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EMERGENCY OPERATIONS

Planning and preparation are essential if personnel are to deal successfully


with emergencies on board tankers.
The master and other officers should consider what they would do in the
event of various types of emergency, such as fire in cargo tanks, fire in the
engine room, fire in the accommodation, the collapse of a person in a
tank, the ship breaking adrift from her berth, the emergency release of a
tanker from her berth etc.
They will not be able to foresee in detail what might occur in all such
emergencies but good advance planning will result in quicker and better
decisions and a well organized reaction to the situation.

The following information should be readily available:

Type of cargo, amount and disposition.


Whereabouts of other hazardous substances.
General arrangement plan.
Stability information.
Fire-fighting equipment plans.

Emergency Organization
An emergency Organization should be set up which will come into operation
in the event of an emergency. The purpose of this Organization will be in
each situation to:
Raise the alarm.
Locate and assess the incident and possible dangers.
Organize manpower and equipment
The following suggestions are for guidance in planning an emergency
Organization, which should cover the following four elements:
Command Center
There should be one group in control of the response to the emergency with
the master or the senior officer on board in charge. The command center
should have means of internal and external communication.

Emergency Party
This group should be under the command of a senior officer and should
assess the emergency and report to the command center on the situation,
advising what action should be taken and what assistance should be
provided, either from on board or, if the ship is in port, from ashore.
Back up Emergency Party
The back up emergency party under the command of an officer should
stand by to assist the emergency party as instructed by the command
center and to provide back up services, e.g. equipment, stores, medical
services including cardiopulmonary resuscitation etc.
Engineering Group
This group should be under the command of the chief engineer or the
senior engineering officer on board and should provide emergency
assistance as instructed by the command center. The prime responsibility
for dealing with any emergency in the main machinery spaces will
probably rest with this group. It may be called on to provide additional
manpower elsewhere.
The plan should ensure that all arrangements apply equally well in port

Preliminary Action
The person who discovers the emergency must raise the alarm and pass
on information about the situation to the officer on duty who, in turn, must
alert the emergency Organization. While this is being done, those on the
scene should attempt immediate measures to control the emergency until
the emergency Organization takes effect.
Each group in the emergency Organization should have a designated
assembly point, as should those persons not directly involved as members
of any group. Personnel not directly involved should stand by to act as
required.

Inspection and Maintenance


Fire-fighting equipment should always be ready for
immediate use and should be checked frequently. The
dates and details of such checks should be recorded
and indicated on the appliance as appropriate. The
inspection of all fire-fighting and other emergency
equipment should be carried out by a responsible
officer, and any necessary maintenance work
completed without delay. As soon as possible after an
incident there should be a thorough check of all the
equipment used. All breathing apparatus used should
be checked and the bottles recharged. Foam systems
should be flushed through etc.

Training and Drills


Ship's personnel should be familiar with the theory of fire-fighting and
should receive instruction in the use of fire-fighting and emergency
equipment. Practices and drills should be arranged at intervals to ensure
that personnel retain their familiarity with the equipment.
If an opportunity arises for a combined fire practice or conference with
shore personnel at a terminal the master should make an officer
available to show the shore personnel the location of portable and fixed
fire-fighting equipment on board and also to instruct them on any design
features of the ship which may require special attention in case of fire.

ALARMS
Ship's Alarm Signal
Fire alarm signals or general alarm signals are to be given in case of:
fire
collision
grounding
man overboard
major spillage of cargo liquid or release of vapor
other emergency situations which call for emergency actions
Other important alarms:

cargo gas alarm


cargo system alarm
CO2 or halon alarm
engine-room alarm

Fire-Fighting Equipment Plans


Fire-fighting equipment plans must be permanently displayed in prominent
positions showing clearly, for each deck, the location and particulars of all
fire-fighting equipment, dampers, controls, etc.
In all ships a duplicate set of fire control plans or a booklet containing such
plans shall be permanently stored in a prominently marked watertight
enclosure outside the deckhouse for the assistance of shore side
firefighting personnel.

EMERGENCY PROCEDURES
All tankers should have procedures ready for immediate implementation in the event of an
emergency. The procedures must anticipate and cover all types of emergency which might be
encountered in the particular activities of the tanker. The main aim of the procedures will be to
respond to a fire and all other possible emergencies such as hose or pipeline bursts, cargo overflow,
pumproom flooding, men overcome by gas within tanks, breakouts of vessels, weather or blackouts,
must be covered. Similarly, while the deployment of fire-fighting equipment will be prominent
in any emergency procedures, equipment such as breathing apparatus, resuscitation apparatus and
stretchers must also be covered, together with details of means of escape or exit.
The procedures should be familiar to the personnel involved, who should be adequately trained and
clearly understand the action they would be required to take when responding to the emergency. This
can best be achieved by regularly exercising the plan. Exercises will also serve to highlight the need
for any revisions to be made to the plan, associated emergency procedures and further training
requirements.
Care should be taken when formulating an emergency plan to ensure that procedures to alert people
or to arrange equipment do not depend too heavily on one man doing a number of tasks
simultaneously.

Level of
mobilisation
Red Green

Leader of the Alert Team and Head of


TechnicalandMarineDivision
Maritime/safety
Operation
Operation
Manning
Insurance
Legal
Administration

The Alert Team consists of the following persons:


If the leader of the Alert Team is not available, the leadership is passed down in the order listed
above.
For security incidents, the responsible Marine Superintendent who is the Company Security
Officer for the particular vessel shall be called in to assist and be part of the Alert Team.

AppointtheAlertTeam
Keepcontingencyroomequippedandingood
order
Keeprelevantchartsavailable
Keeptrackofmembers
Informationaboutcontactaddress,tel.no.
Receivealarmreport/Mobilizetheteam
InformJHP
CallinTechnicalSuperintendent(s)andFleet
Manager.
NotifySolaRescueCentre
- MinistryofforeignAffairs
-Insurancecompany
- Charterers
-Cargoowner
- Classificationsociety
- MaritimeDirectorate
HireofSalvage
Informrelatives
Keeplogboardajour
Informmediaconsultants'1Zignal'1
Workoutpressrelease
Approvepressrelease
Callinpressconference
Pressconferencepracticalarrangements
Leadingpressconference
InformHeadOfficepersonnel
SetupCommunication
Logging
Keeprecordoflogs
Secretariate

A = Responsible
B = Assistant and deputy

RED MOBILISATION:
Incidents of catastrophic nature such as explosions, major fire, collision,
grounding, major oil or NLS spill and missing vessel.
GREEN MOBILISATION:
Serious breakdowns, loading/discharging problems, heavy weather
problems, minor oil or noxious liquid substance spills, etc., where
necessary assistance to the ship can be arranged by the ships Technical
Superintendent or members of the relevant Company Departments.

Reporting/Notification
As soon as possible and by the fastest means of communication the
Master shall report to the Company any emergency situation or serious
breakdowns. The notification shall be done in accordance with the
Company's procedures for reporting of emergencies
Mobilisation
The one who gets the message from the vessel first is responsible for
contacting the head of the Technical and Marine Division and they will
agree on the level of mobilisation.
If the head of the Technical and Marine Division is not available, the one
who gets the message first shall use his own judgement and decide the
level of mobilisation.
He shall then inform the Alert Team members.

