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Doc. Ref. No.

: UTP-ACA-CSIMAL-SIT-01
Issue Version: 4.0
Date: February 2016

GUIDELINES FOR
STUDENT INDUSTRIAL TRAINING
(SIT) ICB/IDB3037

CENTRE FOR STUDENT INTERNSHIP,


MOBILITY AND ADJUNCT
LECTURESHIP (CSIMAL)
JUNE 2013

Electronic File
Name:
Prepared by
Release Date
Owned by:

UTP GUIDELINES FORSTUDENT INDUSTRIAL TRAINING-VER.1


CSIMAL

Programme

CSIMAL

Programme

Approved by:

AMENDMENT SHEET
Version

Date

Author

Summary of Changes
This guideline has been revised and restructured
according to new SIIP course syllabus. Some of the
contents are referring to previous SIIP Guidelines Doc. Ref. No.: UTP-ACA-CSIMAL-01

1.0

June 2013

Roslina Nordin Ali


M Izmafaimal Abdul
Manaf

2.0

July 2015

Roslina Nordin Ali


M Izmafaimal Abdul
Manaf

Update on the requirements for ICT and BIS based on


Cohort D

3.0

February 2016

M Izmafaimal Abdul
Manaf

Removal of SIIP Reassessment Procedure


Updates on Plagarism Submission
Minor Offence updates

4.0

September
2016

M Izmafaimal Abdul
Manaf

Updated on the forms

This Guideline for Student Industrial Training (SIT) is only


available to UTP students and companies participating in
the practical training programme of UTP students.
The guidelines shall be kept in a secure place, where access
is available only to those authorized to see them.
Reproduction by any means, including storage on an
electronic system, is prohibited.

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT


LECTURESHIP 2013

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP

UNIVERSITI TEKNOLOGI PETRONAS


Bandar Seri Iskandar, 31750Tronoh, Perak DarulRidzuan
Tel : +6 (05) 3688380 /8381/8382/8385/8387/ 8388 Fax : +6 (05) 368 8386

TABLE OF CONTENTS

1
2
3
4
5
6

10
11
12
13
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15
16
17
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19

GUIDELINES FOR STUDENT INDUSTRIAL TRINING ( SIT )


AMENDMENT SHEET
INTRODUCTION
PURPOSE OF INDUSTRIAL INTERNSHIP
COURSE LEARNING OUTCOMES
TRAINING APPROACH
BENEFITS TO THE INDUSTRY
STUDENT ELIGIBILITY
6.1 PRE-REGISTRATION

S
1
2
2
2
3
3

6.2 REGISTRATION FOR PLACEMENT


6.3 APPEAL FOR REGISTRATION
STUDENT INDUSTRIAL TRAINING PROCESS
7.1 PRE-STUDENT INDUSTRIAL TRAINING
7.2 DURING STUDENT INDUSTRIAL TRAINING

7.3 POST-STUDENT INDUSTRIAL TRAINING


DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME
8.1 HOST COMPANIES
8.2 DURATION AND PERIOD OF INTERNSHIP
8.3 TRANSER OF INTERNSHIP PLACEMENT
8.4 LEAVE
8.5 INSURANCE
8.6 TRAINING ALLOWANCE
8.7 SAFETY TRAINING
8.8 VISITS BY THE UTP (ACADEMIC) SUPERSIOR
RESPONSIBILITIES
9.1 RESPONSIBILITIES OF THE HOST COMPANIES
9.2 RESPONSIBILITIES OF UTP
REPORT DUTY CONFIRMATION
OFFENCES AND PENALTIES DURING INDUSTRIAL INTERNSHIP
ASSESSMENT OF INDUSTRIAL TRAINING
LOGBOOK
STUDENT INDUSTRIAL TRAINING (SIT) PRESENTATION
ASSESSMENT OF STUDENT PERFORMANCE AND COMPETENCY
STUDENT INDUSTRIAL TRAINING REPORT
GENERAL WRITING FORMAT
STUDENT`S FINAL GRADING
APPENDICES
ii

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13
13
14
14
15
17
18
19-56

List Of Tables
Table 1
Table 2
Table 3
Table 4

Types of Offence and Penalty on Final


Internship Grade
Student Industrial Training Assessment
Hard Cover Color
Grading Scheme

iii

12
13
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19

1. INTRODUCTION
Universiti Teknologi PETRONAS (UTP) was established with the objective to produce
well-rounded graduates who are not only technically competent but also possess other
traits such as lifetime learning capacity, critical thinking, communication and behavioral
skills, business acumen, practical aptitude and solution synthesis ability.

In line with the vision to close the industry gap, UTP has made it compulsory for its
undergraduate students to undergo practical work in the form of a fourteen (14) - week
industrial attachment prior to their completion of studies at UTP. Student Industrial
Training (SIT) shall carry seven (7) credit hours. SIT provides opportunity to the students
to experience the real working environment of the industry. The students will develop
skills in work ethics, communication, management and working in a team.

SIT is coordinated by the Centre for Student Internship, Mobility and Adjunct Lectureship
(CSIMAL) who is responsible in ensuring the success of SIT. With an average of 500
interns per semester, CSIMAL has successfully secured the placements for all students
with various host companies such as PETRONAS subsidiaries, government-linked
companies (GLC), multi-national companies (MNC), as well as major overseas
corporation i.e. in US, Germany, France, Austria, Singapore, UAE, Italy and UK.

UTP has always placed great emphasis in having a close collaboration with the industries
in which its graduates will eventually gain recognition from industry players locally and
abroad. This internship programme is a prime example of the University Industry
collaboration.

Currently, UTP offers five engineering programmes namely Chemical, Civil, Electrical &
Electronics, Mechanical and Petroleum Engineering, two Applied Sciences namely
Applied Chemistry and Applied Physics and three technological programmes namely
Information & Communication Technology, Business Information Systems and
Petroleum Geosciences at Bachelor degree level.

2. PURPOSE OF STUDENT INDUSTRIAL TRAINING (SIT)


The purpose of the Student Industrial Training (SIT) is to expose UTP students to the real
working environment so that they can relate theoretical knowledge with application in the
industry. From the SIT, the students will also develop skills in safety practices, work
ethics, communication, management, etc.

Furthermore, SIT will establish a close

relationship between the industries and UTP. The exposure to industrial environment will
help the students to develop their soft skills and work experience.

3. COURSE LEARNING OUTCOMES


At the end of this course, students should be able to:
3.1 Demonstrate skills in communication, management and teamwork.
3.2 Adopt ethic, professionalism and HSE practices in work culture.
3.3 Demonstrate continuous building of skills and knowledge throughout the training.
3.4 Appreciation of sustainability issues in industry.

4. TRAINING APPROACH
SIT should have the following features:
4.1.Safety awareness
4.2. Continuous technical building skill and exposure
4.3. Hands-on training
4.4. Team-work activities
4.5. Leadership and management skills
4.6. Sustainability awareness

The suggested training areas (but not limited to) for the respective programmes can be
found in Appendix I.

5. BENEFITS TO THE INDUSTRY


5.1. Provides opportunity for the industry to assess the capabilities of potential employee.
5.2. Recognizes the industrys support to the education sector.
5.3. Facilitates and strengthens university-industry partnership and linkages.
5.4. Receives fresh, energetic, enthusiastic and productive employees.
5.5. Enhances the companys reputation among graduates.

6. STUDENT ELIGIBILITY
6.1. PRE-REGISTRATION
Student is eligible to pre-register internship upon meeting the following requirements:
i.

Obtained a minimum CGPA of 2.00/4.00 AND,

ii.

Earned a minimum of 75 credit hours (Engineering, Applied Sciences and


Petroleum Geosciences) or 60 credit hours (Business Information Systems and
Information & Communication Technology) excluding the credit hours for
Failed courses AND

iii.

