SIT Guidelines - Ver 04

Doc. Ref. No.
: UTP-ACA-CSIMAL-SIT-01
Issue Version: 4.0
Date: February 2016
GUIDELINES FOR
STUDENT INDUSTRIAL TRAINING
(SIT) ICB/IDB3037
CENTRE FOR STUDENT INTERNSHIP,

MOBILITY AND ADJUNCT
LECTURESHIP (CSIMAL)
JUNE 2013
Electronic File
Name:
Prepared by
Release Date
Owned by:
UTP GUIDELINES FORSTUDENT INDUSTRIAL TRAINING-VER.1

CSIMAL
Programme
CSIMAL
Programme
Approved by:
AMENDMENT SHEET
Version
Date
Author
Summary of Changes
This guideline has been revised and restructured
according to new SIIP course syllabus. Some of the
contents are referring to previous SIIP Guidelines Doc. Ref. No.: UTP-ACA-CSIMAL-01
1.0
June 2013
Roslina Nordin Ali

M Izmafaimal Abdul
Manaf
2.0
July 2015
Roslina Nordin Ali

M Izmafaimal Abdul
Manaf
Update on the requirements for ICT and BIS based on

Cohort D
3.0
February 2016
M Izmafaimal Abdul
Manaf
Removal of SIIP Reassessment Procedure

Updates on Plagarism Submission
Minor Offence updates
4.0
September
2016
M Izmafaimal Abdul
Manaf
Updated on the forms
This Guideline for Student Industrial Training (SIT) is only

available to UTP students and companies participating in
the practical training programme of UTP students.
The guidelines shall be kept in a secure place, where access
is available only to those authorized to see them.
Reproduction by any means, including storage on an
electronic system, is prohibited.
CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT

LECTURESHIP 2013
CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP
UNIVERSITI TEKNOLOGI PETRONAS

Bandar Seri Iskandar, 31750Tronoh, Perak DarulRidzuan
Tel : +6 (05) 3688380 /8381/8382/8385/8387/ 8388 Fax : +6 (05) 368 8386
TABLE OF CONTENTS
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GUIDELINES FOR STUDENT INDUSTRIAL TRINING ( SIT )

AMENDMENT SHEET
INTRODUCTION
PURPOSE OF INDUSTRIAL INTERNSHIP
COURSE LEARNING OUTCOMES
TRAINING APPROACH
BENEFITS TO THE INDUSTRY
STUDENT ELIGIBILITY
6.1 PRE-REGISTRATION
S
1
2
2
2
3
3
6.2 REGISTRATION FOR PLACEMENT

6.3 APPEAL FOR REGISTRATION
STUDENT INDUSTRIAL TRAINING PROCESS
7.1 PRE-STUDENT INDUSTRIAL TRAINING
7.2 DURING STUDENT INDUSTRIAL TRAINING
7.3 POST-STUDENT INDUSTRIAL TRAINING

DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME
8.1 HOST COMPANIES
8.2 DURATION AND PERIOD OF INTERNSHIP
8.3 TRANSER OF INTERNSHIP PLACEMENT
8.4 LEAVE
8.5 INSURANCE
8.6 TRAINING ALLOWANCE
8.7 SAFETY TRAINING
8.8 VISITS BY THE UTP (ACADEMIC) SUPERSIOR
RESPONSIBILITIES
9.1 RESPONSIBILITIES OF THE HOST COMPANIES
9.2 RESPONSIBILITIES OF UTP
REPORT DUTY CONFIRMATION
OFFENCES AND PENALTIES DURING INDUSTRIAL INTERNSHIP
ASSESSMENT OF INDUSTRIAL TRAINING
LOGBOOK
STUDENT INDUSTRIAL TRAINING (SIT) PRESENTATION
ASSESSMENT OF STUDENT PERFORMANCE AND COMPETENCY
STUDENT INDUSTRIAL TRAINING REPORT
GENERAL WRITING FORMAT
STUDENT`S FINAL GRADING
APPENDICES
ii
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12
13
13
14
14
15
17
18
19-56
List Of Tables
Table 1
Table 2
Table 3
Table 4
Types of Offence and Penalty on Final

Internship Grade
Student Industrial Training Assessment
Hard Cover Color
Grading Scheme
iii
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1. INTRODUCTION
Universiti Teknologi PETRONAS (UTP) was established with the objective to produce
well-rounded graduates who are not only technically competent but also possess other
traits such as lifetime learning capacity, critical thinking, communication and behavioral
skills, business acumen, practical aptitude and solution synthesis ability.
In line with the vision to close the industry gap, UTP has made it compulsory for its
undergraduate students to undergo practical work in the form of a fourteen (14) - week
industrial attachment prior to their completion of studies at UTP. Student Industrial
Training (SIT) shall carry seven (7) credit hours. SIT provides opportunity to the students
to experience the real working environment of the industry. The students will develop
skills in work ethics, communication, management and working in a team.
SIT is coordinated by the Centre for Student Internship, Mobility and Adjunct Lectureship
(CSIMAL) who is responsible in ensuring the success of SIT. With an average of 500
interns per semester, CSIMAL has successfully secured the placements for all students
with various host companies such as PETRONAS subsidiaries, government-linked
companies (GLC), multi-national companies (MNC), as well as major overseas
corporation i.e. in US, Germany, France, Austria, Singapore, UAE, Italy and UK.
UTP has always placed great emphasis in having a close collaboration with the industries
in which its graduates will eventually gain recognition from industry players locally and
abroad. This internship programme is a prime example of the University Industry
collaboration.
Currently, UTP offers five engineering programmes namely Chemical, Civil, Electrical &
Electronics, Mechanical and Petroleum Engineering, two Applied Sciences namely
Applied Chemistry and Applied Physics and three technological programmes namely
Information & Communication Technology, Business Information Systems and
Petroleum Geosciences at Bachelor degree level.
2. PURPOSE OF STUDENT INDUSTRIAL TRAINING (SIT)

