How To Manage Multiple GTD Projects Using Evernote and The Secret Weapon - Kev Chavez - Your Keen & Crisp VP

HOW TO MANAGE MULTIPLE
GTD PROJECTS USING

AND
THE "SECRET WEAPON"
Getting Things Done
The Secret Weapon

is a free
organizational
technique for both
Your Keen & Crisp VP | KevChavez.com | All Rights Reserved
professional and
personal phases of life
that re-organizes
emails, ideas, and every
BIG & small things to-do

into one system that
stays synchronized
across your computers
as well as your
smartphones and tablets
Lets BEGIN!
Installing the
Secret Weapon
is a freemium, note
taking app that syncs
across devices
You can install

in all
your devices
10
To learn more about

how to install
11
Visit my previous
presentation
12
Lets start by setting up

a Notebook
13
that can be used to

contain notes
14
On your desktop, double-click thiss
15
Click File
16
then click New Notebook
17
Type Action Pending
18
then click OK
19
Right click on Action Pending
20
click Add to Stack
21
then click New Stack
22
Action Pending notebook will now belong
23
under Notebook Stack
24
Now, right click on Notebook Stack
25
then click Rename
26
Type Tasks
27
Now, right click on Tasks
28
click on Create Notebook in Tasks
29
Type Completed
30
then click OK
31
Next, click on Action Pending notebook
32
Let's add a New Note by clicking here
33
This window will appear
34
Click on Title bar to name it
35
To name your first note, type First

Note
36
To add tags, click Add tag
37
Type !Daily then press Enter
38
Add another tag
39
Type .Active Projects then press

Enter
40
Add another tag
41
Type .Inactive Projects then press

Enter
42
Add another tag
43
Type .What then press Enter
44
Add another tag
45
Type .When then press Enter
46
Add another tag
47
Type .Where then press Enter
48
Add another tag
49
Type .Who then press Enter
50
Add another tag
51
Type 1-Now then press Enter
52
Add another tag
53
Type 2-Next then press Enter
54
Add another tag
55
Type 3-Soon then press Enter
56
Add another tag
57
Type 4-Later then press Enter
58
Add another tag
59
Type 5-Someday then press Enter
60
Add another tag
61
Type 6-Waiting then press Enter
62
Close the note for now
63
Click Tags to see all your tags
64
You can see all your tags here
65
Arranging .What context

to its appropriate tags
66
Right click on .What
67
Click Create Tag in .What
68
Type Distribution
69
Then click OK
70
71
72
Type Marketing
73
Then click OK
74
75
76
Type Sales
77
Then click OK
78
79
80
Type Ideas
81
Then click OK
82
Next, nest one tag into another tag
83
to group the context where they

belong
84
Drag .Active Projects under .What
85
Drag .Inactive Projects under .What
86
.Active Projects, .Inactive Projects, Distribution,

Ideas, Marketing & Sales are now nested under .What
87
Arranging .When context

88
Drag !Daily under .When
89
Drag 1-Now under .When
90
Drag 2-Next under .When
91
Drag 3-Soon under .When
92
Drag 4-Later under .When
93
Drag 5-Someday under .When
94
Drag 6-Waiting under .When
95
!Daily, 1-Now, 2-Next, 3-Soon, 4-Later, 5-Someday &

6-Waiting are now nested under .When
96
Arranging .Where context

97
Right click on .Where
98
Click Create Tag in .Where
99
Type @Home
100
Then click OK
101
102
103
Type @Outside
104
Then click OK
105
106
107
Type @Work
108
Then click OK
109
@Home, @Outside & @Work are now nested under

.Where
110
Arranging .Who context

111
Right click on .Who
112
Click Create Tag in .Who
113
Type Arvin
114
Then click OK
115
Right click on .Who
116
Click Create Tag in .Who
117
Type Kevin
118
Then click OK
119
Arvin & Kevin are now nested under .Who
120
You can compress each tags by clicking these
121
When compressed it will look like this
122
To expand, click these again
123
Your
set-up is now
finished and
124
you can now use the

