Académique Documents
Professionnel Documents
Culture Documents
(PAYABLES)
A. F. Ferguson& CO.
CHARTERED ACCOUNTANTS
a member firm of
TABLE OF CONTENTS
OVERVIEW.......................................................................................................
2.
ENTERING INVOICES...........................................................................................
3.
ENTERING INVOICES
13.
ENTRY
23.
ACKNOWLEDGMENT / REJECTION
23.1
INQUIRING INVOICES...............................................................................................................
23.
ACKNOWLEDGMENT / REJECTION
3.
MATCH INVOICE
43.
53.
63.
VALIDATE INVOICE................................................................................................................
63.1
73.
83.
CREATE
93.
PAYMENT
130.
CANCEL
13.
DISCARD
AN INVOICE
LINE.....................................................................................................
132.
REVERSE
AN INVOICE
DISTRIBUTION.........................................................................................
13.
DELETE
134.
ATTACHMENTS
4.
ENTER INVOICES
14.
INVOICE HEADER..................................................................................................................
24.
INVOICE LINES.....................................................................................................................
34.
4.
VALIDATE INVOICE................................................................................................................
54.
VIEW
64.
PAYMENT
5.
ENTRY
15.
25.
VALIDATE INVOICE................................................................................................................
35.
VIEW
45.
PAYMENT
6.
7.
ENTRY
17.
ENTRY
OF INVOICE
AND
WITH AN
PURCHASE ORDER........................................................
HEADER......................................................................................................
OF
FORWARDED INVOICE..............................................................
OF INVOICES............................................................................
PO RECEIPT..............................................................................................
TO
ON INVOICE BY THE
TAX DEPARTMENT....................................................
VIEW ACCOUNTING.............................................................................................
OF INVOICE............................................................................................................
AN INVOICE..............................................................................................................
AN INVOICE
AND
TO INVOICE
HEADER.........................................................................................
WITHOUT A
PURCHASE ORDER........................................................
CREATE ACCOUNTING.............................................................................................
OF INVOICE............................................................................................................
OF
AND
PAYROLL)..................................................
CREATE ACCOUNTING.............................................................................................
OF INVOICE............................................................................................................
OF
OF
LINE.......................................................................................................
PREPAYMENT INVOICE..........................................................................
PREPAYMENT HEADER..............................................................................................
27.
ENTRY
27.1
PREPAYMENT INVOICE
27.
37.
VALIDATE INVOICE................................................................................................................
47.
VIEW
57.
PAYMENT
8.
APPLICATION
18.
ENTRY
28.
VALIDATE INVOICE................................................................................................................
38.
VIEW
9.
REFUND
19.
ENTRY
29.
VALIDATE INVOICE................................................................................................................
39.
VIEW
49.
PROCESSING REFUND
AGAINST
10.
EXPENSES
EXPORTS..............................................................................
10.
ENTRY
11.
1.
REPLENISHMENT
OF
1.2
PROCESSING
EXPENSES
1.2
ENTRY
12.
VALIDATE INVOICE................................................................................................................
13.2
VIEW
14.2
APPLICATION
OF PREPAYMENT ON
1.3
PROCESSING
OF
1.3
ENTRY
12.3
VALIDATE INVOICE................................................................................................................
13.
VIEW
14.3
APPLICATION
12.
12.
REPLENISHMENT
12.
PROCESSING
12.
ENTRY
12.
VALIDATE INVOICE................................................................................................................
123.
VIEW
124.
PAYMENT
13.
13.
DEBIT MEMO
OF
AND
PREPAYMENT INVOICE..........................................................................................
OF
OF INVOICE
AGAINST
OF
OF INVOICE
MIXED INVOICE...........................................................................
PETTY CASH.............................................................................................
IN
CREATE ACCOUNTING.............................................................................................
EXPENSES
OF INVOICE
IN
STANDARD INVOICE..................................................................
CREATE ACCOUNTING.............................................................................................
OF PREPAYMENT ON
OF
STANDARD INVOICE..................................................................
PETTY CASH.............................................................................................
OF INVOICE
AND
STANDARD INVOICE................................................
CREATE ACCOUNTING.............................................................................................
OF INVOICE
AND
ON
PREPAYMENTS..................................................................................
OF INVOICE
AND
PREPAYMENT
CREATE ACCOUNTING.............................................................................................
OF
AND
PO REFERENCE...............................................................................
CREATE ACCOUNTING.............................................................................................
OF
AND
WITH
CASHIER................................................................
CREATE ACCOUNTING.............................................................................................
OF
PREPAYMENT INVOICE..........................................................................................
AGAINST
PO PURCHASES.....................................................................................
A MEMBER FIRM OF
13.
132.
VALIDATE INVOICE................................................................................................................
13.
VIEW
134.
PAYMENT
13.2
DEBIT MEMO
13.2
132.
VALIDATE INVOICE................................................................................................................
13.2
VIEW
134.2
PAYMENT
13.
DEBIT MEMO
13.
132.
VALIDATE INVOICE................................................................................................................
13.
VIEW
134.
PAYMENT
13.4
13.4
132.4
ENTERING
13.4
PAYMENT
14.
15.
FREIGHT INBOUND...........................................................................................
15.
15.2
VALIDATE INVOICE................................................................................................................
15.3
VIEW
15.4
PAYMENT
16.
FREIGHT OUTBOUND.........................................................................................
16.
16.2
VALIDATE INVOICE................................................................................................................
16.3
VIEW
16.4
PAYMENT
17.
17.
17.
17.2
VALIDATE INVOICE................................................................................................................
17.3
VIEW
17.4
PAYMENT
17.5
17.5
17.6
VALIDATE INVOICE................................................................................................................
AND
CREATE ACCOUNTING.............................................................................................
OF INVOICE............................................................................................................
AND
AGAINST
NON-PO PURCHASES..............................................................................
CREATE ACCOUNTING.............................................................................................
OF INVOICE............................................................................................................
AND
FOR
QUALITY DISCOUNTS....................................................................................
CREATE ACCOUNTING.............................................................................................
OF INVOICE............................................................................................................
TO
ADVANCE...................................................................................
PREPAYMENT......................................................................................................
OF INVOICES...........................................................................................................
AND
IN
EXCESS
TO
CONSUMPTION
ON INVOICE...............................
CREATE ACCOUNTING.............................................................................................
OF INVOICE............................................................................................................
AND
CREATE ACCOUNTING.............................................................................................
OF INVOICE............................................................................................................
AND
MATCHED TO
PO/RECEIPT........................................................................
CREATE ACCOUNTING.............................................................................................
OF INVOICE............................................................................................................
NOT MATCHED TO
A MEMBER FIRM OF
PO/RECEIPT..................................................................