Completed 5 semesters for (Engineering, Applied Sciences and Petroleum


Geosciences) or 4 semesters (Business Information Systems and Information &
Communication Technology)

6.2. REGISTRATION FOR PLACEMENT


i.

Obtained a minimum CGPA of 2.00/4.00 AND,

ii.

The total earned and registered courses shall have a minimum of 90 credit hours
(Engineering, Applied Sciences and Petroleum Geosciences) or 75 credit hours
(Business Information Systems and Information & Communication Technology)
excluding the credit hours for Failed courses AND

iii.

Students are encouraged to take the following courses:


a) All basic Engineering, Technology & Mathematics courses.
b) Health, Safety & Environment (HSE) (CCB2012)
c) Islamic Studies / Moral Studies (MPW2143/ MPW2153)
d) Bahasa Kebangsaan A / B (MPW2113/MPW2123)
e) Professional Communication Skills (HCB2033)
3

6.3. APPEAL FOR REGISTRATION


If a student does not meet the minimum requirement as mentioned in 6.1 and 6.2, an
appeal to undergo internship shall be made within FOUR (4) weeks after the
commencement of the semester. Students are require to appeal using Form SIIP-03:
Appeal for SIT Registration. (Appendix II). Students are required to attach the
following documents:
i.

Overall study plan until graduation.

ii.

Approved exemption courses by Registry (if applicable).

iii.

Students are required to get endorsement from the respective program Head of
Department (HOD).

iv.

Students are to return the endorsed Form SIIP-03 within THREE (3) working
days after closing date of PDI to CSIMAL HOD for approval.

7. STUDENT INDUSTRIAL TRAINING PROCESS


7.1. PRE-Student Industrial Training
i.

The first Student Industrial Internship Programme briefing session is given to


students within the first month of the semester.

ii.

Students are required to submit Personal Data Info (PDI) and Resume/CV to
CSIMAL within 1 week after the first briefing session.

iii.

Application of placement are as follows :


a) Direct application
Form Pre-01: SIIP Program Placement Letter and Reply Form for
placement shall be provided by CSIMAL.(Appendix III)
Student shall send applications to suitable companies for Internship
placement.
Student Industrial Training placement must be secured at the approved
host one (1) month before internship commencement date.
A confirmation letter will be issued by the Host Company to the
students once the internship placement has been accepted.
Students are required to reply to Host Company whether to accept or
decline the offer.

b) Through CSIMAL
CSIMAL will advertise or announce on the internship placements offer
by companies.
Students are required to register with CSIMAL.
CSIMAL will submit students application to companies.
A confirmation letter will be issued by the Host Company to the
students and/or CSIMAL once the internship placement has been
accepted.
Students are required to reply to Host Company whether to accept or
decline the offer.
For overseas placement, students are assisted in visa/work permit
applications and travel arrangements.
The second Industrial Internship briefing session will be conducted
between the THIRTEEN (13) to FOURTEEN (14) week of the semester
by CSIMAL.
Students are to confirm placement before the internship starts.

7.2. DURING STUDENT INDUSTRIAL TRAINING


i.

Report Duty Confirmation must be completed by students during the Week


ONE (1) to TWO (2) of SIT.

ii.

Students are to submit proposed project topic for Student Industrial Project
(SIP) between week THREE (3) to FOUR (4).

iii.

Students are to submit the SIT Report to HC SV and UTP SV on week


ELEVEN (11).

iv.

HC SV and UTP SV are to evaluate the SIT Report and complete the SIT-C
form.

v.

UTP SV shall conduct assessment visit to the company between week


TWELVE (12) and FOURTEEN (14). The assessment are follow:
a) Oral Presentation by students and completion of SIT-A Form (Oral
Presentation Evaluation Form) by HC SV and UTP SV.
b) Assessment of Students Competency and Performance, SIT-B form, by
HC SV and UTP SV.
5

c) Student Industrial Training Report by students and completion of SIT-C


Form by HC SV and UTP SV.
vi.

For overseas assessment visit, it shall be only conducted if there is a


student/students completing SIP at the same country.

vii. Should there be complications for the visit, such as natural disasters, visa related
issues, political instability etc., then the visit, locally or overseas, shall have to be
cancelled.
viii. Should there be no visit, the mode of presentation shall be through online
conference, tele-conference and etc.
ix.

HC SV is to submit all SITs assessment form to UTP SV at the end of the


assessment visit.

x.

Students are to submit A COPY (original copy to be kept by students) of the


Summary of the Logbook weekly report scores to UTP SV (as of the visit week).

xi. Students are to submit A COPY (original copy to be kept by students) of


Summary of the Logbook weekly report scores (original copy to be kept by
students) from week 1 - 14 to UTP SV and CSIMAL on week FOURTEEN (14).
xii. UTP SV shall key in the assessment scores and submit all the SIP evaluation
forms to CSIMAL upon returning from assessment visit.

7.3. POST- STUDENT INDUSTRIAL TRAINING


i.

Students shall submit softcopy of Logbook and SIT Report to CSIMAL (for
official stamping) upon returning to UTP (on the first week of the semester and
after completion of Student Industrial Project-SIP).

ii. Consolidation of marks for SIT-A, SIT-B, SIT-C and Logbook is after the end of
SIT.
iii. The final marks and grades are endorsed by University Examination committee.
iv. The Final marks and grades are approved during Senate meeting.
v.

SITs official result will be announced by the Registration and Examination Unit.

8. DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME

8.1. HOST COMPANIES


i.

Students are only allowed to undergo SIT at companies which have been
recognized by CSIMAL.

ii.

New host companies shall apply for in-house evaluation by CSIMAL.

iii.

CSIMALs Guidelines will be given to the host Company Supervisors for their
reference.

8.2. DURATION AND PERIOD OF INTERNSHIP


The minimum duration of the SIT shall be for a period of 14 weeks.

8.3. TRANSFER OF INTERNSHIP PLACEMENT


Students are NOT ENCOURAGED to transfer or change to another Host Company
without prior approval from CSIMAL and agreement from the Host Company. For
any application to transfer, the following procedures shall be followed:
i.

Submit request to change host company at CSIMAL

ii.

Evaluation of submission will be carried out after getting recommendation from


programme coordinator. Submission also shall include offer letter from new host
and obtain consent of leaving from current host.

iii.

Student can only change Host Company after getting approval from CSIMAL.

8.4. LEAVE
Entitlement of annual leave (if any) is based on the host company policy. In the event
that the student has to take leave due to emergency, student shall seek prior approval
from the Host Company. In the case of prolonged leave (exceeding 7 days) due to
hospitalization, student shall notify both CSIMAL and host company in writing and
provides necessary documents as evidence. Please note that the minimum duration
of SIT is as per 8.2, therefore students are required to replace any leave taken other
than the annual leave given by host company (if any).

8.5. INSURANCE
Students are covered by group personal insurance throughout SIT (Appendix IV).

8.6. TRAINING ALLOWANCE


Training allowance entitlement is solely at the host companys discretion. Although
the training allowance is not a requirement, substantial numbers of host companies
provide training allowance in order to make its internship programme attractive and
competitive.

8.7. SAFETY TRAINING


Student shall abide to safety as students are encouraged to attend safety training as
deem fit by the Host Company.

i.

Basic Offshore Safety Induction & Emergency Training (BOSIET) AND National
Institute of Occupational Safety and Health (NIOSH) Safety Passport. Procedure
for BOSIET/NIOSH are as follows:
a)

Submit the Requisition for BOSIET /NIOSH using Form SIIP-07 (Appendix
V) TWO (2) weeks before the training to CSIMAL.

b)

Upon approval student can attend the training.

c)

Host Company shall use their own fund to pay for the total cost of training
and medical check-up.

d)

CSIMAL will pay 50% of the training and medical checkup cost based on the
invoice sent to CSIMAL after completion of the training.

e)

CSIMAL will not cover the cost for traveling, lodging and meals throughout
the training.

ii. Green Card (special requirement for Civil Engineering Programme)


Green Card is an integrated program that involves the registration and
accreditation of Construction Personnel to enhance safety levels at Construction
Sites. Students who have been issued the Green Card by CIDB are automatically
covered by Insurance Scheme that insures the students against death and
accidents.
Green Card is mandatory for all Civil Engineering students before going for
internship. Training is organized by Civil Engineering Department every
semester.