Contingency Room/Material
The Alert Team contingency room is located in the 1st floor, at P1.
The contingency room has a communication system separated from the
Head Office's normal systems.
The following material shall always be available in the Alert Team
contingency room:
Photo of the vessel
Main data and descriptions
Capacity plan
Contingency plan for the ship
Computers
The following material may be collected from the respective departments
as required.
General arrangement plan Safety plan
Updated manning list
Ship's Certificates

Immediate Action
Depending upon the development of the rescuing operation, the person
in command onboard shall also seek advice from the Alert Team and
discuss any further action to be taken. During the initial phase of action,
each member of the Alert Team shall evaluate the conditions under his
responsibility.
The Alert Team leader shall be kept fully informed about any action
suggested or executed by the member of the team.

During an emergency operation the vessel shall use the alert telephone number:
+ xxxxxxxxxxxx
and the call will be automatically transferred to Securitas who will find the highest ranking
Alert Team member available. (The calling sequence can take up to 3 minutes). This number
shall be tested twice a year by primarily by Securitas and logged. By theory it is possible,
although not likely, that nobody will answer. If this happens the caller may dial the 24 hr.
normal watch telephone number:
+ xxxxxxxxxxxxx
If there is still no answer the mobile telephones listed in Notification Sequence for the Alert
Team may be used.
At an early stage before the Alert Team is mobilised, the vessel might be asked to revert to
the home number of an Alert Team member. Each Alert Team member has two home
telephones, enabling him to activate the mobilisation from home and simultaneously keep
contact with the vessel. One line is the normal one, whilst the other is connected to the alert
calling sequence. Both lines can be used in/out as long as the Alert Team member has not lef
home.
In the contingency room all members have separate lines which can be used in case the
switchboard is blocked. The contingency room also has a direct telefax No.
+ xxxxxxxxxxxx
This number shall be used by the vessel during an emergency operation. When the
switchboard is manned, the Alert Team shall instruct the switchboard operators of where
telephones from the media and relatives will be answered.

Specialist assistance
Considering the accident/emergency situation which has occurred, the
company must decide whether to make contact with specialists who may be
able to provide information contributing to solve the actual problem.
In addition to specialists suggested by the Leading Claims Underwriter/P&I
Club, such specialists may be:
a) Medical assistance
b) Crisis psychiatrist
c) Specialist in calculating drifting
d) Fire/explosion specialists
e) Equipment/machinery specialists
f) Classification society
g) Oil or Noxious Liquid Substances recovery specialists

Information to the Authorities/Insurance


a) The Maritime Rescue Co-ordination Centre (RCC), which should have the coordinating
function in any rescue or search operation, should be contacted in the
event of average, missing ship or other serious accident where crew members are
lost or in danger.
If the RCC takes over the command of an operation, one person from the
Company shall attend at the command centre in order to co-ordinate the
communication with the Alert Team at the Head Office.
b) Local authorities should be contacted, regardless of the contact the vessel might
have established, to inform them about the action taken by the Alert Team and to
get information about what action is planned locally. This contact can be
established through the Ministry of Foreign Affairs .
c) When the situation has become clear, and the necessary action initiated, further
contact should be made as per Alert Team duty matrix, see link above
d) The Maritime Directorate and/or Flag State Authorities should be informed
regarding
situations that may affect the complement as well as when a spill
occur in international waters.
e) The classification society's ERS (Emergency Response Service) should be notified
as soon as
possible in cases where their service might be required.
f) A Maritime Inquiry shall, when relevant, be applied for as soon as possible.

Information to Relatives of the Crew


In an emergency situation, a crew/passenger list shall be provided as soon
as possible. It is essential to clarify whether any persons are lost, missing
or injured.
Even if the information is inadequate, relatives must be notified
immediately.
Co-ordinated information must be given to the relatives. Notification should
be limited to such facts to which the Company has received confirmation.
The relatives will be kept informed as soon as confirmed information is
available.
A prognosis should not be given, but if it is unavoidable, a clear distinction
must be made between facts and assumptions.
If the accident/incident causes death or serious harm to personnel
onboard, the Master shall notify the company in who shall inform the
injured/deceased "next-of-kin". If it is a foreign employee, the Company

Information to Media
In the event of a serious accident (Red Mobilisation), the media will
probably know about it at the same time or even before the Alert Team.
Contact with the media must therefore be expected at an early stage of
the operation. It is therefore important to be prepared for contact with the
media at the same time. It is important to prevent the media from
interfering
with the the
work
of the
Alert contact
Team with the media, the Alert
In order to achieve
best
possible
Team will appoint a "media team" including "media consultants responsible
for following tasks:
Take care of all written records and all confirmations obtained
Contribute with evaluations of marine and safety matters
Work out press releases and related written reports
Practical arrangements for press conferences and the media
representatives in general.

Demobilisation
The Alert Team remains mobilised until the Alert Team leader gives an
order to demobilize. The Alert Team members are responsible for informing
external parties in the same order as listed above.
After the Alert Team has been assembled, a debriefing should be held
within a week to sum up their experience.

Enclosed Space Rescue


When an accident involving injury to personnel occurs in an enclosed space,
the first action must be to rise the alarm. Although speed is often vital in the
interests of saving life, rescue operations should not be attempted until the
necessary assistance and equipment has been mustered. There are many
examples of lives being lost through hasty, ill-prepared rescue attempts.

Action

Personstandingbyoutsidespaceinformsdutyofficer,ifcontactlostwithperson(s)inside
enclosedspace.
Dutyofficersoundsemergencyalarm.MakesannouncementonP.A.system.
Masteronbridge.
Communicationsofficerpreparesfortransmission.
Dutyengineerinengineroom.
Allhandsmusteratstationsasperemergencyplan.Headcountandreporttobridge.
Collectrelevantequipmentandproceedtothesceneofincident.
Atentrancetotheenclosedspace,prepareresuscitationunit.WhenapprovedbySquad
Leader,enterthespacetoeffectrescue.Responsiblepersonoutsidetheenclosedspaceto
remainincommunicationwithrescuers.
Othermembersofemergencysquadaredetailedto:
Carry/rigsafetyharnessandrescuelineatentrance,placespareSCBA'sandairbottlesat
entrance.
Improveventilationinenclosedspace,ifpossible,byopeningmorelidsorstartingadditional
fan(s).

Contactexternalassistanceasrequired
Firstaid&stretcherteamstandingby Firsttwopersonsonlocatingcasualty,ifnecessary,
placeresuscitationunitonhim. Thesafetyharnessislowereddownintothespaceandthe
casualtystrappedinforhoisting.Thecasualtyisthenhoistedupusingtherescueline,but
requirestobeguidedsoasnottocauseinjury.Alternatively,thecasualtymaybebroughtoutona
stretcher,ifthisismorepracticable. Onceoutsidethespace,theFirstAid&Stretcher
Teamadministerfirstaidandremovethecasualtytothehospital. Efficientandconstant
communicationbetweenrescuers,entrancetospaceandbridgeareessential.Remember,a
quickresponseisvitalforasuccessfulrescueofacasualtysufferingfromlackofoxygen.
Permanentbraindamagemaybecausedifitisdeprivedofoxygenformorethanfour

Mast
er

X
X
X

Ch.of
f
Ch.en
g

Emergenc
y
squad

Duty
off.

