Reference List of Reports

Short Description
Account Analysis
Detail

Report Purpose
Review source, category and reference information to trace your
transactions back to their original source.

Application
General Ledger

Report Name
Account Analysis (180 Char)

General Ledger

Account Analysis Payables Detail

(180 Char)

General Ledger

Account Analysis Subledger Detail II

Lists journal entry lines and beginning and ending balances of the accounts
you request. For each journal entry line, the report prints the source, category,
batch name, journal entry name, account, description, entry/line/source item
reference information, and the debit or credit amount.

Account Analysis
Detail with AP

Account Analysis
Detail with
subledgers

You can run this report with entry, line or source item reference information to
help identify the origin of journals created by Journal Import. Line item type
provides more detail in most cases.
Review balances and transactions for any account(s).
Lists the beginning balance, journal entry lines, and ending balance of the
accounts you request. For each journal entry line, the report prints the batch
name, journal entry name, account, line description, vendor name, invoice
number, and the debit or credit amount.
You can use this report to reconcile additions imported into General Ledger
from Oracle Payables.
Review the details of subledger activity that has been posted to your
General Ledger accounts.
For each journal entry line, the report lists the accounting date, General Ledger
batch name, header, line, description, General Ledger document sequence and
number, General Ledger transaction date, and entered and accounted debit and
credit amounts.
For each journal entry line, the report also lists subledger details, including the
document sequence name and number, associated transaction, supplier or
customer name and site, transaction date, transaction description, transaction
number, line, exchange rate, currency, and entered and accounted debit and
credit amounts.
The report displays detail amounts in the entered and accounted currencies of
the accounts you request.
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Short Description
Account Analysis
Detail

Report Purpose
Review the details of subledger activity that has been posted to your
General Ledger accounts.

Application
General Ledger

Report Name
Account Analysis Subledger Detail (180
Char)

General Ledger

Budget - Funds
Available Analysis
Report

General Ledger

General Ledger (180 Char)

This report lists the journal entry lines and beginning and ending balances of
the accounts you request. For each journal entry line, the report prints the
accounting date, category, journal batch name, header, sequence, number, line,
description, and amount. For each journal entry line, the report also prints
subledger details, including the vendor or customer name, transaction number,
associated transaction, sequence, number, line, and transaction type.
Budget Balance
Summary

The report displays detail amounts for a specific journal source and category.
Level of detail is at the Natural Account level. For detail of transactions
supporting amounts summarized at the Natural Account level, review an
Account Analysis report.
Use this report to measure budgets against expenditures and encumbrances to
determine the balance of funds available for your future expenditures.
Funds Available Analysis calculates the difference between the amount you
are authorized to spend and the amount of your expenditures plus
commitments depending upon account type. This report does not include the
effect of pending transactions that have not yet reserved funds.
Encumbrance type selections include All, Invoice Commitment (invoice),
Obligation (PO encumbrance), or Commitment (requisition).

General Ledger
Detail

Review journal information to trace each transaction back to its original

source.
This report lists a separate page for each balancing segment (Fund) value. For
each journal line, the report prints the account affected, the concatenated
description, the journal line amount, and the beginning and ending account
balance. Additionally, for each journal line, the report prints journal details
including source, category, journal name, and effective date. The report lists
accounts in ascending order by account segment value, and it prints a "CR"
next to credit amounts.

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Short Description
Trial Balance
Summary

Report Purpose
Review your general ledger actual account balances and activity in detail.
This report lists a line for each of your Natural Accounts and lists them in
ascending order by account segment value. For each Natural Account, the
report prints the account segment value, account segment value description,
beginning balance, period activity, and ending balance for the period you
specify. General Ledger reports debits as positive amounts and credits as
negative amounts.

Application
General Ledger

Report Name
Trial Balance Detail

Trial Balance
Summary
Debit and Credit totals

Review general ledger actual account balances and activity summarized

by account segment value.

General Ledger

Trial Balance Summary 1

Trial Balance
Summary
Net Activity Totals

Review general ledger account balances and activity for combinations of

account segment values with the values of a secondary segment you
specify.

General Ledger

Trial Balance Summary 2

General Ledger

Chart of Accounts Segment Values

Listing

This report lists a line for each account segment value and lists them in
ascending order. For each account segment value, the report prints the value,
description, beginning balance, net of all debit or credit transactions, and
ending balance for the period you request.

General Ledger lists a line for each combination and sorts the secondary
segment values from the lowest to the highest. For each secondary segment
value, General Ledger sorts the account segment values from the lowest to the
highest. Totals are provided for both your secondary segment and your
pagebreak segment.
You can run this report for actual, budget and encumbrance balances.
Segment Values

Review all values for a specific account segment.

