PROPERTY ASSESSMENT PROCESS TAX ASSESSOR
To approve Change Order No. 1 with Tyler Technologies, Inc. for the
Residential Data Collection Project; authorize the corresponding budget
transaction; and further authorize the Chairman to execute the necessary
documents.
Funding is available with the following appropriation:
Increase:
010-230-9600-4012 (Property Tax)
010-065-0960-6326 (Professional Services)
10L.

$80,000.00
$80.000.00

APPROVAL OF POSITION CONVERSION OF TWO VACANT


PART-TIME POSITIONS TAX ASSESSOR
To approve a position conversion of two vacant part-time positions
(Administrative Technician, pay grade 6P S120007 and Clerk, pay grade 1P
S100165) to an Appraiser I, pay grade 45.
Funding is available with appropriation:
Increase:

010-230-9600-4012 (Property Tax)

$58,822.61

010-080-1800-6012 (Full-time Salaries)


010-065-0960-6032 (Disability Insurance)
010-065-0960-6034 (FICA)
010-065-0960-6036 (Medical Insurance)
010-065-0960-6038 (Life Insurance)
010-065-0960-6044 (Retirement)
010-065-0960-6052 (Workers' Comp.)
010-065-0960-6052 (Dental Insurance)

$29,972.80
$ 107.90
$ 2,292.92
$19,034.75
$ 119.89
$ 6,498.10
$ 393.24
$ 403.00

PUBLIC SAFETY AGENCY


Administration
10M. AUTHORIZATION TO ACCEPT A DONATION FROM THE COBB
COUNTY SAFETY VILLAGE FOUNDATION, INC. FOR THE
PURPOSE OF MAINTENANCE COST REIMBURSEMENTS AT
THE COBB COUNTY SAFETY VILLAGE PUBLIC SAFETY
To authorize the acceptance of a donation, in the amount of $2,075.00,
from the Cobb County Safety Village Foundation, Inc. for the purpose of
maintenance cost reimbursements at the Cobb County Safety Village; and
further authorize the corresponding budget transaction.
Funding is available with the following appropriation:
Increase revenue:
010-130-3700-4920 (Gifts and Donations)

$2,075.00

Increase expenditure:
010-130-3700-6148 (Building and Structural Materials) $2,075.00

Page 172 of 255

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 11
10.

CONSENT AGENDA (CONT.)


PUBLIC SAFETY AGENCY (CONT.)
Fire and Emergency Services
10N.

AUTHORIZATION TO ACCEPT A DONATION FROM THE


GEORGIA PACIFIC CORPORATION FOR EDUCATIONAL
EQUIPMENT AND MATERIALS - FIRE AND EMERGENCY
SERVICES
To authorize the acceptance of a donation from the Georgia Pacific
Corporation, in the amount of $1,000.00, for educational equipment and
materials; and further authorize the corresponding budget transactions.
Funding:
Increase Revenue:
270-130-G264-4506

$1,000.00

Increase Expenditure:
230-130-1000-6528

$1,000.00

10O. AUTHORIZATION TO ADVERTISE FOR AND ACCEPT SEALED


BIDS FROM INTERESTED FIRE AND EMERGENCY APPARATUS
MANUFACTURERS REGARDING THE PURCHASE OF ONE AIR
AND LIGHT TRUCK - FIRE AND EMERGENCY SERVICES
To authorize the advertisement and acceptance of sealed bids from interested
fire and emergency apparatus manufacturers regarding the purchase of one air
and light truck; and further authorize the Chairman to sign the necessary
documents.
10P.

AUTHORIZATION TO ACCEPT A DONATION FROM THE G.


BEN TURNIPSEED ENGINEERS CORPORATION TO COBB FIRE
& EMERGENCY SERVICES FIRE AND EMERGENCY
SERVICES
To authorize the acceptance of a donation from the G. Ben Turnipseed
Engineers Corporation to Cobb Fire & Emergency Services, in the amount
of $4,500.00; and further authorize the corresponding budget transactions.

COMMUNITY DEVLOPMENT
Planning
10Q. ADOPTION OF ANNEXATION RESPONSE PER HB489
INTERGOVERNMENTAL AGREEMENT AND HB2 REGARDING
A PETITION FOR ANNEXATION ON 0.387 ACRE TRACT
KNOWN AS 2731 MATHEWS STREET IN THE CITY OF SMYRNA
COMMUNITY DEVELOPMENT
To adopt annexation response per HB489 Intergovernmental Agreement
and HB2 regarding a petition for annexation Land Lot 632, 17th District,
parcel 0035, 2nd Section located on 0.387 acre tract known as 2731
Mathews Street in the City of Smyrna. A copy of said response is attached
and made a part of these minutes.

Page 173 of 255

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 12
10.

CONSENT AGENDA (CONT.)


COMMUNITY DEVLOPMENT (CONT.)
Business License
10R.

AFFIRMATION OF DECISION BY THE LICENSE REVIEW


BOARD TO APPROVE THE APPLICATION FOR THE
ALCOHOLIC BEVERAGE WORK PERMIT FOR LOUIS WILSON
- COMMUNITY DEVELOPMENT
To affirm the October 6, 2016 decision of the License Review Board to
approve the alcoholic beverage work permit for Louis Wilson.

FINANCE
10S.

AUTHORIZATION TO AMEND PROGRAM YEARS 2006


THROUGH 2014 AND 2016 ANNUAL ACTION PLANS TO
REALLOCATE UNEXPENDED COMMUNITY DEVELOPMENT
BLOCK GRANT AND HOME INVESTMENT PARTNERSHIPS
PROGRAM FUNDS TO OTHER ELIGIBLE ACTIVITIES
FINANCE
To authorize amendment to Program Years 2006 through 2014 and 2016
Annual Action Plans to reallocate unexpended Community Development
Block Grant and Home Investment Partnerships program funds to other
eligible activities; authorize the corresponding budget transactions; and
further authorize the Chairman to execute the necessary documents. A
copy of CDBG and HOME program reallocations is attached and made a
part of these minutes.
Funding: The budget appropriations shown in Attachments A and B account
for the transfer of unexpended CDBG and HOME Program funds to other
eligible activities.

10T.

AUTHORIZATION OF THE FY17-FY18 ALLOCATION OF


LOCAL FUNDS TO NON-PROFIT ORGANIZATIONS FINANCE
To authorize the FY17-FY18 allocation of funds in the previously
approved amount of $850,965.00 to local non-profit organizations;
authorize the corresponding FY17-FY18 budget transactions; and further
authorize the Chairman to execute the necessary documents. A copy of the
Collaborative Allocations is attached and made a part of these minutes.
Funding is available in the Countys FY17 General Fund (010-265-NP006574) which was adopted by the Board of Commissioners on September 27,
2016, and is allocated based on the attachment. The FY18 proposed budget
contains the same total level of funding and the FY18 allocation of these
funds would be identical to the FY17 allocation.

10U.

ADOPTION OF RESOLUTION ADOPTING ALL BUDGET


AMENDMENTS SET FORTH IN AGENDA ITEMS ON THIS DATE
FINANCE
To adopt a resolution adopting all budget amendments set forth in agenda
items on this date. Said resolution is attached and made a part of these
minutes.

Page 174 of 255

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COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 13
10.

CONSENT AGENDA (CONT.)


FINANCE (CONT.)
10V.

AUTHORIZATION OF APPROPRIATION INCREASE OF PRIORYEAR FUND BALANCES AND RETAINED EARNINGS


REVENUES IN FY17, TO BALANCE BUDGETS AT THE FUND
LEVEL TO MATCH THE AMOUNTS OF PRIOR-YEAR
ENCUMBRANCES CARRIED FORWARD FROM FY16 INTO FY17
AND AUTHORIZE THE DECREASE OF BOTH REVENUE AND
EXPENDITURE BUDGETS IN FY17 BY ANY OF THESE
AMOUNTS LATER ACCRUED BACK TO FY16 FINANCE
To authorize the appropriation increase of prior-year fund balances and
retained earnings revenues in FY17 to balance budgets at the fund level to
match the amounts of prior-year encumbrances carried-forward from FY16
into FY17; authorize the decrease of both revenue and expenditure budgets
in FY17 by any of these amounts later accrued back to FY16; and further
authorize the Chairman to execute the necessary documents.
Funding:
Fund Balance/Retained Earnings
Revenue budgets in FY17 will be increased as follows:
General Fund
Transit Fund
Fire Fund
Street Light District Fund
Parking Deck Fund
Law Library Fund
E-911 Fund
Water Fund
Solid Waste Fund
Golf Course Fund
Medical/Dental Claims Fund
Risk Management Fund

010-014-0140-4980
200-050-4802-4992
230-130-1000-4980
235-050-SLD1-4980
240-110-4820-4980
250-225-0050-4980
260-130-0200-4980
500-500-5100-4992
600-700-4900-4992
650-105-0027-4992
700-095-8012-4980
710-055-8011-4980

$7,285,770.63
$ 236,591.23
$4,907,119.26
$
2,851.23
$
9,742.51
$
2,018.75
$ 64,233.12
$4,094,243.15
$ 320,130.48
$ 27,499.58
$ 10,899.24
$ 207,540.44

Decrease the FY17 modified budgets to remove both the revenue and
expenditure budgets for any items that rolled into FY17 and that were
subsequently accrued back to FY16.
10W. WITHDRAWAL OF REQUEST FOR AUTHORIZATION OF
APPROPRIATION OF THE FY16 HOTEL/MOTEL TAX FUND
REVENUES RECEIVED IN EXCESS OF ADOPTED BUDGET AND
AUTHORIZE THE TRANSFER OF UNSPENT REVENUES TO
THE GENERAL FUND TO BE APPLIED AGAINST PARKS,
RECREATION & CULTURAL AFFAIRS EXPENDITURES THAT
MEET THE REQUIREMENT O.C.G.A. 48-13-51 - FINANCE
This agenda item was withdrawn from this agenda.
STATE COURT
10X.

AUTHORIZATION TO APPLY FOR SUPPLEMENTAL GRANT


FUNDS FROM THE CRIMINAL JUSTICE COORDINATING
COUNCIL FOR THE COBB COUNTY DUI COURT PROGRAM
STATE COURT
To authorize the application for supplemental grant funds from the
Criminal Justice Coordinating Council for the Cobb County DUI Court
Program.

Page 175 of 255

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 14
10.

CONSENT AGENDA (CONT.)


JUVENILE COURT
10Y.

AUTHORIZATION TO ACCEPT AND APPROPRIATE GRANT


FUNDS FROM GEORGIA COURT APPOINTED SPECIAL
ADVOCATES INC., FOR THE JUVENILE COURTS CASA
PROGRAM AND AUTHORIZE THE CREATION OF A NEW
PART-TIME COORDINATOR POSITION - JUVENILE COURT
To authorize the acceptance of grant funds from Georgia Court Appointed
Special Advocates, Inc., in the amount of $20,405.00, for the period of
October 1, 2016 through September 30, 2017, to support the Juvenile Court;
authorize the creation of a new part time coordinator position, grade 6P;
authorize the corresponding budget transactions; and further authorize
Court Administrator Tom Charron or Judicial Program Administrator
Carlene Redmond to sign monthly reimbursement requests on behalf of the
county.
Funding will be appropriated in the Grant Fund as follows:
Increase revenue:
270-190-G589-4508

(Local Grants)

Increase expenditure appropriation:


270-190-G589-6018
(Salaries-Part-time)
270-190-G589-6034
(FICA)
270-190-G589-6052
(Workers Comp)
270-190-G589-6258
(Acct. Equipment)
270-190-G589-6394
(Registration Fee)
270-190-G589-6400
(Travel-Training)
270-190-G589-6588
(Subscription)
Total Expenses:

$20,405.00

$16,940.51
$ 1,244.84
$ 213.49
$ 826.16
$
50.00
$
50.00
$ 1,080.00
$20,405.00

DISTRICT ATTORNEY
10Z.

