Student Information System

User Guide for Student

Ver 1.0

Contents

Overview

E-Portfolio

2.1 Personal Information

2.2 Grades

2.3 Academic History

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2.4 Counseling

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2.5 Forums

12

Statistics

12

3.1 Statistics Overview

13

3.2 Courses

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3.3 Learning Tools

Overview

Overview of Student Information System's general

functions are explained.

SIS is composed of e-Portfolio and Statistics for both students and instructors,
depending on the user type.
When connected to the SIS, 'Personal Information' in the e-Portfolio menu will be
provided, where the users can view their information as well as their schedules.
Top Menu

Service Area

Figure 1-1. SIS Main Image

The SIS's screen is composed of Top Menu bar and the Service Area. Most of the
information provided by the SIS will be displayed on the Service Area.
Top Menu
From the top menu, the users can access services provided by the SIS. Click the 'ePortfolio' and 'Statistics' button to access the services. the 'Quick Move Buttons' are
also available for users to conveniently move to the Jazan JUMP's other systems.
The Language button is also available.
Quick Move button

Service Selection button

User Name and Photo

Service Area
The service area displays contents provided by the SIS, and the display screen will
vary depending on the service/menu type.
Title
Personal Information

e-Portfolio

Provides Personal Information, Academic Activity, and Weekly Calendar

for users.

Grades

Displays students grades by the courses. The grades can be printed.

Academic History

Displays students enrolled courses academic history by the semester.

Counseling

Forums

Overview

Statistics

Service Contents

Courses

Displays students counseling information by the instructor. Also

provides printing function.
Provides forums(Team Projects, Bulletins, Discussions ) information
included in the course. Also provides printing function.
Provides Statistics & Monitoring Guide
Provides statistics on the courses (enrolled students, LMS usage) offered
by the instructor per semester. Also provides printing function.
Provide statistics on the use of LMSs learning tools (Virtual Lecture,

Learning Tools

Media Lecture, Surveys, Counseling, Quiz, and etc.) per course. Also
provides printing function.

Picture

E-Portfolio

e-Portfolio provides user's overall personal, and

academic information.
Aside from managing the user's personal information, the e-Portfolio also offers the
user's course information by linking with the LMS, for students' and instructors'
convenience.

2.1 Personal Information

The students can view and manage their personal information in the e-Portfolio
menu. Students' course information and tracking services are also provided in this
menu.
Weekly calendar is also available in the e-Portfolio menu. The weekly calendar
provides the user's courses lecture schedules and status.

Personal
Information

Courses Schedule Tracking

Weekly calendar of lectures and

schedules and their status.

Figure 2-1. e-Portfolio Page Configuration

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Personal Information
The students can view and edit their personal information in the e-Portfolio menu.

Displays the user's profile picture. Click the '

icon to change the picture.

'

The SIS users can search for contents and/or information

within the SIS.

Displays the users information.

Name

Office address

Department

e-mail address

phone number

Nationality

Figure 2-2. Personal Information

Personal Information can be edited by clicking the

button.

Editing Personal Information

The users can only edit 'Additional Information', 'SNS', 'Extra Information' and
'Assistant Dean part of the personal information. The 'Basic Information' cannot be
edited.

Basic Information is linked to other

systems. Therefore, the information
cannot be edited.
Additional Information includes: Home
phone number, cell phone number,
email address, and the users
introduction.
Enter the SNS account information.
Extra Information includes: Thesis
history, academic program history, and
awards.

Assistant Dean manages assistants to

support deans (Available to Deans only)

Figure 2-3. Editing Personal Information

After editing the information, click the 'Save' button to apply the changes to the SIS.
The information can be viewed by other users according to their authority.

2.2 Grades
Students can view their enrolled courses' grades in the Grades menu.
Once the student accesses the Grades menu, the student's enrolled courses of the
selected semester will be displayed, and the student's grades on the courses will
also be displayed.

Search Options

Grades

Figure 2-4. Grades Page

The Grades menu's search options are semester and course. The search results can
be printed.

Figure 2-5. Grades Result

2.3 Academic History

The students can view their enrolled courses academic history by the semester in
the Academic History menu.

Once the student accesses the Academic History menu, the list of students enrolled
courses and the courses' status information will be displayed. The student can view
the course syllabus and learning tools scores from this menu.

Search Options

Course List

Figure 2-6. Academic History Page

To view the course's detailed information, click the '

' button, and the course's
syllabus registered in the LMS will be available to the student.
The students can view their learning tools score by clicking the '

' button.

Figure 2-7. Learning Tools Usage and Print pop-up Screen

2.4 Counseling
The Counseling menu offers counseling session information in between the
instructors and the students.

Students can search for the counseling session by the instructor's name, period, and
counseling status. From the search results, the users can click the '
' icon to
view the counseling details.

Search
Options

Counseling Result

Figure 2-8 Counseling Page

The counseling details displays basic counseling information, comments from the
counseling sessions, and counseling descriptions.
The counseling information displayed in the SIS is from the LMS. Therefore, if
needed, the users can use the LMS linkage to access the LMS.