17.
VIEW
17.8
PAYMENT
18.
PAYMENT
18.
DIRECT PAYMENT
18.
VOIDING PAYMENT..............................................................................................................
182.
REISSUE PAYMENTS............................................................................................................
18.2
PAYMENT
18.2
VOIDING PAYMENTS............................................................................................................
182.
REISSUING PAYMENTS.........................................................................................................
18.3
PAYMENT
18.3
19.
PROCESSING
20.
20.1
CREATE ACCOUNTING
20.
VIEW ACCOUNTING.............................................................................................................
21.
22.
23.
23.1
INVOICES MATCHED
23.
INVOICES
23.
24.
PERIOD OPENING
25.
AND
CREATE ACCOUNTING.............................................................................................
OF INVOICE............................................................................................................
OF INVOICES....................................................................................
THROUGH INVOICE......................................................................................
THROUGH THE
THROUGH
NOT
PAYMENT
WORKBENCH........................................................................
PAYMENT BATCHES..................................................................................
REFUND...................................................................................
OF A
TO
AGAINST
FROM
WHT INVOICE......................................................
PAYABLE INVOICES.................................................
RECEIPT............................................................................................
MATCHED
PAYMENT/REFUND..........................................................................
AND
TO
RECEIPT......................................................................................
CLOSING.........................................................................
A MEMBER FIRM OF
TRAINING MANUAL
(PAYABLES)
1. OVERVIEW
This Training Manual will cover various transactions to be processed in Oracle
Payables and the process flows through which the data entry will be carried out in
the module.
Inter-Warehouse Transfers
Purchase Requisition
Outside Processing
Internal Requisition
Purchase Order
AutoCreate PR - RFQ
Quotation Analysis
AutoCreate PR - PO
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Oracle Customized
Reports
TRAINING MANUAL
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2. ENTERING INVOICES
An Invoice is an itemized list of goods shipped or services rendered, with an
account of all costs. Oracle Payables lets you capture all the attributes of the reallife invoice documents you receive from your suppliers. When you enter an invoice
in Payables, the invoice information is divided between the invoice header and the
invoice lines.
Oracle provides following main type of invoices for creating supplier liability:
Standard
Prepayment
Mixed
Standard: This invoice type will be used for standard supplier invoices. This type
is further split into two types of invoices.
PO matched Invoice
Prepayment: This invoice type will be used by the Accounts Department for
processing advance payments to suppliers.
Mixed Invoice: Mixed Invoices are invoices or credit/debit memos for which you
can perform both positive and negative matching to purchase orders and to other
invoices.
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Navigation Path for Invoices is as follows:
Payables Invoices Entry Invoice Batches
The authorized users from the relevant Department will navigate to the Invoice
batches window and create an Invoice Batch as per their requirement.
TRAINING MANUAL
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In the Invoice Batches window enter a unique Batch Name. Duplicate Batch
Names are not allowed. After entering the batch name, user will click on Invoices
and the Invoice Workbench will open.
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The following information from the supplier bill will be entered on the Invoice
Header by the authorized user:
Invoice Type
Trading Partner (Vendor)
Supplier Site
Invoice Date
Invoice Number
Invoice Currency
Invoice Amount
Payment Terms
Payment Method
Date Invoice Received
Supplier Number will automatically populate after selecting the supplier from the
list of values. This is the number assigned to the supplier while creating it in
Supplier Master.
User will enter the Invoice Number and Invoice Date from the invoice that the
supplier sent. Payables does not allow entering a duplicate invoice number for the
same supplier. User will enter the full Invoice amount, inclusive of Sales Tax in the
Invoice amount field. Payment Currency and Payment Date Rate will default to PKR
and current system date respectively.
In Terms field, payment terms will default from the supplier site but user will be
able to override and enter the terms as per requirement.
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After completion of the Invoice Header entry, the user will navigate to the header
level Descriptive Flex Field (DFF) and enter the Bill Status as Forwarded. The
user will then enter the Date on which the user is setting the Forwarded Status.
The user will not be able to complete the data entry of the invoice header until the
aforementioned fields are filled.
Marking the invoice as Forwarded will indicate that it is ready to be processed
by the Accounts Department.
After entering the Bill Status, the user will enter the Invoice type as follows:
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Inquiring Invoices
The Accounts department of Treet group will view the Bills Summary Report on
a regular basis to see the Forwarded bills from the commercial department.
This report will list all the supplier bills recorded in the invoice Headers by the
commercial department and marked as Forwarded.
The authorized user of the Accounts department will query the Invoice in the
system as follows:
Payables Invoices Entry Invoices
TRAINING MANUAL
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The following form will open:
Supplier
Supplier Site
PO number
Invoice Number
Invoice Type
Invoice Amounts
Invoice Terms
Invoice Status
The user can enter complex criteria by entering information in several fields. After
completion of the entry of the invoice search criteria, the user will enter their
relevant invoice search criteria and click on Find.
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3.2.2
The queried bill will open as per the search criteria entered:
The Authorized user will marked the Bill as Acknowledged and enter the
Acknowledgement Date as follows:
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In case the invoice has to be rejected, the user will mark the invoice as Rejected
and enter the rejection date in the header level invoice DFF as follows:
The relevant users from the commercial department will generate the Bills
Summary Report to view all the Rejected Bills and process them as required.
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In case of Invoice with a Purchase Order, user will match the invoice against the
PO receipts.
Invoice Match Action on Invoice Header has 3 options.
Invoice: Invoice header will only be matched with Invoice Quantity and
Rate.
All Supplier Invoices at Treet Group will be matched to Receipt against Purchase
Order. Since purchases against both Supplies and Services will be processed
against Purchase Orders in Oracle, all supplier invoices (Service and Non-Service)
against Purchase Orders will be matched to PO receipts.
The user will choose the match action as Receipt and click on the Match
Button. The following window will appear:
User will enter the relevant search criteria on this window to find the relevant PO
receipt lines to match with the invoice.
User will enter the GRN number in the Receipt Number field or the Purchase Order
Number in the Purchase Order field to query all the receipts against the entered
PO number and click on the Find button. The following window will open.
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All the Receipts against the entered PO number or the receipt number will be
displayed. The user will be able to view various details of the receipt processed in
Inventory.
The user will check Match as highlighted. The Quantity, Unit Price and Match
Amount will be automatically populated. The user will have the option to amend
the GRN quantity/unit price to match to the Invoice.
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After clicking on match, the user will be guided back to Invoice Workbench and
Invoice Line information will be available as per Purchase Order.