AUTHORIZATION TO ACCEPT FUNDS AWARDED FROM THE


FY 2016-17 VICTIMS OF CRIME ACT GRANT FROM THE
CRIMINAL JUSTICE COORDINATING COUNCIL THROUGH
THE PROSECUTING ATTORNEY'S COUNCIL OF GEORGIA
FOR VICTIM ASSISTANCE PERSONNEL DISTRICT
ATTORNEY
To authorize the acceptance of funds awarded from the FY 2016-17
Victims of Crime Act Grant from the Criminal Justice
Coordinating Council through the Prosecuting Attorney's Council of
Georgia for victim assistance personnel in the amount of
$514,616.00; approve the MOA with the Prosecuting Attorney's Council of
Georgia; authorize the creation and approval to hire five new Victim
Advocate positions, Pay Grade 48; authorize the corresponding budget and
personnel transactions; and further authorize the Chairman to execute the
necessary documents.

Page 176 of 255

MINUTES OF REGULAR MEETING


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OCTOBER 25, 2016
PAGE 15
10.

CONSENT AGENDA (CONT.)


DISTRICT ATTORNEY (CONT.)
10Z.

AUTHORIZATION TO ACCEPT FUNDS AWARDED FROM THE


FY 2016-17 VICTIMS OF CRIME ACT GRANT FROM THE
CRIMINAL JUSTICE COORDINATING COUNCIL THROUGH
THE PROSECUTING ATTORNEY'S COUNCIL OF GEORGIA
FOR VICTIM ASSISTANCE PERSONNEL DISTRICT
ATTORNEY (CONT.)
Funding will be available with the following budget transfers:
Increase Revenue:
270-170-G325-4467

(CJCC)

$514,616.00

Increase Expenditure:
270-170-G325-6012
270-170-G325-6018
270-170-G325-6032
270-170-G325-6034
270-170-G325-6036
270-170-G325-6038
270-170-G325-6044
270-170-G325-6052
270-170-G325-6054
270-170-G325-unk

(Salaries)
(Part-time)
(Disability)
(FICA)
(Medical)
(Life Insurance)
(Retirement)
(Workers Comp)
(Dental)
(OPEB)

$281,457.31
$ 21,978.70
$
973.30
$ 22,297.49
$117,135.13
$ 1,081.43
$ 58,613.68
$ 3,824.09
$ 2,821.00
$ 4,433.87

COUNTY CLERK
10AA. APPROVAL OF MINUTES COUNTY CLERK
To approve the minutes of the following meetings:
October 10, 2016 Special Called Meeting/Agenda Work Session
October 11, 2016 Regular Meeting of the Board
October 18, 2016 BOC Zoning Hearing
CONSENT VOTE: ADOPTED 5-0
11.

TRANSPORTATION AGENCY
Engineering
11A.

APPROVAL OF FINAL CONCEPT PLAN FOR SOUTH BARRETT


PARKWAY RELIEVER, PHASE 3 TRANSPORTATION
MOTION: Motion by Weatherford, second by Cupid, to approve the
final concept plan for South Barrett Parkway Reliever, Phase 3, Project
No. X2407; and authorize the Department to proceed with the project.
VOTE: ADOPTED 5-0

Page 177 of 255

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 16
11.

TRANSPORTATION AGENCY (CONT.)


Engineering (cont.)
11B.

APPROVAL OF MEMORANDUM OF AGREEMENT WITH THE


GEORGIA DEPARTMENT OF TRANSPORTATION FOR
PRELIMINARY ENGINEERING OVERSIGHT OF WINDY HILL
ROAD/TERRELL
MILL
ROAD
CONNECTOR

TRANSPORTATION
MOTION: Motion by Ott, second by Birrell, to approve a Memorandum
of Agreement (MOA) with the Georgia Department of Transportation
(GDOT) for preliminary engineering oversight of Windy Hill Road/Terrell
Mill Road Connector, State P.I. No. 0013967, Cobb County Project No.
X2401; authorize payment of an engineering oversight fee, in an amount
not to exceed $20,000.00; authorize the corresponding budget transaction;
and further authorize the Chairman to execute the necessary documents.
Available in the 2016 SPLOST Transportation Improvements Program
Fund, with the following budget transfer:
Transfer from:
347-050-X240-X240-8741-X2401-R
(Preliminary Est.)

$20,000.00

Transfer to:
347-050-X240-X240-8722-X2401-E
(Engineering)

$20,000.00

The 2016 Special Purpose Local Option Sales Tax (SPLOST), adopted by
the Board of Commissioners on July 22, 2014, provides for capital
improvements and anticipated corresponding budget funding to address,
inter alia, Thoroughfare and Mobility Improvements.
Windy Hill Road/Terrell Mill Road Connector is an eligible
project/program under the Congestion Relief and Mobility Improvements
Thoroughfare and Mobility Improvements Component of the 2016
SPLOST Transportation Improvements (Cobb County 2016 SPLOST, pp.
7, 21). Windy Hill Road/Terrell Mill Road Connector improvements
include a new four-lane roadway.
VOTE: ADOPTED 5-0
11C.

APPROVAL OF CHANGE ORDER NO.1 (FINAL) TO THE


CONTRACT WITH E-Z BORE CONSTRUCTION, INC., FOR
CONSTRUCTION OF CIRCLE 75 PARKWAY DRAINAGE
IMPROVEMENTS/CULVERT TRANSPORTATION
MOTION: Motion by Ott, second by Birrell, to approve Change Order No.
1 (final) to the contract with EZ Bore Construction, Inc., a savings to the
project in the amount of $125,236.01, for construction of Circle 75 Parkway
Drainage Improvements/Culvert, Project No. D2820, CCDOT Contract No.
000823; and authorize the Chairman to execute the necessary documents.

Page 178 of 255

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 17
11.

TRANSPORTATION AGENCY (CONT.)


Engineering (cont.)
11C.

APPROVAL OF CHANGE ORDER NO.1 (FINAL) TO THE


CONTRACT WITH E-Z BORE CONSTRUCTION, INC., FOR
CONSTRUCTION OF CIRCLE 75 PARKWAY DRAINAGE
IMPROVEMENTS/CULVERT TRANSPORTATION (CONT.)
A savings to the 2005 SPLOST Transportation Improvements Program
Fund.
Decrease GAE 340092215601:
340-050-7502-D282-8762-D2820-C
(Turnkey Constr.)

$125,236.01

The 2005 Special Purpose Local Option Sales Tax (SPLOST), adopted by
the Board of Commissioners on June 14, 2005, provides for capital
improvements and anticipated corresponding budget funding to address,
inter alia, Drainage System Improvements.
Circle 75 Parkway Drainage Improvements/Culvert is an eligible
project/program under the Infrastructure Preservation - Drainage System
Improvements Component of the 2005 SPLOST Transportation
Improvements (Cobb County 2005 SPLOST, pp. 1, 23). Drainage System
Improvements include maintenance and repair of existing drainage facilities
and construction of new improvements within the roadway right-of-way to
enhance roadway drainage.
VOTE: ADOPTED 5-0
11D.

APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE


CONTRACT WITH BALDWIN PAVING COMPANY, INC., FOR
INTERSECTION
SAFETY
AND
OPERATIONAL
IMPROVEMENTS OF SIX FLAGS PARKWAY AT LEE
INDUSTRIAL
BOULEVARD/SIX
FLAGS
DRIVE

TRANSPORTATION
MOTION: Motion by Cupid, second by Weatherford, to approve Change
Order No. 1 (final) to the contract with Baldwin Paving Company, Inc., a
savings to the project in the amount of $555,111.09, for intersection safety
and operational improvements of Six Flags Parkway at Lee Industrial
Boulevard/Six Flags Drive, Project No. E3070, CCDOT Contract No.
000676; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.

Page 179 of 255

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 18
11.

TRANSPORTATION AGENCY (CONT.)


Engineering (cont.)
11D.

APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE


CONTRACT WITH BALDWIN PAVING COMPANY, INC., FOR
INTERSECTION
SAFETY
AND
OPERATIONAL
IMPROVEMENTS OF SIX FLAGS PARKWAY AT LEE
INDUSTRIAL
BOULEVARD/SIX
FLAGS
DRIVE

TRANSPORTATION (CONT.)
A savings to the 2011 SPLOST Transportation Improvements Program
Fund.
Decrease GAE 345032514506:
345-050-E003-E307-8762-E3070-C
(Turnkey Constr.)

$541,527.40

The 2011 Special Purpose Local Option Sales Tax (SPLOST), adopted by
the Board of Commissioners on December 14, 2010, provides for capital
improvements and anticipated corresponding budget funding to address,
inter alia, Intersection Improvements.
Six Flags Parkway at Lee Industrial Boulevard/Six Flags Drive is an eligible
project/program under the Safety and Operational Improvements Intersection Improvements Component of the 2011 SPLOST
Transportation Improvements (Cobb County 2011 SPLOST, pp. 10, 32).
Six Flags Parkway at Lee Industrial Boulevard/Six Flags Drive
improvements included the addition of turn lanes and a traffic signal.
A savings to the Water System DOT-Water Relocate Lines Adopted CIP
Budget, with the following budget transfers:
Decrease GAE 510032514506:
510-500-5756-8260-W4305-C (Construction)

$13,583.69

Transfer from:
Six Flags Parkway at Lee Industrial Boulevard/Six Flags Drive
Construction
510-500-5756-8260-W4305-C

$13,583.69

Interest on Retainage
510-500-5756-6613-W4305-A

580.00

Materials and Supplies


510-500-5756-8265-W4305-M

413.39

Contingency
510-500-5756-8810-W4305-T
Total:
Transfer to:
Water System DOT-Water Relocate Lines
Preliminary Estimates
510-500-5756-8005-W4069-Z
VOTE: ADOPTED 5-0

Page 180 of 255

$ 2,410.00
$16,987.08

$16,987.08

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 19
11.

TRANSPORTATION AGENCY (CONT.)


Engineering (cont.)
11E.

APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE


CONTRACT WITH GLOSSON ENTERPRISES, LLC, FOR
PEDESTRIAN IMPROVEMENTS OF WEST SANDTOWN ROAD
SIDEWALK TRANSPORTATION
MOTION: Motion by Weatherford, second by Cupid, to approve Change
Order No. 1 (final) to the contract with Glosson Enterprises, LLC, a savings
to the project in the amount of $117,119.83, for pedestrian improvements
of West Sandtown Road Sidewalk, Project No. E7310, CCDOT Contract
No. 000874; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.
A savings to the 2011 SPLOST Transportation Improvements Program
Fund.
Decrease GAE 345081115401:
345-050-E007-E731-8762-E7310-C (Turnkey Constr.)

$83,949.63

The 2011 Special Purpose Local Option Sales Tax (SPLOST), adopted by
the Board of Commissioners on December 14, 2010, provides for capital
improvements and anticipated corresponding budget funding to address,
inter alia, Sidewalks.
West Sandtown Road Sidewalk is an eligible project/program under the
Pedestrian Improvements - Sidewalks Component of the 2011 SPLOST
Transportation Improvements (Cobb County 2011 SPLOST, pp. 10, 16).
School Related Sidewalks/Safe Routes to School improvements include
construction of sidewalks and other pedestrian improvements along
roadways and in the vicinity of schools.
A savings to the Water System DOT-Water Relocate Lines Adopted CIP
Budget, with the following budget transfers:
Decrease GAE 510081115401:
510-500-5756-8260-W4334-C (Construction)

$33,170.20

Transfer from:
West Sandtown Road Sidewalk Construction
510-500-5756-8260-W4334-C
Interest on Retainage
510-500-5756-6613-W4334-A
Materials and Supplies
510-500-5756-8456-W4334-M
Contingency
510-500-5756-8810-W4334-T
Total:

$ 1,000.00
$34,570.20

Transfer to:
Water System DOT-Water Relocate Lines
Preliminary Estimates
510-500-5756-8005-W4069-Z

$34,570.20

VOTE: ADOPTED 5-0

Page 181 of 255

$33,170.20
$

200.00

200.00

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 20
11.

