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HOW TO MANAGE MULTIPLE

GTD PROJECTS USING


AND
THE "SECRET WEAPON"
Getting Things Done

The Secret Weapon


is a free
organizational
technique for both
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professional and
personal phases of life

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that re-organizes
emails, ideas, and every

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BIG & small things to-do


into one system that

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stays synchronized
across your computers

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as well as your
smartphones and tablets

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Lets BEGIN!
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Installing the
Secret Weapon
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is a freemium, note
taking app that syncs
across devices
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You can install


in all
your devices

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To learn more about


how to install

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Visit my previous
presentation

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Lets start by setting up


a Notebook
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that can be used to


contain notes
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On your desktop, double-click thiss

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Click File

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then click New Notebook

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Type Action Pending

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then click OK

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Right click on Action Pending

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click Add to Stack

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then click New Stack

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Action Pending notebook will now belong

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under Notebook Stack

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Now, right click on Notebook Stack

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then click Rename

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Type Tasks

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Now, right click on Tasks

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click on Create Notebook in Tasks

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Type Completed

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then click OK

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Next, click on Action Pending notebook

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Let's add a New Note by clicking here

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This window will appear

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Click on Title bar to name it

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To name your first note, type First


Note

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To add tags, click Add tag

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Type !Daily then press Enter

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Add another tag

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Type .Active Projects then press


Enter

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Add another tag

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Type .Inactive Projects then press


Enter

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Add another tag

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Type .What then press Enter

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Add another tag

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Type .When then press Enter

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Add another tag

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Type .Where then press Enter

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Add another tag

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Type .Who then press Enter

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Add another tag

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Type 1-Now then press Enter

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Add another tag

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Type 2-Next then press Enter

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Add another tag

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Type 3-Soon then press Enter

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Add another tag

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Type 4-Later then press Enter

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Add another tag

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Type 5-Someday then press Enter

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Add another tag

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Type 6-Waiting then press Enter

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Close the note for now

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Click Tags to see all your tags

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You can see all your tags here

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Arranging .What context


to its appropriate tags
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Right click on .What

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Click Create Tag in .What

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Type Distribution

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Then click OK

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Right click on .What

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Click Create Tag in .What

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Type Marketing

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Then click OK

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Right click on .What

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Click Create Tag in .What

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Type Sales

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Then click OK

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Right click on .What

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Click Create Tag in .What

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Type Ideas

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Then click OK

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Next, nest one tag into another tag

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to group the context where they


belong

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Drag .Active Projects under .What

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Drag .Inactive Projects under .What

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.Active Projects, .Inactive Projects, Distribution,


Ideas, Marketing & Sales are now nested under .What

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Arranging .When context


to its appropriate tags
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Drag !Daily under .When

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Drag 1-Now under .When

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Drag 2-Next under .When

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Drag 3-Soon under .When

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Drag 4-Later under .When

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Drag 5-Someday under .When

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Drag 6-Waiting under .When

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!Daily, 1-Now, 2-Next, 3-Soon, 4-Later, 5-Someday &


6-Waiting are now nested under .When

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Arranging .Where context


to its appropriate tags
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Right click on .Where

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Click Create Tag in .Where

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Type @Home

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Then click OK

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Right click on .Where

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Click Create Tag in .Where

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Type @Outside

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Then click OK

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Right click on .Where

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Click Create Tag in .Where

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Type @Work

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Then click OK

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@Home, @Outside & @Work are now nested under


.Where

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Arranging .Who context


to its appropriate tags
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Right click on .Who

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Click Create Tag in .Who

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Type Arvin

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Then click OK

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Right click on .Who

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Click Create Tag in .Who

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Type Kevin

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Then click OK

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Arvin & Kevin are now nested under .Who

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You can compress each tags by clicking these

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When compressed it will look like this

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To expand, click these again

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Your

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set-up is now
finished and
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you can now use the


Secret Weapon to collect,
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organize & review all the


action pending in your life.
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THE "SECRET WEAPON TO


DECLUTTERING YOUR EMAIL INBOX
Setting up IMAP

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Setting up
account
in
Microsoft Outlooksss

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First, open a browser by clicking it.

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Type www.gmail.com on then click Enter

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Type in your email address

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Click Next

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Type in your password

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then click Sign in

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Click on Settings icon

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Select Settings

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Click Forwarding and POP/IMAP

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Select Enable POP for all mail

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Click Save Changes

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then click Minimize

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On your desktop, open Microsoft Outlook

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Click Next >

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Select Yes then click Next >

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Type your name here

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Type your Email Address here

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Type your Password here

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Type the exact same Password here

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Select Manual setup or additional server types

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Then click Next >

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Select POP or IMAP

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Then click Next >

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Type in your Name:

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Type in your Email Address:

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For this tutorial well be using POP3

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Type pop.gmail.com on Incoming mail server:

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Type same email on Outgoing mail server (SMTP):

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Type in your User Name:

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Type in your Password

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Click More Settings

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Click Outgoing Server tab

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Click this box

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then click OK

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Click Advanced tab

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Click the box of Incoming server (IMAP):

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Type 995

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Check this box

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Click the box of Outgoing server (SMTP):

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Type 587

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Click here

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Select TLS

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Uncheck this box

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then click OK

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Click Next >

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Click Finish

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Wait for all your


messages in
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to be synced in
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Still catching up?


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Yes?
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Good!
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Heres the FUN part!


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Lets get started!


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Select a bunch of your emails

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then click Save to Evernote

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Click Add Notes

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The selected emails that are saved to Evernote

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are now added to default Action Pending

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Remember this?

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You can now drag the selected emails

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to these following tags

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according to their use, priority, and to

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where or whom they are addressed to.

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You can add


multiple tags to
your email
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Make sure all your


emails has
corresponding
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tags especially the


.When context
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For emails/tasks that you can't act upon

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immediately, drag it to 6-Waiting tag

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For idle emails/tasks that you consider doing

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but are not your top priorities

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drag it to 3-Soon tag

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For emails/tasks that you are not committed

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to, but are not yet ready to delete

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drag it to 5-Someday tag

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There you have it


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Thank you for investing


on yourself
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Apply what
you have
learned
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and
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