The Invoice Lines will automatically be populated. Each line will represent a PO
Line against which a receipt was processed in Oracle Inventory. The following
information will default on the receipt line:
PO Number
PO Shipment Number
Receipt Number
Quantity Invoiced
Unit Price
The total of Invoice lines should be equal to the Invoice Header Amount in Order to
complete the processing of the invoice.
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User will move towards the Tax Classification Code field in Invoice Lines and enter
the relevant tax classification code as per requirement.
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After selecting the tax classification code, user will click on Calculate Tax and
sales tax will be calculated automatically and lines will be generated for Sales Tax.
After viewing and verifying the sales tax calculation, user will save the work.
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After entering and verifying the sales tax classification code and calculating sales
tax, user will proceed to enter the Payment Withholding Tax rate group on Invoice
Line.
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User will select the relevant withholding group and click on OK. Payment
Withholding Tax will be applied to the Invoice Line. The invoice amount at this rate
will be deducted at the time of Payment.
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Apply the payment withholding Tax Codes In on the auto generated sales tax lines
as mentioned above as per the requirement.
Multiple Withholding Tax Codes can be applied to the Invoice Lines as per the
requirement by making Withholding Rate Groups in the system. As shown in the
screenshot above, a Withholding group of 4% Income Withholding and 20% Sales
Tax Withholding has been applied on the auto-generated Sales Tax line. This is
done to cater the requirement that both Sales tax and Income Tax has to be
withheld from the Sales Tax Amount of the Invoice.
In case an Exemption certificate exists in the system, zero amount lines will be
populated in the invoice after the payment is processed against the invoice in the
system.
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To submit Invoice Validation for invoices: In the Invoice Workbench window,
user will find and select the invoice they want to validate and click on the Actions
button. The following window will appear:
User will select validate and click on OK. The invoice will be validated.
TRAINING MANUAL
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Note that the invoice status has changed to validated. In-case there is an error in
the data entry of the invoice; System Holds will be placed on the invoice. The
process to deal with these holds is mentioned under section 18.
TRAINING MANUAL
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3.6.1
Sales Tax Verification on Invoice by the Tax
Department
If there is any Input Sales Tax applied on the invoice, the user of the Accounts
Payables department will not be able to validate the invoice as shown in the
following screenshot:
The invoice validation button will be greyed out as long as the Sales tax on the
invoice has not been verified by the Tax Department.
TRAINING MANUAL
(PAYABLES)
The user will choose Tax Verification in the Hold name and save their work.
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A tax hold has now been manually placed on the invoice and this indicates that the
invoice is pending the review of the Tax Department. This hold can only be released
by a user from the Tax Department.
The relevant user from the Accounts department will now communicate the
requirement for verification of tax on the invoice to the tax department. This can be
communicated physically and also through the system by forwarding the Payment
Advice of the invoice to the Tax Department. The procedure to forward the Payment
Advice Report to a user of the Tax department in the system is mentioned in
section 20.
After being notified, the authorized user from the Tax department will query the
invoice in the system as per the procedure flow defined in section 3.2.
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The authorized user will select the Tax verification hold click the Release Button.
The following window will open:
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The user will click on the expand button and a release name will automatically be
populated. The user will then click the OK button.
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As shown in the following screenshot, the user from the Accounts Department can
now validate the Invoice and hence make it available for payment.
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After clicking on View Projected Withholding, the following window will open.
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The amount shown in this projection will be withheld after the invoice has been
paid and a Withholding Invoice will be automatically generated in the system
against this invoice within the same invoice batch.
The user will have the option to create the Accounting of the Invoice in the
following Modes:
Draft
This mode will create Journal Entries, which are NOT final, which means
they are NOT ready to be transferred to GL. This mode primarily creates a
draft of the Accounting Entries that will be processed once the final
Accounting of the Invoice is run.
Final
It will create journal entries, which can be transferred to GL.
Final Post
It will create journal entries in Final Mode, Transfer them to GL and Post them.
It depends on the requirement of the user on which mode they want to run the Create
Accounting of the Invoice, as all the invoices will be validated and Accounted through
standard payables concurrent requests at period end closing.
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Following message will be displayed on successful creation of accounting as
follows:
After the successful creation of Accounting, the user will navigate as follows to
view the Accounting of the Invoice:
TRAINING MANUAL
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An HTML page will automatically open showing the Accounting Events of the
Invoice. The user will click on the View Journal Entries button to see the
Accounting Entries of the Invoice.
TRAINING MANUAL
(PAYABLES)
The user can also view the Accounting in T-Accounts Formats by clicking on the
View T-Account button.
TRAINING MANUAL
(PAYABLES)
3.10
Cancel an Invoice
To cancel an invoice, user will select the relevant invoice they want to cancel in
Invoice Workbench window and click on Actions.
User will select the Cancel Invoices option from Actions window and click on OK.
The following popup will appear on screen asking the user whether they want to
cancel the invoice.
TRAINING MANUAL
(PAYABLES)
User will be able to view the Status of the invoice changing from Validated to
Cancelled in Status tabbed region in Invoice Workbench window.
TRAINING MANUAL
(PAYABLES)
User will also be able to view the Cancelled check on Invoice Lines as well.
3.11
TRAINING MANUAL
(PAYABLES)
User will select the relevant invoice line they want to discard and click on Discard
Line on Invoice Workbench window.
After clicking on Discard Line, the invoice line will be discarded. User will see that
the amount of the discarded invoice will turn to zero.
TRAINING MANUAL
(PAYABLES)
User will also be able to view the discarded check on the invoice line they
discarded.
TRAINING MANUAL
(PAYABLES)
3.12
User will also have the option to reverse the Invoice Distributions.
User will select the relevant invoice line whose distribution they want to reverse.
After selecting the relevant invoice line, user will click on Distributions and the
Invoice Distributions window will open.
TRAINING MANUAL
(PAYABLES)
A popup will appear on screen asking the user whether they want to reverse the
distribution. User will click on OK and the distribution will be reversed.
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3.13
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User will select the relevant invoice line of the invoice which they want to delete.
After selecting the invoice line, user will click on the Delete button on the top of
the Invoice Workbench window.
TRAINING MANUAL
(PAYABLES)
After clicking on Delete button, a popup will appear on screen asking the user
whether they want to delete the invoice line.
User will click on OK and the invoice line will be deleted from the invoice. User will
save the work.
TRAINING MANUAL
(PAYABLES)
3.14
For adding attachments, user will select the relevant invoice and click on
Attachments on the top of the window. The following window will open.
TRAINING MANUAL
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User will select the category and the data type, i.e. From Supplier and File
respectively and it will open a new window.
User will browse the file they want to attach by clicking on Browse.
After selecting the file, user will clear on Submit. The file will be uploaded.
TRAINING MANUAL
(PAYABLES)
A message will also appear on screen acknowledging that the file has been
successfully uploaded.