TRANSPORTATION AGENCY (CONT.)


Engineering (cont.)
11F.

APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE


CONTRACT WITH GLOSSON ENTERPRISES, LLC, FOR
CONSTRUCTION OF PEDESTRIAN IMPROVEMENTS FOR 2015
COUNTYWIDE AMERICANS WITH DISABILITIES ACT
COMPLIANT SIDEWALKS - TRANSPORTATION
MOTION: Motion by Lee, second by Ott, approve Change Order No. 1
(final) to the contract with Glosson Enterprises, LLC, a savings to the
project in the amount of $77,598.30, for construction of pedestrian
improvements for 2015 Countywide Americans with Disabilities Act
(ADA) Compliant Sidewalks, Project No. E7550, CCDOT Contract No.
000873; and authorize the Chairman to execute the necessary documents.
A savings to the 2011 SPLOST Transportation Improvements Program
Fund.
Decrease GAE 345071415703:
345-050-E007-E755-8762-E7550-C

(Turnkey Constr.)

$77,598.30

The 2011 Special Purpose Local Option Sales Tax (SPLOST), adopted by
the Board of Commissioners on December 14, 2010, provides for capital
improvements and anticipated corresponding budget funding to address,
inter alia, Sidewalks.
2015 Countywide Americans with Disabilities Act Compliant Sidewalks is
an eligible project/program under the Pedestrian Improvements - Sidewalks
Component of the 2011 SPLOST Transportation Improvements (Cobb
County 2011 SPLOST, pp. 10, 16). Transit, Activity Center, and High
Accident Area Sidewalks include construction of pedestrian facilities
throughout the County that are safe transportation alternatives to the
automobile while providing access to major activity centers, including
parks, trails, transit stops and stations, commercial centers, shopping, and
other public services.
VOTE: ADOPTED 5-0
11G. APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE
CONTRACT WITH GLOSSON ENTERPRISES, LLC FOR
SCHOOL ZONE SAFETY AND OPERATIONAL IMPROVEMENTS
ON OLD STILESBORO ROAD AT PICKETTS MILL
ELEMENTARY SCHOOL TRANSPORTATION
MOTION: Motion by Weatherford, second by Cupid, to approve Change
Order No. 1 (final) to the contract with Glosson Enterprises, LLC, a savings
to the project in the amount of $17,423.71, for school zone safety and
operational improvements on Old Stilesboro Road at Picketts Mill
Elementary School, Project No. E8100, CCDOT Contract No. 000947; and
authorize the Chairman to execute the necessary documents.

Page 182 of 255

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 21
11.

TRANSPORTATION AGENCY (CONT.)


Engineering (cont.)
11G. APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE
CONTRACT WITH GLOSSON ENTERPRISES, LLC FOR
SCHOOL ZONE SAFETY AND OPERATIONAL IMPROVEMENTS
ON OLD STILESBORO ROAD AT PICKETTS MILL
ELEMENTARY SCHOOL TRANSPORTATION (CONT.)
A savings to the 2011 SPLOST Transportation Improvements Program
Fund.
Decrease GAE 345042616701:
345-050-E008-E810-8762-E8100-C (Turnkey Constr.)

$17,423.71

The 2011 Special Purpose Local Option Sales Tax (SPLOST), adopted by
the Board of Commissioners on December 14, 2010, provides for capital
improvements and anticipated corresponding budget funding to address,
inter alia, School Zone Improvements.
Old Stilesboro Road at Picketts Mill Elementary School is an eligible
project/program under the Safety and Operational Improvements - School
Zone Improvements Component of the 2011 SPLOST Transportation
Improvements (Cobb County 2011 SPLOST, pp. 10, 34). Various School
Zones throughout the County include improvements to the safety and
operational movements of vehicular and pedestrian traffic in or near school
zones.
VOTE: ADOPTED 5-0
11H. APPROVAL OF CHANGE ORDER NO. 2 (FINAL) TO THE
CONTRACT WITH BALDWIN PAVING COMPANY, INC., FOR
INTERSECTION IMPROVEMENTS ON JOHN WARD ROAD AT
CHEATHAM HILL ROAD TRANSPORTATION
MOTION: Motion by Weatherford, second by Cupid, to approve Change
Order No. 2 (final) to the contract with Baldwin Paving Company, Inc., a
savings to the project in the amount of $59,440.17, for intersection
improvements on John Ward Road at Cheatham Hill Road, Project No.
E3060, CCDOT Contract No. 000785; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the necessary
documents.

Page 183 of 255

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 22
11.

TRANSPORTATION AGENCY (CONT.)


Engineering (cont.)
11H. APPROVAL OF CHANGE ORDER NO. 2 (FINAL) TO THE
CONTRACT WITH BALDWIN PAVING COMPANY, INC., FOR
INTERSECTION IMPROVEMENTS ON JOHN WARD ROAD AT
CHEATHAM HILL ROAD TRANSPORTATION (CONT.)
A savings to the 2011 SPLOST Transportation Improvements Program
Fund.
Decrease GAE 345070814601:
345-050-E003-E306-8762-E3060-C (Turnkey Constr.)

$9,251.66

The 2011 Special Purpose Local Option Sales Tax (SPLOST), adopted by
the Board of Commissioners on December 14, 2010, provides for capital
improvements and anticipated corresponding budget funding to address,
inter alia, Intersection Improvements.
John Ward Road at Cheatham Hill Road is an eligible project/program
under the Safety and Operational Improvements - Intersection
Improvements Component of the 2011 SPLOST Transportation
Improvements (Cobb County 2011 SPLOST, pp. 10, 32). John Ward Road
at Cheatham Hill Road improvements included construction of a
roundabout.
A savings to the Water System DOT-Water Relocate Lines Adopted CIP
Budget, with the following budget transfers:
Decrease GAE 510070814601:
510-500-5756-8260-W4319-C

$50,188.51

Transfer from:
John Ward Road at Cheatham Hill Road
Construction
510-500-5756-8260-W4319-C

$50,188.51

Interest on Retainage
510-500-5756-6613-W4319-A

$ 2,075.00

Meter Purchase Replacement


510-500-5756-8456-W4319-M

Contingency
510-500-5756-8810-W4319-T
Total:
Transfer to:
Water System DOT-Water Relocate Lines
Preliminary Estimates
510-500-5756-8005-W4069-Z
VOTE: ADOPTED 5-0

Page 184 of 255

500.00

$ 8,500.00
$61,263.51

$61,263.51

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 23
11.

TRANSPORTATION AGENCY (CONT.)


Engineering (cont.)
11I.

APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE


CONTRACT WITH TIDWELL CONSTRUCTION COMPANY FOR
RICHARD
D.
SAILORS
PARKWAY
BRIDGE

TRANSPORTATION
MOTION: Motion by Cupid, second by Weatherford, to approve Change
Order No. 1 (final) to the contract with Tidwell Construction Company,
a savings to the project in the amount of $6,336.26, for Richard D. Sailors
Parkway Bridge, Project No. X2124, CCDOT Contract No. 000976; and
authorize the Chairman to execute the necessary documents.
A savings to the 2016 SPLOST Transportation Improvements Program
Fund.
Decrease GAE 347062816804:
347-050-X210-X210-8762-X2124-C (Turnkey Constr.)

$6,336.26

The 2016 Special Purpose Local Option Sales Tax (SPLOST), adopted by
the Board of Commissioners on July 22, 2014, provides for capital
improvements and anticipated corresponding budget funding to address,
inter alia, Bridges and Culverts.
Richard D. Sailors Parkway Bridge is an eligible project under the
Infrastructure Preservation - Bridges and Culverts Component of the 2016
SPLOST Transportation Improvements (Cobb County 2016 SPLOST, pp.
7, 11). County Bridges/Box Culverts improvements include the
repair/rehabilitation of deficient bridges and box culverts to ensure
structural integrity and operational safety. Specific locations have been
determined from Georgia Department of Transportation and County
inspections.
VOTE: ADOPTED 5-0
12.

PUBLIC SERVICES AGENCY


Parks, Recreation, and Cultural Affairs
12A.

APPROVAL OF CONTRACT WITH W. E. CONTRACTING


COMPANY, INC. FOR CONSTRUCTION SERVICES RELATED
TO THE RENOVATION OF SIXTEEN SOFTBALL FIELD
DUGOUTS AT LOST MOUNTAIN PARK - PARKS, RECREATION,
AND CULTURAL AFFAIRS
MOTION: Motion by Weatherford, second by Cupid, to approve a
contract with W. E. Contracting Company, Inc., in an amount not to exceed
$212,563.00, for construction services related to the renovation of sixteen
softball field dugouts at Lost Mountain Park, under the 2011 Parks,
Recreation and Cultural Affairs SPLOST Program; authorize the
corresponding budget transactions, and further authorize the Chairman to
execute the necessary documents

Page 185 of 255

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 24
12.

PUBLIC SERVICES AGENCY (CONT.)


Parks, Recreation, and Cultural Affairs (cont.)
12A.

APPROVAL OF CONTRACT WITH W. E. CONTRACTING


COMPANY, INC. FOR CONSTRUCTION SERVICES RELATED
TO THE RENOVATION OF SIXTEEN SOFTBALL FIELD
DUGOUTS AT LOST MOUNTAIN PARK - PARKS, RECREATION,
AND CULTURAL AFFAIRS (CONT.)
Funding is available in the 2011 Parks, Recreation and Cultural Affairs
SPLOST fund as follows:
345-105-E040-EP 422 C-8025
(Lost Mountain Field Renovation)

$212,563.00

The 2011 Special Purpose Local Option Sales Tax (SPLOST), adopted by
the Board of Commissioners on December 14, 2010, provides for capital
improvements and anticipated corresponding budget funding to address,
inter alia, Parks, Recreation and Cultural Affairs Improvements.
Renovations to the athletic fields at Lost Mountain Park are eligible projects
under the 2011 SPLOST (Cobb County 2011 SPLOST, Page 7). The
renovated dugouts will provide significant improvement for ballplayers,
coaches, and umpires.
VOTE: ADOPTED 5-0
12B.

APPROVAL OF CONTRACT WITH REEVES YOUNG, LLC, FOR


PRE-CONSTRUCTION
AND
OVERHEAD
(GENERAL
CONDITIONS) FEES FOR CONSTRUCTION MANAGER AT RISK
SERVICES FOR THE REPLACEMENT OF EXISTING EXHIBIT
HALLS WITH A NEW EXHIBIT HALL AT JIM R. MILLER PARK
- PARKS, RECREATION, AND CULTURAL AFFAIRS
MOTION: Motion by Cupid, second by Weatherford, to approve a
contract with Reeves Young, LLC for Pre-Construction and Overhead
(General Conditions) fees, in an amount not to exceed $330,679.00, for
Construction Manager at Risk services for the replacement of existing
exhibit halls with a new exhibit hall at Jim R. Miller Park, under the 2016
Parks, Recreation and Cultural Affairs SPLOST Program; authorize the
corresponding budget transactions, and further authorize the Chairman to
execute the necessary documents.
Funding is available in the 2016 Parks, Recreation and Cultural Affairs
SPLOST funds as follows:
347-105-X064-X0 644 C-8121
(Jim R. Miller Park)

$330,679.00

The 2016 SPLOST, adopted by the Board of Commissioners on July 22,


2014, provides for capital improvements and anticipated corresponding
budget funding to address, inter alia, Parks, Recreation and Cultural Affairs
Improvements.
Build-out of the approved master plan at Jim R. Miller Park, which includes
a new exhibit hall, is an eligible project under the 2016 SPLOST (Cobb
County 2016 SPLOST, Page 31). The new exhibit hall will provide modern
exhibit facilities, storage, meeting, and office space for exhibitors, visitors,
suppliers, and staff.
VOTE: ADOPTED 5-0

Page 186 of 255

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 25
12.