Secret Weapon to collect,
125
organize & review all the

action pending in your life.
126
THE "SECRET WEAPON TO

DECLUTTERING YOUR EMAIL INBOX
Setting up IMAP
127
Setting up
account
in
Microsoft Outlooksss
128
First, open a browser by clicking it.
129
Type www.gmail.com on then click Enter
130
Type in your email address
131
Click Next
132
Type in your password
133
then click Sign in
134
Click on Settings icon
135
Select Settings
136
Click Forwarding and POP/IMAP
137
Select Enable POP for all mail
138
Click Save Changes
139
then click Minimize
140
On your desktop, open Microsoft Outlook
141
Click Next >
142
Select Yes then click Next >
143
Type your name here
144
Type your Email Address here
145
Type your Password here
146
Type the exact same Password here
147
Select Manual setup or additional server types
148
Then click Next >
149
Select POP or IMAP
150
Then click Next >
151
Type in your Name:
152
Type in your Email Address:
153
For this tutorial well be using POP3
154
Type pop.gmail.com on Incoming mail server:
155
Type same email on Outgoing mail server (SMTP):
156
Type in your User Name:
157
Type in your Password
158
Click More Settings
159
Click Outgoing Server tab
160
Click this box
161
then click OK
162
Click Advanced tab
163
Click the box of Incoming server (IMAP):
164
Type 995
165
Check this box
166
Click the box of Outgoing server (SMTP):
167
Type 587
168
Click here
169
Select TLS
170
Uncheck this box
171
then click OK
172
Click Next >
173
Click Finish
174
Wait for all your

messages in
175
to be synced in
176
Still catching up?

177
Yes?
178
Good!
179
Heres the FUN part!

180
Lets get started!

181
Select a bunch of your emails
182
then click Save to Evernote
183
Click Add Notes
184
The selected emails that are saved to Evernote
185
are now added to default Action Pending
186
Remember this?
187
You can now drag the selected emails
188
to these following tags
189
according to their use, priority, and to
190
where or whom they are addressed to.
191
You can add

multiple tags to
your email
192
Make sure all your

emails has
corresponding
193
tags especially the

.When context
194
For emails/tasks that you can't act upon
195
immediately, drag it to 6-Waiting tag
196
For idle emails/tasks that you consider doing
197
but are not your top priorities
198
drag it to 3-Soon tag
199
For emails/tasks that you are not committed
200
to, but are not yet ready to delete
201
drag it to 5-Someday tag
202
There you have it

203
Thank you for investing

on yourself
204
Apply what
you have
learned
205
and
206
207

How To Manage Multiple GTD Projects Using Evernote and The Secret Weapon - Kev Chavez - Your Keen & Crisp VP

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How To Manage Multiple GTD Projects Using Evernote and The Secret Weapon - Kev Chavez - Your Keen & Crisp VP

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HOW TO MANAGE MULTIPLE

GTD PROJECTS USING

The Secret Weapon

Your Keen & Crisp VP | KevChavez.com | All Rights Reserved

Your Keen & Crisp VP | KevChavez.com | All Rights Reserved

BIG & small things to-do

Your Keen & Crisp VP | KevChavez.com | All Rights Reserved

Your Keen & Crisp VP | KevChavez.com | All Rights Reserved

Your Keen & Crisp VP | KevChavez.com | All Rights Reserved

You can install

Your Keen & Crisp VP | KevChavez.com | All Rights Reserved

To learn more about

Your Keen & Crisp VP | KevChavez.com | All Rights Reserved

Your Keen & Crisp VP | KevChavez.com | All Rights Reserved

Lets start by setting up

that can be used to

On your desktop, double-click thiss

Your Keen & Crisp VP | KevChavez.com | All Rights Reserved

Your Keen & Crisp VP | KevChavez.com | All Rights Reserved

then click New Notebook

Your Keen & Crisp VP | KevChavez.com | All Rights Reserved

Type Action Pending

Your Keen & Crisp VP | KevChavez.com | All Rights Reserved

Your Keen & Crisp VP | KevChavez.com | All Rights Reserved

Right click on Action Pending

Your Keen & Crisp VP | KevChavez.com | All Rights Reserved

click Add to Stack

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then click New Stack

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Action Pending notebook will now belong

Your Keen & Crisp VP | KevChavez.com | All Rights Reserved

under Notebook Stack

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Now, right click on Notebook Stack

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then click Rename

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Your Keen & Crisp VP | KevChavez.com | All Rights Reserved

Now, right click on Tasks

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click on Create Notebook in Tasks

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Next, click on Action Pending notebook

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Let's add a New Note by clicking here

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This window will appear

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Click on Title bar to name it

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To name your first note, type First

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To add tags, click Add tag

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Type !Daily then press Enter

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Add another tag

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Type .Active Projects then press

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