PAPER NO.

BOD/S33/2015/1
ANNUAL PERFORMANCE CONTRACT REPORT FOR 2015/2016 FINANCIAL YEAR TO THE
SPECIAL BOARD
INTRODUCTION
This paper is intended to inform members on the status of implementation of Performance
Contract targets for 2015/16 Financial year (between July 2015 and June 2016).
OVERVIEW OF THE PERFORMANCE CONTRACT TARGETS
The Athi Water Services Boards Performance Contract report for the third quarter period of
2015/2016 Financial Year has been prepared in readiness for submission on the 14th day of July
2016 as per the 12th cycle guidelines on Performance Contracting, to the Ministry of Water and
Irrigation, the Department of Performance Contracting- Ministry of Devolution and Planning and
The Inspectorate of State Corporations in accordance to Performance Contracting guidelines.
The report is based on targets as contracted with seven (7) performance criteria categories and
their associated weights as follows:
a. Finance and Stewardship 10%
b. Service Delivery 15%,
c. Non-Financial 10%
d. Operations 50%
e. Dynamic/Qualitative 5%
f. Corruption Eradication/Governance 5%
g. National Cohesion and National Values-5%
The summary of actual performance against targets (performance matrix) is as attached
REQUEST TO COMMITTEE MEMBERS:
The members are requested to
1. Note the cumulative achievements realized during the 2015/2016 financial year and for
the 4th Quarter ending 30th June2016.
2. Authorize management to submit the report to the Ministry of Water and Irrigation,
Directorate of Performance Contacting under the Ministry of Devolution and Planning
and the Inspectorate of State Corporations.

3. Authorize Chairman to sign the resolution for submission of the PC report

pending

ratification

in

the

SIGNED
MALAQUEN MILGO
CHIEF EXECUTIVE OFFICER

next

board

meeting.

Annex 1
Notable achievements of the performance contract during the second quarter period
Some of the notable achievements during the second quarter period of 2015/16 Financial year
are summarized as follows
No
Performance Criteria
Notable Achievement
A
Finance and Stewardship
AWSB managed to utilize Ksh 8,284,000.00 out of the
allocated Ksh 6,867,311.94. Utilization of allocated funds
Utilization of allocated averaged at 83%. The negative variance was attributed
1.
funds
to the stoppage of construction works at NCT as a result
of a court injunction. The injunction was lifted and works
resumed in December 2015
During the year, Appropriation in Aid (A.I.A) was Ksh
Appropriation in Aid
2.
657.30 Million against a target of Ksh 578.99 million thus
(A in A)
giving a favorable variance of Ksh 78.31 million.
Development Index is the ratio of Development
Expenditure to Total Expenditure. During the FY
2015/2016, development expenditure is Ksh 6.278Billion
3.
Development Index
while total recurrent expenditure is Ksh 588 million.
Total Expenditure for the year is therefore is Ksh 6.87
Billion, thus Development index is 91%
Service Delivery
During the financial year the customer satisfaction index
increased from 82.5% to 84%.A number of activities
were undertaken to Increase customer satisfaction
which included but not limited to:
a. Stakeholder engagement and communication
i.
On 28th September 2015, the Board through
Nation Media Group and the Athi Water website
notified the public on the intention to start
construction of the Northern Collector Tunnel
1.
Customer Satisfaction
Phase 1. The Board further invited key
stakeholders to the Public Disclosure Workshop.
ii.
Campaign to create awareness about the
Northern Collector Tunnel project. The campaign
was done in the month of July on Classic 105 FM
Breakfast Show (Maina and Kingangi). The
public was educated on how the NCT project will
alleviate the water shortage in Nairobi after
completion.
iii.
A TV and Social Media Campaign dubbed

No

Performance Criteria

Notable Achievement
#nctafactaday was embarked on. This campaign
aimed to educate the public on how the NCT
project will alleviate water shortage in Nairobi
after completion.
iv.
As part of the buildup activities for World Water
Day celebrations, Athi Water Chairman, CEO and
Head of Finance were part of the panelists
interviewed during the NTV Breakfast show on
22nd March 2016 to discuss the Northern
Collector Tunnel Project.
v.
The Board published a newspaper flap on the
front page of the Nation and Standard
Newspapers on 22nd March 2016. The adverts
were aimed at encouraging the public to
conserve water.
vi.
The Board published a two page supplement in
the Nation and Standard Newspapers on 22nd
March 2016.
vii.
The Board published a supplement in the
Standard Newspapers titled Executive Vision on
16th June 2016 and a full page advert on water
conservation.
b. Enhance accessibility of AWSB service charter to
consumers and stakeholders
Distributed to the public 8,500 English Service Charters,
6,000 Kiswahili Service Charter during WEPEX Expo,
AfWA Congress, the World Water Day celebrations held
at Mirera Primary School in Naivasha ,stakeholder
workshop, World bank open day exhibition ans during
the suppliers workshop.
c. Implement a mobile phone based technology
feedback system for engagement with consumers:
i.
The Board opened a Twitter and Facebook
account and continued to update and respond to
queries. In addition, we encouraged the public
to visit the platforms by including them in our
website, IEC materials and publications. the
Twitter handle is @Athiwater with a following of
about 700 people/institutions and the Facebook
page is Athi Water with a following of about 800
people/institutions.
ii.
The #Worldwaterday campaign was also
launched and was trending under both the
Boards Twitter and Facebook accounts.