Escape in Hazourdous Vapour Release and Gas Cloud


Action
StopcargooperationbyactivatingESDS
Raisealarm
InformMaster/terminal(ifapplicable)
Startirrigatingaffectedareabydecksprayorfirehose
Shutdownventialationifnecessary
Standbyinengineroom
In port
Informterminalonpreagreedemergencychannel
Operatearmemergencyreleasesystemifapplicable
At sea
Turnvesseltotakegascloudclearawayfromvessel
Informlocalshippingusingsuitablecommunicationmethods
Action plan
Verifypersonnelmusteratemergencystations
Searchandrescuemissingpersonnel
Sendallpersonneltolifeboatmusterstatinsinsideaccommodation
Requirementforexternalassistance
InformOfficealertteam
Preparationoffirstaidequipment
Warningshippinginvicinity
Informinglocalauthorities
Transmissionofdistresssignals
Preparelifeboatsandliferaftsonthewindwardside-boatpartywearingSCBAs
InstructallpersonneltodonEBAandcarrylifejacket
Evacuatepersonnelintothewindwardlifeboat.Officerinchargetosupervisethe
launchingoftheboatintothewater.

Master

X
X

Ch.
eng.

X
X
X

Ch.
off

X
X
X

X
X
X

Dut
y
off.

Duty
eng.

Jettisoning of Gas, Oil or Noxious Liquid


Substances
Jettisoning of cargo or bunkers is only to be used as a last resort to save
life or the vessel or in order to reduce the potential for more serious
environmental pollution.
Liquefied gas cargoes, if in contact with the ship's structure, may cause
brittle fracture.

Action

Following to be advised prior to starting the jettisoning operation


Officealertteam
Allshippinginvicinity
Localauthorities,ifapplicable,usingSMPEP/OPA-90notificationprocedures.
Martimerescueco-ordinationcentre(MRCC).
Action Plan
Workoutthatshiphasadequatestability,trimandstressthroughoutoperation.
Nosmoking,nonakedlights,noelectricalswitchesnorappliancestobeusedwithout
permission.
Accomm.blocksecuredandventilationstopped/controlled
Ifpossible,headshiptobeupwindofdischargeandfreeofgasclouds.
Designateofficertocontinuouslysampleatmospherewithinaccommodation.
AllcrewmemberstohaveEBAsandlifejacketsclosetohand,anyondecktowearSCBA.
Survivalcraftpreparedandreadyforlaunchingonwindwardside.
Rigextensionpipefromcrossover,sufficientlylongtoextendovertheship'ssideandproperly
supportedtopreventoverstressingthemanifold.Extensionpipetobeangleddownwardsand
fittedwithsuitablereducertoincreasedischargevelocityandpreventliquidfromdirectcontact
withhull.
(Discharge may be through sea valves on oil tankers)
Necessaryfirefightingequipmentriggedandreadyondeck,engineroomandinaccommodation.
Deckspraysystemoperatingandadditionalsprayhosesriggedtodeflectgascloud.
Allengineroomairventintakesbeingusedfromoppositesideand,ifpossible,lowsuctioncooling
waterbeingused.Allnon-essentialintakesclosed.
Allcargoandemergencyservicesavailable.
Whereverpossibleullagesshouldbetakenofanytanksfromwhichcargoorbunkersisjettisonedfor
insurancepurposes.
DischargeratetobecloselymonitoredandcontrolledbyChiefofficerinconsultationwiththe

Master

C
h
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e
n
g
.

Ch.
off

D
u
t
y
o
ff
.

Du
ty
en
g.

Abandon Ship

Action

The decision to abandon ship, either partially or totally, must be based on


an evaluation of

Presentsituation

Expectedfurtherdevelopmentsinthesituation

Possibilitiesofinfluencingsituationpositively

Consequencesofno/insufficientimprovementinthesituation

Vessel'sbuoyancyanddamagestability

Immediate abandonment

Transmitdistresssignal

Alertshippinginthevicinity

AdviseMRCC

Adviseofficealertteam

Musterallpersonsonboard(ship'scomplement)

Searchformissingpersons

Selectsurvivalcraft/liferafts

Preparelifeboats/liferaftsforlaunching

Embarkstretchercases

If situation permits maneouvre vessel to facilitate abandonment, consider

Awaitingimprovedconditions/arrivalofassistance

Possibilitiesofre-boardingvessel

Partialabandonment

AfterabandonmentactivateEPIRBandSARTS:wreckafloat,remainin
vicinity wreckissinking: Keepwellclear.Maintainpositioncloseto
vessel'sintendedroute

Maste
r

Ch.
eng.

Ch.
off

Duty
off.

Duty
eng.

Towing

Action

Points to Consider

Size,maneouverabilityandhorsepowerofassistingvessel(s)

Whethertowingwillbefromboworstern

Master

Securingpositionforthetowinghawser(ifvesselnotyetfitted
withtowingarrangements)

Ispoweravailableforthetransferenceofthetowinghawser

Issufficientmanpoweravailablefortheoperation

Action Plan

Establishradiocommunicationwithtowingvessel(s)

AgreeoncurrentLOFwithMasteroftowingvessel(s)

Informofficealertteam

Securerudderinmidshippositionifsteeringgeardisabled

Securepropellerbyengagingturninggearifrequired

Effecttransferoftowinghawsersandsecure

Ch.
Eng.

Ch. off

Duty
off.

Duty eng.

Port of Refuge .Responsible: Master


The procedures for calling at a port of refuge will depend on the incident. The general
procedure is as follows:
Notify office alert team, stating all relevant details, such as Reason for call Name of port
and ETA
Assistance needed from the company Request the company to appoint agents Any other
relevant information
Notify harbour authorities and company appointed agents stating all relevant information
as follows
Vessel's name, call sign and port of registry .Nationality - gross /net tonnages
Draft, length overall and breadth. Port of departure/destination
ETA at pilot station Nature of cargo and quantity of dangerous cargo on board Reason for
call and type of assistance required
Vessel's communication details
Prepare ship's certificates and port entry papers, e.g. crew lists, etc. (Refer to "Guide to
port entry"). Normal port entry procedures will have to be followed in most cases.
Should the call be for landing a sick/injured person, then have all documentation ready
for person Seaman's book and passport Account of Wages, (if required). Personal Effects
History of Illness/injury and treatment given. Special Circumstances .When calling at a
port of refuge where no harbour exists or where there are no authorities available, i.e. in
a bay or off an island, it is necessary to inform the nearest harbour authorities or Coast

Person witnessing incident shall: Throw a lifebuoy towards the person, and Report the fact immediately to bridge advising
which side person fell overboard
Master
Ch.
Ch.
Duty
Duty

Action

Releasemanoverboardbuoywithselfactivatedsmokesignalfrombridgewing
Press"ManOverBoard"buttonimmediatelyonGPStosecureaccurateposition
Soundalarm
SteeringtomanualCommenceWilliamsonturn
Mastertobridge,commencereducingtomaneoveringrevs
MakeannouncementonP.A.system
Adviselocalshippingofposition
Communicationsofficerpreparesfortransmission
Dutyengineerinengineroom
Postlookouts
Swingoutrescueboat
AdviseMaritimerescueco-ordinationcentre(MRCC)
InformHeadoffice
When vessel is on reciprocal course, approaching m.o.b. position
Stopengine
Rescueboatcrewandlaunchpartystandby/startengine/testcommunications,onorderfromMaster,lowerto
embarkationdeck
Oncepersonsighted,stopshiptowindwardofperson,lowerandsendawayrescueboat.
Radioguidancetorescueboatifrequired
Preparefirstaidequipmentforrecoveredpersonforpossiblehypothermia
If man not sighted
CommencesearchpatternasperIAMSARhandbook
AdviselocalshippingandMRCC
In the case of man over board situation discovered after a period of time
Establishlastsightingofmanonboardandpositionatthattime
Notifyallshippinginvicinity
NotifymaritimeRescueco-ordinationcentre
NotifyHeadoffice
Commence search pattern as per IAMSAR handbook based on last reported sighting of
person and ship's present position

eng.