The purpose of the Student Industrial Training (SIT) is to expose UTP students to the real
working environment so that they can relate theoretical knowledge with application in the
industry. From the SIT, the students will also develop skills in safety practices, work
ethics, communication, management, etc.
Furthermore, SIT will establish a close
relationship between the industries and UTP. The exposure to industrial environment will
help the students to develop their soft skills and work experience.
3. COURSE LEARNING OUTCOMES

At the end of this course, students should be able to:
3.1 Demonstrate skills in communication, management and teamwork.
3.2 Adopt ethic, professionalism and HSE practices in work culture.
3.3 Demonstrate continuous building of skills and knowledge throughout the training.
3.4 Appreciation of sustainability issues in industry.
4. TRAINING APPROACH
SIT should have the following features:
4.1.Safety awareness
4.2. Continuous technical building skill and exposure
4.3. Hands-on training
4.4. Team-work activities
4.5. Leadership and management skills
4.6. Sustainability awareness
The suggested training areas (but not limited to) for the respective programmes can be
found in Appendix I.
5. BENEFITS TO THE INDUSTRY

5.1. Provides opportunity for the industry to assess the capabilities of potential employee.
5.2. Recognizes the industrys support to the education sector.
5.3. Facilitates and strengthens university-industry partnership and linkages.
5.4. Receives fresh, energetic, enthusiastic and productive employees.
5.5. Enhances the companys reputation among graduates.
6. STUDENT ELIGIBILITY
6.1. PRE-REGISTRATION
Student is eligible to pre-register internship upon meeting the following requirements:
i.
Obtained a minimum CGPA of 2.00/4.00 AND,
ii.
Earned a minimum of 75 credit hours (Engineering, Applied Sciences and

Petroleum Geosciences) or 60 credit hours (Business Information Systems and
Information & Communication Technology) excluding the credit hours for
Failed courses AND
iii.
Completed 5 semesters for (Engineering, Applied Sciences and Petroleum

Geosciences) or 4 semesters (Business Information Systems and Information &
Communication Technology)
6.2. REGISTRATION FOR PLACEMENT

i.
Obtained a minimum CGPA of 2.00/4.00 AND,
ii.
The total earned and registered courses shall have a minimum of 90 credit hours
(Engineering, Applied Sciences and Petroleum Geosciences) or 75 credit hours
(Business Information Systems and Information & Communication Technology)
excluding the credit hours for Failed courses AND
iii.
Students are encouraged to take the following courses:

a) All basic Engineering, Technology & Mathematics courses.
b) Health, Safety & Environment (HSE) (CCB2012)
c) Islamic Studies / Moral Studies (MPW2143/ MPW2153)
d) Bahasa Kebangsaan A / B (MPW2113/MPW2123)
e) Professional Communication Skills (HCB2033)
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6.3. APPEAL FOR REGISTRATION

If a student does not meet the minimum requirement as mentioned in 6.1 and 6.2, an
appeal to undergo internship shall be made within FOUR (4) weeks after the
commencement of the semester. Students are require to appeal using Form SIIP-03:
Appeal for SIT Registration. (Appendix II). Students are required to attach the
following documents:
i.
Overall study plan until graduation.
ii.
Approved exemption courses by Registry (if applicable).
iii.
Students are required to get endorsement from the respective program Head of
Department (HOD).
iv.
Students are to return the endorsed Form SIIP-03 within THREE (3) working
days after closing date of PDI to CSIMAL HOD for approval.
7. STUDENT INDUSTRIAL TRAINING PROCESS

7.1. PRE-Student Industrial Training
i.
The first Student Industrial Internship Programme briefing session is given to

students within the first month of the semester.
ii.
Students are required to submit Personal Data Info (PDI) and Resume/CV to
CSIMAL within 1 week after the first briefing session.
iii.
Application of placement are as follows :

a) Direct application
Form Pre-01: SIIP Program Placement Letter and Reply Form for
placement shall be provided by CSIMAL.(Appendix III)
Student shall send applications to suitable companies for Internship
placement.
Student Industrial Training placement must be secured at the approved
host one (1) month before internship commencement date.
A confirmation letter will be issued by the Host Company to the
students once the internship placement has been accepted.
Students are required to reply to Host Company whether to accept or
decline the offer.
b) Through CSIMAL
CSIMAL will advertise or announce on the internship placements offer
by companies.
Students are required to register with CSIMAL.
CSIMAL will submit students application to companies.
A confirmation letter will be issued by the Host Company to the
students and/or CSIMAL once the internship placement has been
accepted.
Students are required to reply to Host Company whether to accept or
decline the offer.
For overseas placement, students are assisted in visa/work permit
applications and travel arrangements.
The second Industrial Internship briefing session will be conducted
between the THIRTEEN (13) to FOURTEEN (14) week of the semester
by CSIMAL.
Students are to confirm placement before the internship starts.
7.2. DURING STUDENT INDUSTRIAL TRAINING

i.
Report Duty Confirmation must be completed by students during the Week

ONE (1) to TWO (2) of SIT.
ii.
Students are to submit proposed project topic for Student Industrial Project
(SIP) between week THREE (3) to FOUR (4).
iii.
Students are to submit the SIT Report to HC SV and UTP SV on week