No

Performance Criteria

Service delivery
innovations and
application/
implementation

Resolution of public
complaints

Notable Achievement
d. Enhance engagement with development partners,
donors, private sector and WSPs in infrastructure
development:
The Board conducted two stakeholder workshops :
i.
Kiserian, Kajiado County on the Kiserian
Sewerage Project.
ii.
12th Annual Stakeholders forum on 22nd June
2016 at Panafric Hotel.
iii.
Sensitization forum for suppliers in the
Disadvantaged Group category (youth, women
and people living with disabilities).
e. Communicate to consumers reports on water
quality assessments : AWSB published the Bomba
magazine for the 4 Quarters
f. Promote rain water harvesting: The Board
distributed over 5,000 copies of rain water
harvesting and water conservation fliers.
During the FY 2015/2016, AWSB undertook the
following:
i.
Introduced the use of remote water quality
monitoring system for Ruiru water supply
project
ii.
Enhanced the Economic value of Chania and
Thika outfall facilities by preparing detailed
design and Bidding documents for production of
hydropower in these two facilities.
a) During the period under review, the Board received
numerous complaints on the Kiserian Sewerage
Project. Several measures were taken to address the
matter.
b) The Board received a total of 26 public complaints
on water bills, sewer and water leakages and
compensation. These complaints were addressed
and finalized.
c) During the year under review, the Board established
its complaints handling infrastructure and submitted
all the four Quarter information/reports required in
the prescribed format to the CAJ.
d) During the second quarter, the staff were trained on
effective complaints management during the
outdoor staff meeting held on 23rd October,
e) Three officers handing complaints from the Board
attended three day training on resolution of public

No

Performance Criteria

ISO Certification

Automation

Notable Achievement
complaints organized by the Commission on
Administrative Justice.
AWSB applied for certification based on the new ISO
9001:2015 and has completed all the processes and is
awaiting Kenya Bureau of Standards.
The Board achieved a target of 81% automation against
a target of 79% this was done through the following
activities:
a. Institutional Strategy and Vision: Continued to
implement AWSBs ICT strategy to deliver
AWSBs core mandate, continued to adopt and
operationalize the e-government ICT standards
and Attained 1:1 staff to computer ratio for
technical staff and 1:3 for support staff.
b. Connectivity and Technology Infrastructure:
continued digitization of records in the
organization and achieved 2% against the annual
target of 3% of the audited records , Ensured
availability of unlimited internet bandwidth
within the institution for all staff, Improved ICT
infrastructure on office automation by
continuous use of Dynamics Financial System for
business processes; continued with
implementation of centralized user
authentication within the Local Area Network ,
update of anti-virus and Weekly data backups ;
Continued to implement the Biometrics Door
Access System and ensured 100% number of
staff with access to broadband internet in the
workplace
c. Consumer and Business Adoption: AWSB
Continued to regularly update AWSB website to
make it interactive, navigable and provide
feedback response
d. Legal Environment: Continued to implement the
ICT Policy and ensured that new interns and
temporary staff signed ICT Security Compliance
agreement

Non-Financial Indicators
Implementation of the AWSB continued to implement activities in its five year
Strategic Plan
strategic plan towards the achievement of its objectives as

No

Performance Criteria

Asset Management

Youth
Internships/Industrial
Attachments/Apprentic
eships

Youth, Women and

persons with
disabilities
empowerment

Notable Achievement

per implementation matrix of the plan. The plan was also

reviewed during the period and an implementation matrix
updated. The review noted that the board was on course
with regards to the achievement of the identified activities
geared towards achievement of various strategic themes.
To efficiently manage the assets the management
undertook the following activities:
a. Inventory Management: The AWSB Continued to
maintain a catalogue of AWSBs office equipment,
furniture and fittings, motor vehicles and motor
cycles. The fixed asset register was also updated.
b. Maintenance AWSB continued to service all
assets according to manufacturers schedule and
specifications and maintain a schedule on the
same
c. Repairs Assets were restored to usable
condition after damage, tear or wear and an
updated repair schedule and assessment report
maintained.
d. Disposal: Inventory of unserviceable, obsolete
and surplus operational assets was updated and
identified items disposed.
20 youths were engaged for internship and 8 staff as
temporary during the period
a. Sensitization and prequalification:During the FY,
AWSB undertook a sensitization workshop for youth,
women and persons with disabilities on government
finance projects and also prequalified 322 enterprises
owned by youth, women and persons with disabilities.
b. Allocation of 30% value of tender awarded:AWSB
awarded tenders amounting to Kenya shillings 51.93
million to enterprises owned by Youth, Women and
Persons with Disabilities against a target of 36.9
Million.
c. AWSB also submitted for all quarters a summary
report of procurements allocated to target groups to