User will navigate back the Attachments window and will see a popup asking
whether the file has been uploaded. User will click on Yes. The work will be saved.
User will be able to view the document by clicking on Open Document.
TRAINING MANUAL
(PAYABLES)
Since there is no Purchase Order, the user will have to manually enter the invoice
lines and assign the Accounts to be charged against the invoice.
TRAINING MANUAL
(PAYABLES)
The user will navigate to the Lines of the Invoice.
The user will enter the Line Amount manually in the Invoice Lines. The number of
Lines to be entered may vary depending on multiple reasons like multiple
Withholding Tax and/or Input Tax rates to be applied.
The user will have the option to the set the distribution account to be charged at
the Invoice line level. This account will default to the Invoice Distributions
automatically as invoice Distributions is the level at which the Accounts are
assigned to all Invoice amounts.
A. F. FERGUSON & CO. a member firm of
57
TRAINING MANUAL
(PAYABLES)
The user will choose the charge account as shown in the screenshot above. The
remaining entry of Input Sales Tax and Withholding Tax will be the same as
mentioned in section 3.4.
User will move towards the Tax Classification Code field on Invoice Lines and enter
the relevant Tax Code. After selecting the relevant tax code, user will click on
Calculate Tax.
TRAINING MANUAL
(PAYABLES)
User will be able to view the calculated sales tax on Invoice Line. User will verify
the work and save it.
Payment Withholding Tax will be dealt with in the same way as described in
section 3.4.
TRAINING MANUAL
(PAYABLES)
TRAINING MANUAL
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The user can enter the Distributions to enter multiple Accounts to be charged
against one Invoice Lines as shown in the following screenshots:
On entering the distributions window, only one line will default based on the
Invoice Line.
The user can enter a new distribution line and assign the new account to be
charged to the distribution line amount. The total of the Distribution line amounts
should be equal to the line amount whose distribution the user is processing.
A. F. FERGUSON & CO. a member firm of
61
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After the completion of the distributions entry, the user will save their work and
exit the distributions window.
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5.
The following types of Payroll related invoices will be booked in Oracle to process
their payment through Oracle Payables:
Supplier
Salary Payable
Salary Payment
Super Annuation 2
Payable
The suppliers against which they will be processed are mentioned along with the
invoices which will be booked against them.
TRAINING MANUAL
(PAYABLES)
After the payroll is processed and its Accounting entries have been posted to
General Ledger (as shown in the screenshot above), the user will enter an invoice
to process payments in the system against the liabilities standing in the Salary
payable Accounts charged in the JV.
The complete Invoice Booking procedure for payroll related invoices is the same as
mentioned in Section 4.
TRAINING MANUAL
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User will enter the Invoice Header Information first. The user will choose the
supplier as Salary Payable, in Order to process the invoice against which the salary
payment has to be processed.
After entering the Invoice Header information, user will proceed to enter Invoice
Line Information. User will also select the Distribution account.
TRAINING MANUAL
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The Default Distribution Account provided in the payroll invoices will be the same
as the account credited in the Payroll JV imported into General Ledger.
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The invoice status will be Never Validated. The user will review the Invoice
Header, Lines & Distributions Data as per the data entry flow mentioned in
section 4.
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The process for matching the prepayment invoice to a Purchase Order is the same
as mentioned in section 2.3. The major difference here is that the Invoice
Match Option set on the prepayment invoice header is set to Purchase
Order.
Prepayment invoice will be matched with the Purchase Order if the prepayment is
being processed against a PO. In such a case, user will click on Match action and
the following window will open.
TRAINING MANUAL
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User will enter the relevant search criteria on this field and click on Find. The
following window will open.
This window will display all the relevant purchase orders against the supplier for
whom the prepayment invoice is being entered. User will select the relevant PO
line; enter the match amount as per requirement and click on Match.
TRAINING MANUAL
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An invoice line will automatically populate on Invoice Lines tab with reference to
PO Number.
7.2.2
In case of entering the manual invoice line for the prepayment without the
reference to PO, the following procedure will be followed.
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The data entry for prepayments lines is the same as the procedure mentioned in
section 4.2.
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If a prepayment exists against a supplier, Payables will notify the user of the
Prepayments available in the system for application during the entry of a Standard
Invoice.
TRAINING MANUAL
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After the completion of the standard Invoice entry in the system, the user will click
on the Actions button and choose the Apply/Unapply Prepayment option.
TRAINING MANUAL
(PAYABLES)
This window will display all the prepayments available in the system against this
supplier. It will also show the respective Invoice Numbers of the prepayment.
User will select the relevant Prepayment to apply against the standard invoice.
After selecting the prepayment, user will click on Apply/Unapply. The user may
TRAINING MANUAL
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also amend the amount of the prepayment to be applied to the Invoice in case a
partial amount has to be applied to the invoice.
After successful application, the prepayment line will automatically shift to the
Existing Prepayment Application block of the form showing all the
prepayments applied to the invoice.
TRAINING MANUAL
(PAYABLES)
The user will navigate back to the invoice and see that the Prepayment Applied
amount has been automatically populated on the Invoice.
The user can also see that the prepayment amount has automatically been
populated on the invoice lines.
TRAINING MANUAL
(PAYABLES)
9. REFUND OF PREPAYMENTS
9.1 Entry of Invoice Header, Lines & Distribution
In the scenario of processing a refund against a prepayment in the system, the
user will have to enter a Mixed invoice in the system of a negative amount and
process its refund through the Payments window.
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The user will enter a negative amount in the invoice header in order to refund that
amount. After completion of the header entry, the user will enter a Zero Amount in
the Invoice Lines of the Mixed invoice and provide a Distribution Account.
After the completion of the Mixed Invoice line data entry, the user will save the
invoice and navigate to the Apply/Unapply Prepayments Prepayments window.
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The user will select the prepayment that has to be refunded in the system by
checking both the Apply and Prepayment on Invoice Boxes and click on the
Apply/Unapply Button.
After the successful application of the prepayment, the user will navigate to the
invoice lines to view the automatically generated prepayment line in the invoice.
Since the invoice has now been booked in a negative amount, processing its
payment type processed against this invoice will be Refund
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10.
10.1
In the scenario of processing invoices for expenses against exports in the system,
the process to record a standard invoice is same as mentioned in section 4.
The main difference here is that the user will select the Expenses against
Exports in the Distribution level DFF of the Invoice.
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(PAYABLES)
The expense type chosen along with the distribution amount is the one against
which the invoice is being entered.
To ensure the control in the data entry of the expenses against exports, once this
expense has been chosen and the invoice has been booked, this expense type will
not be available for selection again.
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11.