ELEVEN (11).
iv.
HC SV and UTP SV are to evaluate the SIT Report and complete the SIT-C
form.
v.
UTP SV shall conduct assessment visit to the company between week

TWELVE (12) and FOURTEEN (14). The assessment are follow:
a) Oral Presentation by students and completion of SIT-A Form (Oral
Presentation Evaluation Form) by HC SV and UTP SV.
b) Assessment of Students Competency and Performance, SIT-B form, by
HC SV and UTP SV.
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c) Student Industrial Training Report by students and completion of SIT-C

Form by HC SV and UTP SV.
vi.
For overseas assessment visit, it shall be only conducted if there is a

student/students completing SIP at the same country.
vii. Should there be complications for the visit, such as natural disasters, visa related
issues, political instability etc., then the visit, locally or overseas, shall have to be
cancelled.
viii. Should there be no visit, the mode of presentation shall be through online
conference, tele-conference and etc.
ix.
HC SV is to submit all SITs assessment form to UTP SV at the end of the

assessment visit.
x.
Students are to submit A COPY (original copy to be kept by students) of the

Summary of the Logbook weekly report scores to UTP SV (as of the visit week).
xi. Students are to submit A COPY (original copy to be kept by students) of

Summary of the Logbook weekly report scores (original copy to be kept by
students) from week 1 - 14 to UTP SV and CSIMAL on week FOURTEEN (14).
xii. UTP SV shall key in the assessment scores and submit all the SIP evaluation
forms to CSIMAL upon returning from assessment visit.
7.3. POST- STUDENT INDUSTRIAL TRAINING

i.
Students shall submit softcopy of Logbook and SIT Report to CSIMAL (for
official stamping) upon returning to UTP (on the first week of the semester and
after completion of Student Industrial Project-SIP).
ii. Consolidation of marks for SIT-A, SIT-B, SIT-C and Logbook is after the end of
SIT.
iii. The final marks and grades are endorsed by University Examination committee.
iv. The Final marks and grades are approved during Senate meeting.
v.
SITs official result will be announced by the Registration and Examination Unit.
8. DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME
8.1. HOST COMPANIES

i.
Students are only allowed to undergo SIT at companies which have been
recognized by CSIMAL.
ii.
New host companies shall apply for in-house evaluation by CSIMAL.
iii.
CSIMALs Guidelines will be given to the host Company Supervisors for their
reference.
8.2. DURATION AND PERIOD OF INTERNSHIP

The minimum duration of the SIT shall be for a period of 14 weeks.
8.3. TRANSFER OF INTERNSHIP PLACEMENT

Students are NOT ENCOURAGED to transfer or change to another Host Company
without prior approval from CSIMAL and agreement from the Host Company. For
any application to transfer, the following procedures shall be followed:
i.
Submit request to change host company at CSIMAL
ii.
Evaluation of submission will be carried out after getting recommendation from

programme coordinator. Submission also shall include offer letter from new host
and obtain consent of leaving from current host.
iii.
Student can only change Host Company after getting approval from CSIMAL.
8.4. LEAVE
Entitlement of annual leave (if any) is based on the host company policy. In the event
that the student has to take leave due to emergency, student shall seek prior approval
from the Host Company. In the case of prolonged leave (exceeding 7 days) due to
hospitalization, student shall notify both CSIMAL and host company in writing and
provides necessary documents as evidence. Please note that the minimum duration
of SIT is as per 8.2, therefore students are required to replace any leave taken other
than the annual leave given by host company (if any).
8.5. INSURANCE
Students are covered by group personal insurance throughout SIT (Appendix IV).
8.6. TRAINING ALLOWANCE

Training allowance entitlement is solely at the host companys discretion. Although
the training allowance is not a requirement, substantial numbers of host companies
provide training allowance in order to make its internship programme attractive and
competitive.
8.7. SAFETY TRAINING

Student shall abide to safety as students are encouraged to attend safety training as
deem fit by the Host Company.
i.
Basic Offshore Safety Induction & Emergency Training (BOSIET) AND National
Institute of Occupational Safety and Health (NIOSH) Safety Passport. Procedure
for BOSIET/NIOSH are as follows:
a)
Submit the Requisition for BOSIET /NIOSH using Form SIIP-07 (Appendix
V) TWO (2) weeks before the training to CSIMAL.
b)
Upon approval student can attend the training.
c)
Host Company shall use their own fund to pay for the total cost of training
and medical check-up.
d)
CSIMAL will pay 50% of the training and medical checkup cost based on the
invoice sent to CSIMAL after completion of the training.
e)
CSIMAL will not cover the cost for traveling, lodging and meals throughout
the training.
ii. Green Card (special requirement for Civil Engineering Programme)

Green Card is an integrated program that involves the registration and
accreditation of Construction Personnel to enhance safety levels at Construction
Sites. Students who have been issued the Green Card by CIDB are automatically
covered by Insurance Scheme that insures the students against death and
accidents.
Green Card is mandatory for all Civil Engineering students before going for
internship. Training is organized by Civil Engineering Department every
semester.
8.8. VISITS BY THE UTP (ACADEMIC) SUPERVISORS

SIT assessment visit will be conducted at the Host Company tentatively between
week 12 to 14. For overseas attachments, CSIMAL will make the most cost effective
arrangement to access the students.
9. RESPONSIBILITIES
9.1. RESPONSIBILITIES OF THE HOST COMPANIES

i.
HOST COMPANY SUPERVISOR (HC SV)