Figure 2-9. Counseling Result

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2.5 Forums
The Forums menu provides brief information about the LMS's forums. The users can
search the forums by the instructor, semester, course, dates, and forum type.

Search Options

Forums List

Figure 2-10. Forums Page

The forum types are: bulletin, discussion, team project, and assignment. Users can
preview the search results, and view the forum details.
The preview function displays brief information about the forum. Click the 'Detail'
button to open the LMS window, where users can view the forum information, and
participate in the forum.

Figure 2-11. Forums Preview and LMS Link

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Statistics

The SIS statistics types and descriptions are explained.

The instructions on the SIS's courses, learning tools, resources, learning progress,
and learning tools usage's statistics are explained.

3.1 Statistics Overview

The Statistics Overview menu offers brief information about statistics created in the
SIS. The Statistics Overview menu is composed of Statistics & Monitoring Guide, and
Academic Overview.
Statistics & Monitoring Guide
The Statistics & Monitoring Guide offers guides to using the statistics service. This
menu does not have any working functions, but to provide guides to utilize all the
statistic types.

Figure 3-1. Statistics Overview Page

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3.2 Course
The Course menu offers courses' statistics. The course statistics are divided into
Course Section, Participation, and LMS Operation. The statistics service is
categorized as instructor and students.
Course Sections
The Course Section menu offers students their enrolled courses' statistics by the
course sections. The students can select the year and the semester to print the
course section statistics report

Figure 3-2.Course Sections Page

Participation
The students can create statistics on their learning tools usage by the semester.
Enter the dates and the semester information to view the statistics of certain
semester.

Figure 3-3. Students Participation Statistics Page

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LMS Operation
The LMS Operation menu offers statistics on the learning tools usage by the
semester.

Figure 3-4. LMS Operation Page

Student can generated statistics based on the student's enrolled courses and
learning tools used in those courses. The statistics are also available in the graph
form.

Figure 3-5. Students LMS Operation Statistics

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3.3 Learning Tools

The Learning Tools menu provides statistics on the use of individual learning tools.
The provided statistic information are: duration used, duration of students
participation time and participation ratio, and the device used to access the learning
tool. The statistics are available in weekly format, and also in graph form.
The learning tools able to generate statistics are: Virtual lectures, media lectures,
surveys, counseling, quizzes, forums, bulletins, discussions, team projects, and
assignments. Depending on the category type and learning tools, the statistic
information can vary.

Figure 3-6.Learning Tools Statistic Page

Virtual Lectures
The statistics on the virtual lectures assigned in the courses are generated. The
statistics are based on the weekly running time, the students attendances and
participation ratio, and the connection method.

Figure 3-7.Virtual Lectures Statistics Page

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Figure 3-8. Virtual Lectures Statistics Page

Media Lectures
The statistics on the media lecture, added in the instructors courses are displayed.
The statistics will be based on the duration the lecture played per week, students'
participation count and attendances, and the participated time.
The instructor can also view the use of media lecture per student. The student's
statistics are based on the student's information, number of media lectures created
in the enrolled courses, time played, and participation count and attendance.

Figure 3-9.Students LMS Operation Page

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Surveys
The statistics on the surveys used on the courses by the instructors are generated.
The statistics are based on the number of surveys used, survey items, survey
participants and their attendances.
The students' statistics are based on the number of surveys created in the student's
courses and the survey items, student's attendance.

Figure 3-10.Survey Statistics Page

Counseling
The statistics on the counseling sessions done in the instructors' courses are
generated according to the time frame, set by the user.
The counseling provides statistics on the course's requested counseling sessions and
the requested counseling sessions results, per month.

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Figure 3-11.Counseling Statistics Page

Quizzes
The statistics on the quizzes done in the courses are provided.
The statistics on the quiz are based on the quiz type, number of participants and
attendances, admitted quiz time, and the quiz scores.
The students can view the overall statistics on their enrolled courses' quizzes.

Figure 3-12. Quizzes Statistics Page

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Forums
The forums statistics are based on the forums (bulletins, discussions, team projects,
assignments) activities, such as duration of the forum, number of posts and
comments, and the instructor's feedbacks.

Figure 3-13.Forum Statistics Page

Other Learning tools statistics

The other learning tools statistics generates statistics on the forum tools: Bulletin,
discussion, team project, and assignment.
The bulletins statistics are based on the posts, attachments, and comments added to
the bulletins. If the grades are given to the bulletins, the grades statistics (min. max.
average) will also be generated.

Figure 3-14. Bulletin Statistics Page

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The discussion statistics are based on the same components as the bulletin statistics.
The statistics can indicate how active the discussions are.

Figure 3-15. Discussion Statistics Page

The team project statistics too, are generated as the above. The assignment
statistics will be displayed as individual and team assignment.

Figure 3-16. Personal Assignment Statistics

Results

Figure 3-17. Team Assignment Statistics

Results

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