No

Performance Criteria

Notable Achievement

Public Procurement Oversight Authority (PPOA) and

copy to Ministry of Devolution and Planning (Youth
and Gender Directorate)
a. Building capacities of staff of water service providers:.
AWSB has built capacities in the WSPs in the
following areas: Values and Principles of Public
Service, Water Safety Plans,Pre Retirement
Compliance with the
Training,Gender and Disability Mainstreaming ,HR for
constitution and
Non HR Managers and Emerging Security Threats
statutory obligations,
b. Undertake compliance and enforcement audit to
safety and security
establish extent compliance: A Compliance and
measures
enforcement Audit was undertaken for WSPs and
AWSB on aspects of Corporate Governance,
Compliance to SPA and tariff conditions and a report
prepared. Financial, technical and Legal Audits was
undertaken for the donor funded programs.
a. Compliance with Public Procurement and Disposal
Act: The Procurement plan for the FY 2015-2016 was
prepared and submitted to PPOA. The Quarterly
procurement plan implementation reports were also
Compliance statutory
submitted to PPOA.
obligations
b. Remittance of statutory deductions: All statutory
deductions on V.A.T returns, N.S.S.F, N.H.I.F,
P.A.Y.E, HELB and Sacco contributions on time.
c. Certificate of Compliance from KRA, NHIF, NSSF and
HELB were received.
AWSB undertook the following activities towards safety
and security measures:
a. Provided the necessary insurance covers,
b. Undertook a training for AWSB and WSPs staff on
emerging security threats,
c. Ensured safe custody of all documents: Tender,
Compliance with safety
Human Resources, and Service Provision
and security measures
Agreements- were kept in fire proof safes, lockable
cabinets/drawers.
d. Implemented Information Security Management
System ISO 27001: 2013 by Training 5 officers on
information security management system (ISMS)
which was conducted by KEBS,Conduced bi-weekly

No

Performance Criteria

Notable Achievement

backups for automated systems and databases and

AWSB procured and installed a network gateway
security firewall for Information Security Management.
e. AWSB serviced 8 No. fires extinguishers twice during
the year.
f. Conducted one safety drill and emergency evacuation
procedures.
g. Trained Staff on road and Safety Management and
Occupational Health and Safety .
D

1.

Operations

Operations

During the 2015/2016FY, AWSB undertook the following

activities:
Item: D-1 Implementation of Nairobi Northern
Collector Water Tunnel Project:
a. Completed the mobilization of the contractors tunnel
specialized equipment
b. Engagement with the community groups and Project
Affected Persons (PAPs) and finalized acquisition of
all permanent works construction sites, and spoil
areas and contractors camps.
c. Engaged independent experts to monitor and review
project implementation modalities.
d. AWSB commenced Tunneling and as at the end of
the period under review, a total length of 50m had
been achieved.
Item: D-2 Construction of Raw and Treated Water
Transmission pipelines for Nairobi
a. Completed the procurement of a works contractor
and issued the letter of award
b. Prepared the contract document and submitted the
contract document to the office of the attorney
general for legal opinion.
c. AWSB mobilized the RAP team to secure the
construction wayleaves
Item: D-3 Construction of Kigoro Water treatment
plant for Nairobi:
a. Finalized the designs and construction details of the

No

Performance Criteria

Notable Achievement

design and build water treatment plant

b. Mobilized the contractor to site
c. Commenced excavation activities for the
sedimentation works, inlet works, filtration gallery
works, re-circulation site achieving 10% progress of
works.
Item: D4 Implementation of Nairobi city water
distribution infrastructure
a. Finalized the designs for the Kiambu-Jomo Kenyatta
International airport pipelines
b. Completed the procurement of the contractor for the
Kiambu-JKIA pipeline.
c. In addition, The designs for the Kabete-Karen water
pipeline were finalized and bidding documents
prepared, a concept paper and a connection strategy
for Lot 3 works and also ESIA and RAP exercises
were completed and NEMA licences for both KiambuJKIA and Kabete-Karen projects issued.
Item: D-5 Implementation of Nairobi Satellite Towns
Water Supply Improvement Project (Ongata Rongai
and Ruiru Juja water supply projects)
a. Finalized the procurement of the design and
supervision consultancy services
b. Prepared an implementation modalities report with
Kiambu, Kajiado counties and collaborating WSPs
c. In addition, Undertook dam protection works to fulfil
the KfW Conditions precedent to disbursement.
Item: D-6 Construction of Theta Dam water Treatment
works
a. Completed construction of the water treatment plant
with a daily production capacity of 4,000m3/day. The
project was commissioned in May, 2016 by H.E the
president.
b. Laid 22km water transmission pipeline ( Handege
13km, Theta 7Km and Karure 2KM) within the Theta
project area
c. Construction of Karure water Treatment Plant
commenced and at the close of the period under
review the overall progress stood at 50% comprising

10

No

Performance Criteria

Notable Achievement

of 2 No. CFU completed, elevated backwash tank

completed, and clear water tank at 30% complete.
Item: D-7 Construction of Nairobi, Mathare and Ngong
Rivers trunk and Reticulation Sewers:
a. Completed laying of 4.5km Nairobi river duplication
trunk sewer
b. Completed laying of 10km sewers in Mathare area
c. Substantially completed all the works and handed
over to NCWSC for operations
Item: D-8 Construction of Kangundo road and Upper
hill trunk sewers
a. Complete laying of the remaining 2kms trunk sewers
in Upper hill,
b. Completed laying of 3.1km of Kirichwa Ndogo trunk
sewers
c. Completed laying of 1km Kangundo Road trunk
sewers In addition, 250m of trenchless underground
micro tunnelling sewer road crossings were achived
across Mbangathi, Langata road and Mombasa
road.the project is now substantially complete.
Item: D-9 Construction of Ruiru-Juja Sewerage
System
a. Completed construction of 35kms of trunk and
reticulation sewers in both Ruiru and Kamiti rivers
b. Completed Construction of sewerage treatment plant
comprising 4no anaerobic ponds, 8 No. facultative
ponds and 2 No. maturation ponds
c. Complete the projects and issued the taking over
certificate.
d. In Addition, AWSB completed the procurement of a
works contractor for implementation of the Juja-Thika
sewerage project under the NaMSIP programme. The
contractor was mobilized to site and construction
works commenced.
2.
Procured a works contractor to undertake lateral
sewers for Ruiru.
Item D10-Branding and Communication
AWSB branded all vision 2030 flagship projects by

