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DEPARTMENT OF FINANCE
Roxas Boulevard Corner Pablo Ocampo, Sr. Sheet
Manila 1004
OFFICE ORDER
69-04
20 November 2007
PRESCRIBING GUIDELINES AND PROCEDURES ON THE USE OF
DEPARTMENT OF FINANCE MOTOR VEHICLES AND FUEL CONSUMPTION
Officials
Office of the Secretary
Undersecretary
Assistant Secreta
Monthly
Authorized Liter
No Limit
No Limit
275 liters
Transportation
Allowance
9,500.00
7,500.00
6,700.00
Directors
300 liters
6,000.00
Motor pool
100 liters
None
Y.
Request to use the DOF motor vehicle shall be in the form of Trip
Ticket. The duly accomplished Trip Ticket shall contain all the required
information. (Office Order No. 46-06 dated August 22, 2006)
Drivers must prepare trip tickets and maintain logbook to record the
following:
a.
b.
c.
d.
Date
Official Destination
Speedometer reading at the beginning and end of each trip
Gasoline purchases
m. The driver must ensure that the balance in the fuel tank shall be
maintained at approximately ten (10) liters at the end of each trip.
(COA Cir. 77-61)
n. Reimbursement for gasoline should be supported by the following:
a.
b.
c.
d.
e.
Trip ticket
RIS
Official Receipt / Cash Invoice
Report of Fuel Consumption
Monthly Report of Official Travel
o. Drivers must ensure that the vehicle is in good running condition at all
times and maintain cleanliness of the motor vehicle including the
engine. He shall report immediately to the Property and Procurement
Section (PPS) any defect of and / or damage done to the vehicle within
twelve (12) hours after occurrence of said defect and / or damage.
The PPS shall immediately act on the report made by any of the drivers
/ end-user. (Office Order dated August 22, 1994)
p. The GSD - Property and Procurement Section (PPS) shall maintain a
file of all requests for the use of Department of Finance vehicles and
fuel consumption records.
117-
MARGARITOt TEVES
- Secretary 7 .:
'004828,
Myti