Jan 24, 2014 COA Reso no.

2014-003
Govt Acctg encompasses all processes involving receipt, and dispo of govt funds
and property, and interpreting the results
Allotment Oblig Authority; issued by DBM (budget release docus)
Appropriation- issued by legis body
Approved Budget- expenditure authority (NCASTURR)
N annual auth (GAA)
C incur obligations beyond budg year for SPECIFIC proj
A-does not require periodic action, programmed annually
S-additonal appropriations
Budget Info consists allotment, approved budget, etc
Final Budget orig budget adjusted
Original budget GAA (original approved budget), may include residual
appropriated amts
Revenues increases in econ benefits
Disbursements actual amts
Oblig act of duly auth offi; commitment
Entity agency
Govt Budget financial plan; key instrument to promote objectives; inc, exp, source
of borrowings of NG
Liabs firm obligations
Revenue funds all funds derived by entity
Responsibility over Govt funds and property:
Head of agency primarily liable
Fiscal responsibility shouldered by everyone
Accountability
Authorized Officer
Officer to Officer IF ONLY AUTH BY COA (itemized invoice and receipt)
Liability
Personal liab
30 days if fortuitous
Revenue:
National Treasury, Govt Depository General Fund
Trust Permanent Committee (Chair: DOF| DBM, COA) Special, Fiduciary, Trust,
Funds other than GF
Collecting Officer issues receipts upon receipt of money, CANNOT cash out private
checks
Disbursement (Sec 4 of P.D 1445) (Govt Acctg Code of the Phils)
Cash out from BTr ONLY THRU APPROPRIATIONS
Complete documentations
Approval of Proper Officials
GAAP, Sound mgt, Fiscal admini
Basic Principles (under statutory responsibility of NGAs, BTr, DBM, COA)
Accrual acctg

Budget budg info (ppsas 24)

--- NG keeps complete set, DBM and GovtAcctanvySector, COAkeeps budget,
BTr keeps cash
RCA
GAAP
Double entry bookkeeping
Fin statements
Fund cluster Accounting
Components of Budg and Financial Accntbility reports:
1. Qrt Physical Report of Operation - -physical plan, actual physical
accomplishments
2. Qrt Report ROR
3. SAAODB (-BOE; LASA)
- -present by (1) Fund Auth (2) MFO (3) PAP (4) Major Prog/Proj identified by
Key Result Area
- - - - - by Funding Source Code, (002 Jan 30 2013 RCA; 003 Jan 24 2014
PPSAS/GAM)
------------DBM and Entity Central Office gives allotments
4. SABUDB (-BOE)
---OWWA/SUC, Board of Trustees .Regents
------RCA-inclined, Funding Source Code
5. AgingDueDemandableOblig
---unpaid obligations, by funding source code Obligation request
6. MontlhyReportDisbursements
----NCA, NCAA, CDC, TRA, NCA for Working fund (loan/grant proceeds.
Advance funding), Customs, Duties, Taxes, BTr documentary stamps
Within 30 days after a QRT : 2, 3, 4
30th ff the end of the month : 6
30th ff the end ot the year : ADDO
Feb 14 Conso statements
Offsetting only when it reflects substance of transaction/other event
Statement of Comparison of Budget and Actual Amounts (SCBAA):
Original (approved appro, prior not due and demandable) and Final Budget
(continuing, transfers, realignments, withdrawals) (budg)
Actual Amounts (acctg)
Explanation (disclosures)
Differences between Budget and FS:
1. Basis
2. Timing
3. Entity program/entity
Budg div=RAOD, etc. Acctg=actual amounts

Quali Characteristics: URMRC

Revenue:
Taxes-compulsory
Transfers-inflows/outflows from non-exchange transaction OTHER THAN tax
Through Treasury Single Account (TSA), MODE OF DISBURSEMENT
PERFORMANCE-INFORMED BUDGETING PLUS UACS:
Fund-release docu:
OA
GAARD compre release of budgetary
items
SARO SpecFunds (Calam, Conting, EGovt, FeasStudy, Intl Commit, Misc
Personnel Benefits, Pension and
Gratuity)
GARO not exceeding auth amount;
auto appropriations (like retirement and
life insurance prem)

DA
NCA -agency
NTA - unit
NCAA - liquidation
CDC - DFA, DOLE, FSPs

Classification of Exps:
ProgActProj
Entity
BOE (PS, MOOE, CO, FE)
Region
Economioc/Functional
Oblig Auth/ Fund Releases
Estimated Revenue per Approved Budget of Agency (ERABA)
RROR

RAPAL (by fund cluster, Major final

output/PAP/ApproAct)
RAOD (by fund cluster, ApproAct,
MFO/PAP, allotment class)
RBUD (RA 8292 Retained Inc, Trust Fund,
Revolving, Custodial) (by legal/auth,
MFO/PAP, fund cluster, budg classifica)
RANCA

ERABA, Report of Collections and

Deposits, TRA, CRRegister (no complete
set of booksforeign), Abstracts of
Deposits (CM) AuthAgentBanks, AGDB
@Natl Treasury)
GAA, GAARD, GARO, SARO,
NORSA,
NBURSA

GJ

NORSA (Disallowance, Refund of Cash

Adv, Over/Under exp) (for the year)

SL
Responsibility Acctg access to cost and revenue info supervised by manager who
is directly responsible; system measuring plans (budgets) and actions (actual
results) of resp center
Responsibilty Centers part/segment/unit of agency
Cost Centers access to cost info, cost monitoring purp
Objectives:
1. Properly charge manager/center accountable
2. Basis for future decisions
3. Review, Evaluate
Distinctions
1. Controllable vs Non controllable
2. Emphasis on controllable