Off.

eng.

off.
X

Anchor/ Mooring Breakage

Action

The consequences of a ship ranging along or breaking out of a berth could be very serious, particularly
during cargo operations when damage could be caused to the equipment in use for cargo transfer. Correct
mooring is therefore of the outmost importance.
Breaking moorings

Master

Operatecargoemergencyshutdownandadviseterminal

Operateemergencyreleaseofshoreconnection

Raisealarm

InformMaster

Mainenginestostandby

Crewtomooringstations

Anchorsready,ifallowedtousethem

Haveportablefendersready

Adviseportauthorities,requesttugs,pilot

Adviselocalshippingusingallavailablecommunicationmeansincl.ship'swhistle

Breaking anchor chain

InformMaster

Dropsecondanchor

Operateemergencyalarm

Mainenginetostandby

Crewtostations

Adviseportauthorities,requesttugsifnecessary

Adviselocalshipping,usingallavailablecommunicationmeansincludingship'swhistle

X
X

X
X

Ch.
en
g.

C
h
.

Du
ty
off
.

o
f
f


X
X
X
X

X
X
X



X
X
X

X

Dut
y
eng.

Response Plan Requirements


1. Any petroleum-based oil including, but not limited to, petroleum fuel oil,
sludge, oil refuse and oil mixed with wastes other than dredged spoil.
2. Any non-petroleum based oil including, but not limited to animal and
vegetable oils
3. Clean up Contractor

Notification Requirements

Priority

NationalContactPoints
Specialrequirementfor
U.S.Waters&Canada
California

Whom to Notify

SMPEP06.01-01NationalContactPoints
SpecialRequirementsforMarineSpillin
U.S.Waters&Canada
NotificationProcedures-California

Notification

Master

Master

Master

LocalTerminal

ReportforMarineSpillinPort

Master

BWGasASA'sAlertTeam

NotifyonememberoftheAlertTeam

Master

AlertingProceduresNotificationSequence

InitialReportofPollutionIncident

Master

Follow-upReportofPollutionIncident

DamageStabilityReport

Owner

Reportingofpollution
incidents
P&IandH&Mclubs
Stabilitycalculation
assistance
Charterer
National
Requirement
Report (If required by Flag
State)

InsurancerepresentativesInsurance
representativesH&M
SeaworthinessCalculationAssistance

NationalandLocalCo-ordination

Master
(Owner)
Master
(Owner)

Remarks

Actual and Probable Discharge


Report shall always by made when: Safety of the ship is affected by;
Collision Grounding Fire/Explosion
Structural failure
Flooding Cargo shift
Containment System failure
Submerged/foundered
Wrecked/stranded
Hazardous vapour release
and safe navigation of the ship is effected by failure or damage to;
Steering gear
Propulsion plant
Electrical plant
Essential shipboard navigational aids
ALL ACTUAL AND PROBABLE SPILL: WHEN IN DOUBT - REPORT

Probable Discharge
A report is required if there is a probability of
discharge.
In judging whether there is such a probability, and
thus whether a report must be made, the following
factors should be taken into account:
the nature of damage sustained by the ship
failure or breakdown of machinery or equipment
which may adversely affect the ship to manouvre,
operate pumps etc.
the location of the ship and its proximity to land or
other navigation hazards present weather, tide,
current and sea state
expected weather condition
traffic density
morale, health and ability of the crew on board to
deal with the situation

Follow up Reports
Once the vessel has transmitted an initial report, further reports should be sent at regular intervals to
keep those concerned informed of developments:
A report is required whenever there is:
Discharge or threat of discharge resulting from operation of or damage to the ship or its equipment; or
discharge for the purpose of securing the safety of a ship or saving life at sea; or operational
discharge is exceeding MARPOL 73/78; or
any discharge has migrated overboard, or has the potential for migrating overboard.
Follow up reports to coastal states should always be in the given style and should include
information about every significant change in the vessel's condition, the rate of release and spread of
the pollutant, weather conditions, and details of agencies notified and clean-up activities.

Reporting in Port
If an oil or noxious liquid substance spill occurs when the vessel is in port, whatever the
cause, it is the Master's duty immediately to activate the vessel's pollution prevention
team and report the incident according to the local reporting procedures and in
accordance with the company Notification Sequence
The following list is a guide:
1) To the terminal/loading master, for co-ordination of stopping cargo/bunker operations.
2) To the authorities/Coast Guard through agents/terminal. Always obtain confirmation
that the message
is received. US Coast Guard must also be informed directly when in
US ports.
3) To the P & I Club. If the ship is accessible, the P & I representative shall assist onboard.
4) To the Company as instructed in the Contingency Plan. When there is minor marine
pollution report to
the Chartering Operation Dept. or the Marine Operation Dept.
5) To the agents. A representative from the agent, if available, should board the ship in
order to avoid any
language problems.
6) To the chartereres through the Company and as per voyage instructions. If the
charterers'
representative is on board, it is important to co-operate with him.

All reporting shall follow IMO's reporting format.


The initial report to be given without delay.
Make sure that the name (and rank) of person receiving the verbal report is
logged.
A verbal report to be followed by a written report as soon as time permit.
For ships carrying noxious liquid substances, it may be found useful to report
other information such as soundness of empty tanks or spaces, the nature of
any ballast on board, and reliability of power generation for the cargo
containment system, main propulsion and crew environment.

FromMaster(NameofShip)

To

Initial report of pollution incident

(Terminal)

(LocalAgent)

(NearestNationalContact)

(IfU.S.watersorCanada)

Company

Subject: Initial Report of pollution incident Date / Time / Group


Omit non-applicable information if verbal, use as a guide.

AA

Nameofship,countryofregistry,callsignandofficialnumber

BB

Dateandtime(UTC)ofincident

CC

Shipsposition(locationoftheincident):Latitudeandlongitude

DD

Shipsposition(locationoftheincident),truebearinganddistancefromlandmark

EE

Truecoursethreedigits

FF

Speedattimeofincident(knotsandtenth)

LL

Routeintendedtrack

MM

Fulldetailsofradiostationsandfrequenciesguarded

NN

Timeofnextreport

OO

Maximumpresentdraft

PP

Type(s)quantity(s)ofcargoonboard

QQ

Natureoftheincident,includingdefects,damage,deficiencies,otherlimitations

Conditionoftheship:

RR

Abilitytotransfercargo,fuel,ballast:

Briefdetailsofpollution(ifany)

Cargotype:

Quantitydischargedorestimate:

Whetherthedischargeiscontinuing

Causeofthedischarge:

Sizeoftheslickorestimate:

Movementoftheslickorestimate:

Weatherandseaconditions:

SS

(IfNLScargo,stateUNnumberandMarpolpollutioncategoryaslistedinIBCcode)

Windforceanddirection:

Seastateanddirection:

Tidalinformation:

TT

Currentinformation:
Shipsownerand/orrepresentative(charterer,manager,operator)

Name:

Address:

Telex:

UU

Telephone:Telefax:

Detailsoftheship

Length:Breadth:Tonnage:Type:

VV

Medical

WW

Totalnumberofpersonsonboard:

XX

Miscellaneous

Actiontakentolimitdischarge

AssistanceorsalvageresourcesrequestedPersonnelinjuries
Medicalassistancerequested

From

To

Damage stability report form

Master(NameofShip)

Company

(NearestNationalContact)SeeAppendix

(IfU.S.watersorCanada)

Subject:

ClassificationSociety
DamageStabilityReport
Date/Time/Group

DAMAGE STABILITY REPORT

Loading(intact)

Cargo/BallastAmountandDisposition:

FuelOilAmountandDisposition:

DraftWhenFreeFloating

Damage

Location

ConditionofShip
ExtenttowhichAground(Soundingsaroundship):
DraftForward,Amidships(Port&Starboard),Aft:
CargoandFuelLossorChangeinAmountorDisposition:
Actionalreadytaken:
LocalConditions
TideRangeandWhetherRisingorFalling:

WindStrengthanddirection:

SeaandSwellHeightandDirection

Current:

WeatherForecast:

AirandSeaTemperatures

NatureofBottom

Extent:

Other locally significant features:

Spill on Deck - Pipeline Leakage


The most likely operational spill will result from pipeline and valve leakage including transfer hoses.