11

No

Performance Criteria

Notable Achievement

installing signboards with vision 2030 logos and banners

and highlight projects in publications including Bomba,
Golden Hands supplementaries, quarterly reports, 2000
stakeholder information brochures and fliers.
Item D11-Submit reports to VDS
AWSB submited four quarterly reports to Vision 2030
Delivery Secretariat and the MWI on status of
implementation flagship projects. In addition, VDS was
invited for the Annual Stakeholders workshop.
Priority Projects
Item: D-12 Improvement of Water Supply Systems for
Kiambu County under WASSIP-AF
a. Implementation of Kiambu Urban Water Supply
Completed laying of 13.2 km raw and treated
water pipeline for Kamiti (9km), and Riara
(4.2km).
Completed construction of Kamiti and Riara Intake
weirs with a total storage of 360,000m3.
Completed construction of Kamiti and Riara Water
Treatment plants each of capacity 4,000m3.
b. Implementation of Thika, Limuru and Kikuyu water
projects
Completed drilling of 10 no boreholes and
equipping of 9 no boreholes.
Construction of 4 no elevated steel tanks,
completed fabrication of 4 no steel tanks as well
as casting of foundation bases for 6 no tanks.
c. Githunguri (Mukuyu Water Supply) and Tigoni water
Supply
Completed the procurement of a supervising
consultant for Mukuyu, Githunguri and Tigoni
water projects and mobilized the consultant to
site.
Completed procurement of works contractors for
Githunguri water supply and Tigoni water supply
and mobilized them to site.
Constructed Mukuyu intake for Githunguri water
supply,

12

No

Performance Criteria

Notable Achievement

Commenced construction works for Githunguri

water supply and laid 30KM water distribution
pipelines, in the areas of Kangwe ( 16Km), Thuita
(2Km), Kiratina (4Km), Kiamburu (6Km), and
Ngenya (2Km)
Item: D-13 Improvement of Water Supply Systems for
Muranga County under WASSIP-AF
a. Implementation of Muranga Independent Community
water supply projects along NCT
Completed laying of 40Km water transimission
pipelines including Kaharati-Iganjo pipeline
(10Km), Muruka- Kenol Pipeline (9Km), MariiraMuthithi pipeline(8Km), Rwathia-Mukangu pipeline
(7Km), and Kayahwe-Kambirwa pipeline (6Km)
Completed construction of both Kahuti and
Kiriciungu water treatment works each producing
4,000m3/day.
Completed construction of five break pressure
tanks in Muthithi PCEA (50m3), Mukuru-Kenol
BPt (40m3), Mathereini Primary Tank (50m3),
Gataguagwo community BPT (225m3) and 1
tanks along the Kayahwe-Kabirwa pipeline (50m3)
Rrehabilitated Kayahwe Water Treatment Plant to
reinstate it in operation.
b. Implementation of Gatanga water Supply
Completed construction of the Rwegetha water
treatment plant with a treatment capacity of
3,000m3/day
Completed construction of Kiama intake weir
Undertook construction of Kimakia intake weir and
completed foundation works.
Completed laying of 20Km raw and treated water
distribution pipelines (12km Karangi Ndakaini
pipeline & 8km Chomo Rwegetha)

In addition, AWSB completed construction of the

Karangi water treatment plant with a treatment

13

No

Performance Criteria

Notable Achievement

capacity of 3,000m3/day
c. Implementation of Gatango Water Supply
Procurement of the consultant to undertake the
design review and works supervision and
prepared a shortlist.
Preparation of Detailed design reports
,preparation of tender documents and
advertisement for the Bids
Procurement of the works contractor continued
and bids prepared.
Mobilized Gatango Community for wayleave
acquisition and clearance.
Item: D-14 Drought Mitigation works Implementation
of water supplies in Metro Counties of Kirinyaga,
Kajiado, Machakos, Kitui, Makueni:
a. Mwea Makima water supply project in Kirinyaga
County
Completed laying of 3km water transmission lines
Completed construction of 8 no water kiosks
along the water transmission lines
Completed and handed over the works for
operations and maintenance
b. Wote and Mwala Water supply Improvement project
in Makueni and Machakos counties
Finalised the procurement of a works contractors
and signed the construction works contracts
Mobilized the contractor to site and commenced
construction works.
In addition, ESIA was finalized and reports
submitted to NEMA for licencing. The NEMA
licence for Wote woter project was issued.
c. Amboseli Water Supply project in Kajiado County
Finalised the procurement of a works contractor
and signed the construction works contract
ESIA and RAP activities were finalized and
reports submitted to NEMA for licencing. The
NEMA licence was issued
d. Drilling of boreholes in Machakos, Makueni, Kajiado,