PUBLIC SERVICES AGENCY (CONT.)


Parks, Recreation, and Cultural Affairs (cont.)
12C.

APPROVAL OF THE RANKING OF THE TOP QUALIFIED FIRMS


TO PROVIDE PROFESSIONAL DESIGN AND CONSTRUCTION
ADMINISTRATION SERVICES FOR CONVERSION OF
ATHLETIC FIELDS TO SYNTHETIC TURF AT MUD CREEK,
HUBERT AND TERRELL MILL PARKS, AND AUTHORIZE
PARKS, RECREATION AND CULTURAL AFFAIRS TO
NEGOTIATE FINAL SCOPE AND FEE- PARKS, RECREATION,
AND CULTURAL AFFAIRS
MOTION: Motion by Lee, second by Ott, to approve the ranking of the
top qualified firms to provide Professional Design and Construction
Administration Services for conversion of athletic fields to synthetic turf at
Mud Creek, Hubert and Terrell Mill Parks; authorize Parks, Recreation and
Cultural Affairs staff to negotiate final scope and fee with Gaskins
Surveying, Inc., the top-ranked firm. If these negotiations should not result
in an agreement; authorize Parks, Recreation and Cultural Affairs staff to
negotiate with the second ranked firm and so on until an agreement is
reached.
The 2016 SPLOST, adopted by the Board of Commissioners on July 22,
2014 provides for capital improvements and anticipated corresponding
budget funding to address, inter alia, Parks, Recreation and Cultural Affairs
Improvements.
Conversion of athletic fields to synthetic turf is an eligible project under the
2016 SPLOST (Cobb County 2016 SPLOST, Hubert Soccer Complex and
Terrell Mill Park, Page 30, Mud Creek Soccer Complex, Page 31). The
synthetic turf fields offer a variety of advantages over grass turf fields,
including lower maintenance costs, increased programming opportunities
and improved playability.
VOTE: ADOPTED 5-0

12D.

APPROVAL OF CONTRACT WITH OSPREY MANAGEMENT,


LLC FOR DESIGN/BUILD CONSTRUCTION SERVICES TO
REBUILD THE MAINTENANCE BUILDING AND ADJACENT
POLE BARN AT NOONDAY CREEK PARK UNDER THE
GEORGIA STATE CONTRACT NJPA EZIQC #GA03-2-072115OML, APPROPRIATE FUNDING AND ESTABLISH THE
PROJECT ACCOUNTING IN THE PUBLIC FACILITY PROJECTS
FUND PARKS, RECREATION AND CULTURAL AFFAIRS
MOTION: Motion by Birrell, second by Ott, to approve a contract with
Osprey Management, LLC for design/build construction services to rebuild
the maintenance building and adjacent pole barn at Noonday Creek Park
under Georgia State contract NJPA EZIQC #GA03-2-072115-OML, in an
amount not to exceed $365,990.50; appropriated funding for demolition
costs of $17,000.00; third party project management and special inspections
costs of $47,000.00; equipment and supplies replacement costs of
$306,209.50; establish the project accounting in the Public Facility Projects
Fund; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.

Page 187 of 255

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 26
12.

PUBLIC SERVICES AGENCY (CONT.)


Parks, Recreation, and Cultural Affairs (cont.)
12D.

APPROVAL OF CONTRACT WITH OSPREY MANAGEMENT,


LLC FOR DESIGN/BUILD CONSTRUCTION SERVICES TO
REBUILD THE MAINTENANCE BUILDING AND ADJACENT
POLE BARN AT NOONDAY CREEK PARK UNDER THE
GEORGIA STATE CONTRACT NJPA EZIQC #GA03-2-072115OML, APPROPRIATE FUNDING AND ESTABLISH THE
PROJECT ACCOUNTING IN THE PUBLIC FACILITY PROJECTS
FUND PARKS, RECREATION AND CULTURAL AFFAIRS
(CONT.)
Funding will be appropriated in the Claims and Project funds as follows:
Increase:
710-055-8011-4980 (Fund Bal.Designated Approp.) $458,000.00
Increase:
710-055-8011-4930 (Insurance Recoveries)

$278,200.00

Increase:
710-055-8011-6605 (Risk Property Loss)

$736,200.00

Decrease:
710-055-8011-6605 (Risk Property Loss)

$736,200.00

Increase:
710-055-8011-6594 (Interfund Transfer Out)

$736,200.00

Increase:
380-105-4797-4960 (Interfund Transfer In)

$736,200.00

Increase:
380-105-4797-8005 (Parks Preliminary Estimates) $736,200.00
VOTE: ADOPTED 5-0
13.

COUNTY ATTORNEY
13A.

AUTHORIZATION OF MASTER RIGHT OF WAY AGREEMENT


WITH CERTAIN WIRELESS PROVIDERS FOR MINI-CELL
COMMUNICATIONS EQUIPMENT IN AND/OR UPON THE
COUNTYS RIGHT-OF-WAY COUNTY ATTORNEY
MOTION: Motion by Ott, second by Birrell, to authorize the Master Right
of Way Agreement with certain wireless providers for mini-cell
communications equipment in and/or upon the Countys right-of-way, in a
form substantially similar to the attached agreement; authorize the
corresponding budget transactions; and further authorize the Chairman to
execute the necessary documents.
VOTE: ADOPTED 5-0

Page 188 of 255

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
OCTOBER 25, 2016
PAGE 27
14.

APPOINTMENTS
14A.

REAPPOINTMENT OF ROGER PHELPS TO THE BOARD OF


TAX ASSESSORS
MOTION: Motion by Ott, second by Birrell, to approve the reappointment
of Roger Phelps to the Board of Tax Assessors to expire December 31,
2020.
VOTE: ADOPTED 5-0

ADJOURNMENT
The meeting was adjourned at 8:53 p.m.

____________________________________________
Robin L. Presley, Deputy County Clerk
Cobb County Board of Commissioners

Page 189 of 255

COBB COUNTY TRANSPORTATION AGENCY


REGULAR AGENDA COVER
REGULAR MEETING OF NOVEMBER 8, 2016
ITEM
NO.

Administration
1

To approve the revised budget and schedule for the 2005 Transportation
Improvements Program, funded primarily by the 2005 Special Purpose Local Option
Sales Tax.
Engineering

To approve Change Order No. 1 to the contract with Vertical Earth, Inc.,
for construction of Johnson Ferry Road at Sewell Mill Road/Pine Road, Project No.
D3220, CCDOT Contract No. 000885.

To approve a Consultant Services Agreement with AECOM Technical Services, Inc.,


for engineering design services of Old 41 Highway Bridge over CSX Railroad, Project
No. X2116, CCDOT Contract No. 000969.

To authorize the transfer of project funding for Paces Ferry Road at New Paces Ferry
Road/Paces Mill Road/Twin Lakes Drive, Project No. X2318.

To approve the recommended ranking of the three most qualified firms for engineering
design services of Canton Road Corridor, Project No. X2602.

To adopt a resolution authorizing the submission of the Local Maintenance and


Improvement Grant Program application for FY17 to the Georgia Department of
Transportation for the resurfacing of County-maintained roads, Project No. X2903.
Traffic Operations

To authorize an upgrade to the Intelligent Transportation System network, to include


procurement of necessary network switch licenses and equipment, Project No. E5010.

Page 190 of 255

Agenda Item Number. 1

Cobb County
Department of Transportation
Jim Wilgus, Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Director


This item has been electronically signed by:
Jim Wilgus, Director

DATE:

November 8, 2016

PURPOSE
To approve the revised budget and schedule for the 2005 Transportation Improvements
Program, funded primarily by the 2005 Special Purpose Local Option Sales Tax.

BACKGROUND
The 2005 SPLOST Transportation Improvements Program (TIP) was adopted by the Board of
Commissioners on June 14, 2005, and approved by the voters of Cobb County on September 20,
2005.
On October 27, 1992, the Board of Commissioners approved the Budget Variance Procedure for
the TIP. This procedure requires a budget for each project by phase of work as follows:
Engineering, Right-of-Way, Construction, Utilities, and Miscellaneous. Additionally, expenses
within a project cannot be authorized for payment above the approved project budget without
Board approval for the transfer of additional budget funds from another source. All budget
transfers within the TIP will be accomplished in compliance with these established procedures.
On January 10, 2006, the Board adopted the initial budget for the 2005 SPLOST TIP and the
initial project schedule was adopted on February 14, 2006. On March 13, 2007, August 14,
2007, February 12, 2008, March 10, 2009, August 25, 2009, February 23, 2010, October 26,
2010, June 14, 2011, July 24, 2012, July 9, 2013, August 12, 2014, and June 9, 2015, the Board
approved adjustments to the 2005 SPLOST TIP budget and schedule. On August 26, 2008, the
Board approved adjustments to the 2005 SPLOST TIP budget only.

Page 191 of 255

Comm. Dist.
All

Agenda Item Number. 1

The revised budget for the 2005 SPLOST TIP includes all projects approved at the inception of
the program, all previous Board approved/new budget transfers and adjustments to various
projects, and is funded primarily with 2005 SPLOST revenues and interest. Other revenue
sources in the proposed budget include the Georgia Department of Transportation, the
Cumberland Community Improvement District, the Town Center Community Improvement
District, and miscellaneous revenues.

FUNDING
Available in the 2005 SPLOST Transportation Improvements Program Fund, per the
adjustments in the attached 2005 SPLOST Transportation Improvements Program Budget and
Schedule.

RECOMMENDATION
The Board of Commissioners approve the revised budget and schedule for the 2005
Transportation Improvements Program (TIP), funded primarily by the 2005 Special Purpose
Local Option Sales Tax (SPLOST); and authorize the corresponding budget transactions.
UNDER SEPARATE COVER
2005 SPLOST Transportation Improvements Program Budget and Schedule

Page 192 of 255

Agenda Item Number. 2

Cobb County
Department of Transportation
Jim Wilgus, Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Director


This item has been electronically signed by:
Jim Wilgus, Director

DATE:

November 8, 2016

PURPOSE
To approve Change Order No. 1 to the contract with Vertical Earth, Inc., for construction of
Johnson Ferry Road at Sewell Mill Road/Pine Road, Project No. D3220, CCDOT Contract No.
000885.

BACKGROUND
Johnson Ferry Road at Sewell Mill Road/Pine Road is an approved project in
the Intersection Improvements Component of the 2005 SPLOST Transportation Improvements
Program.
The project consists of relocating Pine Road approximately 85 feet west of its current
intersection with Sewell Mill Road. A seven-foot hill cut to reduce the vertical curve on Sewell
Mill Road as it approaches Johnson Ferry Road will be included to improve sight distance. In
addition, Sewell Mill Road will be widened to provide one 11-foot wide westbound travel lane
and a westbound left turn lane at Pine Road. Sidewalks and drainage will also be
added throughout the project. The project length is approximately 0.15 miles.
On January 26, 2016, the Board of Commissioners approved a contract with Vertical Earth,
Inc., for construction of Johnson Ferry Road at Sewell Mill Road/Pine Road.

Page 193 of 255

Comm. Dist.
2

Agenda Item Number. 2

Details for action requested are as follows:


Change Order No. 1 to the contract with Vertical Earth, Inc., in the amount of $3,009.62, is
requested for additional water related work items.