Action

ImmediatelyinformTerminal/LoadingMasteraboutincident

Stopcargo/bunkertransfer,closemanifoldandtankvalves

RaiseEmergencyAlarm
InformMaster
CalloutPollutionPreventionTeam(PPT)
Damage Prevention
Fire/ExplosionPrevention
Preparefirefightingequipment
Inthecaseofanoxiousliquidsubstance,considerwhatprotectionfromvapourorliquidcontactis
necessaryfortheresponseteamandforothercrewmembers

Changetrimwithballast,ifrequired
Checkscupperplugstightness
Drainleakinglineintosuitabletankbygravity
Usepumptodrainlinesifnecessary
Cleanupmaindeck
Retainadequatesterntrim
Usesorbentsmaterial&padsfromSpillResponseKitandpermissablesolventstocleanupspillsonboard

Considermitigationactivitiestoisolatethespill,anddecontaminationofpersonnel
Shutdownventilation,ifnecessary
PreventSpillageOverboard
Locatesourceofleakage
Containspillwithonboardspillequipment(ifavailable)

Mas
ter

Ch.eng

Ch.
off

X
X
X
X

Duty PPT
off.

X
X
X

Transferintosuitabletankusingsandpiperpump

Collectremainingoilyortoxicmaterialinplasticbagsforremovalfromship

Spill on Deck - Overflow


The most likely operational spill will result from cargo tank or bunker tank overflows during loading or
Action operation.
Mas
Ch.eng
Ch.off
Dut
PPT
bunkering

ter

ImmediatelyinformTerminal/LoadingMasteraboutincident

Stopcargo/bunkertransfer,closemanifoldandtankvalves

RaiseEmergencyAlarm
InformMaster
CalloutPollutionPreventionTeam(PPT)
Damage Prevention
Fire/ExplosionPrevention
Preparefirefightingequipment
Inthecaseofanoxiousliquid
substance,considerwhatprotectionfromvapourorliquidcontactisnecessaryforthe
responseteamandforothercrewmembers.

Adjusttrimwithballast,ifrequired
Checkscupperplugstightness
Preparepumpsfortransferofcargo/bunkerstotanks/shore/bargeifnecessary
ReleaseI.G.pressure,ifapplicable
Clean up main deck
Transferspilledliquidintodraintankusingsandpiperpump

Considermitigationactivitiestoisolatethespill,anddecontaminationofpersonnell
Shutdownventilation,ifnecessary
Preventspillageoverboard
Reducethetanklevelbydroppingcargo/bunkersintoanemptyorslacktank

X
X
X
X

y
of
f.
X

Use sorbents material &padsfrom Spill Response Kit and permissable solvents to clean up
spillsonboard

Collectremainingsoakedmaterialinplasticbagsforremovalfromship

Action plan

Ifanyliquidisspilledonthewater:
NotifyproperauthoritiesasperSMPEP
NotificationRequirement,seelinks:
" National Contacts
" Port Contacts
" Reporting in Port
" Ship Interests

Filloutchecklist:
Operational Oil or
Noxious Liquid
Dispersants must not be allowed to spill
overboard

Steps to Control Discharge - Operational Spills of Oil or Noxious Liquid Hull leakage

Action

ImmediatelyinformTerminal/LoadingMasteraboutincident

Stopcargo/bunkertransfer,closemanifoldandtankvalves
RaiseEmergencyAlarm
InformMaster
CalloutPollutionPreventionTeam(PPT)
Damage Prevention
Trytolocateandidentifythesourceofleakage
Takesampleofthespill
Takesounding(ullage)ofallCargo-/Bunker-/Ballast-tanksandcomparewithprevious
ullagetodeterminepossiblelossoverboard
Fire / Explosion Prevention:
Preparefirefightingequipment
Inthecaseofnoxiousliquidsubstance,considerwhatprotectionfromvapourorliquid
contractisnecessaryfortheresponseteamforothercrewmembers

Master

Considerpossibilityofpumpingwaterintotheleakingtanktocreateawatercushionto
preventfurtherlossofoilornoxiousliquidsubstancethatislessdensethanwater
Iftheleakageislocatedbelowthewaterlinecallindiversforfurtherinvestigation
Considertheeffectonhullstressandstabilityofthevesselandthecompatibilityof
noxiousliquidsubstanceswithtanktypematerialandtankcoating.

Ch.eng

X
X

X
X
X
X

Duty
off.

Ch.off

Considermitigationactivitiestoisolatethespill,anddecontaminationofpersonnel
Shutdownventilation,ifnecessary
Prevent spillage overboard
Whenthesourceofleakageisidentified,reducetheheadofcargoorbunkeroilbydropping
orpumpingtheliquidintoanemptyorslacktankand/orbytransferashore/barge

PPT

ReleaseI.G.pressure,ifapplicable
Ifitispossibletoidentifytheactualtank:Thelevelof
liquidinthetanksinthevicinityofthesuspected
areashouldbereduced.Remembertoconsiderthe
effectofhullstressandstabilityofthevesselandthe
compatibilityofnoxiousliquidsubstanceswithtank
type,materialofconstructionandtankcoating.
Action plan
Ifanyoilisspilledonthewater:

NationalContacts

PortContacts

NotifyproperauthoritiesasperSMPEPNotification
Requirement,seelinks

ReportinginPort
ShipInterestsContacts
Refer to NotificationRequirements
RefertoActualandProbableDischarge
RefertoNationalContactPoints
Operational Oil or Noxious Liquid Substance Spill
Response Check List
Ineverycasewhereactionistakentopreventor
minimisethespillage,cargosegregationandquality
concernsmustbesecondarytopreventivemeasure
Dispersants must not be allowed to spill
overboard

Spills Resulting from Casualties Grounding or Stranding

Action
Stopmainengineimmediately
InformMaster
RaiseEmergencyAlarm
Stop!closeairinlettoaccommodation!Eng.roomasfoundnecessary

Maste
r

Inthecaseofanoxiousliquidsubstance,considerwhatprotectionfromvapouror
liquidcontactisnecessaryfortheresponseteamandforothercrewmembers
Damage Assessment
Makeavisualinspectionforlocationandextentofanydamage
Sounding(ullage)ofallCargo!Bunker-!Ballasttanks!VoidSpaces!Compartments

Ch.o
ff

Duty off.

X
X
X

Tobecomparedwithprevioussounding

Trytokeephydrostaticheightintanksintact!alsoduringtidalchanges

Donotopenullagecapsorairventsofcargotanks(soundingviavapourlock)

Reduceinertgaspressuretozero(tankers)

Checkvessel'spositionandnatureofseabottomfromchart

Points to be considered when vessel is aground

Dangertovessel'screw!hull!machinery

Ifthevesselshouldslideoffgroundingsite

Dangerofvesselbeingbrokendownbyheavysea

Healthhazardtocrewandsurroundingpopulationifreleaseofhazardsubstance

Duty
eng.