Host Companies plays an important role in ensuring the success of the industrial
internship programme. They are expected to provide the following support:
a) Plans and schedules the overall internship programme to ensure that it provides
maximum opportunity for students to obtain useful experience related to their
field of study (Section A of Appendix VI).
b) Selects and assigns qualified engineering/technology staff to be students Host
Company Supervisor.
c) Assists students to find accommodation and transportation (if necessary).
d) Provides briefing on the background of the organization/company.
e) Discusses with the students the details of their internship programmes
expected outcomes.
f)
Supervises and guides students in their industrial training.
g) Provides the necessary facilities, equipment, tools and guidance to students.

h) Provides necessary recommendations to improve the programme.
i)
Assess logbook (Section B of Appendix VI) fortnightly and checks their

detailed of logbook reports (Section C of Appendix VI).
j)
Provides weekly report scores using Summary of the Weekly Report Scores
(Logbook) Form (Appendix VII)
k) Evaluates students oral presentation during assessment visit using Form SITA (Appendix VIII)
l)
Evaluates Students Performance and Competency using Form SIT-B

(Appendix IX : HC SVs Copy)
m) Evaluates Industrial Training Report using Form SIT-C (Appendix X)
9.2. RESPONSIBILITIES OF UTP

i. CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT
LECTURESHIP (CSIMAL)
a)
Facilitate the internship programme so that it can complement the learning

outcomes.
b) Provides list of approved companies to students for selection.

c)
Confirms the placement of students with the Host Companies. Sends

students resume to the Host Companies (if necessary).
d) Assists students on visa/work permit application for internship (if necessary)

e)
Coordinates the following visits by UTP supervisors:
Pre-Visit and briefing to the Host Companys management (if necessary).
Organize and arrange the assessment visit for UTP Supervisors to Host
Companies.
f)
Reviews the industrial internship matters and schedule with the students
before, during and after SIT.
g) Finalizes students grading in Internship Committee Meeting.

h) Organizes special assignments such as UTP Industry Dialogue, Forum or
Sharing Session.
ii.
DEPARTMENT INTERNSHIP COORDINATOR

a)
Addresses internship matters/updates at respective departments.
b) Assist in compiling students scores using Form SIT-A, SIT-B, SIT-C and
Logbook (Appendix VII).
c)
Promotes and establishes UTP-Industry relationship via internship.
d) Assigning of UTP SVs from respective departments.

e)
Review and endorse application for new host companys registration
f)
Encourages contribution of industrial projects towards final year project.
iii. UTP SUPERVISORS

a)
Establish and maintain communication with students and Host Company

Supervisor throughout the duration of the internship period.
b) Develop and maintain good rapport with the Host Companies.

c)
Visit the Host Companies and review the industrial training schedules with
Host Company Supervisor.
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d) Evaluate the students oral presentation at the Host Company using Form
SIT-A (Appendix VIII : UTP SVs Copy)
e)
Review and assess the Students' Performance and Competency with the Host
Company supervisors using Form SIT-B.(Appendix IX : UTP SVs Copy)
f)
Evaluate Industrial Training Report using Form SIT-C.(Appendix X)
g) Complete and collect all the assessment forms from Host Company SV at the
end of the assessment visit.
h) Submit both Host Company and UTP SVs assessment form to CSIMAL.
i)
Provide necessary recommendations to improve the programme.
iv. UTP STUDENTS

a)
To submit Report Duty Confirmation during the Week ONE (1) to TWO (2)
of SIT
b) To confirm and proposed Industrial Internship Project title to CSIMAL Week

THREE (3) FOUR (4) of SIT
c)
Adhere to the UTP and Host Companys rules and regulation (Appendix XI:
General Plant Rules and Regulations)
d) Follow the Host Companys safety procedures.

e)
Maintain good discipline and personal conduct.
f)
Listen to and follow their supervisors instruction.
g) Meet work schedules (Appendix VI: Section A) on time.

h) Discuss with supervisor on the training schedule (if necessary)
i)
Update logbook regularly and present it to the Host Company Supervisor for
weekly review and endorsement.
j)
Be responsible and committed in acquiring as much knowledge and skills as

possible during the internship
k) Perform oral presentation to the Host Company and UTP supervisors during
the assessment visit.
l)
Complete and submit the softcopy of logbook and Student Industrial Training
Report to CSIMAL upon returning to UTP (on the first week of the beginning
semester)
m) Make the necessary recommendations to improve the programme.
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10.
REPORT DUTY CONFIRMATION

The students are required to submit Report Duty Confirmation to CSIMAL between the
first and second week of internship.
11. OFFENCES & PENALTIES DURING STUDENT INDUSTRIAL TRAINING
Students undergoing Student Industrial Internship Programme must adhere to the rules
and regulations, as specified by the respective host company/industry and also comply
with the Students Disciplinary Rules & Regulations of Universiti Teknologi
PETRONAS and Academic Policies and Procedures.
Internship students committing inappropriate conduct during the course of soliciting

internship placement and during the period of undergoing industrial internship
programme will be subjected to the following penalties as per Table 1.
Table 1: Types of Offence and Penalty on Final Internship Grade (SIT)