8.8. VISITS BY THE UTP (ACADEMIC) SUPERVISORS


SIT assessment visit will be conducted at the Host Company tentatively between
week 12 to 14. For overseas attachments, CSIMAL will make the most cost effective
arrangement to access the students.

9. RESPONSIBILITIES

9.1. RESPONSIBILITIES OF THE HOST COMPANIES


i.

HOST COMPANY SUPERVISOR (HC SV)


Host Companies plays an important role in ensuring the success of the industrial
internship programme. They are expected to provide the following support:
a) Plans and schedules the overall internship programme to ensure that it provides
maximum opportunity for students to obtain useful experience related to their
field of study (Section A of Appendix VI).
b) Selects and assigns qualified engineering/technology staff to be students Host
Company Supervisor.
c) Assists students to find accommodation and transportation (if necessary).
d) Provides briefing on the background of the organization/company.
e) Discusses with the students the details of their internship programmes
expected outcomes.
f)

Supervises and guides students in their industrial training.

g) Provides the necessary facilities, equipment, tools and guidance to students.


h) Provides necessary recommendations to improve the programme.
i)

Assess logbook (Section B of Appendix VI) fortnightly and checks their


detailed of logbook reports (Section C of Appendix VI).

j)

Provides weekly report scores using Summary of the Weekly Report Scores
(Logbook) Form (Appendix VII)

k) Evaluates students oral presentation during assessment visit using Form SITA (Appendix VIII)
l)

Evaluates Students Performance and Competency using Form SIT-B


(Appendix IX : HC SVs Copy)

m) Evaluates Industrial Training Report using Form SIT-C (Appendix X)

9.2. RESPONSIBILITIES OF UTP


i. CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT
LECTURESHIP (CSIMAL)
a)

Facilitate the internship programme so that it can complement the learning


outcomes.

b) Provides list of approved companies to students for selection.


c)

Confirms the placement of students with the Host Companies. Sends


students resume to the Host Companies (if necessary).

d) Assists students on visa/work permit application for internship (if necessary)


e)

Coordinates the following visits by UTP supervisors:

Pre-Visit and briefing to the Host Companys management (if necessary).

Organize and arrange the assessment visit for UTP Supervisors to Host
Companies.

f)

Reviews the industrial internship matters and schedule with the students
before, during and after SIT.

g) Finalizes students grading in Internship Committee Meeting.


h) Organizes special assignments such as UTP Industry Dialogue, Forum or
Sharing Session.

ii.

DEPARTMENT INTERNSHIP COORDINATOR


a)

Addresses internship matters/updates at respective departments.

b) Assist in compiling students scores using Form SIT-A, SIT-B, SIT-C and
Logbook (Appendix VII).
c)

Promotes and establishes UTP-Industry relationship via internship.

d) Assigning of UTP SVs from respective departments.


e)

Review and endorse application for new host companys registration

f)

Encourages contribution of industrial projects towards final year project.

iii. UTP SUPERVISORS


a)

Establish and maintain communication with students and Host Company


Supervisor throughout the duration of the internship period.

b) Develop and maintain good rapport with the Host Companies.


c)

Visit the Host Companies and review the industrial training schedules with
Host Company Supervisor.
10

d) Evaluate the students oral presentation at the Host Company using Form
SIT-A (Appendix VIII : UTP SVs Copy)
e)

Review and assess the Students' Performance and Competency with the Host
Company supervisors using Form SIT-B.(Appendix IX : UTP SVs Copy)

f)

Evaluate Industrial Training Report using Form SIT-C.(Appendix X)

g) Complete and collect all the assessment forms from Host Company SV at the
end of the assessment visit.
h) Submit both Host Company and UTP SVs assessment form to CSIMAL.
i)

Provide necessary recommendations to improve the programme.

iv. UTP STUDENTS


a)

To submit Report Duty Confirmation during the Week ONE (1) to TWO (2)
of SIT

b) To confirm and proposed Industrial Internship Project title to CSIMAL Week


THREE (3) FOUR (4) of SIT
c)

Adhere to the UTP and Host Companys rules and regulation (Appendix XI:
General Plant Rules and Regulations)

d) Follow the Host Companys safety procedures.


e)

Maintain good discipline and personal conduct.

f)

Listen to and follow their supervisors instruction.

g) Meet work schedules (Appendix VI: Section A) on time.


h) Discuss with supervisor on the training schedule (if necessary)
i)

Update logbook regularly and present it to the Host Company Supervisor for
weekly review and endorsement.

j)

Be responsible and committed in acquiring as much knowledge and skills as


possible during the internship

k) Perform oral presentation to the Host Company and UTP supervisors during
the assessment visit.
l)

Complete and submit the softcopy of logbook and Student Industrial Training
Report to CSIMAL upon returning to UTP (on the first week of the beginning
semester)

m) Make the necessary recommendations to improve the programme.

11

10.

REPORT DUTY CONFIRMATION


The students are required to submit Report Duty Confirmation to CSIMAL between the
first and second week of internship.

11. OFFENCES & PENALTIES DURING STUDENT INDUSTRIAL TRAINING

Students undergoing Student Industrial Internship Programme must adhere to the rules
and regulations, as specified by the respective host company/industry and also comply
with the Students Disciplinary Rules & Regulations of Universiti Teknologi
PETRONAS and Academic Policies and Procedures.

Internship students committing inappropriate conduct during the course of soliciting


internship placement and during the period of undergoing industrial internship
programme will be subjected to the following penalties as per Table 1.

Table 1: Types of Offence and Penalty on Final Internship Grade (SIT)


Major offenses Final Grade F

Minor Offence Lower one grade for


Final Grade at SIP

Termination of internship by host company Accepting more than 1 internship offer OR


due to students fault.

failure to decline internship offer officially


OR last minute rejection of internship offer.

ii

Any act of academic misconduct will subject Failure to report at host company on official
a student to disciplinary action. Academic reporting day without a valid reason.
misconduct includes but not limited to:
a. Cheating
b. Plagiarism
c. False information and representation,
fabrication or alteration of information
d. Theft or damaged of intellectual property

iii

Change of host company during the course


of

internship

program

approval by CSIMAL
iv

Conduct of Ethics
12

without

prior

12.

ASSESSMENT OF INDUSTRIAL TRAINING

The students will be evaluated on following aspects:


12.1. Demonstration of skills in communication, management and teamwork.
12.2. Adopting ethic, professionalism and HSE practices in work culture
12.3. Demonstrating continuous building of skills and knowledge throughout the
training.
12.4. Appreciation of sustainability issues in industry

Table2: Student Industrial Training Assessment


Percentage (%)
Item

Host Company
Supervisor

Log Book
Students Performance &
Competency
Industrial Training Report &
Presentation
Total

13.

UTP Examiner

20

35

15

15

15

70

30

LOGBOOK

The logbook contains weekly and detailed reports prepared by the students and endorsed
by the Host Company Supervisor (Appendix VI: Section B and Section C). The students
should describe the tasks that they are undertaking, how these tasks contribute towards
achieving the Host Company's objectives, the problems and challenges they face, the
lessons learn from the experience, and provide any comments or recommendations they
wish to make. The logbook should also record any points discussed with the Host
Company Supervisor in relation to the industrial training. The Logbook Weekly
Evaluation by Host Company (Appendix VI: Section B) and Summary of Weekly
Scores Form (Appendix VII) from week one (1) to week fourteen (14) are to be filled,
signed, and stamped by HC SV. Students are to scan the form for submission purposes
together with SIT and SIP reports. Student must submit the Summary of Weekly Scores
form (in softcopy format) to CSIMAL in week fourteen (14) for assessment purposes.
13

14.