PROCESSING INVOICES AGAINST PETTY CASH
SUMMARIES
In Oracle Payables, the Petty Cash Imprest balances will be maintained at supplier
level. A single Petty Cash Supplier will be opened and multiple supplier sites
opened will for each Petty Cash Imprest maintained at Treet Group. All GRN and
Non-GRN based cash summaries will be paid through booking the expenses
against the Petty cash supplier.
11.1
On initial payment of petty cash to a petty cash holder, the authorized user from
the Accounts department will process a prepayment in the system against the
supplier site. The procedure to process the Prepayment is the same as mentioned
in section 7.
As shown in the screenshot above, the supplier chosen is Petty Cash and the
supplier site chosen represents the holder of the Petty Cash. Relevant Imprest GL
Account Codes are defined as prepayment accounts behind each of the supplier
sites opened in the system against the petty cash supplier.
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11.2
Multiple Petty Cash vendor sites will be opened in the system to record the
Invoices against Non-GRN petty cash expenses. The user will choose the Petty
Cash vendor depending on the origin of the cash summary.
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The user will enter the Bill Status as Acknowledged and the Invoice Type as Petty
Cash Non GRN.
The user will enter the expense bifurcation of the cash summary in the Invoice
Distributions entry window in the same way as mentioned in section 4.3. The
user will enter the relevant expense GL codes in the invoice distributions
depending on the expenses incurred.
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11.2.2
Validate Invoice
11.2.3
The procedure for Create Accounting and viewing Invoice Accounting is the same
as mentioned in Section 3.8.
11.2.4
The procedure for applying a prepayment against the petty cash expenses is the
same as mentioned in section 8.
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11.3
11.3.2
Validate Invoice
11.3.3
The procedure for Create Accounting and viewing Invoice Accounting is the same
as mentioned in Section 3.8.
11.3.4
The procedure for applying a prepayment against the petty cash expenses is the
same as mentioned in section 8.
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12.1
On initial payment of petty cash to a petty cash holder (Cashier), the authorized
user from the Accounts department will process a bank transfer from the Actual
bank to the petty cash bank on the event of replenishing the cash imprest of the
cashier. The process flow for entering a Bank Transfer is mentioned in the Training
Manual of Cash Management.
12.2
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Multiple Petty Cash vendor sites will be opened in the system to record the
Invoices against cashier petty cash expenses. The user will choose the Petty
Cash vendor depending on the origin of the cash summary.
The user will enter the Bill Status as Acknowledged and the Invoice Type as Petty
Cash Cashier.
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The user will enter the expense bifurcation of the cash expense in the Invoice
Distributions entry window in the same way as mentioned in section 4.3. The
user will enter the relevant expense GL codes in the invoice distributions
depending on the expenses incurred.
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12.2.2
Validate Invoice
12.2.3
The procedure for Create Accounting and viewing Invoice Accounting is the same
as mentioned in Section 3.8.
12.2.4
The Payment Procedure for the Invoice is the same as mentioned under Section
17.
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13.
The user will have the option to enter a credit or debit memo to record a credit
for goods or services purchased. Credit/debit memos are netted with basic
invoices at payment time.
Debit Memo: Negative amount invoice created by a user and sent to a
supplier to notify the supplier of a debit that the user is recording. It is usually
sent with a note explaining the debit memo.
Entering Debit Memos To enter a credit/debit memo, navigate to invoice
window.
13.1
The Invoice entry procedure for a Debit Memo is the same as mentioned in
section 3. The major difference here is that the user will choose the invoice type
as Debit Memo. The invoice amount of the Debit Memo will be negative. The
invoice total of a Debit Memo cannot be positive.
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The user will match the debit memo to the receipt of the purchase order against
which the Purchase return has to be processed. The match action selected at the
Invoice Header will be Receipt.
The user will enter the receipt number of the Purchase order against which the
Purchase return has to be processed.
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The receipt lines against the purchase order will be populated. The user can view
the details of the receipt on this page. If the rejected Inventory has been returned
to the supplier in the system, the returned quantity will be shown on this form.
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The user will enter the returned quantity in negative value in order to generate a
negative amount to be populated on the invoice lines. After selection, the user will
click the Match button.
The lines will be automatically populated after matching the invoice to the receipt.
Since the distribution amount is negative, the amount will be credited in the
system. The user can view the distribution account to verify that the amount
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credited is the same as the account that was debited in the original invoice
(against which this debit memo is being processed).
The Input Sales Tax and withholding codes entry on the invoice Lines is the same
as mentioned in section 2.4. The Input Sales Tax Rate entered in the Debit
Memo will reduce the Sales Tax Amount paid when the payment of the standard
Invoice is processed along with the debit memo. Similarly, the withholding tax
rates entered in the debit memo will reduce the amount to be withheld when the
payment of the standard invoice is processed along with the debit memo.
13.1.2
Validate Invoice
13.1.3
The procedure for Create Accounting and viewing Invoice Accounting is the same
as mentioned in Section 3.8.
13.1.4
Payment of Invoice
The Debit memo will be paid in the system along with the original invoice against
which it was entered. Hence, the amount deducted from the bank will be net of
the Debit Memo amount. The Payment Procedure for the Invoice is the same as
mentioned under Section 17.
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13.2
The Invoice entry procedure for a Debit Memo against Non-PO purchases is the
same as mentioned in section 3. The major difference here is that the Debit
Memo will be matched to an Invoice instead of a receipt due to this being a Debit
Memo against Non-PO Purchases.
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The user will match the debit memo to the invoice against which the Debit Memo
has to be processed. The match action selected at the Invoice Header will be
Invoice.
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When the Debit Memo is being matched to an invoice, instead of a receipt, the
user will choose the Corrections Button. The user will enter the Invoice number
against which the debit memo has to be applied.
The invoice amount against the invoice number entered in the aforementioned
screenshot will be populated. The user can view the details of the invoice on this
page. The Unpaid amount of the invoice is shown on this screen. A complete
Invoice overview is also available from this screen.
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The user will enter the amount to be matched to the queried invoice in negative
value in order to generate a negative amount to be populated on the invoice lines.
After selection, the user will click the Correct button.
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The lines will be automatically populated after matching the invoice to the
receipt.
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Since the distribution amount is negative, the amount will be credited in the
system. The user can view the distribution account to verify that the amount
credited is the same as the account that was debited in the original invoice.
The Input Sales Tax and withholding codes entry on the invoice Lines is the same
as mentioned in section 3.4. The Input Sales Tax Rate entered in the Debit
Memo will reduce the Sales Tax Amount paid when the payment of the standard
Invoice is processed along with the debit memo. Similarly, the withholding tax
rates entered in the debit memo will reduce the amount to be withheld when the
payment of the standard invoice is processed along with the debit memo.