Major offenses Final Grade F
Minor Offence Lower one grade for

Final Grade at SIP
Termination of internship by host company Accepting more than 1 internship offer OR

due to students fault.
failure to decline internship offer officially

OR last minute rejection of internship offer.
ii
Any act of academic misconduct will subject Failure to report at host company on official
a student to disciplinary action. Academic reporting day without a valid reason.
misconduct includes but not limited to:
a. Cheating
b. Plagiarism
c. False information and representation,
fabrication or alteration of information
d. Theft or damaged of intellectual property
iii
Change of host company during the course

of
internship
program
approval by CSIMAL
iv
Conduct of Ethics
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without
prior
12.
ASSESSMENT OF INDUSTRIAL TRAINING
The students will be evaluated on following aspects:

12.1. Demonstration of skills in communication, management and teamwork.
12.2. Adopting ethic, professionalism and HSE practices in work culture
12.3. Demonstrating continuous building of skills and knowledge throughout the
training.
12.4. Appreciation of sustainability issues in industry
Table2: Student Industrial Training Assessment

Percentage (%)
Item
Host Company
Supervisor
Log Book
Students Performance &
Competency
Industrial Training Report &
Presentation
Total
13.
UTP Examiner
20
35
15
15
15
70
30
LOGBOOK
The logbook contains weekly and detailed reports prepared by the students and endorsed
by the Host Company Supervisor (Appendix VI: Section B and Section C). The students
should describe the tasks that they are undertaking, how these tasks contribute towards
achieving the Host Company's objectives, the problems and challenges they face, the
lessons learn from the experience, and provide any comments or recommendations they
wish to make. The logbook should also record any points discussed with the Host
Company Supervisor in relation to the industrial training. The Logbook Weekly
Evaluation by Host Company (Appendix VI: Section B) and Summary of Weekly
Scores Form (Appendix VII) from week one (1) to week fourteen (14) are to be filled,
signed, and stamped by HC SV. Students are to scan the form for submission purposes
together with SIT and SIP reports. Student must submit the Summary of Weekly Scores
form (in softcopy format) to CSIMAL in week fourteen (14) for assessment purposes.
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14.
STUDENT INDUSTRIAL TRAINING (SIT) PRESENTATION

Students are required to present an oral presentation describing the gist of their industrial
training, experience gained during the training and significant contribution that they
have given to the host company. The UTP and Host Company Supervisor will jointly
evaluate the oral presentation. The evaluation will be based on the following criteria in
the Form SIT-A (Appendix VIII):
14.1. Visual and Non-Verbal Communication
14.2. Content
14.3. Clarity of presentation
14.4. Questions and Answers
15.
ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY

This Form SIT-B (Appendix IX) contains the assessment of students performance
during the Industrial Internship Programme. The TEN (10) attributes are evaluated
based on the students performance, task completion and competencies.
16.
STUDENT INDUSTRIAL TRAINING REPORT

The purpose of this report is to measure the students understanding of the companys
ethics and HSE practices. Students to explain in detail the skills and knowledge that has
been learn throughout SIT. This will give the opportunity to the students to exercise
their writing skills and to clearly communicate ideas and experience. The activities must
show the students development in terms of cognitive and practical skills. It is
compulsory for students to prepare and submit the Industrial Training report. It must be
submitted in softcopy format to Host Company SV and UTP SV in week ELEVEN (11)
for assessment process. Softcopy format of the report is to be submitted to UTP SV prior
to SIT visit. Marks will be deducted as follows for late submission:
i.
20% will be deducted immediately upon late submission.
ii.
50% will be deducted a week after submission deadline.
iii.
0 marks will be given after third week of submission deadline.
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16.1 Compulsory submission of SIT Report through plagiarism software

16.1.1 Students are required to submit SIT Report through plagiarism software
to check on the similarity percentage.
16.1.2 Students to consult with Course Coordinator and/or UTP SV on the
details of the submission process
16.2
Industrial Training Report Outline

The report consists of many parts arranged in a certain order. It is recommended
that the contents are in the following order:
i.
Host Company Verification Statement (Appendix XII)
Non-Confidentiality Statement (if required)
Endorsement by the Host Company Supervisor
ii. Acknowledgment
iii. Table of Contents
iv. List of Figures
v.
List of Table
vi. Internship Training Report

a) Introduction
General Overview of the company

o
Core business
Types of products
Types of services
b) Work Culture
Occupational Health and Safety
o
Safety regulations
Training provided
Company SOP
Work Environment
o
Team work
Work Ethics
c) Works Experience
Skills gained
o
Communication skills
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Time management
Initiative
Knowledge
o
Understanding job requirement
Completing task given on time
d) Discussion on sustainability
Common practice and future recommendations on (if any):

o
Environmental
Economical
Political and cultural dimensions
e) Conclusion and recommendations
vii.
Overall Summary
References
viii. Appendices
17. GENERAL WRITING FORMAT
17.1. Language
The Industrial project report must be written in acceptable and formal English.
17.2. Font and Spacing

All text should be 1.5 lines spacing between paragraphs (Times New Roman regular
font-style, size 12) written on white A4 paper on one side of each sheet.
17.3. Length
The minimum length of the report, excluding appendices is 40 pages.
17.4. Pagination
All pages must be numbered in proper sequences from Introduction to the end of
the report including pages on figures, tables and appendices. All front materials are
numbered in small Roman Numerals (e.g. i, ii, iii). Page numbers appear by
themselves and are not to be enclosed in parenthesis, hyphens or other decorative
symbols. Page number must be positioned at the bottom and centered.
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17.5. Mathematical Equations

Mathematical equations must be spaced out; superscript and subscript must be
clearly shown and numbered.
17.6. Documenting Sources

Students are required to cite the sources from which ideas they are using. Please
refer the documentation system to be used is American Psychological Association
(APA).
17.7. Margin
The top, bottom and right margin are 25 mm except the left margin which is 40
mm. All paragraphs should start from the left margin.
25mm
40mm
m
25mm
25mm
25mm
17
18. STUDENTS FINAL GRADING