STUDENT INDUSTRIAL TRAINING (SIT) PRESENTATION


Students are required to present an oral presentation describing the gist of their industrial
training, experience gained during the training and significant contribution that they
have given to the host company. The UTP and Host Company Supervisor will jointly
evaluate the oral presentation. The evaluation will be based on the following criteria in
the Form SIT-A (Appendix VIII):
14.1. Visual and Non-Verbal Communication
14.2. Content
14.3. Clarity of presentation
14.4. Questions and Answers

15.

ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY


This Form SIT-B (Appendix IX) contains the assessment of students performance
during the Industrial Internship Programme. The TEN (10) attributes are evaluated
based on the students performance, task completion and competencies.

16.

STUDENT INDUSTRIAL TRAINING REPORT


The purpose of this report is to measure the students understanding of the companys
ethics and HSE practices. Students to explain in detail the skills and knowledge that has
been learn throughout SIT. This will give the opportunity to the students to exercise
their writing skills and to clearly communicate ideas and experience. The activities must
show the students development in terms of cognitive and practical skills. It is
compulsory for students to prepare and submit the Industrial Training report. It must be
submitted in softcopy format to Host Company SV and UTP SV in week ELEVEN (11)
for assessment process. Softcopy format of the report is to be submitted to UTP SV prior
to SIT visit. Marks will be deducted as follows for late submission:
i.

20% will be deducted immediately upon late submission.

ii.

50% will be deducted a week after submission deadline.

iii.

0 marks will be given after third week of submission deadline.

14

16.1 Compulsory submission of SIT Report through plagiarism software


16.1.1 Students are required to submit SIT Report through plagiarism software
to check on the similarity percentage.
16.1.2 Students to consult with Course Coordinator and/or UTP SV on the
details of the submission process

16.2

Industrial Training Report Outline


The report consists of many parts arranged in a certain order. It is recommended
that the contents are in the following order:
i.

Host Company Verification Statement (Appendix XII)

Non-Confidentiality Statement (if required)

Endorsement by the Host Company Supervisor

ii. Acknowledgment
iii. Table of Contents
iv. List of Figures
v.

List of Table

vi. Internship Training Report


a) Introduction

General Overview of the company


o

Core business

Types of products

Types of services

b) Work Culture
Occupational Health and Safety
o

Safety regulations

Training provided

Company SOP

Work Environment
o

Team work

Work Ethics

c) Works Experience
Skills gained
o

Communication skills
15

Time management

Initiative

Knowledge
o

Understanding job requirement

Completing task given on time

d) Discussion on sustainability

Common practice and future recommendations on (if any):


o

Environmental

Economical

Political and cultural dimensions

e) Conclusion and recommendations

vii.

Overall Summary

References

viii. Appendices

17. GENERAL WRITING FORMAT

17.1. Language
The Industrial project report must be written in acceptable and formal English.

17.2. Font and Spacing


All text should be 1.5 lines spacing between paragraphs (Times New Roman regular
font-style, size 12) written on white A4 paper on one side of each sheet.

17.3. Length
The minimum length of the report, excluding appendices is 40 pages.

17.4. Pagination
All pages must be numbered in proper sequences from Introduction to the end of
the report including pages on figures, tables and appendices. All front materials are
numbered in small Roman Numerals (e.g. i, ii, iii). Page numbers appear by
themselves and are not to be enclosed in parenthesis, hyphens or other decorative
symbols. Page number must be positioned at the bottom and centered.

16

17.5. Mathematical Equations


Mathematical equations must be spaced out; superscript and subscript must be
clearly shown and numbered.

17.6. Documenting Sources


Students are required to cite the sources from which ideas they are using. Please
refer the documentation system to be used is American Psychological Association
(APA).
17.7. Margin

The top, bottom and right margin are 25 mm except the left margin which is 40
mm. All paragraphs should start from the left margin.

25mm

40mm
m

25mm
25mm

25mm

17

18. STUDENTS FINAL GRADING


The Internship Sub-Committee which consists of Head of Student Industrial Internship
Programme (Chairman) and respective Department Internship Coordinators will verify
and certify the status of the SIT undertaken by the students. The final grades will be given
as per Table 4 below:

Table 4: Grading Scheme

Score

Grade

50.0 - 100

PASS

00.0 49.9

FAIL

18

APPENDICES

Appendix I:

List of Training Areas

Appendix II:

Form SIIP-03: Appeal for SIT Registration

Appendix III:

Form PRE-01: SIIP Placement Letter & Reply Form

Appendix IV:

Health Insurance

Appendix V:

FORM SIIP-07: Requisition For BOSIET/NIOSH

Appendix VI:

Logbook (Section A, Section B, Section C)

Appendix VII:

Summary of the Weekly Report Scores (Log Book) Form

Appendix VIII:

Form SIT-A: Oral Presentation Evaluation

Appendix IX:

Form SIT-B: Assessment of Students Performance &


Competency (HC SVs Copy & UTP SVs Copy)

Appendix X:

Form SIT-C: Industrial Training Report Evaluation

Appendix XI:

General Plant Rules and Regulations

Appendix XII:

Host Companys Verification Statement

Appendix XIII:

Student Industrial Training Process Flow

19

APPENDIX I
List of Training Areas

20

LIST OF TRAINING AREAS


B. Eng. (Hons) Chemical Engineering
Research and Development
Health, Safety and Environment
Statistical Process Control
Process Design & Unit Operation
Process & Instrumentation Control
Plant Process/Maintenance
Process Analysis
Thermal System Design
Management & Administration
Production Planning
Computer Application

Oil & Gas Exploration


Geophysical Exploration
Reservoir Geosciences
Basin studies
Seismic Imaging
Hydrocarbon Prediction & Assessment
Rock Physics
Geomechanics in Earth Science
Reservoir characterization

B. Eng. (Hons) Mechanical Engineering


Research and Development
Health, Safety and Environment
Design & Construction Drawing
Assembly & Fabrication Tasks
Thermal System Design
Structural Engineering
Condition Monitoring
Installation, Testing, Repair &
Maintenance of Machine/Devices
Quality Control/Assurance
Petroleum Production, Transportation and
Processing
Management & Administration
Production Planning
Computer Application

B. Eng. (Hons) Civil Engineering


Research and Development
Health, Safety and Environment
Transportation
Design & Construction of Infrastructures
Geotechnical Engineering
Structure Integrity
Waste Water Treatment & Operation
Toxic & Hazardous Waste Management
Environmental Impact Assessment
Hydrology
Project Management
Marine Pollution & Control
Computer Application

B. Tech. (Hons) Business Information


System
Database Development
Web & E-Commerce
Information Systems Analysis
Knowledge Management
Investment & Portfolio Management
Information System Administration &
Maintenance
Business Analysis
Corporate Management
Business & Cyber Law

B. Eng. (Hons) Electrical & Electronics


Engineering
Research And Development
Health, Safety And Environment
Devices &Instrument Manufacturing
Repair & Maintenance Of Machine
Installation Of Devices/Equipment
Testing & Troubleshooting
Calibration & Interconnection Of
Instrument
Electronic & Control
Electromechanical Systems
Cathodic Protection
Power Generation
Electrical Distribution Equipment &
Systems
Management & Administration
Computer Application

B. Tech. (Hons) Information &


Communication Technology
ICT Solution Development
Web Development
Systems Analysis& Design
Network Management
Software Development & Maintenance
System Security & Management
Video Production & Media Streaming
Database Management
Strategic Management
Multimedia & Virtual Reality

B. Eng. (Hons) Petroleum Engineering


Research and Development
Health, Safety and Environment
Oil & Gas Exploration
Drilling & Well Construction
Production Operation & Maintenance
Well Completion
Field Abandonment
Project Management
Reservoir Engineering
Management & Administration
Computer Application
B. Tech. (Hons) Petroleum Geosciences
Research and Development
Health, Safety and Environment