14

No

Performance Criteria

Notable Achievement

Nyeri, Meru and Kitui Counties

Drilled and equipped 24 Boreholes in Machakos
(3 Nr), Makueni (3Nr), Kajiado (6), Nyeri (2Nr),
Meru (3 Nr) and Kitui (8 nr).
Constructed 12 elevated water tanks in Nyeri (1
Nr), Meru (1) Nr, Kajiado (5 Nr) Makueni (2 Nr)
and Machakos (3 Nr) counties.
Laid 13KM water distribution pipelines in Kajiado
(5 KM), Kitui (2 Km), Makueni (3 Km) and
Machakos (3Km) counties.
Item: D-15 preparation of Nairobi city Water
distribution masterplan
Finalized the procurement of consultant to
undertake the masterplan study and signed the
consultancy contract
prepared the masterplan inception report
Prepared the draft priorities investment proposal
In addition, a concept note for:
WaSSIP II Programme for Ksh. 23 Billion which
was prepared and shared with World Bank.
Nyaga Samuru Water Project in Gatanga
constituency for financing by the WASSIP 2
programme estimated at Kshs. 460 million.
Commenced implementation of Ithanga water
supply project Phase I which involves construction
of an intake weir along Thika River, construction
of a 7,200m3/d water treatment plant and laying of
27 km clear water main to serve the areas of
Ithanga, Nyakinyua and Ngelelia at a project cost
of Ksh.1.2 Billion
Prepared a project proposal for Thika Githunguri
water and sanitation project for 6billion for funding
under DANIDA
Prepared a project proposal for Kiambaa water
supply project for 2.1billion for funding under
Belgium funding
Prepared a project proposal for Kikuyu water and
sanitation project for 80 million for funding under
Italian funding.

15

No

Performance Criteria

Notable Achievement

Item: D-16 Rehabilitation of Kariobangi waste water

treatment plant
Completed procurement of Electromechanical
Equipment including scrappers, inlet electromechanical components, screens and pumps.
Completed installation of screens at inlet works
and waterproof painting and repaired Clarifiers.
Overall progress of works stood at 48%.
Item: D-17 Implementation of Kiserian Sewerage
Project
Finalized the surveying of the Kiserian Dam cutoff drain
Laid 0.5km sewers
Secured 35 acres for waste water treatment plant
and set out the pond system and commenced
excavations.
In addition, AWSB completed the detailed designs
and procurement of a works contractor for the
Oloitokitok water supply and sewerage project.
Technical and financial evaluation reports of bids
was prepared and contract awarded.
Item: D-18 Energy Generation from Dandora waste
water treatment plant
Prepared the Design, Build and Operate Bidding
documents for the works.
Prepared ToR and RfP for the works supervision
which were approved by the World .
Item: D-19 Hydropower generation scheme at Chania
Outfall and Thika Dam
Completed the detailed design of the hydropower
generation scheme
Completed the preparation of the Bidding
documents
Submitted the Final detailed design and the Final
Bidding documents to the World Bank which were
approved for implementation.
Item: D-20 Prepare sewerage and sanitation master
plan for Nairobi and satellite towns
Finalized the procurement of a consultant and

16

No

Performance Criteria

Notable Achievement

signed the sanitation masterplan consultancy

contract
In addition, AWSB undertook the following
Prepared feasibility studies, detailed design and
tender documents for Kiambu, Gatundu, kikuyu
and Limuru sewerage projects estimated at Ksh
5.4 Billion for financing under AfDB.
Prepared the terms of reference for procurement
of consultancy services for design review and
supervision of Kiambu, Gatundu, kikuyu and
Limuru sewerage projects.
Prepared the RFPs and completed procurement
of consultancy services for detailed designs and
tender documentation for the Nairobi Revers
Sewerage Improvement Project Phase II project
(NaRSIP II) to be financed by the AfDB. The
estimated cost of the works was Kshs. 9 Billion.
Project Implementation
Item: D-21 Project Completion rate:
During the 2015/2016FY, AWSB implemented all the
projects 100% of the targeted activities.
Item D-22 Cost effectiveness
During the 2015/2016FY, AWSB implemented all the
projects cost effectively at 100% of the targeted activities.
Item: D-23 Ease of Doing Business
AWSB undertook the following activities to improve the
ease of doing business;
Organized stakeholder workshops and suppliers
workshop and disclosed informations on the
Nairobi Water Master Plan, Procurement Plan,
Investment Plan as well as the procurement
requirements for the preference group.
Processed payments certificates for the services
rendered by the consultants, suppliers and
contractors within 14 days of receipt of the
certified invoice.
E
1.

Dynamic/Qualitative Indicators
Human Resource
Management of Pensions: Issued notice to a retiree 9

17

No

Performance Criteria

Notable Achievement

Management and
Development

months to due date-The employee due for retirement was

issued with a notice, carried out pre-retirement training- on
5th February 2016 for staff. A number of staff also
attended various workshops and seminars such as PPP,
gender and disability, ICT, ICPAK economic symposium,
AFWA congress e.t.c
Competency Development: AWSB implemented Training
and Capacity Building Plan. 5 staff were trained on various
areas such as Water Safety Plans, Communications Skills
Development , Secretarial Management , Sustainable
Communities Practices , Managing Tax and Taxation
Prevention of Alcohol and Drug Abuse: continued to
implement measures to restrict availability of ADA in the
workplace by use of smoke detectors and designated
smoking zones, implemented the support mechanisms
through medical cover, ADA policy done through HR
manual by way of bringing to the attention of staff the
details of the policy
Prevention of HIV/AIDS Infections: Continued
implementation of existing medical scheme and prepared
the bid document for procurement of annual medical
cover, and acquired 28,800 pieces of male condoms from
NACC through KEMSA and distributed 2,300 pieces to
Gatundu and AWSB respectively

2.