13.2.2
Validate Invoice
13.2.3
The procedure for Create Accounting and viewing Invoice Accounting is the same
as mentioned in Section 3.8.
13.2.4
Payment of Invoice
The Debit memo will be paid in the system along with the original invoice against
which it was entered. Hence, the amount deducted from the bank will be net of
the Debit Memo amount. The Payment Procedure for the Invoice is the same as
mentioned under Section 17.
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13.3
The Invoice entry procedure for a Debit Memo against quality discounts is the
same as mentioned in section 3. The major difference here is that the Debit
Memo will NOT be matched to any other document (Invoice or Receipt). The debit
memo will be manually prepared.
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The user will manually enter the Account to be credited through the debit memo
as per their requirement. This is the main reason of not matching the debit memo
to the intended invoice. Matching the debit memo will automatically populate the
distributions of the Debit Memo based on the distribution accounts of the standard
invoices. In this scenario, the Accounting of the debit memo is not the same as the
Accounting of the Standard invoice against which this debit memo is being
processed.
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The Input Sales Tax and withholding codes entry on the invoice Lines is the same
as mentioned in section 2.4. The Input Sales Tax Rate entered in the Debit
Memo will reduce the Sales Tax Amount paid when the payment of the standard
Invoice is processed along with the debit memo. Similarly, the withholding tax
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rates entered in the debit memo will reduce the amount to be withheld when the
payment of the standard invoice is processed along with the debit memo.
13.3.2
Validate Invoice
13.3.3
The procedure for Create Accounting and viewing Invoice Accounting is the same
as mentioned in Section 3.8.
13.3.4
Payment of Invoice
The Debit memo will be paid in the system along with the original invoice against
which it was entered. Hence, the amount deducted from the bank will be net of
the Debit Memo amount. The Payment Procedure for the Invoice is the same as
mentioned under Section 17.
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13.4
In the scenario of the invoice against which the debit memo is being processed
has been paid, a prepayment will also be booked in the system along with the
Debit Memo.
The debit memo will credit the expense in the system and the prepayment invoice
will raise an advance in the system against the expense previously credited.
Both the prepayment and Debit Memo will be paid together hence the net effect in
these transactions on the Bank will be nil.
13.4.1
13.4.2
Entering a Prepayment
The data entry procedure for a prepayment is the same as mentioned in section
5.
13.4.3
Payment of Invoices
The Debit memo will be paid in the system along with the prepayment invoice
against which it was entered. Hence, the amount deducted from the bank will be
nil since the debit memo and the prepayment were of the same value. The
Payment Procedure for the Invoices is the same as mentioned under Section 17.
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As shown in the screenshot above, the matched line amount is greater than the
bill amount due to excess acceptance against a GRN. In this scenario, the user will
enter an additional line of a negative amount on the Invoice.
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The user will navigate to the distributions of the new line and provide the
consumption GL Account Code. Since the distribution amount is negative, it will be
credited against the invoice. The data entry procedure of the distribution lines is
the same as mentioned in section 4.3.
After distributions entry, the user will navigate to the Distribution level DFF and
enter Yes in the Excess Acceptance field.
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This will ensure that the excess acceptance is reported properly in the Payment
Advice report. The remaining invoice entry procedure is the same as mentioned in
section 4.
15.
15.1
FREIGHT INBOUND
Entering Invoice Headers, Lines & Distributions
The data entry procedure for freight inbound invoices will be the same as
mentioned in section 4. The major difference here is that the authorized user will
select the GRN number at the invoice distribution level against which the Freight
Invoice is being booked. The user will choose the Freight Inbound in the
invoice distribution context.
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Along with the GRN number, the user will also enter the Builty number against
which the invoice is being booked in order to maintain a record of the builties
being booked. Once the user will complete the processing of the invoice, the GRN
will not be available for choosing again against the freight inbound invoices being
booked in the future.
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15.2
Validate Invoice
15.3
The procedure for Create Accounting and viewing Invoice Accounting is the same
as mentioned in Section 3.8.
15.4
Payment of Invoice
The Payment Procedure for the Invoice is the same as mentioned under Section
17.
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The data entry procedure for freight outbound invoices will be the same as
mentioned in the same as mentioned in section 4. The major difference here is
that the authorized user will select the Trip number at the invoice distribution level
against which the Freight Invoice is being booked. The user will choose the
Freight Outbound in the invoice distribution context.
The Builty number against which the trip was processed will also be shown in the
List of values. Once the user will complete the processing of the invoice, the Trip
will not be available for choosing again against the freight inbound invoices being
booked in the future.
16.2
Validate Invoice
16.3
The procedure for Create Accounting and viewing Invoice Accounting is the same
as mentioned in Section 3.8.
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16.4
Payment of Invoice
The Payment Procedure for the Invoice is the same as mentioned under Section
17.
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The data entry procedure for capital job invoices will be the same as mentioned in
the same as mentioned in section 3. The major difference here is that the capital
Job number will automatically be populated in the invoice distributions on
matching the invoice/prepayment to a Receipt/Purchase Order. The user can view
the Capital Job number by navigating to the Invoice Distributions Descriptive
Flexfield:
The capital job number shown in the capital job field will be the concatenation of
the capital job number and Activity. Hence all the capital job lines available in the
capital Job value set will represent a single capital job activity.
17.2
Validate Invoice
17.3
The procedure for Create Accounting and viewing Invoice Accounting is the same
as mentioned in Section 3.8.
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17.4
Payment of Invoice
The Payment Procedure for the Invoice is the same as mentioned under Section
17.
17.5
The data entry procedure for capital job invoices will be the same as mentioned in
the same as mentioned in section 4. The major difference here is that the
authorized user will navigate to the invoice distributions DFF and choose the
Capital Job Details context and select a Capital Job Number from the list of
values as follows.
The capital job number shown in the capital job field will be the concatenation of
the capital job number and Activity. Hence all the capital job lines available in the
capital Job value set will represent a single capital job activity. After entry of the
capital Job number in the Invoice distributions, the user will finalize the invoice.
17.6
Validate Invoice
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17.7
The procedure for Create Accounting and viewing Invoice Accounting is the same
as mentioned in Section 3.8.
17.8
Payment of Invoice
The Payment Procedure for the Invoice is the same as mentioned under Section
17.
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18.
PAYMENT OF INVOICES
ii)
iii)
18.1
In order to process the payment of an invoice directly from the invoice, the user
will navigate to the invoice and click the Actions button.
Navigation Path for Invoices is as follows:
Payables Invoices Entry Invoice Batches
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The user will then select the Pay in full option and click on OK to
automatically navigate to the Payment Workbench to process a payment against
the invoice.