21

APPENDIX II
FORM SIIP-03
Appeal for SIT Registration

22

SIIP-03

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND


ADJUNCT LECTURESHIP (CSIMAL)
UNIVERSITI TEKNOLOGI PETRONAS

APPEAL FOR STUDENT INDUSTRIAL INTERNSHIP PROGRAM (SIIP)


REGISTRATION
Part A : TO BE COMPLETED BY STUDENT
Name

ID Number

Program

Email Address

Internship Batch /
Semester

Current GPA /
CGPA
Accumulated
Credit hours

Contact
Number

(Excluding the Credit Hours


for fail courses)

Reason
Signature

Date

Note : Please attach your study plan together with this form

Part B : TO BE COMPLETED BY HEAD OF DEPARTMENT


Request Endorse

Yes

No

Recommendation /
Justification
Name&Official
Stamp
Signature

Date
Part C : TO BE COMPLETED BY CSIMAL

Approve
Decision

Not approve

Remarks (if any) :

Name & Official


Stamp
Signature
Note : 1. Request shall be within 3 days after the closing date of PDI
2 Please return the form to CSIMAL office

23

SIIP-03

APPENDIX III
FORM PRE-01
SIIP Placement Letter and Reply Form

24

FORM PRE-01

Date:
Assoc Prof Dr Ku Zilati Bt Ku Shaari
Head
Centre for Student Internship, Mobility and Adjunct Lectureship (CSIMAL)
UniversitiTeknologi PETRONAS
Bandar Seri Iskandar
31750 Tronoh
Perak Darul Ridzuan, Malaysia
Fax No: 605-368 8386
Dear Sir,

PLACEMENT OF INTERNSHIP FOR STUDENT INDUSTRIAL INTERNSHIP PROGRAMME


(SIIP)(.)
With regards to the above, we are pleased to inform you that we have agreed to accommodate your student
for the industrial internship training from ().
The details are as follows:
Student name :
Programme (eg. Chem. Engineering) :
Period:
Proposed Industrial Project Topic:
Allowance (if any) :
*Attached is the offer letter to the student, which provides information on the terms and conditions of the
Student Industrial Internship program.
Thank you.
Yours faithfully,
Name:
Position:
Company Name:
Company Address / Official Stamp:
Fax Number:
STUDENTS CONFIRMATION (To be filled by student)
I,_______________________________ NRIC / Passport No: _____________________ accept / reject *
the industrial training placement offered to me effective from _______________ to_______________.
Signature
Programme
Date

:
:
:

_______________
_______________
_______________

Note: * delete whichever is irrelevant

25

APPENDIX IV
Health Insurance

26

LOCAL STUDENTS INSURANCE SCHEDULE OF BENEFITS.


GROUP FAMILY TAKAFUL (TKG 1151) RM 14.00/student
SCOPE OF COVERAGE

BENEFIT

Natural Death
RM 10,000.00
Accidental Death
RM 20,000.00
Permanent Total Disability
RM 10,000.00
Permanent Total Disability due to
RM 20,000.00
Accident
Funeral Expenses
RM 1,000.00
Hospital Benefit due to Accident
RM 30/day max 25 days
GROUP HOSPITALIZATION AND SURGERY TAKAFUL (TKH 0398)
RM 22.00/student

SCOPE OF COVERAGE

BENEFIT

Hospitalization
(room and board)
Miscellaneous
(maximum per disability)
ICU /
Daily Cash Allowance
Surgical Fees
(maximum per disability)
Outpatient Accidental Treatment
(maximum per injury)
Hospital Cash Benefit

*As charged of overall annual limit


- Ward 1st class of government hospitals only
*As charged of overall annual limit
*As charged of overall annual limit
RM 20/day max 30 days
*As charged of overall annual limit
*As charged of overall annual limit
RM 20/day max 120 days

NOTE:
*as charged of overall annual limit is every student is subject to max. claim yearly RM
5,000.00
* this policy is subject to the terms and conditions governed by Etiqa Takaful and
Insurance
* the policy is inclusive the offshore activities.

27

APPENDIX V
FORM SIIP-07
Requisition for BOSIET/NIOSH

28

SIIP-07

REQUISITION FOR BOSIET/NIOSH TRAINING


Students Name: ____________________________________ Students ID no: _______
Programme: _____
Place of Training : ______________________ Period of Training: ________________

Details of Training
Date:

Venue:
Details of Medical Check-up
Date:
Clinic:
Part A : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE

JUSTIFICATION
(please attach training
schedule)

STUDENTS
SIGNATURE:

HOST COMPANY SUPERVISOR


SIGNATURE & STAMP:

NAME &
IC NUMBER:
DATE:

NAME:

APPROVE:
(please justify)

DATE:
Part B : APPROVAL BY CSIMAL
NOT APPROVE :
(please justify)

SIGNATURE & STAMP:


NAME :

DATE:

Note : 1. Request shall be made upon recommendation from host company supervisor.
2. This form must be completed and approved 2 weeks before training.
3. Please return the completed form to CSIMAL (email izmafaimal.manaf@petronas.com.my or fatahn@petronas.com.my or
fax: 605-36883860

29

REQUISITION FOR BOSIET TRAINING: PROCESS FLOW


Responsibility
/ Action

Process

Document

START

Application
&Recommendation
from HC SV

Students

SIIP-03

Internship
Coordinators
&CSIMAL

SIIP-03

CSIMAL

Letter of
Undertaking

NO
Approval by
CSIMAL

YES
Letter of
Undertaking to
HC

Medical Check
up& Training

Student

Payment by HC
to clinic &
training provider

Host Company

Issue invoice to
CSIMAL

Host Company

Payment to HC

CSIMAL

END

30

Medical
Report &
certificate

Invoice

APPENDIX VI
LOGBOOK
SECTION A : SIT TRAINING SCHEDULE
SECTION B : SIT WEEKLY REPORT
SECTION C : DETAILED REPORT

31

SECTION A: SIT TRAINING SCHEDULE

Department

Students Name: __________________________

Student no: _______

Place of Training : _________________________

Period of Training: ______________________________________

Training
activities

Programme: _____

Week No/ Date


1

10

11

12

Host Company Supervisor Signature &stamp:

Name:

Designation:
Date:

32

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

LOG BOOK

WEEK NO

WEEK NO: 1 2

DATE

BRIEF DESCRIPTION OF DAILY ACTIVITIES

Logbook Weekly Evaluation by HOST COMPANY SUPERVISOR


Instruction to Host Company Supervisor
Please refer to the students detailed report for that particular week before assessing his/her performance.
Please mark in the appropriate box based on the following score : [5] Excellent [4] Good [3] Average [2] Below Average [1] Unsatisfactory
Students Score

Initiative

Independence

Reflection

Curiosity

Completes required work,


identifies and pursues
opportunities to expand
knowledge, skills, and
abilities.

Completes
required
work,
but requires
minimum supervision to
pursues opportunities to
expand
knowledge,
skills, and abilities

Completes required
work as requested.

Partially
completed work
as requested

Incomplete work

Very independent and


pursues
substantial,
additional knowledge

Independent and
pursues substantial,
additional knowledge

Independent in
pursuing knowledge

Fairly
independent in
pursuing
knowledge

Too dependent on
others

Always reviews prior


learning (past experiences
inside and outside of the
work environment) and
indicating broader
perspective.

Moderately review
prior learning ( past
experiences inside and
outside of the work
environment)

Occasionally review
prior learning ( past
experiences inside and
outside of the work
environment)

Minimum review
prior learning

No review of
prior learning

Explores a topic yielding a


rich awareness.