Corruption Eradication
and Mwongozo code
of conduct

Work Environment: Continued to undertake routine office

cleaning and Fumigation exercise was done.
The following activities were undertaken to eradicate
corruption:
i.
AWSB CPC Staff were trained by EACC on
Corruption Eradication Criterion for 2014/15FY
and Foundation Understanding of Corruption and
unethical practices.
ii.
Submitted quarterly report to EACC using
prescribed format clearly indicating corruption
prevention strategies implemented during the

18

No

Performance Criteria

Notable Achievement

iii.

1.

2.

reporting quarter. - prepared and submitted

quarter two report to EACC
Submit with quarterly reports, information on all
tenders and contracts awarded which are above
the threshold of Kshs 500,000..

For Mwongozo: Signed and complied with Mwongozo

code of governance, implemented the activity schedule for
Mwongozo, prepared an annual Governance Progress
Report on the implementation of the Mwongozo
National Cohesion and National Values
Implementation of
measures to promote
Continued to Implement the Water Act 2002 and any rethe realization of
enactments thereto with respect to public participation on
National Cohesion and development
National Values
Implement
commitments in the
Continued implementation of equal employment policy,
Presidents Annual
non-discrimination and ethnic representation policies at
Report on the National work place during recruitment and engagement of youths
Values and Principles in internship/attachment/apprenticeship
of Governance

19

Annex 2
Annual Perfomance:
Criteria
A
1

Finance & Stewardship

Utilization of Allocated funds

A-in-A

Development Index
Sub-total
Service Delivery
Customer Satisfaction

B
1.
2.
3.
4.
5.
6.

C
1.
2.
3.
4.

5.
6.
7.
D

1.
2.

UNIT

WT

%
Kshs
Million
%

2014/2015
FY Actual

2015/16
FY
Target

2015/16
FY
Actual

100

100

83

Variance

-17

876.8

578.99

657.3

78.31

3
10

N/A

93

91

-2

100

No.

130

100

N/A

100

100

100

100

100

ISO Certification

100

100

100

Automation

85

79

81

Service Delivery Innovations

Service Delivery Innovations
Application/ Implementation
Resolution of Public
Complaints

Sub-total
NON FINANCIAL
INDICATORS
Implementation of the
Strategic Plan
Asset Management
Youth Internship/Industrial
Attachment/Apprenticeships
Youth, Women and Persons
with Disabilities Empowerment
a) Sensitization and
prequalification
b) Uptake of 30% value
of tender awarded
Compliance with the
Constitution
Compliance with Statutory
Obligations
Safety and Security Measures
Sub-total
Operations
Implementation of Vision
2030 Flagship Projects
Implementation of Northern
Collector Water tunnel project
Construction of raw and
treated water transmission

15

N/A

100

100

100

100

100

No

1.5

25

15

28

13

N/A

100

100

Kshs m

35.2

36.9

52.3

15.4

N/A

100

100

1.5

N/A

100

100

1
10

N/A

100

100

93

100

130

30

75

100

100

20

UNIT

WT

2014/2015
FY Actual

2015/16
FY
Target

2015/16
FY
Actual

Variance

100

100

120

20

100

100

120

20

100

100

140

40

100

100

150

50

100

100

140

40

100

100

130

30

100

100

135

35

Branding and Communication

N/A

100

100

Submission of reports to VDS

No

N/A

Criteria
pipelines for Nairobi
3.
4.

5.
6.
7.
8.
9.
10.
11.

Construction of Kigoro Water

treatment plant for Nairobi
Implementation of Nairobi city
water distribution
Infrastructure
Implementation of Nairobi
Satellite Towns Water Supply
Improvement Project (Ongata
Rongai and Ruiru)
Construction of Theta Dam
water Treatment works
Construction of Nairobi,
Mathare and Ngong Rivers
trunk and Reticulation Sewers
Construction of Kangundo
road and Upper hill trunk
sewers
Construction of Ruiru Juja
Sewerage system

Priority Projects
Improvement of Water Supply
12.
Systems for Kiambu County
under WASSIP-AF
a. Implementation of
%
3
100
100
100
Kiambu Urban Water Supply
b. Implementation of Thika,
Limuru and Kikuyu water
%
2
100
100
100
projects
c. Githunguri (Mukuyu
Water Supply) and Tigoni
%
1
100
100
100
water Supply
13.
Improvement of Water Supply Systems for Muranga, County under WASSIP-AF
a. Implementation of
Muranga Independent
Community water supply
projects along NCT
b. Implementation of
Gatanga water Supply
c. Implementation of
Gatango Water Supply

0
0
0

100

100

120

20

100

100

130

30

100

100

100

21

UNIT

WT

2014/2015
FY Actual

2015/16
FY
Target

2015/16
FY
Actual

Variance

100

100

100

100

100

100

100

100

100

100

100

100

100

100

110

10

100

100

130

30

100

100

100

100

100

100

100

100

100

Completion rate

100

100

100

Cost Effectiveness

100

100

100

Ease of Doing Business

100

100

100

Criteria

14.