Original Contract
Change Order No. 1
Revised Contract

$2,167,359.81
$
3,009.62
$2,170,369.43

FUNDING
Available in the Water System DOT Relocate Lines Adopted CIP Budget, with the following
budget transfers:
Transfer from: Johnson Ferry Road at Sewell Mill Road
Contingency
510-500-5756-8810-W4344-T

$2,400.00

Materials and Supplies

510-500-5756-8456-W4344-M

$ 200.00

Interest on Retainage
Total:

510-500-5756-6613-W4344-A

$ 409.62
$3,009.62

Transfer to: Johnson Ferry Road at Sewell Mill Road


Construction
510-500-5756-8260-W4344-C

$3,009.62

Increase GAE 5100126161303: 510-500-5756-8260-W4344-C (Construction) $3,009.62

RECOMMENDATION
The Board of Commissioners approve Change Order No. 1 to the contract with Vertical Earth,
Inc., in an amount not to exceed $3,009.62, for construction of Johnson Ferry Road at Sewell
Mill Road/Pine Road, Project No. D3220, CCDOT Contract No. 000885; authorize the
corresponding budget transactions; and further authorize the Chairman to execute the necessary
documents.

ATTACHMENTS
Location Map

Page 194 of 255

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Notes: Commission District 2

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PROJECT:
Johnson Ferry Road at
Sewell Mill Road
Project No. D3220

Page 195 of 255

DATE:
November 8, 2016

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Agenda Item Number. 3

Cobb County
Department of Transportation
Jim Wilgus, Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Director


This item has been electronically signed by:
Jim Wilgus, Director

DATE:

November 8, 2016

PURPOSE
To approve a Consultant Services Agreement with AECOM Technical Services, Inc., for
engineering design services of Old 41 Highway Bridge over CSX Railroad, Project No. X2116,
CCDOT Contract No. 000969.

BACKGROUND
Old 41 Highway Bridge over CSX Railroad is an approved bridge replacement project in the
2016 SPLOST Transportation Improvements Program (TIP). This is a joint project with the City
of Marietta.
The project consists of a complete bridge replacement of the existing bridge located on Old 41
Highway over the CSX Railroad, near the intersection of Bells Ferry Road.
On January 12, 2016, the Board of Commissioners authorized the advertisement for and conduct
of a public hearing prior to expending $100,000.00 or more to perform engineering design
services for various projects in the 2016 SPLOST TIP, and also authorized the Department to
issue Requests for Proposals (RFPs) to procure these services. Old 41 Highway Bridge over
CSX Railroad was one of the approved projects. Notice of Public Hearing was advertised in the
Marietta Daily Journal on January 22 and 29, 2016, and again on February 5, 2016. The public
hearing was held on February 9, 2016.
On January 26, 2016, the Board approved a Cobb Framework Agreement (CFA) with the City
of Marietta for replacement of Old 41 Highway Bridge. Per terms of the CFA for this project,
the City and County will each be responsible for funding 50 percent of the total project
costs. The Departments role will be to secure and oversee engineering, right-of-way, utility,
and construction activities.
Page 196 of 255

Comm. Dist.
3

Agenda Item Number. 3

The RFP was advertised in the Marietta Daily Journal on May 13, 20, and 27, 2016, and again
on June 3, 2016, in accordance with Selection Process 1 (Competitive Negotiations) in the
Policy for the Procurement of Professional Services, as amended by the Board on November 25,
2014. Proposals were received on June 9, 2016, with seven firms responding.
On August 23, 2016, the Board approved the recommended ranking of the three most qualified
firms for engineering design services of Old 41 Highway Bridge over CSX Railroad, based on
their understanding of the project, proposed staffing, level of experience and past performance,
project approach, availability, and financial stability. The Board also authorized negotiations for
final scope of services and fees beginning with the top-ranked firm, AECOM Technical
Services, Inc.
The Department has negotiated a final scope of services and fees with AECOM Technical
Services, Inc., in an amount not to exceed $386,300.00, for engineering design of Old 41
Highway Bridge over CSX Railroad.

FUNDING
Available in the 2016 SPLOST Transportation Improvements Program Fund, with the following
budget transfer:
Transfer from: 347-050-X210-X210-8721-X2116-E (Preliminary Est.)
Transfer to:
347-050-X210-X210-8722-X2116-E (Engineering)

$386,300.00
$386,300.00

The 2016 Special Purpose Local Option Sales Tax (SPLOST), adopted by the Board of
Commissioners on July 22, 2014, provides for capital improvements and anticipated
corresponding budget funding to address, inter alia, Bridges and Culverts.
Old 41 Highway Bridge, a joint project with the City of Marietta, is an eligible project under the
Infrastructure Preservation - Bridges and Culverts Component of the 2016 SPLOST
Transportation Improvements (Cobb County 2016 SPLOST, pp. 7, 12). Old 41 Highway Bridge
(Joint project with City of Marietta) improvements include the replacement of the bridge over
the CSX Railroad.

RECOMMENDATION
The Board of Commissioners approve a Consultant Services Agreement with AECOM
Technical Services, Inc., in an amount not to exceed $386,300.00, for engineering design
services of Old 41 Highway Bridge over CSX Railroad, Project No. X2116, CCDOT Contract
No. 000969; authorize the corresponding budget transaction; and further authorize the Chairman
to execute the necessary documents.

ATTACHMENTS
Location Map

Page 197 of 255

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Old 41 Highway Bridge over
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Project No. X2116

Page 198 of 255

RADIUM ST

DATE:
November 8, 2016

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Agenda Item Number. 4

Cobb County
Department of Transportation

Comm. Dist.

Jim Wilgus, Director


1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Director


This item has been electronically signed by:
Jim Wilgus, Director

DATE:

November 8, 2016

PURPOSE
To authorize the transfer of project funding for Paces Ferry Road at New Paces Ferry
Road/Paces Mill Road/Twin Lakes Drive, Project No. X2318.

BACKGROUND
Paces Ferry Road at New Paces Ferry Road/Paces Mill Road/Twin Lakes Drive is an approved
project in the Intersection Improvements Component of the 2016 SPLOST Transportation
Improvements Program (TIP). The Department is currently designing improvements for a
project in the Vinings area which includes safety and operational improvements at three
intersections: Paces Ferry Road at New Paces Ferry Road; Paces Ferry Road at Paces Mill
Road; and Paces Ferry Road at Twin Lakes Drive.
On January 23, 2007, the Board of Commissioners authorized acceptance and appropriation of
funding from the Vinings Community Fund, Inc., for the Paces Ferry Crossing/Vinings Quiet
Zone project. This project has been completed, and funding of $8,977.03 remains available to be
utilized for other safety improvement measures and devices located in the Vinings community
area.
The original Vinings Quiet Zone project was accounted for in the Department's General Fund
Operating Budget. The new intersection improvements project will be accounted for in the 2016
SPLOST TIP Fund. The Department recommends transfer of the remaining Vinings Quiet Zone
project funding from the General Fund to the 2016 SPLOST TIP Fund budget to be utilized for
the Paces Ferry Road at New Paces Ferry Road/Paces Mill Road/Twin Lakes Drive intersection
improvements project.

Page 199 of 255

Agenda Item Number. 4

FUNDING
Available in the 2016 SPLOST Transportation Improvements Program Fund, with the following
interfund budget transfers:
Transfer from:

010-050-0792-0792-8852 (Fund Balance - Reserves)

$8,977.03

Transfer to:

347-050-X230-X230-8761-X2318-C (Preliminary Est.)

$8,977.03

The 2016 Special Purpose Local Option Sales Tax (SPLOST), adopted by the Board of
Commissioners on July 22, 2014, provides for capital improvements and anticipated
corresponding budget funding to address, inter alia, Intersection Improvements.
Paces Ferry Road at New Paces Ferry Road/Paces Mill Road/Twin Lakes Drive is an eligible
project under the Safety and Operational Improvements - Intersection Improvements Component
of the 2016 SPLOST Transportation Improvements (Cobb County 2016 SPLOST, pp. 7, 17).
Safety and Operational Intersection Improvements include typical safety and operational
intersection improvements or roundabout construction. Specific locations have been determined
by analysis.

RECOMMENDATION
The Board of Commissioners authorize the transfer of project funding for Paces Ferry Road at
New Paces Ferry Road/Paces Mill Road/Twin Lakes Drive, Project No. X2318; and further
authorize the corresponding budget transactions.

ATTACHMENTS
Location Map

Page 200 of 255

LOCATION MAP
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Department of Transportation

Notes: Commission District 2

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PROJECT:
Paces Ferry Road at New
Paces Ferry Road/Paces Mill Road
Paces Mill Road/Twin Lakes Drive
Project No. X2318

DATE:
November 8, 2016

Page 201 of 255

Agenda Item Number. 5

Cobb County
Department of Transportation

Comm. Dist.

Jim Wilgus, Director


1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Director


This item has been electronically signed by:
Jim Wilgus, Director

DATE:

November 8, 2016

PURPOSE
To approve the recommended ranking of the three most qualified firms for engineering design
services of Canton Road Corridor, Project No. X2602.

BACKGROUND
Canton Road Corridor is an approved roadway safety and operational improvements project in
the 2016 SPLOST Transportation Improvements Program (TIP).
The project consists of roadway and traffic operational improvements on Canton Road,
beginning at the Canton Road/Canton Road Connector intersection and ending at Jamerson
Road. Improvements will include the addition of turn-lanes, raised medians, access revisions,
sidewalks, signal upgrades, and drainage improvements.
On January 12, 2016, the Board of Commissioners authorized the advertisement for and conduct
of a public hearing prior to expending $100,000.00 or more to perform engineering design
services for various projects in the 2016 SPLOST TIP, and also authorized the Department to
issue Requests for Proposals (RFPs) to procure these services. Canton Road Corridor was one of
the approved projects. Notice of Public Hearing was advertised in the Marietta Daily Journal on
January 22 and 29, 2016, and again on February 5, 2016. The public hearing was held on
February 9, 2016.
The RFP was advertised in the Marietta Daily Journal on July 29, 2016, and on August 5, 12,
and 19, 2016, in accordance with Selection Process 1 (Competitive Negotiations) in the Policy
for the Procurement of Professional Services, as amended by the Board on November 25,
2014. Proposals were received on August 25, 2016, with eight firms responding.

Page 202 of 255

Agenda Item Number. 5

The following individuals served on the selection committee for this project: Kelly Patrick and
Ana Fraundorf, Department of Transportation; Jake Murray, Water System; Phillip Westbrook,
Community Development; and Rick Whorton, Parks, Recreation and Cultural Affairs.
Additionally, Michael Francis, Preconstruction Engineer with the Department of Transportation,
served as Technical Advisor to the selection committee.
The selection committee reviewed the proposals, and ranked the firms in each of the required
component areas based on their understanding of the project, proposed staffing, level of
experience and past performance, project approach, availability, and financial stability.
The committee recommends the top three qualified firms to be ranked, in order, as follows:
Southeastern Engineering, Inc.
Heath & Lineback Engineers, Inc.
Parsons Transportation Group, Inc.
Once the final scope of services and fees has been negotiated, the Department will present an
agenda item to the Board requesting approval of a contract with the selected firm.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners approve the recommended ranking of the three most qualified
firms for engineering design services of Canton Road Corridor, Project No. X2602; and
authorize negotiations for final scope of services and fees beginning with the top-ranked firm,
Southeastern Engineering, Inc., utilizing Selection Process 1 (Competitive Negotiations).

ATTACHMENTS
Location Map

Page 203 of 255

LOCATION MAP
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Page 204 of 255

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PROJECT:
Cobb County
Department of Transportation Canton Road Corridor

Notes: Commission District 3

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DATE:
November 8, 2016

Agenda Item Number. 6

Cobb County
Department of Transportation

Comm. Dist.