Explores a topic in
depth

Explores a topic
superficially

Minimum
curiosity

No curiosity

Score:

/ 20

Comments:
Host Company Supervisors Signature & stamp:

Name & Designation:


Date:
(make copies if necessary)

SECTION C : DETAIL REPORT


33

DETAIL REPORT

WEEK NO. 1

Objective(s) of the activities :

Contents :

(Make copies if necessary)

34

APPENDIX VII
Summary of the Weekly
Report Scores (Log Book)
Form

35

SIT SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK) FORM


Students Name: ________________________ Student no: _______
Programme: _____
Place of Training : _______________________ Period of Training: ___________

WEEK

SCORE

1-2
3-4
5-6
7-8
9 10
11 - 12
13 - 14
TOTAL SCORE
KINDLY SUBMIT A COPY OF THIS COMPLETED FORM WITH SCORES TO UTP
SUPERVISOR DURING THE ASSESSMENT VISIT

Host Company Supervisors Signature & stamp:


Name:
Designation:
Host Companys name:
Date:
*Note :Summary of the Weekly Report Scores Form is to be submitted to UTP SV and cc to CSIMAL by week 14

36

APPENDIX VIII
FORM SIT-A
Oral Presentation Evaluation

37

FORM SIT-A

Visual
(Non-Verbal
Communication)
(10 %)

Content
(40%)

Criteria for Judging Quality

Questions and
Answers (30%)

4
[Good]

3
[Average]

2
[Below Average]

1
[Unsatisfactory]

Excellent eye contact, very


confident throughout the
presentation and well groomed

Good eye contact, confident with


the speech throughout the
presentation and pleasantly
groomed

Some eye contact, fairly


confident throughout the
presentation and adequately
groomed

Little eye contact, lack


confidence with the speech
throughout the presentation and
fairly groomed

No eye contact, no confidence


with the speech throughout the
presentation and poorly groomed

Clear and concise background, objectives,


continuity of content

The background and objectives


are well prepared and extremely
organized

The background and objectives


are well prepared and well
organized

The background and objectives


are implied and organized fairly
well

Unclear background and


objectives but showed some
organization

Failed to explain the background


or objectives and unorganized

Describe and explain


Involve wide-ranging or conflicting
technical, engineering and other issues
Have no obvious solution and require
abstract thinking

In depth description and


explanation on a wide range of
industrial engineering issues with
own originalities and ideas

Good description and explanation


on a wide range of industrial
engineering issues with own
originalities and ideas

Superficial description and


explanation on a wide range of
industrial engineering issues with
own originalities and ideas

Minimal description and


explanation on a wide range of
industrial engineering issues with
own originalities and ideas

Poor description and explanation


on a wide range of industrial
engineering issues with own
originalities and ideas

Conclusion mostly summarizes


the presentation with acceptable
recommendations

Conclusion adequately
summarizes the presentation
with reasonable
recommendations

Conclusion minimally summarizes


the presentation with the least
recommendations

Conclusion are either absent or


fails to summarize the
presentation with no
recommendations

Articulation is good, uses


appropriate word choice and
speaks with high enthusiasm

Articulation is moderate, uses


appropriate word choices and
speaks with enthusiasm

Articulation is fair, uses


inappropriate word choice and
speaks with lack enthusiasm

Articulation is poor, uses


inappropriate word choices and
speaks with no enthusiasm

Rate of speech is good and uses


suitable selection of audio and/or
visual aids

Rate of speech is fairly


appropriate and uses some
selection of audio and/or visual
aids

Rate of speech is inappropriate


and uses minimum selection of
audio and/or visual aids

Rate of speech is inappropriate


and uses the least audio and/or
visual aids

Understand the questions given


and respect the evaluators

Fairly understand the questions


given and respect the evaluators

Fairly understand the questions


given and defensive towards the
evaluators

Unable to understand the


questions given and disrespect
towards the evaluators

Good understanding of the


subject matter and answered all
questions fluently and confidently

Average understanding of the


subject matter and answered
most questions fairly confident

Fairly understanding of the


subject matter and answered
some questions unconfidently

Poor understanding of the


subject matter and unable to
answer some questions and
unprepared.

Clarity of
presentation (20%)

Appearance; Facial expression;


Confidence
Gestures; Eye contact

5
[Excellent]

Conclusions and recommendations


Adequacy of key ideas pertinent to
objectives
Acceptable recommendations

Fluency and choice of words


Tone of voice (monotonous, intonation)

Pace and continuity


Use of aids

Rate of speech is appropriate


and uses impressive selection of
audio and/or visual aids

Ability to listen, attitude towards person


asking the question (defensive, respect)

Fully understand the questions


given and respect the evaluators

Technical and factual accuracy; Grasp of


subject
Creativity and ability to handle question
use of example

Impressive understanding of the


subject matter and answered all
questions fluently and confidently

Conclusion effectively
summarizes the presentation
with extensive recommendations
Articulation is well, uses
appropriate word choice and
speaks with great enthusiasm

/100

TOTAL SCORE

Comments : Please justify your reasons for assigning the overall grade in the highest (5) or lowest (1) category
Host Company/UTPSupervisorSignature& stamp

Name

38

Total Marks
(%)

CATEGORY

Grade
Awarded

Please tick or circle the appropriate grade for each category

Multiplication
Factor

ORAL PRESENTATION EVALUATION

Date

APPENDIX IX
FORM SIT-B
Assessment of Students Performance and
Competency
(Host Company SV& UTP SV Copy)

39

FORM SIT-B-HC

Attributes

ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY

Please tick or circle the appropriate mark for each category


Section 1 :
Performance and
Tasks Completion

4
[Good]

3
[Average]

2
[Below Average]

High understanding on
the function and purpose
of the Department or
section.

Good understanding
on the function and
purpose of the
Department or
section.

Moderate
understanding on the
function and purpose
of the Department or
section.

Understanding the
Job
Ability to understand the
instruction or the
requirement of the job.

High understanding on
the instruction or the
requirement of the
jobwith the ability to
anticipate future
requirement.

Good understanding
on the instruction or
the requirement of
the job.

Moderate
understanding on the
instruction or the
requirement of the
job.

Low understanding
on the instruction or
the requirement of
the job.

Lack or very
minimum
understanding of the
instruction or job
requirement.

Job Performance
Ability to perform the
assigned job.

Able to perform the


assigned job with
minimum or no guidance.

Able to perform the


assigned job with
some guidance.

Able to perform the


assigned jobwith
moderate guidance.

Able to perform the


assigned jobwith
close guidance.

Unable to perform
the assigned job
even with close
guidance.

Quality of Work
Accuracy or acceptability
of the work done.

Jobs were performed with


high accuracy and with
high quality.

Jobs were performed


accurately and with
good quality.

Jobs were performed


accurately and with
acceptable quality.

Jobs were performed


moderately and with
low quality.

Jobs were usually


wrongly performed or
unacceptable quality.

Job Timeliness
Ability to complete the
tasks within a given
time.

Tasks were completed


ahead of time with
minimum or without
monitoring.

Tasks were
completed within
time with minimum
monitoring.

Tasks were
completed within
time with some
monitoring.

Tasks were
completed within
time with close
monitoring.

Failed to complete
the assigned task
within time even with
close monitoring.

5
[Excellent]

4
[Good]

3
[Average]

Low understanding
on the function and
purpose of the
Department or
section.

1
[Unsatisfactory]

Knowledge of the
workplace
Understanding of general
function and purpose of
the Department or
section.

Section II : Students
Competencies

5
[Excellent]

2
[Below Average]

Failed to understand
the function and
purpose of the
Department or
section.

1
[Unsatisfactory]

Commitment in
Teamwork
Able to work with others
to complete assignment
given.

High ability to work with


other to complete the
assignment.

Good ability to work


with other to
complete the
assignment.

Moderate ability to
work with other to
complete the
assignment.

Low ability to work


with other to
complete the
assignment.

Unable to work with


other to complete the
assignment.

Integrity
Willingness to accept
and perform any given
task.