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In case the user wants to select multiple invoices for payment within the batch,
the user can select the invoices by pressing and holding the CTRL button and
clicking on the invoices that have to be paid.
The invoices will automatically be highlighted and the number of invoices selected
will appear on the Actions Button. The user will click on the Actions button.
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After the invoice Actions window automatically pops up, the user will choose the
Pay in Full option and click OK.
The following window will appear:
The payments window will automatically open. The Supplier Name and Supplier
Site will default from the Invoice.
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The Payment amount will automatically be displayed on the payment line once the
user will provide the payment date.
The user will provide the following Information on the payments workbench:
1)
2)
3)
4)
Payment Date
Bank Account
Payment Method
Payment Process Profile
Once the user chooses the payment process profile, the next available Document
Number against the Payment Document will be automatically populated in the
system.
After entering the payment details in the form, the user will save the form on the
system. The user will save the transaction and the payment will automatically be
processed.
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The user can view the Payment overview from the form by clicking the Payment
Overview Button.
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18.1.1
Voiding Payment
In order to void a payment, the user will find the payment in the system by
navigating as follows:
Payables Responsibility Payments Entry Payments
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The user will click on the Find button and the following window will open.
The user will be able to enter multiple search criterias on the basis of which they
want to pinpoint the payment which they want to void. (As shown in the
screenshot above)
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All the payments that satisfy the search criteria defined are displayed. The user
will select relevant payment line and click on the Actions button.
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The following window will appear.
The user will check the Void option and the Date Fields will automatically
become enabled. The user will enter the Void Date, GL Date and the Invoice Action
to be performed when the payment is voided. The user will have the option to Hold
or cancel through the Invoice Action field after the payment is voided.
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18.1.2
Reissue Payments
The reissue functionality provides the user to void a payment document and
automatically reissue payment of the same invoices. For example, your supplier
may tell you that they never received a check. You can void the original payment
and reissue a new Quick payment.
The user will find the payment in the system in the same way as defined in
section 14.1.1. After locating the payment in the system, the user will click the
Actions button.
The following window will appear.
The user will check the Reissue checkbox and enter the following fields:
Payment Date The date at which the new payment will be issued.
Payment Rate The Exchange Rate for the Payment (if the invoice is booked
in Foreign Currency)
New Paper Document Number This is check number of the new payment
being issued.
Voucher Number The Document sequence assigned to the new payment.
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18.2
The user will also have the option to process the payments manually from the
payments workbench. This functionality might be useful when multiple invoices
that have to paid are located in different Invoice Batches.
Navigation:
Payables Payments Entry Payments
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After the Payments window opens, the User will enter the following Information on
the form:
Supplier Name
Supplier Site
Payment date
Bank Account
Payment Method
Payment Process Profile
Document Number
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After completion of entry in the aforementioned fields, the user will click the
Enter/Adjust Invoices Button.
The Select invoices window will automatically open. The user will choose the
required invoices in the invoices field as follows:
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The unpaid amount against the selected invoices will be displayed on this window.
After completion of the selection of the invoices, the user will save the Transaction
to complete the processing of the payment.
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18.2.1
Voiding Payments
The process flow for voiding manual payments is the same as mentioned in
Section 17.1.1.
18.2.2
Reissuing Payments
The process flow for re-issuing manual payments is the same as mentioned in
Section 17.1.2.
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18.3
The user will navigate to the Payment Process request Tab and click on the
Submit Single request window.
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The user will enter a unique Payment Process Request Name for the payment batch.
After entering the name, the user will navigate to the Scheduled Payment
Selection Criteria tab to enter the Criteria for the selection of Invoices for
payment.
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After entry of the invoice selection criteria, the user will navigate to the Payment
Attributes tab and enter the following Bank Details from which the Payment will be
processed:
Disbursement Bank Account
Payment Document
Payment Process Profile
Exchange Rate Type
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The user will check the following options under the Processing Tab:
1) Stop Process for Review after Scheduled Payment Selection
If this option is checked, the payment process request pauses after invoices
have been selected and the status of the payment process request updates
to Invoices Pending Review. The user will have the flexibility to view all
the selected Invoices (based on the criteria provided) and finalize them for
processing the payment against them.
2) Stop Process for Review after Creation of Proposed Payments
If this check box is selected, the payment process request pauses after
payments have been built and show a proposed payment statement to the
user for review.
After completion of the aforementioned data entry, the user will click Submit.
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The payment process request will be submitted with the status New.
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The following requests will be automatically launched:
After successful completion of these requests, the status of the Payment Process
Request will be updated to Invoices Pending Review as follows:
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All the invoices selected by the payment process request (based on the selection
criteria provided previously) will be displayed for review. The user will have the
option to remove any invoice from this list by checking the invoice and clicking the
Remove from Request button. Additionally, the user will also be able to add
further invoices to the payment batch as per their requirement by clicking the Add
Scheduled Payments.
After reviewing, the user will submit the payment process request by clicking on
Submit button.
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User will be able to view that the Payment Process Request status will be changed to
Calculating Special Amounts.
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The Submit action will automatically generate new requests in relation to payment
process. After successful completion of requests, the status of Payment Process
Request will change and it will be available for further action.
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User will be able to view that the Payment Process Requests status has changed
from Pending Proposed Payment Review. User will click on Start Action button. The
following window will open.
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Authorized user will be able to review the proposed payment at this stage. He will
also be able to remove any invoice as per requirement.
After reviewing the proposed payment, user will select Run Payment Process
from the drop-down menu and click on Go.
After running the Run Payment Process action, automatic requests will be generated
in the system.
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After successful completion of the requests, the status of Payment Process Request
will be changed.
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User will be able to view that the Payment Process Requests status has changed
from Proposed Pending Payments Review to Formatting.
After the status is changed to Formatting, the user will click on Payment
Instructions tab in the window. User will enter the Payment Process Requests
name in Reference Assigned by Administrator field and click on Go. The following
will appear on screen.
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User will be able to see the status of the Payment Instruction, i.e. Formatted
Ready for Printing.
User will click on Take Action button in the window to perform further action. The
following window will open.
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User will enter the printer name in this window from which they want to print the
cheque. After entering the printer name, the user will click on Print.
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User will navigate to Payment Instructions window and view that the status has
been changed to Submitted for Printing. User will click on Take Action button to
perform further action. The following window will open.
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User will see the payment summary on this page. After verifying it, user will click on
Record Print Status.
If there is any issue found in the summary, the user will be able to Reprint the
Payment Instruction.
After clicking on Record Print Status, the following window will open.
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After clicking on Continue, the user will be navigated back to the Payment
Instructions main window.