Ch.eng

Isthevessel:Constantlybeingstuckinthe
seaway Exposedtotorsion/stress

Tidal Evaluation
Differenceinthetidalrange

Tidalcurrents

Driftingfurtheruponshoreduetotide,windor
waves

Weather Evaluation

Whetheritistime/reasontoawaitimprovementin
weatherortide

Evaluate

thepossibilityofadditionalreleaseofoilorNLS
cargoes

thequestionofgettingofffromthegroundbyown
means

Before such an attempt is made it must be


determined whether the vessel

isdamagedinsuchawaythatitmaysink,breakup
orcapsize

hasmanoeuveringproblemsbyownmeanstoget
away

the machinery, rudder or propeller are damaged or


maybedamagediftryingtogetoff

maybetrimmedorlightenedsufficientlytoavoid
damagetointacttanksinordertoreduce
additionalpollutionfromoil/bunkersorNLS
cargoes

Damage prevention vessel/environment

Shouldthedamagebeofsuchanextentthatthe

stability/stress/bending/cannotbecomputedon
board,requestassistance,

&&Damage Stability & Hull Stress

& Seaworthiness Calculation Assistance

Checkforvisibleoilalongthehull

X
X

Transfer of cargo internally to reduce longitudinal


strainonhullenvironmentpollution (untilthereis
awaterlayerin bottomofdamagedtank(s))
Takeintoconsiderationthecompatibilityof
noxiousliquidsubstanceswithtanktype,material
ofconstructionandtankcoating.
Transferringtobargesvessels
Preparationoffirefightinggasprotectiveand
pollutionpreventionequipment
Preparationoflifesavingandfirstaidequipment
Make attempt to prevent vessel from moving by

useofanchors

takinginballastinemptytanks
Cancollisionblanketbeused
Closealldeadlightsandportsonlowerdecks(if
applicable)
Closesoundingandairpipesinaffectedarea
Checkpotentialeffectoncargoandsystems
Isexternalassistancerequired
Removeallignitingsources
Shutdown unnecessary machinery and electrical
equipmentinengineroom
Partialortotalevacuationofcrew
Action plan
Informlocalauthorities
Informshippinginvicinity
InformOfficeAlertTeam
Filloutchecklist,
Casualty Oil or Noxious Liquid Substance Spill
Response Check List
Transmissionofurgency/distresssignals

XX

XX

X
X

X
X

XX

X
X
X

NotifyproperauthoritiesasperSMPEPNotificationRequirement,National Contacts

Port Contact

Reporting in Port
Ship Interests Contacts
Notification Requirements
Actual and Probable Discharge

National Contact Points

Dispersants must not be allowed to spill overboard

Fire and Explosion


Action

If fire/explosion is discovered by any individual

In machinery and/or accommodation

RaiseEmergencyAlarm
InformBridge

Mast
er

Ch.eng

Ch.off

Stop/closeairinlettoaccommodation/Eng.roomasfoundnecessary

Searchandrescuemissingpersons

Informlocalshippingbyusingsuitablecommunicationmethod

Shutdownnon-essentialmachinery
Requirementforexternalassistance
P r e p a r a t i o n o f lifeboats/rafts-evacuationofnonessentialcrew

Shutdownpotentialdangerouselectricalsystems

Damage prevention
Preparationoffirefighting,gasprotectiveandpollutionpreventionequipment

At sea
Stopmainengine,ifnecessaryand/orturnvesseltobestadvantage

X
X

X
X

Duty
eng.

Stopallcargo/bunkeroperations.ArrangeEmergencyshutdown(ESD)andreleaseofloadingarmif
applicable

Followship'sEmergencyPlan

Standbyinengineroom
In port
InformTerminal/Authoritiesaccordingtopreagreedemergencyprocedure

In cargo space
InformMaster
Initiateirrigationofaffectedareabyfirehoseordeckspray

Duty
off.

Preparationoffirstaidequipment

Work out damage prevention plan based on

Immediatedangerstovesselandcrew

Locationandextentoffire

Possibilityofextinguishing/Limitingfire

Assessthepossibilityofpollutionfromleakageofoilornoxiousliquidsubstances

Localisingfireandcooldownadjacentsourcesofignition

Removecauseoffireand/orisolationofsurroundingarea

Extinguishingfire

Summonnecessaryexternalassistance

Haveship'sgeneralarrangement,cargo,fireandsafetyplansavailable

Action plan

Informlocalauthorities

Warnshippinginvicinity

InformOfficeAlertTeam-asperContingencyManual

Filloutchecklist,seelink:
"Casualty Oil or Noxious liquid substance Spill Response Check List

Transmissionofurgencyordistresssignal

NotifyproperauthoritiesasperNotificationRequirement,
National Contacts

Port Contacts

Contacts

Notification Requirements

Actual and Probable Discharge

National Contact Points

Collision with a fixed or moving object

Action

Master

RaiseEmergencyAlarmifcollisionimminent,otherwiseimmediatelyafter

CallMaster
Standbyinengineroom
Damage prevention
Establishifanypersonsmissingfrommusterstation

Searchandrescueofmissingpersons

Makeinitialassessmentoftype,locationandextentofdamage:

Isdamageaboveorbelowwaterline
Isthebuoyancyandstabilityofvesselaffected(damagestability)
Isvessel'smaneouverabilityintact
Isthereriskofpollutionofoilornoxiousliquidsubstances

Isolatepenetratedtank(s)byhermeticallyclosingthetank(s)or
transferringliquidtoslackoremptytanks.

X
X

Considerthecompatibilityofnoxiousliquidsubstanceswithtanktype,
materialofconstructionandtankcoating.
Considerfurthermitigationactionforcargotranshipmentinconjunction
withappropriateauthoritiesinordertofacilitatepollutioncontrol.

Preparationoffirstaidequipment!lifeboats!liferafts

Establish contact with the other party, if applicable

Offeringorrequestingforassistance

Duty
eng.

X
X

Duty off.

X
X

Ch.off

Ch.eng

Organiseimmediateactiontoreduceconsequentialeffectsofthecollision
Preparationoffirefightinggasprotectiveandpollutionprevention
equipment
Shutdownallnoneessentialairintakes

ForwardnoticeofcollisionasperCompanyInstructions

Requirementforexternalassistance

If both vessels dead in the water and interlocked


consider:

ifseparated,eithermightsink

ifseparated,willbothvesselsposeagreatrisktoothertraffic

Ifseparated,willpollutionofoilornoxiousliquidsubstancesbe
worsened
aseparationmightcausesparksandsubsequentfireor
explosion
Are there means which may improve the situation such as:

isolatepenetratedcompartment(s)

ballastordeballasttochangevessel'slistoftrim

anchorordrifting

jettisonofcargo

Action plan

Informlocalauthorities

Warnshippinginvicinity

InformOfficeAlertTeam-asperContingencyManual

Filloutchecklist,seelink
"Casualty Oil or Noxious liquid substance Spill Response

Transmissionofurgencyordistresssignal

If any pollution/When in doubt:

NotifyproperauthoritiesasperSMPEPNotification
Requirement,seelinks:"SMPEP 02.03-01 National
Contacts

Port Contacts

Reporting in

Port

Ship Interests

Contacts

Notification

Requirements

Actual and Probable Discharge

"National Contact Points

Excessive List

Should the vessel for some reason suddenly start to list excessively during
discharge/loading operation, tank cleaning or bunkering, all operation must be stopped
immediately until the cause can be determined
Master
Ch.eng
Ch.off
Duty off.
Duty
Action