Always willing to accept &


perform any given tasks.

Usually willing to
accept & perform any
given tasks.

Sometimes willing to
accept & perform any
given tasks with a
reason.

Seldom willing to
accept & perform any
given tasks with a
reason.

Not willing to accept


& perform any given
tasks without any
reasons.

Communication Skills
Ability to work and
express ideas and views
with others.

High ability to express


ideas and views with
others.

Good ability to
express ideas and
views with others.

Decent ability to
express ideas and
views with others.

Acceptable ability to
express ideas and
views with others.

Unable and lack the


ability to express
ideas and views with
others.

Discipline
Punctual and complywith
the Host Companys
Safety procedures
&precaution.

High punctuality and


compliance to the Host
Companys Safety
procedures & Safety
precaution.

Good punctuality
andcompliance to the
Host Companys
Safety procedures &
Safety precaution.

Punctual and
acceptable
compliance to the
Host Companys
Safety procedures &
Safety precaution.

Low punctuality and


seldomcompliance to
the Host Companys
Safety procedures &
Safety precaution.

Not punctual and


have problems to
complywith the Host
Companys Safety
procedures & Safety
precaution.

Inquisitiveness and
Initiative
Ability to work
independently and
willing to learn and apply
new knowledge.

High initiative and always


willing to learn and apply
new knowledge.

Good initiative and


usually willing to
learn and apply new
knowledge.

Moderate initiative
and sometimes
willing to learn and
apply new
knowledge.

Low initiative and


seldom willing to
learn and apply new
knowledge.

No initiative and
reluctant to learn and
apply new
knowledge.

Students Name: ________________________ Student ID: _______ Programme: ________


Place of Training: ______________________ Period of Training: _____________________

40

(contd)

Section III: Comment on the Students Performance


(This section is to be filled by the Host Company Supervisor. Please provide comments on the
students performance and attributes which are assessed above and other related matters).

Host Company Supervisor Signature & Stamp

Name:
Designation:
Date:

41

FORM SIT-B-UTP

Attributes

ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY

Please tick or circle the appropriate mark for each category


Section 1 :
Performance and
Tasks Completion

5
[Excellent]

4
[Good]

3
[Average]

2
[Below Average]
Low understanding
on the function and
purpose of the
Department or
section.

1
[Unsatisfactory]

Knowledge of the
workplace
Understanding of general
function and purpose of
the Department or
section.

High understanding on
the function and purpose
of the Department or
section.

Good understanding
on the function and
purpose of the
Department or
section.

Moderate
understanding on the
function and purpose
of the Department or
section.

Understanding the
Job
Ability to understand the
instruction or the
requirement of the job.

High understanding on
the instruction or the
requirement of the
jobwith the ability to
anticipate future
requirement.

Good understanding
on the instruction or
the requirement of
the job.

Moderate
understanding on the
instruction or the
requirement of the
job.

Low understanding
on the instruction or
the requirement of
the job.

Lack or very
minimum
understanding of the
instruction or job
requirement.

Job Performance
Ability to perform the
assigned job.

Able to perform the


assigned job with
minimum or no guidance.

Able to perform the


assigned job with
some guidance.

Able to perform the


assigned jobwith
moderate guidance.

Able to perform the


assigned jobwith
close guidance.

Unable to perform
the assigned job
even with close
guidance.

Quality of Work
Accuracy or acceptability
of the work done.

Jobs were performed with


high accuracy and with
high quality.

Jobs were performed


accurately and with
good quality.

Jobs were performed


accurately and with
acceptable quality.

Jobs were performed


moderately and with
low quality.

Jobs were usually


wrongly performed or
unacceptable quality.

Section II : Students
Competencies

5
[Excellent]

4
[Good]

3
[Average]

2
[Below Average]

1
[Unsatisfactory]

Failed to understand
the function and
purpose of the
Department or
section.

Commitment in
Teamwork
Able to work with others
to complete assignment
given.

High ability to work with


other to complete the
assignment.

Good ability to work


with other to
complete the
assignment.

Moderate ability to
work with other to
complete the
assignment.

Low ability to work


with other to
complete the
assignment.

Unable to work with


other to complete the
assignment.

Communication Skills
Ability to work and
express ideas and views
with others.

High ability to express


ideas and views with
others.

Good ability to
express ideas and
views with others.

Decent ability to
express ideas and
views with others.

Acceptable ability to
express ideas and
views with others.

Unable and lack the


ability to express
ideas and views with
others.

Inquisitiveness and
Initiative
Ability to work
independently and
willing to learn and apply
new knowledge.

High initiative and always


willing to learn and apply
new knowledge.

Good initiative and


usually willing to
learn and apply new
knowledge.

Moderate initiative
and sometimes
willing to learn and
apply new
knowledge.

Low initiative and


seldom willing to
learn and apply new
knowledge.

No initiative and
reluctant to learn and
apply new
knowledge.

Students Name: ________________________ Student ID: _______ Programme: ________


Place of Training: ______________________ Period of Training: _____________________

(contd)

42

Section III: Comment on the Students Performance


(This section is to be filled by the UTP Supervisor. Please provide comments on the students
performance and attributes which are assessed above and other related matters).

UTP Supervisor Signature & Stamp

Name:
Designation:
Date:

43

APPENDIX X
FORM SIT C
Student Industrial Training
Report Evaluation

44

FORM SIT-C

STUDENT INDUSTRIAL TRAINING REPORT EVALUATION


Students Name:

Student ID:

Programme:

Introduction (10)
CO3

Work Culture (30)


CO2

Work Experience (30)


CO3

Discussion on
Sustainability (20)
CO4
Conclusion and
Recommendations (10)
CO3

5
[Excellent]

4
[Good]

3
[Average]

2
[Below Average]

1
[Unsatisfactory]

Very clear and detailed


overview of the company with
great emphasis on the product
and services of the company

Clear and detailed overview of


the company with good
emphasis on the product and
services of the company

Moderately clear and detailed


overview of the company with
emphasis on the product and
services of the company

Fairly or not detailed overview


of the company with not much
emphasis on the product and
services of the company

Failed to provide suitable


overview of the company with
very little emphasis on the
product and services of the
company

Occupational Health and Safety


o Safety regulations
o Training provided
o Company SOP
Work environment
o Team work
o Work ethics

Very clear and detailed


explanation on the companys
HSE practices and training,
SOP and overall work
environment.

Clear and detailed explanation


on the companys HSE
practices and training, SOP and
overall work environment.

Moderately clear and detailed


explanation on the companys
HSE practices and training,
SOP and overall work
environment.

Fairly or not detailed


explanation on the companys
HSE practices and training,
SOP and overall work
environment.

Failed to provide suitable


explanation on the companys
HSE practices and training,
SOP and overall work
environment.

Skills gained
o Communication skills
o Time management
o Initiative
Knowledge
o Understanding job requirement
o Completing task given on time

Very clear and detailed


description on the skills and
knowledge gained through the
experience in the department

Clear and detailed description


on the skills and knowledge
gained through the experience
in the department

Moderately clear and detailed


description on the skills and
knowledge gained through the
experience in the department

Fairly or not detailed


description on the skills and
knowledge gained through the
experience in the department

Failed to provide suitable


description on the skills and
knowledge gained through the
experience in the department

Common practice and future


recommendations on (if any):
o Environmental
o Economical
o Political and cultural dimensions

Significant common practice


and future work recommended

Substantial common practice


and future work recommended

Sufficient common practice and


future work recommended

Insufficient common practice


and future work recommended

Poor common practice and


future work recommended

Conclusion effectively reflects


the objectives

Conclusion reflects the


objectives

Conclusion moderately reflects


the objectives

Conclusion fairly reflects the


objectives

Conclusion poorly reflects the


objectives

General Overview of the company


o Core business
o Types of products
o Types of services

Overall Summary

/100

TOTAL SCORE

Comments : Please justify your reasons for assigning the overall grade in the highest (5) or lowest (1) category
Host Company / UTP SupervisorSignature& stamp

Name

45

Total Marks
(%)

Criteria for Judging Quality

Multiplicati
on Factor

Please circle the appropriate grade for each category


CATEGORY

Grade
Awarded

Place of Training: _______________________ Period of Training: ___________

Date

APPENDIX XI
General Plant Rules and Regulations

GENERAL PLANT RULES AND REGULATIONS FOR STUDENTS

46

INTRODUCTION
These rules and regulations form part of the conditions of studentsinternship. Students should read them
carefully and make sure they understand them.
(i)

Any student who contravenes the Plant Rules will be reported immediately by his immediate Supervisor
to the respective Manager or other Authorized Executive.