15.
16.
17.
18.
19.
20.

21.
22.
23.

E
1.

Drought Mitigation works

Implementation of water
supplies in Metro Counties of
Kirinyaga, Kajiado, Machakos,
Kitui, Makueni
a. Mwea Makima water
supply project in Kirinyaga
County
b. Mwala and Wote
Water supply Improvement
project in Machakos and
Makueni counties
c. Amboseli Water
Supply project in Kajiado
County
d. Drilling of boreholes
in Machakos, Makueni,
Kajiado, Nyeri, Meru and Kitui
Counties
Preparation of Nairobi city
Water distribution master plan
Rehabilitation of Kariobangi
waste water treatment plant
Implementation of Kiserian
Sewerage Project
Energy Generation from
Dandora waste water
treatment plant
Hydropower generation
scheme at Chania Outfall and
Thika Dam
Prepare sewerage and
sanitation master plan for
Nairobi and satellite towns
Project Implementation

Sub Total
DYNAMIC/QUALITATIVE
Human Resource Management
and Development
a) Management of
Pension
b) Competency
Development

50
%

140

22

N/A

100

100

N/A

100

100

Criteria

Anti-Corruption Framework

2.

Mwongozo code of Conduct

Sub-total
National Cohesion and
National Values
Implement measures to
promote the realization of
National Cohesion and
National Values
Implement commitments in the
Presidents Annual Report on
National Values and Principals
of Governance
Sub-total

1.

2.

WT

2014/2015
FY Actual

2015/16
FY
Target

2015/16
FY
Actual

Variance

N/A

100

100

N/A

100

100

1
5

N/A

100

100

100

100

100

100

c) Prevention of Alcohol
and Drug Abuse
d) Prevention of
HIV/Aids Infections
e) Work Environment
Sub-total
Corruption
Eradication/Governance

1.

UNIT

4
1
5

Zero
incidence
N/A

2.5

N/A

100

100

2.5

N/A

100

100

23

ANNEX 2B: QUARTERLY PERFOMANCE

QUARTERLY PERFORMANCE REPORT

Criteria
UNIT
S
A. Financial Indicators
Utilization of allocated
A1
Funds
A2

Appropriation in Aid

A3
Development Index
B. Service Delivery
B1
Customer Satisfaction
Service Delivery
B2
Innovations
Service Delivery
Innovations
B3
Application/
Implementation
Resolution of Public
B4
Complaints
B5
ISO Certification
B6
Automation

CUMULATIVE TO DATE
JUNE 2016

ACTU
AL

TARGE
T FOR
QUART
ER

VARIAN
CE (B C)

ACTU
AL

TARGE
T FOR
QUART
ER

VARIAN
CE

%
Ksh
M
%

QUARTER ENDING APRILJUNE 2016

TARGET
FOR
CONTRA
CT
PERIOD

100

100

100

578.99

210.84

144.75

93

96

93

83

100

-17

66.09

657.3

578.99

78.31

93

91

27

25

77

75

No

100

25

25

75

75

100

28

25

78

75

%
%

100
79

25
81

25
79

0
2

75
79

75
81

0
2

30

25

80

75

25

25

75

75

11

30

12

18

25

25

100

100

3.52

3.52

51.93

36.9

20.72

25

25

100

100

25

25

100

100

25

25

100

100

C. Non Financial Indicators

Implementation of the
C1
%
100
strategic plan
C2 Asset Management
%
100
Youth
Internships/Industrial
C3
No
15
Attachments/Apprentic
eships
Youth, Women and persons with disabilities
C4
empowerment
Sensitization and
a
%
100
prequalification
Uptake of 30% value
Kshs.
b
36.9
of tender awarded
m
Compliance with the
C5
%
100
constitution
Compliance with
C6
%
100
statutory obligations
Safety and Security
C7
%
100
Measures
D. OPERATIONS INDICATORS

24

QUARTERLY PERFORMANCE REPORT

2.

3.

4.

5.

6.

7.

8.

9.
10.
11.

12.

Implementation of
Northern Collector
Water tunnel project
Construction of raw
and treated water
transmission pipelines
for Nairobi
Construction of Kigoro
Water treatment plant
for Nairobi
Implementation of
Nairobi city water
distribution
Infrastructure
Implementation of
Nairobi Satellite
Towns Water Supply
Improvement Project
(Ongata Rongai and
Ruiru)
Construction of Theta
Dam water Treatment
works
Construction of
Nairobi, Mathare and
Ngong Rivers trunk
and Reticulation
Sewers
Construction of
Kangundo road and
Upper hill trunk
sewers
Construction of Ruiru
Juja Sewerage system
Branding and
Communication
Submission of reports
to VDS
Priority Projects

CUMULATIVE TO DATE
JUNE 2016

ACTU
AL

TARGE
T FOR
QUART
ER

VARIAN
CE (B C)

ACTU
AL

TARGE
T FOR
QUART
ER

VARIAN
CE

UNIT
S

100

25

25

100

100

100

30

25

105

100

100

30

25

105

100

100

45

25

120

100

20

100

25

25

100

100

100

35

25

10

110

100

10

100

35

25

10

110

100

10

100

35

25

10

110

100

10

100

35

25

10

110

100

10

100

25

25

100

100

No

100

20

Criteria

1.