The Internship Sub-Committee which consists of Head of Student Industrial Internship
Programme (Chairman) and respective Department Internship Coordinators will verify
and certify the status of the SIT undertaken by the students. The final grades will be given
as per Table 4 below:
Table 4: Grading Scheme
Score
Grade
50.0 - 100
PASS
00.0 49.9
FAIL
18
APPENDICES
Appendix I:
List of Training Areas
Appendix II:
Form SIIP-03: Appeal for SIT Registration
Appendix III:
Form PRE-01: SIIP Placement Letter & Reply Form
Appendix IV:
Health Insurance
Appendix V:
FORM SIIP-07: Requisition For BOSIET/NIOSH
Appendix VI:
Logbook (Section A, Section B, Section C)
Appendix VII:
Summary of the Weekly Report Scores (Log Book) Form
Appendix VIII:
Form SIT-A: Oral Presentation Evaluation
Appendix IX:
Form SIT-B: Assessment of Students Performance &

Competency (HC SVs Copy & UTP SVs Copy)
Appendix X:
Form SIT-C: Industrial Training Report Evaluation
Appendix XI:
General Plant Rules and Regulations
Appendix XII:
Host Companys Verification Statement
Appendix XIII:
Student Industrial Training Process Flow
19
APPENDIX I
List of Training Areas
20
LIST OF TRAINING AREAS

B. Eng. (Hons) Chemical Engineering
Research and Development
Health, Safety and Environment
Statistical Process Control
Process Design & Unit Operation
Process & Instrumentation Control
Plant Process/Maintenance
Process Analysis
Thermal System Design
Management & Administration
Production Planning
Computer Application
Oil & Gas Exploration

Geophysical Exploration
Reservoir Geosciences
Basin studies
Seismic Imaging
Hydrocarbon Prediction & Assessment
Rock Physics
Geomechanics in Earth Science
Reservoir characterization
B. Eng. (Hons) Mechanical Engineering

Design & Construction Drawing
Assembly & Fabrication Tasks
Thermal System Design
Structural Engineering
Condition Monitoring
Installation, Testing, Repair &
Maintenance of Machine/Devices
Quality Control/Assurance
Petroleum Production, Transportation and
Processing
Production Planning
B. Eng. (Hons) Civil Engineering

Transportation
Design & Construction of Infrastructures
Geotechnical Engineering
Structure Integrity
Waste Water Treatment & Operation
Toxic & Hazardous Waste Management
Environmental Impact Assessment
Hydrology
Project Management
Marine Pollution & Control
B. Tech. (Hons) Business Information

System
Database Development
Web & E-Commerce
Information Systems Analysis
Knowledge Management
Investment & Portfolio Management
Information System Administration &
Maintenance
Business Analysis
Corporate Management
Business & Cyber Law
B. Eng. (Hons) Electrical & Electronics

Engineering
Research And Development
Health, Safety And Environment
Devices &Instrument Manufacturing
Repair & Maintenance Of Machine
Installation Of Devices/Equipment
Testing & Troubleshooting
Calibration & Interconnection Of
Instrument
Electronic & Control
Electromechanical Systems
Cathodic Protection
Power Generation
Electrical Distribution Equipment &
Systems
B. Tech. (Hons) Information &

Communication Technology
ICT Solution Development
Web Development
Systems Analysis& Design
Network Management
Software Development & Maintenance
System Security & Management
Video Production & Media Streaming
Database Management
Strategic Management
Multimedia & Virtual Reality
B. Eng. (Hons) Petroleum Engineering

Oil & Gas Exploration
Drilling & Well Construction
Production Operation & Maintenance
Well Completion
Field Abandonment
Project Management
Reservoir Engineering
B. Tech. (Hons) Petroleum Geosciences
21
APPENDIX II
FORM SIIP-03
Appeal for SIT Registration
22
SIIP-03
CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND

ADJUNCT LECTURESHIP (CSIMAL)
UNIVERSITI TEKNOLOGI PETRONAS
APPEAL FOR STUDENT INDUSTRIAL INTERNSHIP PROGRAM (SIIP)

REGISTRATION
Part A : TO BE COMPLETED BY STUDENT
Name
ID Number
Program
Email Address
Internship Batch /
Semester
Current GPA /
CGPA
Accumulated
Credit hours
Contact
Number
(Excluding the Credit Hours

for fail courses)
Reason
Signature
Date
Note : Please attach your study plan together with this form
Part B : TO BE COMPLETED BY HEAD OF DEPARTMENT

Request Endorse
Yes
No
Recommendation /
Justification
Name&Official
Stamp
Signature
Date
Part C : TO BE COMPLETED BY CSIMAL
Approve
Decision
Not approve
Remarks (if any) :
Name & Official

Stamp
Signature
Note : 1. Request shall be within 3 days after the closing date of PDI
2 Please return the form to CSIMAL office
23
SIIP-03
APPENDIX III
FORM PRE-01
SIIP Placement Letter and Reply Form
24
FORM PRE-01
Date:
Assoc Prof Dr Ku Zilati Bt Ku Shaari
Head
Centre for Student Internship, Mobility and Adjunct Lectureship (CSIMAL)
UniversitiTeknologi PETRONAS
Bandar Seri Iskandar
31750 Tronoh
Perak Darul Ridzuan, Malaysia
Fax No: 605-368 8386
Dear Sir,
PLACEMENT OF INTERNSHIP FOR STUDENT INDUSTRIAL INTERNSHIP PROGRAMME