This listing includes information about each segment value, such as whether
your segment value is enabled, whether it is a parent, and whether posting and
budgeting are allowed.
This listing is sorted in ascending order by segment value.

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Short Description
AP Report
Detail

Report Purpose
Review detail invoice distribution information for expense distributions
charged to your accounts.

Application
Accounts
Payable

Report Name
Expense Distribution
Detail Report

Purchasing

Encumbrance Detail
Report

Purchasing

SDSU Open Purchase

Orders Report by Cost
Center (Org)

Purchasing

Purchase Order Detail

Report

Report parameters allow selection of an Organization or ranges of

Organizations, a single or range of expenditure type Natural Accounts, and a
specific Fund or range of Funds.
The report can list all posted and unposted invoice distributions that match
report parameters and definitions in the Accounting Segments for Expense
Reporting window. To tie to the General Ledger, report detail must be
requested for Posted amounts.
Encumbrance Report

Review requisition and purchase order encumbrances for a range of

accounts.
You have the option of selecting the report type, ie Requisition only or PO
only information. Use this report to review the accounts encumbered.
Procurement Services prints the purchase order and release number for
purchase order encumbrances. The heading Requisition Number or PO#Release prints if the charge account had distributions to requisitions and to
purchase orders.

Open POs by Org

Review all or specific open purchase orders relating to one or more cost
centers (organizations).
An open purchase order is one that references an item that your supplier has
not yet fully billed or received. The report excludes closed, final closed, and
cancelled orders.

PO Status

Review the open purchase orders to determine how much you still have to
receive and how much your supplier has already billed you.
The Purchase Order Detail Report lists all, specific standard, or planned
purchase orders. Procurement displays the quantity you ordered and received
so you can monitor the status of your purchase orders.

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Short Description
Requisition Report

Report Purpose
Review the history of the requisition from creation to final on line
approval.

Application
Purchasing

Report Name
Printed Requisitions
Report

Purchasing

Purchase Requisition
Status Report

The Printed Requisitions Report lists the requisitions which have the following
status: Approved, Rejected, In Process, Pre-Approved, and Returned. The
report does not include requisitions with status Incomplete or cancelled. You
can circulate this information for signature approvals and notes.

Requisition Status

Additional Information: In the Approver field the report prints the name of
the last person who performed an action on the requisition. This is not
necessarily the approver.
Review the approval status of the requisitions you create.
By limiting the approval status, you can use the report as a tool to locate
requisitions, by requestor, submitted on line. You can also use the report to
monitor requisitions in the approval process or returned and requiring further
attention.
The report can include requisitions with the following statuses:
Approved - An approver with sufficient authority approved the
requisition. A buyer can now place the corresponding requisition lines
onto purchase orders.
Cancelled - A requisition preparer cancelled the requisition.
In Process - The preparer completed the requisition and submitted to the
approval process. However, no one with sufficient authority has approved
the requisition.
Incomplete - The requisition is incomplete and the preparer has not yet
submitted the requisition to an approver.
Pre-Approved - At least one person with sufficient authority approved the
requisition. The status is not Approved either because the approver
forwarded the requisition to someone else, or the approver has not yet
reserved the funds.
Rejected - The approver rejected the requisition. Purchasing returns the
entire requisition to the preparer.
Returned - A buyer returned the requisition. Purchasing returns to the
preparer all requisition lines within the same requisition that are not on a
purchase order.
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Short Description
Report Purpose
Receipt by Department The Receipt Traveler facilitates receiving inspection and delivery of goods
you receive within your department, such as Pick Up By Department,
Service Orders, etc. After you receive the goods, you can print receipt
travelers, sign receipt of goods/services and forward to Accounts Payable for
payment. You can enter selection criteria to specify the receipt travelers you
want to print. One receipt traveler prints per distribution, and each traveler has
space for you to record delivery comments.
Requisition
Review requisitions that failed funds reservation when funds checking has
Distribution
been enabled.

Application
Purchasing

Report Name
Receipt Traveler

Purchasing

Requisition
Distribution Detail
Report

Accounts
Receivable

Sales Journal by GL
Account

Assets

Asset Additions By
Cost Center Report

This report lists requisitions, distributions, and charge account information.

Sales Journal Detail
Chargebacks

Review the invoice detail behind the amounts posted to GL.

Asset Additions

Review the assets, capitalized or expensed, you added to Oracle Assets or

capitalized during any fiscal period.

Accounts Receivable posts charges to your GL account number in summary.

Charges from Central Stores, TNS, Physical Plant, Mail Room, and
Reprographics will be made to your GL account via the Accounts Receivable
application.

The report is sorted by, and prints totals for each balancing segment (Fund),
asset type (capital or non-capital), Organization, asset account and expense
account.

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