Jim Wilgus, Director


1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Director


This item has been electronically signed by:
Jim Wilgus, Director

DATE:

November 8, 2016

PURPOSE
To adopt a resolution authorizing the submission of the Local Maintenance and Improvement
Grant Program application for FY17 to the Georgia Department of Transportation for the
resurfacing of County-maintained roads, Project No. X2903.

BACKGROUND
The Department routinely rates the condition of roadway pavement for resurfacing as a part of the
Countys pavement management program. The rating results of roads which are recommended for
resurfacing are submitted to the Georgia Department of Transportation (GDOT) for funding
assistance through the Local Maintenance and Improvement Grant (LMIG) Program.
In order to receive LMIG funding, the County is required to complete an application that includes
a proposed project list containing the road name, length, termini, type of work, and total project
cost.
The Department is in receipt of the required LMIG Program application. Under the terms of the
program, the Countys FY17 LMIG funding will be a maximum amount of $5,136,557.54. A 30
percent minimum local match, or $1,540,967.26, is required in accordance with the stipulations of
the Transportation Investment Act. The estimated total project cost is $7,055,926.23, which will
require an estimated local match of $1,919,368.69. Local match funding is available in the
Resurfacing Component of the 2016 SPLOST Transportation Improvements Program Fund
budget. This amount exceeds the 30 percent minimum local match requirement.

Page 205 of 255

All

Agenda Item Number. 6

FUNDING
Appropriate receipt of additional revenue to the 2016 SPLOST Transportation Improvements
Program Fund from the GDOT LMIG Program, as follows:
Increase Revenue:

347-050-X290-X290-4466-X2903-C (GDOT Revenue)

$5,136,557.54

Increase Expenditure: 347-050-X290-X290-8761-X2903-C (Preliminary Est.)

$5,136,557.54

The 2016 Special Purpose Local Option Sales Tax (SPLOST), adopted by the Board of
Commissioners on July 22, 2014, provides for capital improvements and anticipated corresponding
budget funding to address, inter alia, Resurfacing.
Resurfacing 2017-1 LMIG Thoroughfares is an eligible project under the Infrastructure
Preservation - Resurfacing Component of the 2016 SPLOST Transportation Improvements (Cobb
County 2016 SPLOST, pp 7, 8). Resurfacing includes milling, patching, leveling and resurfacing
of various roadways throughout the County.

RECOMMENDATION
The Board of Commissioners adopt a resolution authorizing the submission of the Local
Maintenance and Improvement Grant (LMIG) Program application for FY17 to the Georgia
Department of Transportation (GDOT) for the resurfacing of County-maintained roads, Project
No. X2903; authorize the corresponding budget transactions; and further authorize the Chairman to
execute the necessary documents.

ATTACHMENTS
FY17 LMIG Resolution
FY17 LMIG Application Project List

Page 206 of 255

RESOLUTION

WHEREAS, it continues to be the desire of Cobb County to support the preservation of County
infrastructure; and
WHEREAS, the Georgia Department of Transportation has been delegated authority to award
State financial assistance for a transportation project; and
WHEREAS, the grant or cooperative agreement for State financial assistance will impose certain
obligations upon Cobb County, and may require Cobb County to provide the local share of the
project cost; and
WHEREAS, Cobb County has provided or will provide all annual certifications and assurances to
the Georgia Department of Transportation required for the project;
NOW, THEREFORE, BE IT RESOLVED that the Cobb County Board of Commissioners
authorize the filing of an application for a grant by Cobb County with the Georgia Department of
Transportation in the amount not to exceed $5,136,557.54;
1.

That the Chairman of the Cobb County Board of Commissioners or his designee is
authorized to execute and file an application for State assistance on behalf of Cobb County
with the Georgia Department of Transportation for State assistance authorized by 49 U.S.C.
Chapter 53, Title 23, United States Code, or other State statutes authorizing a project
administered by the Georgia Department of Transportation.

2.

That the Chairman of the Cobb County Board of Commissioners or his designee is
authorized to execute and file with its application the annual certifications and assurances
and other documents the Georgia Department of Transportation requires before awarding
a State assistance grant or cooperative agreement.

3.

That the Chairman of the Cobb County Board of Commissioners or his designee is
authorized to execute grant and cooperative agreements with the Georgia Department of
Transportation on behalf of Cobb County.
This ______ day of _______________, 2016

________________________________
Timothy D. Lee, Chairman
Cobb County Board of Commissioners

Page 207 of 255

2017 LMIG Application Project List


Cobb County, Georgia
NO.

ROAD NAME

BEGIN

END

COMM
DIST.

LENGTH
(miles)

TYPE OF WORK

ESTIMATED COST

Bob Cox Road

Dallas Highway

Burnt Hickory Road

1.59

Mill, Patch, Resurface

$463,055.56

Burnt Hickory Road

Whitlock Avenue

Barrett Parkway

2.55

Mill, Patch, Resurface

$420,835.99

Mars Hill Chuch Road

Mars Hill Road

Acworth Due West Road

1.77

Mill, Patch, Resurface

$372,301.30

New Salem Road

Burnt Hickory Road

Stileboro Road

1.43

Mill, Patch, Resurface

$90,474.51

Stanley Road

Stilesboro Road

RR Tracks

0.38

Mill, Patch, Resurface

$55,380.00

Lower Roswell Road

Terrell Mill Road

Old Canton Road

0.28

Mill, Patch, Resurface

$119,423.88

North Park Place

Windy Hill Road

The Exchange

0.23

Mill, Patch, Resurface

$288,020.30

Pinehurst Lane

Lower Roswell Road

Indian Hills Drive

0.72

Mill, Patch, Resurface

$171,995.77

South Park Place

Windy Hill Road

The Exchange

0.26

Mill, Patch, Resurface

$103,006.78

10

Terrell Mill Road

Powers Ferry Road

Lower Roswell Road

2.03

Mill, Patch, Resurface

$529,079.31

11

Terrell Mill Road (WB Only)

South Cobb Parkway

Powers Ferry Road

1.69

Mill, Patch, Resurface

$220,310.16

12

The Exchange

North Park Place

Water Place

0.63

Mill, Patch, Resurface

$325,289.84

13

Water Place

Water Place

Terrell Mill Road

0.13

Mill, Patch, Resurface

$68,765.65

14

Wright Road

South Cobb Drive

Oakdale Road

0.10

Mill, Patch, Resurface

$24,574.42

15

Hembree Road

Post Oak Tritt Road

Lassiter Road

1.79

Mill, Patch, Resurface

$465,733.51

16

Holly Springs Road

Sewell Mill Road

Old Canton Road

1.48

Mill, Patch, Resurface

$181,400.26

17

Old Canton Road

Roswell Road

Sewell Mill Road

0.28

Mill, Patch, Resurface

$406,809.19

18

Old Canton Road

Sewell Mill Road

Holly Springs Road

1.57

Mill, Patch, Resurface

$42,371.84

19

Priest Road

Baker Road

Cherokee County

0.18

Mill, Patch, Resurface

$391,772.47

20

Townpark Drive

George Busbee Parkway

Chastain Road

0.75

Mill, Patch, Resurface

$93,125.96

Page 208 of 255

2017 LMIG Application Project List


Cobb County, Georgia
NO.

ROAD NAME

BEGIN

END

COMM
DIST.

LENGTH
(miles)

TYPE OF WORK

ESTIMATED COST

21

Hiram Lithia Springs Road

Angham Road

Brownsville Road

2.36

Mill, Patch, Resurface

$613,518.39

22

Hopkins Road

Powder Springs Road

Macedonia Road

1.30

Mill, Patch, Resurface

$270,155.48

23

Macedonia Road

Old Lost Mountain Road

Barrett Parkway

3.09

Mill, Patch, Resurface

$682,118.11

24

Milford Church Road

Austell Road

Hicks Road

0.51

Mill, Patch, Resurface

$528,073.62

25

Six Flags Road

Riverside Parkway

Douglas County

0.33

Mill, Patch, Resurface

$128,333.92

ESTIMATED TOTALS:

Page 209 of 255

27.44

$7,055,926.23

Agenda Item Number. 7

Cobb County
Department of Transportation
Jim Wilgus, Director

Comm. Dist.
All

1890 County Services Parkway


Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Jim Wilgus, Director


Sharon Stanley, Information Services Director
This item has been electronically signed by:
Jim Wilgus, Director
Sharon A. Stanley, Director

DATE:

November 8, 2016

PURPOSE
To authorize an upgrade to the Intelligent Transportation System network, to include procurement of
necessary network switch licenses and equipment, Project No. E5010.

BACKGROUND
Advanced Transportation Management Systems (ATMS) is an approved project in the Traffic
Management, Traffic Signal Timing, and Planning Component of the 2011 SPLOST Transportation
Improvements Program. Upgrading the Intelligent Transportation System (ITS) is an important
component of this project.
The Departments ITS fiber optic network serves as the backbone of the ATMS. The network includes
more than 250 miles of fiber optic cable and approximately 400 network switches, providing
communication to 540 traffic signals and more than 130 closed circuit television cameras. The ITS
network is necessary to achieve mobility, safety and security goals, and to facilitate leveraging
advances in technology for future transportation enhancements. Consistent with the ITS
Communications Master Plan, the Department recommends upgrading the ITS network by
establishing five communication hubs with redundant loops to provide a stable, fault tolerant network.
The Department, in coordination with the Information Services Department, recommends
procurement of network switch licenses for approximately 70 of the 400 existing network switches, to
include additional computer and network hardware required for the ITS communications upgrade.
The cost of this upgrade is estimated not to exceed $116,335.00. Established County purchasing
policies will be followed, to include utilization of State Contract No. 99999-SPD-T20120501-0006.

Page 210 of 255

Agenda Item Number. 7

FUNDING
Available in the 2011 SPLOST Transportation Improvements Program Fund, with the following
budget transfers:
Transfer from:

345-050-E005-E504-8005-E5040-P (Preliminary Est.)

$116,335.00

Transfer to:

345-050-E005-E501-6349-E5010-O (IT-Service Fee)

$ 98,835.00

345-050-E005-E501-8420-E5010-P (Computer Equip.)

$ 17,500.00

The 2011 Special Purpose Local Option Sales Tax (SPLOST), adopted by the Board of
Commissioners on December 14, 2010, provides for capital improvements and anticipated
corresponding budget funding to address, inter alia, Traffic Management, Traffic Signal Timing, and
Planning.
Advanced Transportation Management Systems (ATMS) is an eligible project/program under the
Congestion Relief and Mobility Improvements - Traffic Management, Traffic Signal Timing, and
Planning Component of the 2011 SPLOST Transportation Improvements (Cobb County 2011
SPLOST, pp. 10, 22). Advanced Transportation Management Systems (ATMS) improvements include
continued ATMS progression to include continuous data collecting devices and vehicle infrastructure
integration.

RECOMMENDATION
The Board of Commissioners authorize an upgrade to the Intelligent Transportation System (ITS)
network, at a cost not to exceed $116,335.00, to include procurement of necessary network switch
licenses and equipment, Project No. E5010; and further authorize the corresponding budget
transactions.

Page 211 of 255

COBB COUNTY SUPPORT SERVICES AGENCY


REGULAR AGENDA COVER
REGULAR MEETING OF NOVEMBER 8, 2016
ITEM
NO.

Information Services
1

To approve an agreement with Amano McGann, Inc. for an access entry system to
the Superior Court parking deck located at 30 Waddell Street, to include procurement
of the necessary equipment, software, and professional services as part of the 2016
SPLOST Support Services Facilities Improvements program.
Property Management

To approve a contract with Albion Scaccia General Contractors, Inc., to provide


Design Build construction services for an addition and renovations at the North Cobb
Senior Center.