Sound Emergency Alarm


Call Master immediately

If in port, inform terminal on pre-agreed emergency procedure

Establish cause which may be due to:

Unevenweightsintanks

Hullfailureorcollapseoflongitudinalbulkheadcausingingressorshiftof
weight

Shiftingofcargo

Lossofstabilityduetofreesurfaceeffect

Incorrectoperationalprocedures

Damage prevention

Ifunderway,reducespeed,stoporheaveto

Ifinport,informterminalandceaseallcargooperations,closemanifoldandtank
valves

Sounding(ullage)ofallcargo/Bunker/Ballasttanks/void
spaces/compartments

Assessimmediatedangertocrew,vesselandenvironment

Cargo/Bunker/Ballastpumpstobemadeready

Checkstabilityandstress

Ifnecessarytakeprecautionsagainstfire/explosion

Ifsafetodoso,makeinternaltransferandlowerlevelindamagedtank(s)to
belowwaterline

Continuetransferuntilthereisawaterlayerinbottomofdamagedtank(s)to
preventfurtherlossofoilornoxiousliquidsubstancesthatislessdensethan
water

X
X

X
X
X

X
X
X
X
X

X
X
X
X
X
X

X
X

X
X

eng.

Considerfurthermitigationactionforcargotranshipment
inconjunctionwithappropriateauthoritiesinorderto
facilitatepollutioncontrol

Ifactualorpotentialriskofpollutionofoilornoxiousliquid
substances,considermovingshiptoareawhereless
harmmaybecausedtoenvironment,ifthisis
possible

Preparationoflifeboats,liferaftsandotheravailable
lifesavingequipment

Action plan
Informlocalauthorities

Warnshippinginvicinity
InformOfficeAlertTeam-asperContingencyManual

Filloutchecklist
Casualty Oil or Noxious liquid substance Spill
Response Check List
Transmissionofurgencyordistresssignal

If any pollution/When in doubt:


NotifyproperauthoritiesasperSMPEPNotification
Requirement:

National Contacts

Port Contacts

Reporting in Port

Ship Interests Contacts

Notification Requirements

Actual and Probable Discharge

National Contact Points

X
X

Power/Equipment Failure
If the Main Engine stops or steering gear fails. If powerless

Action
CallMasterimmediately
InformChiefEngineer
InformDutyEngineer
StandbyinEngineRoom
In port
InformTerminalonpre-agreedEmergencyprocedue
At sea
Changetomanualemergencysteering,ifavailable
Incoastalwatersprepareanchorsforlettinggo
Positionofthevesselrelativetoshore,tobecheckedfrequently
Weatherandcurrent,driftingspeedtobeconsideredandpositionplotted
Makeappropriatevisualandsoundsignals
Warnshippinginvicinityespeciallyifriskofcollision
Estimatetimetogetengineorsteeringgearbackintooperation
Damage prevention
Ascertainreasonforpower/equipmentfailureandextendofanydamage
Ascertainpresentandpotentialeffectoncargo
Requirementforexternalassistance
Preparationoflifeboats,liferaftsandotheravailablelifesavingequipment
Action plan
Informlocalauthorities
Warnshippinginvicinity

Maste
r

X
X

Ch.of
f

Ch.eng

Duty

X
X
X

eng.

Duty off.

X
X
X
X
X
X

InformOfficeAlertTeam-asperContingencyManual

Casualty Oil or
Noxious liquid substance Spill
Response Check List
Transmissionofurgencyordistresssignal
If any pollution/When in doubt:

National Contacts

Port Contacts

Reporting in Port

Ship Interests Contacts

Notification Requirements

Actual and Probable Discharge

National Contact Points

o
n
s
c
u
k
ie
h
lte
,slc
iF
k
il

NotifyproperauthoritiesasperSMPEPNotification
Requirement:

Containment System Failure

Action
Raiseemergencyalarm
InformBridge/(Master)
Stop/closeairinlettoaccommodation/Eng.Roomasfoundnecessary
In port
InformTerminal/Authoritiesaccordingtopreagreedemergencyprocedure
Stopallcargo/bunkeroperations/closetankvalves/
ArrangeEmergencyshutdown(ESD)andreleaseofloadingarmifapplicable
Standbyinengineroom
At Sea
Stopmainengine,ifnecessaryand/orturnvesseltobestadvantage
Informlocalshippingbyusingsuitablecommunicationmethod
Damage Assessment
Makeavisualinspectionforlocationandextentofanydamage
Sounding(ullage)ofallCargo-/Bunker-/Ballasttanks/VoidSpaces/
Compartments

Master

X
X

Ch.eng

Ch.off

Duty off.

X
(X)
X

Trytokeephydrostaticheightintanksintact/alsoduringtidalchanges

Iffailurehasoccurredtoasystemcontaininganoxiousliquidsubstance,
considerwhatsafetyprecautionsarenecessarytoprotectthecrewfrom
vapoursorcontactwiththeliquid
Assessthepossibilityofpollutionfromleakageofoilornoxiousliquid
substances

Tobecomparedwithprevioussounding

Donotopenullagecapsorairventsofcargotanks(soundingviavapourlock)

Duty
eng.

Shouldthedamagebeofsuchanextentthatthe
stability/stress/bending/cannotbecomputedon
board,requestassistance,& Hull Stress
Seaworthiness Calculation Assistance
Checkforvisibleoilornoxiousliquidsubstancealong
thehull

Informlocalauthorities

Warnshippinginvicinity

Filloutchecklist,seelink
cCasualty Oil or Noxious liquid substance Spill
Response Check List

If any pollution/When in doubt

Notify proper authorities as per company


Notification Requirement

X
X

Transmissionofurgencyordistresssignal

Damage
Stability

InformOfficeAlertTeam-asperContingency
Manual

Considerthecompatibilityofnoxiousliquidsubstances
withtanktype,materialofconstructionandtank
coating

Can vessel be trimmed or listed or cargo jettisoned to


bringdamagedareaintofavourablecondition

Action plan

Ifsafetodoso,makeinternaltransferofcargo,and
lowerlevelofliquidinthetank

Hazardous Vapour Release

Action
If Hazardous Vapour Release is discovered by any individual
RaiseEmergencyAlarm
InformBridge(ifatsea)
In port
InformMaster
Shutdownventilationifnecessary
Standbyinengineroom
InformTerminal/Authoritiesaccordingtopreagreedemergencyprocedure
Ceaseallcargooperations/ArrangeEmergencshutdown(ESD)andreleaseofloadingarmifapplicable
At Sea
Stopmainengine,ifnecessaryand/orturnvesseltobestadvantage

Shutdownpotentialdangerouselectricalsystems
Shutdownnonessentialmachinery
Requirementforexternalassistance
Preparationoflifeboats/rafts-evacuationofnonessentialcrew
Searchandrescuemissingpersons
Preparationoffirstaidequipment
Work out damage prevention plan based on

Damage prevention plan

X
X

X
X
X

X
X

X
X
X

X
X
X

Duty off.

Ch.o
ff

Immediatedangerstovesselandcrew
Locationandextentofrelease
Establishreasonforvapourrelease

Ch.eng

Informlocalshippingbyusingsuitablecommunicationmethod
Damage prevention
Preparationoffirefighting,gasprotectiveandpollutionpreventionequipment

Mast
er

Duty
eng.