QUARTER ENDING APRILJUNE 2016

TARGET
FOR
CONTRA
CT
PERIOD

Improvement of Water Supply Systems for Kiambu County under WASSIP-AF

a. Implementation
of Kiambu Urban
Water Supply

100

45

25

25

120

QUARTERLY PERFORMANCE REPORT

Criteria
UNIT
S

13.

14.

15.

QUARTER ENDING APRILJUNE 2016

CUMULATIVE TO DATE
JUNE 2016

TARGET
FOR
CONTRA
CT
PERIOD

ACTU
AL

TARGE
T FOR
QUART
ER

VARIAN
CE (B C)

ACTU
AL

TARGE
T FOR
QUART
ER

VARIAN
CE

45

25

20

120

100

20

45

25

20

120

100

20

45

25

20

120

100

20

45

25

20

120

100

20

25

25

100

100

b. Implementation
of Thika, Limuru and
%
100
Kikuyu water projects
c. Githunguri
(Mukuyu Water
%
100
Supply) and Tigoni
water Supply
Improvement of Water Supply Systems for
Muranga, County under WASSIP-AF
a. Implementation
of Muranga
Independent
%
100
Community water
supply projects along
NCT
b. Implementation
of Gatanga water
%
100
Supply
c. Implementation
of Gatango Water
%
100
Supply

Drought Mitigation works Implementation of water supplies in Metro Counties of Kirinyaga, Kajiado,
Machakos, Kitui, Makueni
a. Mwea Makima
water supply project in
Kirinyaga County
b. Mwala and Wote
Water supply
Improvement project
in Machakos and
Makueni counties
c. Amboseli Water
Supply project in
Kajiado County
d. Drilling of
boreholes in
Machakos, Makueni,
Kajiado, Nyeri, Meru
and Kitui Counties
Preparation of Nairobi
city Water distribution
master plan

100

55

25

30

135

100

30

100

35

25

10

110

7100

10

100

25

25

100

100

100

45

25

20

120

100

20

100

25

25

100

100

26

QUARTERLY PERFORMANCE REPORT

17.
18.

19.

20.

21.
22.

CUMULATIVE TO DATE
JUNE 2016

ACTU
AL

TARGE
T FOR
QUART
ER

VARIAN
CE (B C)

ACTU
AL

TARGE
T FOR
QUART
ER

VARIAN
CE

UNIT
S

100

25

25

100

100

100

35

25

10

110

100

10

100

25

25

100

100

100

25

25

100

100

100

45

25

20

120

100

20

Completion rate

100

25

25

100

100

Cost Effectiveness

100

25

25

100

100

100

25

25

100

100

100

25

25

75

75

100

25

25

75

75

100

25

25

75

75

100

25

25

75

75

100

25

25

75

75

Criteria

16.

QUARTER ENDING APRILJUNE 2016

TARGET
FOR
CONTRA
CT
PERIOD

Rehabilitation of
Kariobangi waste
water treatment plant
Implementation of
Kiserian Sewerage
Project
Energy Generation
from Dandora waste
water treatment plant
Hydropower
generation scheme at
Chania Outfall and
Thika Dam
Prepare sewerage
and sanitation master
plan for Nairobi and
satellite towns
Project
Implementation

23.

Ease of Doing
Business
E. Dynamic Indicators
Human Resource
E1
Management and
Development
a. Management of
Pension
b. Competency
Development
c. Prevention of
Alcohol and Drug
Abuse
d. Prevention of
HIV/AIDS Infections
e. Work Environment

F. CORRUPTION ERADICATION/GOVERNANCE
1
2

Corruption Eradication
Mwongozo code of
conduct

100

25

25

75

75

100

25

25

75

75

27

QUARTERLY PERFORMANCE REPORT

Criteria

TARGET
FOR
CONTRA
CT
PERIOD

QUARTER ENDING APRILJUNE 2016

ACTU
AL

UNIT
A
B
S
G. NATIONAL COHESION AND NATIONAL VALUES
Implement measures
to promote the
1 realization of National
%
100
100
Cohesion and
National Values
Implement
commitments in the
Presidents Annual
2
%
100
100
Report on National
Values and Principals
of Governance

CUMULATIVE TO DATE
JUNE 2016

TARGE
T FOR
QUART
ER

VARIAN
CE (B C)

ACTU
AL

TARGE
T FOR
QUART
ER

VARIAN
CE

100

100

100

100

100

100

ANNEX III- CHALLENGES ENCOUNTERED DURING THE PERIOD

A number of challenges were encountered over the period. They are:
a. Challenges in securing way leaves for the projects because of encroachment by
communities and private developers. For private properties, the cost of acquisition is quite
high.
b. County governments resisting and providing unrealistic conditions which hamper
implementation of major infrastructure projects
c. Financing gap: There is a challenge in financing planned infrastructure development
activities.
d. Counterpart Funding-The disbursement of counterpart funding for the year is inadequate
thus affecting the implementation of project activities.
e. Water Service Providers not paying lease fees thus affecting AWSBs operations
f. The court injunction that stopped the NCT construction works. This was resolved and
works resumed in November 2015. However a notice of appeal to stop construction works
has been issued and our legal team are preparing to file a response. A court case
oloitoktok water project has delayed its implementation.

28