(ii)

Where a serious offence is alleged, the student may be suspended from internship without allowance
pending investigation. Where the offence is found to be not proven, the student will be reinstated and
the period of suspension will be counted with the allowance (wherever applicable).

(iii) The Human Resource (HR) Training Executive together with the Industrial Relation Executive will
investigate the circumstances of the offence and relevant witnesses will be called up to give evidence.
The student concerned will have the right to give his/her version of the incident.
(iv) Where the HR Training Executive, in conjunction with the Industrial Relation Executive confers that
the offence is proven,disciplinary action will be taken as follows, either :
a)
b)
c)
d)
(v)

Verbal warning
Written warning
Suspension without allowance
Dismissal with or without notice

On a case to case basis, the gravity of the offence and the previous record of the students will
determine the measure of the disciplinary action to be taken but as a guide for student, the offences
liable for immediate dismissal with or without notice are pointed out in the text. However, it is not
possible to cover all circumstances but there will be other serious offences which similarly may lead
to immediate dismissal with or without notice. Such dismissal will not in any way prejudice the
possibility of subsequent legal proceedings.

(vi) Apart from disciplinary offence, inefficiency and negligence will lead to a verbal warning, written
warning or dismissal depending on the seriousness of the offence and the record of the student.
(vii) The management reserves the right to amend the existing rules or introduce new rules to meet the
changing circumstances.

47

GENERAL RULES AND REGULATIONS


RULE 1:

GENERAL CONDUCT ON PLANT PREMISES

YOU MUST NOT :(i)


(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)

Smoke in any place where signs prohibits you from doing so.
Sleep whilst on training/duty.
Commit any immoral act on the premises.
Commit any criminal offence.
Fight with or strike any other employee.
Adopt an insubordinate attitude to any Supervisor or Executive.
Fail to obey any order given by the trainer or any Authorized Executive.
Incite or aid another student to commit any of the above offences.

PENALTY - If you commit any of the above offences, you are liable to dismissal with or without notice.
RULE 2:

HOUR OF TRAINING WORK

Training/working hours will be in accordance to the times of office hours/shift duty as determined by the
OPU/subsidiary from time to time for specified jobs.
YOU MUST:(i)
(ii)
(iii)
(iv)
(v)

Observe the office working hours which specified for your training.
Work shift as required.
Be ready to start training/work at your appointed place and time in your work dress.
Be prepared to work overtime when the job requires it.
Report immediately to your Line Trainer/Supervisor if you are late for work.

YOU MUST NOT:(i)


(ii)
(iii)

Arrive late for training/work.


Stop training/work before the normal finishing time.
Leave your assigned training/work until relieved where you are undergoing continuous or semicontinuous shift.

PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without
notice.

RULE 3:

TIME RECORDING

48

YOU MUST:(i)
(ii)

Clock IN at the beginning and OUT at the end of each training day or shift.
Report immediately to your Line Trainer/Supervisor if you accidentally clock the wrong card or if
you find that someone has clocked yours.

YOU MUST NOT:(i)


(ii)
(iii)
(iv)

Clock other persons card.


Allow anybody else to clock your card.
Make any entry on or deletion in your or any others students time card.
Tamper with the time clocks in any way.

PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without
notice.
RULE 4:

ENTERING AND LEAVING THE PLANT AND SECURITY CHECK

YOU MUST:(i)
(ii)
(iii)
(iv)
(v)

Only enter or leave the Office or Plant through an authorized gate.


Produce your entry pass when required to do so to anyone appointed by the Management.
Accept the right of the Security Guards to search you when entering or leaving the Plant or during
working hours in the presence of a responsible person authorized by the OPU/subsidiary.
Be only in the specified places as indicated in your security pass card.
Accept the right of access of an authorized official of the OPU/subsidiary to inspect any locker
provided.

YOU MUST NOT:(i)


(ii)
(iii)

Leave the plant other than at the normal stopping time without a leave slip or permission from
your trainer/supervisor or a Medical card from Medical Officer authorizing the Security to pass you
out.
Take any material out of the Plant unless you have an official note giving you permission to do so.
Bring any vehicle, bag, basket, tin, parcel or other container into the premises, if deemed against
the OPUs/subsidiarys rules and regulations.

PENALTY - You are liable to immediate dismissal with or without notice if you commit an offence.

RULE 5:

LEAVE, ABSENCE AND HOLIDAYS

49

YOU MUST:(i)

Observe the gazetted holidays of the OPU/subsidiary or host company.

YOU MUST NOT:(i)

Take any leave. However, in the case of emergency, obtain prior permission from your Line
Trainer/Supervisor and if this is not possible you must telephone your Line Trainer/Supervisor
immediately to give your reason.

PENALTY - If you are absent without prior permission or valid reason or proof, you are liable to immediate
dismissal with or without notice.
RULE 6:

MEDICAL LEAVE

YOU MUST:(i)
(ii)
(iii)
(iv)
(v)

Inform you the Line Trainer/Supervisor immediately if you are sick and unable to work.
Inform the Line Trainer/Supervisor before 5.00 p.m. if you are on night shift and cannot attend.
Notify the Line Trainer/Supervisor 24 hours before returning to training/work if you are on shift.
Report immediately to your Line Trainer/Supervisor on returning to training/work after absence by
reason of sickness or other cause.
A certificate must be obtained from any registered medical practitioner to cover the period of
sickness. The certificate has to be submitted to the Head of Training through your Line
Trainer/Supervisor.

PENALTY - If you are absent without leave, you are liable to immediate dismissal.
RULE 7:

PANTRY AND AMENITIES

YOU MUST:(i)
(ii)

Take your meals only during the recognised meal breaks and in the OPUs/subsidiarys premises
either in the canteen, pantry or mess rooms provided, unless otherwise authorised.
Take care of the pantry or mess room furniture and facilities and dispose of rubbish in the trays or
bins provided.

YOU MUST NOT:(i)


(ii)

Eat your meals in any part of the Plant premises other than the canteen, pantry or mess room or
otherwise without prior permission of the management.
Leave your training/job to take a meal where you are in charge of a continuous or semi-continuous
process without the permission of your Supervisor.

PENALTY - If you commit any of the above offences, you are liable to suspension without allowance.

RULE 8:

USE OF PLANT AND EQUIPMENT

YOU MUST:-

50

(i)
(ii)

Use or operate any OPUs/subsidiarys property, buildings, fittings, plant, goods, machinery, tools,
stores, materials in any stage of their use or manufacture unless it is in the course of your
training/duty.
Do private work either for yourself or other people on the OPUs/subsidiarys premises.

PENALTY - If you cause deliberate damage to the OPUs/subsidiarys property or guilty of a gross
negligence resulting in damage to the OPUs/subsidiarys property or financial loss, you are liable to
immediate dismissal with or without notice.

51

APPENDIX XII
Host Companys
Verification Statement

52

VERIFICATON STATEMENT

I hereby verify that this report was written by ___________________________________


(Students Name)

and all information regarding this company and the projects involved are NOT confidential.

Host Company Supervisors Signature &


Stamp
Name:
Designation:
Host Companys:
Date:

53

APPENDIX XIII
Student Industrial Training Process Flow

54

55