EstablishthereasonfortheHazardousVapourReleaseandpreventadjacentsourcesof
ignition

Takecorrectiveactiontorectifythesituation

Summonnecessaryexternalassistance

Haveship'sgeneralarrangement,cargo,fireandsafetyplansavailable

Action plan
Informlocalauthorities
Warnshippinginvicinity
InformOfficeAlertTeam-asperContingencyManual
Filloutchecklist
"Casualty Oil or Noxious liquid substance Spill Response Check List

Transmissionofurgencyordistresssignal

If any pollution/When in doubt:

NotifyproperauthoritiesasperSMPEPNotificationRequirement,seelinks:

"National Contacts

" Port Contacts

" Reporting in Port

" Ship Interests Contacts

" Notification Requirements

Inthecaseofanoxiousliquidsubstance,considerwhatprotectionfromvapouror
liquidcontactisnecessaryfortheresponseteamandforothercrewmembers.

" Actual and Probable Discharge


" National Contact Points

Dangerous reactions of cargoes, and cargo contamination yielding a


Action
Master
Ch.eng
Ch.off
Duty off.
PPT
hazardous
condition
ImmediateinformTerminal/LoadingMasterabout

incident

RaiseEmergencyAlarm

InformBridge(ifatsea)

InformMaster

Stopcargo/bunkertransfer,closemanifoldandtank
valves
ArrangeEmergencyshutdown(ESD)andreleaseloading
arm,ifapplicable

CalloutPollutionPreventionTeam

Damage Assessment

Locateandisolatedamage

Preparefirefightingequipment

Shutdownairinlettoaccommodation/Engineroom
asfoundnecessary

Assessimmediatedangertocrew,vesseland
environment
Isexternalsalvageassistancenecessaryforcontrol
andmitigationofaprobablespill?
Takeprecautionsagainstfire/explosion

Establishthereasonforthereactionorcontamination
Ifsafetodoso,makeinternaltransferofcargo,and
lowerlevelofliquidinthetank
Ifactualorpotentialriskofpollution,considermovingship
toareawherelessharmmaybecausedto
environment,ifpossible
Considercoolingordilutingamixturewhereareactionisin
progress,orcontainingtheprocessbysmotheringwith
inertgasorfoam.
Consideroffloadingofoiloranoxiousliquidsubstance
thatisnecessaryforsafetyorinordertomaintain
stability

Lossofstabilityduetofreesurfaceintank(s)

X
X
X

X
X

X
X
X

X
X

Shouldthedamagebeofsuchanextentthatthe
stability/stress/bending/cannotbecomputedon
board,requestassistance,""Hull Stress
" Seaworthiness Calculation Assistance
Considerthecompatibilityofnoxiousliquidsubstances
withtanktype,materialofconstructionandtank
coating
Preparelifesavingequipment
Action plan
Informlocalauthorities
Warnshippinginvicinity
InformOfficeAlertTeam-asperContingency
Manual
Filloutchecklist,seelink
Casualty Oil or Noxious liquid substance Spill
Response Check List
Transmissionofurgencyordistresssignal

If any pollution/When in doubt:


NotifyproperauthoritiesasperSMPEPNotification
Requirement,seelinks:

"National Contacts

" Port Contacts

" Reporting in Port

" Ship Interests Contacts

" Notification Requirements

" Actual and Probable Discharge

" National Contact Points

Damage
Stability

Other Dangerous Cargo Release

Action

ImmediatelyinformTerminal/LoadingMasteraboutincident

RaiseEmergencyalarm
InformMaster
Stopcargo/bunkertransfer,closemanifoldandtankvalves
ArrangeEmergencyshutdown(ESD)andreleaseloadingarm,ifapplicable
CalloutPollutionPreventionTeam
Damage Assessment
Locateandisolatedamage
Eliminatepossiblesourcesforignition
Preparefirefightingequipment
Shutdownairinlettoaccommodation,eng.roomasfoundnecessary
Assessimmediatedangertocrew,vesselandenvironment

Master

Considercoolingordilutingamixturewhereareactionisinprogress,or
containingtheprocessbysmotheringwithinertgasfoam

Ch.eng

X
X
X
X
X

X
X

Duty off.

Ch.of
f

RefertoMSDSforthecargotodeterminewhetherdangerousreaction
withwaterislikely

Ifsafe,makeinternaltransferofcargo,andlowerlevelofliquidinthe
tank
Considerthecompatibilityofnoxiousliquidsubstanceswithtanktype,
materialofconstructionandtankcoating

Isexternalsalvageassistancenecessaryforcontrolandmitigationof
probablespill

Establishreasonforcargorelease
Establishthereasonforpossiblereactionorcontamination

X
X
X

X
X
X
X
X

Duty
eng.

Shouldthedamagebeofsuchanextentthatthe
stability/stress/bending/cannotbecomputedon
board,requestassistance,"Damage Stability Hull
Stress
" Seaworthiness Calculation Assistance

Action plan
Informlocalauthorities
Warnshippinginvicinity
InformOfficeAlertTeam-asperContingency
Manual
Filloutchecklist,seelink
"Casualty Oil or Noxious liquid substance
Spill Response Check List

" National Contacts

" Port Contacts

" Reporting in Port

" Ship Interests Contacts

" Notification Requirements

" Actual and Probable Discharge


" National Contact Points

&

Transmissionofurgencyordistresssignal
If any pollution/When in doubt
NotifyproperauthoritiesasperSMPEPNotification
Requirement,seelinks:

Loss of Tank Environmental Control


Many noxious liquid substances carried as cargo by sea are required to have the atmosphere above the liquid controlled in
order to ensure safety. Loss of this control can result in a hazardous situation that may lead to marine pollution. If loss of
control occurs in tanks containing such cargoes, the following measures can avoid or mitigate the effect and the possibility of a
spill.

Action

RaiseEmergencyAlarm
InformBridge/(Master)
Stop/Closeairinlettoaccommodation/eng.roomasfoundnecessary
In Port
Informterminal/authoritiesaccordingtopreagreedemergencyprocedure
Ceaseallcargooperations,closealltankvalves.ArrangeEmergencyshutdown(ESD)andrelease
ofloadingarmifapplicable
Standbyinengineroom
At Sea
Stopmainengine,ifnecessaryand/orturnvesseltobestadvantage.

Preparefirefightingequipment
Takeprecautionsagainstfireandexplosion

Establisthereasonforthereactionorcontamination

Sounding(ullage)ofallcargo/bunker/ballasttanks/voidspaces/compartments

Tobecomparedwithprevioussoundings
Monitortankpressuresand/orcargotemperature

Informlocalshippingbyusingsuitablecommunicationmethod
Damage assessment
Locateandisolatethedamage
Assessimmediatedangertocrew,vesselandenvironment

Mast
er

Ch.of
f

X
X

X
(X)
X

Duty off.

Ch.eng

Duty
eng.

Refer to MSDS for the cargo to determine whether dangerous


reactionwithwaterislikely
Can vessel be trimmed or listed or cargo jettisoned to bring damaged
areaintofavourablecondition
Considerthecompatibilityofnoxiousliquidsubstanceswithtanktype,
materialofconstructionandtankcoating
Action plan
Informlocalauthorities
Warnshippinginvicinity
InformOfficeAlertTeam-asperContingencyManual

Transmissionofurgencyordistresssignal

If any pollution/When in doubt


NotifyproperauthoritiesasperSMPEPNotificationRequirement,see
links:

"National Contacts

"Port Contacts

" Reporting in Port


" Ship Interests Contacts
" Notification Requirements
" Actual and Probable Discharge
"National Contact Points

Filloutchecklist,seelink
"SMPEP 06.05-02 Casualty Oil or Noxious liquid substance Spill
Response Check List

X
X