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User will query the Payment Instruction again and view that the status of the
Payment Instruction has changed from Submitted for Printing to Printed.
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After verifying the status of the payment instruction, user will go back to Payment
Process Request by clicking on Payment Process Requests tab.
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User will query the same payment process request and will see that the Payment
Process Request status has change to Confirmed Payment.
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18.3.1
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The user will navigate to the payment Instructions Tab and find their required
payment against a Payment Process request. The user will click on the Reference
link to open the payment details of the payment batch. The following page will
open.
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The user can view the check number on this page against which the payment of the
queried payment batch was paid. The user can use this paper document number to
pinpoint the payment of this batch in the system.
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The user will navigate to the payments tab and search the required payment on the
basis of the paper document number. After the payment is queried, the user will
click on the Void button. The following page will open.
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The user will enter the Void Date and the Reason for voiding the Payment.
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After voiding the payment, the status of the payment line will change to Void and
the void button will disappear.
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The user can also navigate back to the Payment Process Request tab and verify
the status of the Payment Process Request as Terminated.
19.
PROCESSING A REFUND
TRAINING MANUAL
(PAYABLES)
User will select the Pay in Full option from the Actions window. The following
window will open.
User will be able to see the type of the payment set to Refund in the Payments
window. The payment amount showing on the payment line will be negative as
this transaction will increase the Bank balance.
TRAINING MANUAL
(PAYABLES)
After entering the payment details and the required information, user will save the
work and the refund will be processed.
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(PAYABLES)
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20.1
The user will enter the search criteria for the payment that they want to view the
Accounting for:
TRAINING MANUAL
(PAYABLES)
After entering the search criteria, the user will click on Find.
The relevant payments matching the criterias entered will be displayed. Before
the user can view the Accounting of an Invoice, the user will have to Create
Accounting of the Invoice. The user will select the relevant payment and click on
the Actions Button. The following window will be displayed:
TRAINING MANUAL
(PAYABLES)
The user will have the option to create the Accounting of the Invoice in the
following Modes:
Draft
This mode will create Journal Entries, which are NOT final, which means
they are NOT ready to be transferred to GL. This mode primarily creates a
draft of the Accounting Entries that will be processed once the final
Accounting of the Invoice is run.
Final
It will create journal entries, which can be transferred to GL.
Final Post
It will create journal entries in Final Mode, Transfer them to GL and Post them.
After selecting the required option, the user will click on OK and the Accounting
will be created for the selected Transaction.
TRAINING MANUAL
(PAYABLES)
20.2
View Accounting
In order to view the Accounting, the user will select the required payment
transaction line and click on Tools button and select the View Accounting
Events option.
The following page will open. It will show all the events that occurred during the
processing of the payment.
TRAINING MANUAL
(PAYABLES)
The user will select the required Accounting Event and click on View Journal
Entries.
This page will show the complete details of the Accounting entries processed
during the payment. The user can click on the T-Accounts button to view the
accounting entries in a T-Account format.
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Dr
Xxx
Cr
Xxx
Dr
Xxx
Cr
Xxx
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(PAYABLES)
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The user will select the concurrent request named TGC - AP CPR Number
Update and the following parameters will be displayed.
The user will enter the CPR number generated from the FBR portal against the
payment of Withholding Tax. After the entry of the CPR number, the user will
enter the check/document number generated in Oracle Payables against the
payment of the withholding from the following list of values:
TRAINING MANUAL
(PAYABLES)
After selection of the CPR number, the user will submit the request.
After the request has been successfully completed, the user will run the WHT
Income Tax Statement to see the CPR number updated against the WHT amounts.
TRAINING MANUAL
(PAYABLES)
23.1
After ticking the Track as Asset checkbox, the user will enter the Asset Book in
which the user wants to add the capital expenditure to. After invoice entry, the
user will Create Final Accounting for the invoice and post it to GL as per the
procedure flow mentioned in Section 3.8.
TRAINING MANUAL
(PAYABLES)
23.2
After ticking the Track as Asset checkbox, the user will enter the name of the
Asset Book in which the user wants to add the capital expenditure. In the scenario
of entering an invoice not matched to a receipt, the user will ensure that the
distribution account entered on the payables invoice is the same as the Asset
Clearing account defined in the Asset Book.
TRAINING MANUAL
(PAYABLES)
After invoice entry, the user will Create Final Accounting for the invoice and post it
to GL as per the procedure flow mentioned in Section 3.8.
23.3
After completion of invoice entry, the user will run the Mass Additions Create
concurrent request as per the procedure mentioned in section 25.
TRAINING MANUAL
(PAYABLES)
The user will enter the GL Date and the Asset Book number in the parameters of
the concurrent request. After the parameter entry, the user will click on submit
and the mass additions will be successfully created. The Invoice distributions will
be transferred to Fixed Assets to be created / added into an Asset.
For further details on adding/creating invoice distributions into an asset through
Fixed Assets Module, please refer to the Training Manual of Oracle Fixed Assets.
TRAINING MANUAL
(PAYABLES)
24.
In order to Open/Close the Oracle Payables Periods, the user will navigate as
follows:
Payables Responsibility Accounting Control Payables
Periods
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(PAYABLES)
The user will change the status of the period as per their requirement as follows:
The user will click on Save and the period status will be amended as per the
entry on the form.
TRAINING MANUAL
(PAYABLES)
25.
Navigation:
The user will navigate the Requests function
Payables Responsibility Other Requests Run
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(PAYABLES)
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The following window will open.
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(PAYABLES)
The user will select Single Request and click OK. The following window will
open.
The user will enter the name of the report required to be run.
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(PAYABLES)
After selecting the report, the Parameters relevant to that report will
automatically open.
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(PAYABLES)
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Oracle provides the functionality to notify a user of the successful completion of a
concurrent request (Report) in the system.
After completion of the entry of the report parameters, the user will click on the
Options Button. The following window will automatically pop-up.
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(PAYABLES)
The user will enter the name of the person who they intend to notify under the
Notify the following people Block. After entry of the users who have to be
notified of the successful completion of the report, the user will press OK and
submit the request.
TRAINING MANUAL
(PAYABLES)
After completion of aforementioned data entry, the user will Submit the request.
After submission of the request, the user will view the respective request in the
Requests pool.
TRAINING MANUAL
(PAYABLES)
The request will be available in this pool with its relevant status. The request
status will change to Completed on successful Completion. The user can view
the report by clicking on the View Output button.
The report will be displayed as follows:
On successful completion of the concurrent request, the user name entered in the
Notify details when running the report will receive a notification on their Oracle
homepage of the successful completion of the report.
The user will click on the request to open the details of the Notification.
TRAINING MANUAL
(PAYABLES)
The Notification will have the link to directly open the Report.