Page 212 of 255

Agenda Item Number. 1

Cobb County Information Services


Sharon A. Stanley, Director
100 Cherokee Street, Suite 520
Marietta, Georgia 30090-7000
(770) 528-8700 / fax: (770) 528-8706

TO:

David Hankerson, County Manager

FROM:

Sharon A. Stanley, Director


John A. Reida, Director of Property Management
Eddie Canon, Director of Support Services
This item has been electronically signed by:
Sharon A. Stanley, Director
John A. Reida, Director
Eddie Canon, Director

DATE:

November 8, 2016

PURPOSE
To approve an agreement with Amano McGann, Inc. for an access entry system to the Superior
Court parking deck located at 30 Waddell Street, to include procurement of the necessary
equipment, software, and professional services as part of the 2016 SPLOST Support Services
Facilities Improvements program.

BACKGROUND
Funds are approved for Building Security, Emergency/Life Safety Upgrades to include updating
building access controls as part of the Support Services Facilities Improvements in the 2016
SPLOST program.
The Human Resources Department administers the parking access entry systems for the
Cherokee Street, Lawrence Street, and Superior Court parking decks. Unlike the Cherokee and
Lawrence decks, each access card for the Superior Court deck must be manually entered to
allow access. The Superior Court parking system is past end-of-life and is no longer supported
by the original vendor. Attempts to find another vendor to support the current Superior Court
system have been unsuccessful.
Currently Amano McGann access systems are in use in the Cherokee and Lawrence parking
decks. The County entered into maintenance agreements with Amano McGann for the repair
and support of those systems.
It is proposed to install the same system in the Superior Court deck. All decks would then be on
a supported system with one type of parking access card. A single system would provide
compatibility and standardization as well as improve administration.
Page 213 of 255

Comm. Dist.
All

Agenda Item Number. 1

The cost of the equipment and hardware required to implement the Amano McGann system in
the Superior Court parking deck is $43,128.80, as more fully described in the attached
agreement. The existing maintenance agreement for the 190 Lawrence Street parking deck
would be amended to include the equipment and software for the Superior Court parking Deck
at no additional charge. The estimated cost to connect fiber optic cables is $6,000.00 with
services procured from a master agreement with Allstar Lighting and Electrical
Service. Established Cobb County purchasing policies will be followed in procuring the
equipment, software, and services. Funding is available in the 2016 SPLOST program budget
for the Property Management Department.

FUNDING
Available in the 2016 SPLOST Facilities Improvements Program Fund with the following
budget transfer:
Transfer from:
Transfer to:

347-110-X092-8005-X0920-A
347-110-X092-8481-X0920-C

$49,128.80
$49,128.80

The 2016 Special Purpose Local Option Sales Tax (SPLOST), adopted by the Board of
Commissioners on July 22, 2014, provides for capital improvements and anticipated
corresponding budget funding to address, inter alia, Facilities Improvements.
Updating Building Access Codes is an eligible project/program under the 2016
SPLOST. Building Security, Emergency/Life Safety Upgrades is an approved project of the
Support Services Facilities Improvements Work Program (Cobb County 2016 SPLOST, p.
37). Building Security, Emergency/Life Safety Upgrades will modernize life safety systems in
county facilities to ensure employee and the publics safety and protection of physical assets;
update building access controls; and ensure compliance with codes and HB60.

RECOMMENDATION
The Board of Commissioners approve an agreement, in an amount not to exceed $43,128.80,
with Amano McGann, Inc. for the procurement of an access entry system for the Superior Court
parking deck to include the necessary equipment and software; authorize to amend the existing
maintenance agreement for the 190 Lawrence Street deck to include repair and support services
for that access system, as provided in the attached Agreement; authorize procurement of
cabling, in an amount not to exceed $6,000.00, from Allstar Lighting and Electrical Service; and
further authorize the corresponding budget transactions.

ATTACHMENTS
Amano McGann Agreement

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Page 232 of 255

Agenda Item Number. 2

Cobb County
Property Management Department
John A. Reida, Director
1150 Powder Springs Street
Suite 200
Marietta, Georgia 30064
(770) 528-2100 / fax: (770) 528-2148

TO:

David Hankerson, County Manager

FROM:

John A. Reida, Director of Property Management


Jessica Gill, Director of Senior Services
Jackie McMorris, Public Services Agency Director
Eddie Canon, Support Services Agency Director
This item has been electronically signed by:
John A. Reida, Director
Jessica Gill, Director
Jackie R. McMorris, Director of Public Services
Eddie Canon, Director

DATE:

November 8, 2016

PURPOSE
To approve a contract with Albion Scaccia General Contractors, Inc., to provide Design Build
construction services for an addition and renovations at the North Cobb Senior Center.

BACKGROUND

The renovation and expansion of the North Cobb Senior Center, located at 4100 Old Hwy 293,
Acworth, is included in the 2011 SPLOST Tier II and 2016 SPLOST approved project lists.
On April 18, 2016, the County procured Croft and Associates, in the contract amount of
$39,100.00, to provide architectural bridging documents for the project.
The Purchasing Department subsequently advertised for competitive sealed proposals from
qualified firms to provide Design Build services for the North Cobb Senior Center construction
project in the Marietta Daily Journal on August 26 and September 5, 12 and 19, 2016.
Proposals were received on September 22, 2016, from the following three firms:
Pond Constructors, Inc.
John W. Spratlin and Son LLC
Albion Scaccia General Contractors, Inc.
Page 233 of 255

Comm. Dist.
1

Agenda Item Number. 2

A Selection Committee comprised of Bill Thomas (Purchasing), Jessica Gill (Senior Services),
Tom Bills (P.A.R.K.S.), John Morey (DOT), and Sarah Logue (Property Management)
evaluated the proposals utilizing Selection Method #2, Competitive Proposals, reviewing the
firms' proposals. The Committee determined Albion Scaccia General Contractors, Inc.s
(ASGCs) proposal to be the top-ranked and most advantageous to the County. ASGCs
references have been checked and verified.
Only the design builders fee, general conditions and design are included in this contract amount
of $513,089.00 and not the actual costs of construction. The total is comprised of general
conditions services in the amount of $225,797.00, which includes, but is not limited to, bonds,
insurance, and temporary onsite facilities and supplies; architectural design costs of
$150,000.00; and a design builders fee of $137,292.00. The subsequent construction work will
be performed by the design builder through subcontractors, with the County paying the design
builder for actual costs.
The County and ASGC will finalize the design and then ASGC will determine the Guaranteed
Maximum Price (GMP). Once the GMP is determined, a recommendation with the construction
costs will be presented to the Board of Commissioners for approval. Upon that approval and
funding, the on-site construction will commence.

FUNDING
Funding for the remaining project budget is available in the 2011 and 2016 SPLOST project
budgets as follows:
345-110-E83C-8005-E0849-A
347-300-X110-8005-X1100-A

(2011 SPLOST North Cobb Senior) $460,900.00


(2016 SPLOST North Cobb Senior) $2,160,000.00

Create GAE in the amount of $513,089.00:


Line 1
345-110-E83C-8110-E0849-A
Line 2
347-300-X110-8110-X1100-A

$460,900.00
$52,189.00

The 2016 Special Purpose Local Option Sales Tax (SPLOST), adopted by the Board of
Commissioners on July 22, 2014, provides for capital improvements and anticipated
corresponding budget funding to address, inter alia, Public Services Senior Centers.
The North Cobb Senior Center expansion and renovation is an eligible capital improvement
project/program under the 2016 SPLOST. The North Cobb Senior Center is an approved project
of the Public Services Senior Centers Work Program (Cobb County 2016 SPLOST, p. 35)
which provides improved operational space to meet the needs of patron services.

RECOMMENDATION
The Board of Commissioners approve a contract with Albion Scaccia General Contractors, Inc.,
in the amount of $513,089.00, which includes general conditions costs of $225,797.00,
architectural design costs of $150,000.00, and a design builders fee of $137,292.00, to provide
Design Build construction services for an addition and renovations at the North Cobb Senior
Center, located at 4100 Old Hwy 293, Acworth; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the necessary documents.
Page 234 of 255

COBB COUNTY PUBLIC SAFETY AGENCY


REGULAR AGENDA COVER
REGULAR MEETING OF NOVEMBER 8, 2016
ITEM
NO.

Administration
1

To approve a contract with Martin-Robbins Fence Co., Inc. for the purchase and
installation of a security fence and gate system to be installed at Police Precinct #2 /
Fire Station #22, sealed bid # 17-6199.

Page 235 of 255

Agenda Item Number. 1

Cobb County
Department of Public Safety
Sam Heaton, Director of Public Safety
100 Cherokee Street, Suite 460
Marietta, Georgia 30090-9682

DRAFT
TO:

David Hankerson, County Manager

FROM:

Sam Heaton, Director of Public Safety


This item has been electronically signed by:
Sam Heaton, Director of Public Safety

DATE:

November 8, 2016

PURPOSE
To approve a contract with Martin-Robbins Fence Co., Inc. for the purchase and installation of a
security fence and gate system to be installed at Police Precinct #2 / Fire Station #22, sealed bid
# 17-6199.

BACKGROUND

On February 23, 2016, the Board of Commissioners authorized the increase of 2011 SPLOST
budgets for departments based upon excess collection of revenue above projected amount. The
Department of Public Safety was allocated $309,300.00 for interior and exterior renovation
projects. This project has been identified to improve the security and safety of Police Precinct
#2 / Fire Station #22. On August 23, 2016 the Board of Commissioners authorized the
advertisement and solicitation of Invitation to Bid for the purchase and installation of a security
fence and gates at Cobb County Police Precinct #2 / Fire Station #22 located at 4700 Austell
Road, Austell, Georgia 30106. An Invitation to Bid (ITB) was advertised in the Marietta Daily
Journal on August 30, 2016 and October 7, 2016. Three bids were received and opened from the
following qualified vendors:
Company
1.
Martin-Robbins Fence Co.,Inc.
2.
McIntyre Corp/bda McIntyre Fencing
3.
Stembridge Custom Metals, Inc.

Bid Amount
$ 75,731.00
$ 85,570.16
$ 150,000.00

Page 236 of 255

Comm. Dist.
All

Agenda Item Number. 1

The low bid of $ 75,731.00 from Martin-Robbins Fence Co.,Inc. (sealed bid # 17-6199) was
reviewed and found to be reasonable and responsive. Public Safety requests approval of a
contract with Martin-Robbins Fence Co.,Inc. for the purchase and installation of a security fence
at Cobb County Police Precinct #2 / Fire Station #22.

IMPACT STATEMENT

FUNDING
Funding is available in the 2011 SPLOST, with the following budget transfer:
Transfer From:

345-110-E83A-8805 (Preliminary Estimate)

$ 75,731.00

Transfer To:

345-110-E83A-8481 (Security Equipment)

$ 75,731.00

On February 23, 2016, the Board of Commissioners authorized the increase of 2011 SPLOST
budgets for departments based upon excess collection of revenue above projected amount.
The contract with Martin-Robbins Fence Co., Inc. is an eligible project under the 2011
SPLOST. The purchase and installation of a security fence and gates at Cobb County Police
Precinct #2 / Fire Station #22 is a vital component in providing for the safety and security of the
employees assigned to this facility.

RECOMMENDATION
The Board of Commissioners approve a contract with Martin-Robbins Fence Co.,Inc. in an
amount not to exceed $75,731.00, for the purchase and installation of a security fence and gates
at Cobb County Police Precinct #2 / Fire Station #22 sealed bid #17-6199; and authorize the
corresponding budget transactions; and further authorize the Chairman to execute the necessary
documents.

Page 237 of 255

COBB COUNTY BOARD OF COMMISSIONERS


REGULAR AGENDA COVER
REGULAR MEETING OF NOVEMBER 8, 2016
ITEM
NO.

Chair (County-wide)
1

To recommend the appointment of the Parks, Recreation, and Cultural Affairs


Director.

Page 238 of 255

Agenda Item Number. 1

Cobb County Board of Commissioners


Tim Lee, Chairman
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3305 / fax: (770) 528-2606

TO:

Board of Commissioners

FROM:

Tim Lee, Chairman


This item has been electronically signed by:
Tim Lee, Chairman

DATE:

November 8, 2016

PURPOSE
To recommend the appointment of the Parks, Recreation, and Cultural Affairs Director.

BACKGROUND
I am pleased to present a recommendation from the County Manager, David Hankerson for
James L. Gisi to be appointed to the position of Parks, Recreation, and Cultural Affairs Director.
Mr. Gisi has served 26 years in various positions in parks and recreation including as the
Director of Cobb County PRCA from 1996 to 2007. Most recently Mr. Gisi has served as
Executive Director for Georgia Parks and Recreation Association since 2007.

RECOMMENDATION
The Board of Commissioners approve the appointment of James L. Gisi as Parks, Recreation,
and Cultural Affairs Director effective December 28, 2016.

ATTACHMENTS
Recommendation from Mr. Hankerson

Page 239 of 255

Comm. Dist.
All

Page 240 of 255

COBB COUNTY HUMAN RESOURCES


REGULAR AGENDA COVER
REGULAR MEETING OF NOVEMBER 8, 2016
ITEM
NO.

Human Resources
1

To authorize the implementation of the change in the overtime exemption regulations


of the Fair Labor Standards Act (FLSA) to be effective November 20, 2016.

Page 241 of 255

Agenda Item Number. 1

Cobb County Human Resources


Tony Hagler, Director
100 Cherokee Street, Second Floor
Marietta, Georgia 30090-9679
(770) 528-2564 / fax: (770) 528-2550

TO:

David Hankerson, County Manager

FROM:

Tony Hagler, Director


This item has been electronically signed by:
Tony Hagler, Director

DATE:

November 8, 2016

PURPOSE
To authorize the implementation of the change in the overtime exemption regulations of the Fair
Labor Standards Act (FLSA) to be effective November 20, 2016.

BACKGROUND
The Fair Labor Standards Act was revised in May 2016 to raise the minimum salary for
exemption of overtime from $23,660 to $47,476 annually. The regulation change goes into
effect December 1, 2016. This change will impact over 100 county job classifications and
approximately 120 current employees whose salary range minimum will no longer meet the new
minimum requirements.
Since the effective date of this change falls in the middle of a pay period, it is requested that the
Board of Commissioners authorize this change to become effective for Cobb County at the start
of the pay period, November 20, 2016, to avoid any pay discrepancies for affected employees.

FUNDING
County staff anticipated the potential impact a large number of employees moving from exempt
to non-exempt would have on the budget so the FY17 adopted budget included $500,000.00 in
the General Funds salary contingency to address any potential shortfall from the change. Funds
will be moved from the salary contingency to the personnel budgets of affected departments as
needed. No additional funding is anticipated for the FY17 budget.

RECOMMENDATION
The Board of Commissioners authorize the implementation of the change in the overtime
exemption regulations to affected employees within affected classifications where the employee
salary falls below the minimum salary threshold established by the Fair Labor Standards Act;
authorize the changes to be effective November 20, 2016; and further
authorize the corresponding budget transactions.

Page 242 of 255

Comm. Dist.
All

COBB COUNTY FINANCE


REGULAR AGENDA COVER
REGULAR MEETING OF NOVEMBER 8, 2016
ITEM
NO.

Finance
1

To approve the appropriation of the FY16 Hotel/Motel Tax Fund revenues received in
excess of adopted budget and authorize the transfer of unspent revenues to the General
Fund to be applied against Parks, Recreation & Cultural Affairs expenditures that
meet the requirement O.C.G.A. 48-13-51.

To adopt a Supplemental Bond Resolution to approve the issuance of one or more


series, at one or more times, of the Cobb County, Georgia General Obligation Park
Bonds in the aggregate principal amount not to exceed $24,700,000.00 to finance the
acquisition by the County of land located in the County for use as public parks in
perpetuity, and for other related purposes.

Page 243 of 255

Agenda Item Number. 1

Office of Finance & Economic


Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501

TO:

David Hankerson, County Manager

FROM:

William Volckmann, Interim Director/Comptroller


This item has been electronically signed by:
William Volckmann, Interim Director/Comptroller

DATE:

November 8, 2016

PURPOSE
To approve the appropriation of the FY16 Hotel/Motel Tax Fund revenues received in excess of
adopted budget and authorize the transfer of unspent revenues to the General Fund to be applied
against Parks, Recreation & Cultural Affairs expenditures that meet the requirement O.C.G.A.
48-13-51.

BACKGROUND
Cobb County has levied an 8% lodging tax. For FY16 total receipts amounted to
$13,918,457.91 which is $418,457.91 greater than what was appropriated in the adopted
budget. Of the total amount received, 62.5% or $8,699,036.21 was dedicated to the CobbMarietta Coliseum and Exhibit Hall Authority. Cobb County retains the remaining 37.5% which
is $5,219,421.70. Of which was first applied to the Cobb Energy Performing Arts Center bonds
FY16 debt service requirements in the amount of $3,424,500.20. The excess of $1,794,921.50 is
required to fund activities that promote travel and tourism per O.C.G.A. 48-13-51.

FUNDING
Hotel/Motel Tax Fund
Increase: 265-030-0365-4220 (Hotel/Motel Tax)

$ 418,457.91

Increase: 265-030-0365-6594 (Interfund Transfer - Out)


Decrease: 265-030-0365-6574 (Contributions)

$1,794,921.50
$1,376,463.59

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Agenda Item Number. 1

General Fund
Increase: 010-105-3200-4960 (Interfund Transfer - In)
Increase: 010-105-3200-6148 (Bldg. & Struct. Materials)

$1,794,921.50
$1,794,921.50

RECOMMENDATION
The Board of Commissioner approve the appropriation of the FY16 Hotel/Motel Tax Fund
revenues in excess of adopted budget; authorize the transfer of unspent revenues to the General
Fund to be applied against Parks, Recreation & Cultural Affairs expenditures that meet the
requirement of O.C.G.A. 48-13-51; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.

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Agenda Item Number. 2

Office of Finance & Economic


Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501

TO:

David Hankerson, County Manager

FROM:

William Volckmann, Interim Director/Comptroller


This item has been electronically signed by:
Jackie R. McMorris, Director of Public Services
William Volckmann, Interim Director/Comptroller

DATE:

November 8, 2016

PURPOSE
To adopt a Supplemental Bond Resolution to approve the issuance of one or more series, at one
or more times, of the Cobb County, Georgia General Obligation Park Bonds in the aggregate
principal amount not to exceed $24,700,000.00 to finance the acquisition by the County of land
located in the County for use as public parks in perpetuity, and for other related purposes.

BACKGROUND
Pursuant to an Election Resolution adopted on July 22, 2008 by the Board of Commissioners
and in an election held in the County on November 4, 2008, the majority of the qualified voters
who voted in such election approved a bond referendum authorizing the issuance of certain
general obligation bonds to be designated Cobb County, Georgia General Obligation Park
Bonds from time to time in one or more series in an aggregate principal amount not to exceed
$40,000,000.00 for the purpose of providing funds to finance the acquisition by the County of
land located within the County for use as public parks in perpetuity, and to pay costs of issuance
of such bonds, which authorization thereafter was more fully set forth in the Bond Resolution
adopted by the Board on September 22, 2009. Due to the economic recession and
corresponding drop in County property values beginning in 2009 and continuing with a more
dramatic drop in 2010, however, a decision was made not to proceed with the issuance of the
$40,000,000.00 at that time.

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Agenda Item Number. 2

The Board of Commissioners has expressed a renewed interest in issuing the Authorized Park
Bonds. As required by Georgia statute, the Election Resolution, the Referendum and the
Original Bond Resolution set forth the principal amount to be paid in each year from 2010 to
and including 2023. As a result, each year the originally authorized $40,000,000.00 has
decreased by the stated amount for each passing year. Accordingly, the maximum principal
amount authorized to be issued is now $24,700,000.00, which is the total of the authorized
principal amounts for years 2018 through and including 2023.
At this time we are requesting that the Board adopt a Supplemental Bond Resolution approving:
the issuance of the Authorized Park Bonds as explained above; certain terms and provisions of
the Authorized Park Bonds; the preparation of documents required or appropriate in connection
with the issuance and sale of the Authorized Park Bonds; the execution by the Chairman and/or
other appropriate County officials of all documents and the taking of all other actions necessary
or appropriate to accomplish the foregoing, and for other related purposes.

FUNDING
No allocation of additional funds is required at this time. As approved by the Referendum and
the Supplemental Bond Resolution, issuance costs will be paid from proceeds of the Authorized
Park Bonds upon issuance. On-going bond administration costs will be budgeted.

RECOMMENDATION
The Board of Commissioners adopt the Supplemental Bond Resolution approving the issuance
of one or more series at one or more times of the Cobb County General Obligation Park Bonds
in the original aggregate principal amount not to exceed $24,700,000.00 to finance the
acquisition by the County of land located in the County for use as public parks in perpetuity;
certain terms and provisions of the Authorized Park Bonds; the preparation of documents
required or appropriate in connection with the issuance and sale of the Authorized Park Bonds;
the execution by the Chairman and/or other appropriate County officials of all documents and
the taking of all other action necessary or appropriate to accomplish the foregoing, and for other
related purposes.
UNDER SEPARATE COVER
Supplemental Bond Resolution

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PUBLIC COMMENT
(CONCLUSION OF MEETING)
NOVEMBER 8, 2016
Those persons wishing to address the Board of Commissioners will please sign up on the "Public
Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table
near the front of the room (under the overhead screen).
Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please
note that there are separate sheets for beginning of meeting and end of meeting with six (6)
positions on each sheet.
Persons signed up to address the Board will be called upon by the County Attorney and will
please come forward to make their remarks from the podium. Each speaker will be allotted a
maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their
comments toward the Chairman only.
The Board is pleased to offer this opportunity at each regular meeting.

Page 248 of 255

COMMISSIONERS' PUBLIC ADDRESS


NOVEMBER 8, 2016
(Per Section 2.01.01 of the Rules of Procedure of the Board)

Page 249 of 255

RESPONSE TO PUBLIC COMMENT


(FOR INFORMATION ONLY)
REGULAR MEETING OF NOVEMBER 8, 2016
ITEM
NO.

Response to public comments on October 11, 2016.

Response to Public Comment

Page 250 of 255

Agenda Item Number. 1

Cobb County
Public Services Agency
Jackie R. McMorris, Director of Public Services
100 Cherokee Street, Suite 310
Marietta, Georgia 30090-9605
(770) 528-2600 / fax: (770) 528-2606

TO:

David Hankerson, County Manager

FROM:

Jackie R. McMorris, Director of Public Services


Eddie Canon, Director, Parks, Recreation & Cultural Affairs
This item has been electronically signed by:
Jackie R. McMorris, Director of Public Services
Eddie Canon, Director

DATE:

November 8, 2016

PURPOSE
Response to public comments on October 11, 2016.

ATTACHMENTS
Letter to Ms. Roberta Cook
Letter to Ms. Cynthia Patterson

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Page 253 of 255

Agenda Item Number. 2

Cobb County
County Attorney's Office
Deborah Dance, County Attorney
100 Cherokee Street, Suite 350
Marietta, Georgia 30090-7000
(770) 528-4000 / fax: (770) 528-4010

TO:

David Hankerson, County Manager

FROM:

Deborah Dance, County Attorney


This item has been electronically signed by:
Deborah Dance, County Attorney

DATE:

November 8, 2016

PURPOSE
Response to Public Comment

ATTACHMENTS
Response Letter Mr Craig Harfoot

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