(SIIP)(.)
With regards to the above, we are pleased to inform you that we have agreed to accommodate your student
for the industrial internship training from ().
The details are as follows:
Student name :
Programme (eg. Chem. Engineering) :
Period:
Proposed Industrial Project Topic:
Allowance (if any) :
*Attached is the offer letter to the student, which provides information on the terms and conditions of the
Student Industrial Internship program.
Thank you.
Yours faithfully,
Name:
Position:
Company Name:
Company Address / Official Stamp:
Fax Number:
STUDENTS CONFIRMATION (To be filled by student)
I,_______________________________ NRIC / Passport No: _____________________ accept / reject *
the industrial training placement offered to me effective from _______________ to_______________.
Signature
Programme
Date
:
:
:
_______________
_______________
_______________
Note: * delete whichever is irrelevant
25
APPENDIX IV
Health Insurance
26
LOCAL STUDENTS INSURANCE SCHEDULE OF BENEFITS.

GROUP FAMILY TAKAFUL (TKG 1151) RM 14.00/student
SCOPE OF COVERAGE
BENEFIT
Natural Death
RM 10,000.00
Accidental Death
RM 20,000.00
Permanent Total Disability
RM 10,000.00
Permanent Total Disability due to
RM 20,000.00
Accident
Funeral Expenses
RM 1,000.00
Hospital Benefit due to Accident
RM 30/day max 25 days
GROUP HOSPITALIZATION AND SURGERY TAKAFUL (TKH 0398)
RM 22.00/student
SCOPE OF COVERAGE
BENEFIT
Hospitalization
(room and board)
Miscellaneous
(maximum per disability)
ICU /
Daily Cash Allowance
Surgical Fees
(maximum per disability)
Outpatient Accidental Treatment
(maximum per injury)
Hospital Cash Benefit
*As charged of overall annual limit

- Ward 1st class of government hospitals only
NOTE:
*as charged of overall annual limit is every student is subject to max. claim yearly RM
5,000.00
* this policy is subject to the terms and conditions governed by Etiqa Takaful and
Insurance
* the policy is inclusive the offshore activities.
27
APPENDIX V
FORM SIIP-07
Requisition for BOSIET/NIOSH
28
SIIP-07
REQUISITION FOR BOSIET/NIOSH TRAINING

Students Name: ____________________________________ Students ID no: _______
Programme: _____
Place of Training : ______________________ Period of Training: ________________
Details of Training
Date:
Venue:
Details of Medical Check-up
Date:
Clinic:
Part A : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE
JUSTIFICATION
(please attach training
schedule)
STUDENTS
SIGNATURE:
HOST COMPANY SUPERVISOR

SIGNATURE & STAMP:
NAME &
IC NUMBER:
DATE:
NAME:
APPROVE:
(please justify)
DATE:
Part B : APPROVAL BY CSIMAL
NOT APPROVE :
(please justify)
SIGNATURE & STAMP:

NAME :
DATE:
Note : 1. Request shall be made upon recommendation from host company supervisor.
2. This form must be completed and approved 2 weeks before training.
3. Please return the completed form to CSIMAL (email izmafaimal.manaf@petronas.com.my or fatahn@petronas.com.my or
fax: 605-36883860
29
REQUISITION FOR BOSIET TRAINING: PROCESS FLOW

Responsibility
/ Action
Process
Document
START
Application
&Recommendation
from HC SV
Students
SIIP-03
Internship
Coordinators
&CSIMAL
SIIP-03
CSIMAL
Letter of
Undertaking
NO
Approval by
CSIMAL
YES
Letter of
Undertaking to
HC
Medical Check
up& Training
Student
Payment by HC
to clinic &
training provider
Host Company
Issue invoice to
CSIMAL
Host Company
Payment to HC
CSIMAL
END
30
Medical
Report &
certificate
Invoice
APPENDIX VI
LOGBOOK
SECTION A : SIT TRAINING SCHEDULE
SECTION B : SIT WEEKLY REPORT
SECTION C : DETAILED REPORT
31
SECTION A: SIT TRAINING SCHEDULE
Department
Students Name: __________________________
Student no: _______
Place of Training : _________________________
Period of Training: ______________________________________
Training
activities
Programme: _____
Week No/ Date

1
10
11
12
Host Company Supervisor Signature &stamp:
Name:
Designation:
Date:
32
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
LOG BOOK
WEEK NO
WEEK NO: 1 2
DATE
BRIEF DESCRIPTION OF DAILY ACTIVITIES
Logbook Weekly Evaluation by HOST COMPANY SUPERVISOR

Instruction to Host Company Supervisor
Please refer to the students detailed report for that particular week before assessing his/her performance.
Please mark in the appropriate box based on the following score : [5] Excellent [4] Good [3] Average [2] Below Average [1] Unsatisfactory
Students Score
Initiative
Independence
Reflection
Curiosity
Completes required work,

identifies and pursues
opportunities to expand
knowledge, skills, and
abilities.
Completes
required
work,
but requires
minimum supervision to
pursues opportunities to
expand
knowledge,
skills, and abilities
Completes required
work as requested.
Partially
completed work
as requested
Incomplete work
Very independent and

pursues
substantial,
additional knowledge
Independent and
pursues substantial,
additional knowledge
Independent in
pursuing knowledge
Fairly
independent in
pursuing
knowledge
Too dependent on
others
Always reviews prior

learning (past experiences
inside and outside of the
work environment) and
indicating broader
perspective.
Moderately review
prior learning ( past
experiences inside and
outside of the work
environment)
Occasionally review
prior learning ( past
experiences inside and
outside of the work
environment)
Minimum review
prior learning
No review of
prior learning
Explores a topic yielding a

rich awareness.
Explores a topic in
depth
Explores a topic
superficially
Minimum
curiosity
No curiosity
Score:
/ 20
Comments:
Host Company Supervisors Signature & stamp:
Name & Designation:

Date:
(make copies if necessary)
SECTION C : DETAIL REPORT

33
DETAIL REPORT
WEEK NO. 1
Objective(s) of the activities :
Contents :
(Make copies if necessary)
34
APPENDIX VII
Summary of the Weekly
Report Scores (Log Book)
Form
35
SIT SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK) FORM

Students Name: ________________________ Student no: _______
Programme: _____
Place of Training : _______________________ Period of Training: ___________
WEEK
SCORE
1-2
3-4
5-6
7-8
9 10
11 - 12
13 - 14
TOTAL SCORE
KINDLY SUBMIT A COPY OF THIS COMPLETED FORM WITH SCORES TO UTP
SUPERVISOR DURING THE ASSESSMENT VISIT
Host Company Supervisors Signature & stamp:

Name:
Designation:
Host Companys name:
Date:
*Note :Summary of the Weekly Report Scores Form is to be submitted to UTP SV and cc to CSIMAL by week 14
36
APPENDIX VIII
FORM SIT-A
Oral Presentation Evaluation
37
FORM SIT-A
Visual
(Non-Verbal
Communication)
(10 %)
Content
(40%)
Criteria for Judging Quality
Questions and
Answers (30%)
4
[Good]
3
[Average]
2
[Below Average]
1
[Unsatisfactory]
Excellent eye contact, very

confident throughout the
presentation and well groomed
Good eye contact, confident with

the speech throughout the
presentation and pleasantly
groomed
Some eye contact, fairly

confident throughout the
presentation and adequately
groomed
Little eye contact, lack

confidence with the speech
throughout the presentation and
fairly groomed
No eye contact, no confidence

with the speech throughout the
presentation and poorly groomed
Clear and concise background, objectives,

continuity of content
The background and objectives

are well prepared and extremely
organized

are well prepared and well
organized

are implied and organized fairly
well
Unclear background and

objectives but showed some
organization
Failed to explain the background

or objectives and unorganized
Describe and explain

Involve wide-ranging or conflicting
technical, engineering and other issues
Have no obvious solution and require
abstract thinking
In depth description and

explanation on a wide range of
industrial engineering issues with
own originalities and ideas
Good description and explanation

on a wide range of industrial
engineering issues with own
originalities and ideas
Superficial description and

Minimal description and

Poor description and explanation

on a wide range of industrial
engineering issues with own
originalities and ideas
Conclusion mostly summarizes

the presentation with acceptable
recommendations
Conclusion adequately
summarizes the presentation
with reasonable
recommendations
Conclusion minimally summarizes

the presentation with the least
recommendations
Conclusion are either absent or

fails to summarize the
presentation with no
recommendations
Articulation is good, uses

appropriate word choice and
speaks with high enthusiasm
Articulation is moderate, uses

appropriate word choices and
speaks with enthusiasm
Articulation is fair, uses

inappropriate word choice and
speaks with lack enthusiasm
Articulation is poor, uses

inappropriate word choices and
speaks with no enthusiasm
Rate of speech is good and uses

suitable selection of audio and/or
visual aids
Rate of speech is fairly

appropriate and uses some
selection of audio and/or visual
aids
Rate of speech is inappropriate

and uses minimum selection of
audio and/or visual aids
Rate of speech is inappropriate

and uses the least audio and/or
visual aids
Understand the questions given

and respect the evaluators
Fairly understand the questions

given and respect the evaluators
Fairly understand the questions

given and defensive towards the
evaluators
Unable to understand the

questions given and disrespect
towards the evaluators
Good understanding of the

subject matter and answered all
questions fluently and confidently
Average understanding of the

subject matter and answered
most questions fairly confident
Fairly understanding of the

subject matter and answered
some questions unconfidently
Poor understanding of the

subject matter and unable to
answer some questions and
unprepared.
Clarity of
presentation (20%)
Appearance; Facial expression;

Confidence
Gestures; Eye contact
5
[Excellent]
Conclusions and recommendations

Adequacy of key ideas pertinent to
objectives
Acceptable recommendations
Fluency and choice of words

Tone of voice (monotonous, intonation)
Pace and continuity

Use of aids
Rate of speech is appropriate

and uses impressive selection of
audio and/or visual aids
Ability to listen, attitude towards person

asking the question (defensive, respect)
Fully understand the questions

given and respect the evaluators
Technical and factual accuracy; Grasp of

subject
Creativity and ability to handle question
use of example
Impressive understanding of the

subject matter and answered all
questions fluently and confidently
Conclusion effectively
summarizes the presentation
with extensive recommendations
Articulation is well, uses
appropriate word choice and
speaks with great enthusiasm
/100
TOTAL SCORE
Comments : Please justify your reasons for assigning the overall grade in the highest (5) or lowest (1) category
Host Company/UTPSupervisorSignature& stamp
Name
38
Total Marks
(%)
CATEGORY
Grade
Awarded
Please tick or circle the appropriate grade for each category
Multiplication
Factor
ORAL PRESENTATION EVALUATION
Date
APPENDIX IX
FORM SIT-B
Assessment of Students Performance and
Competency
(Host Company SV& UTP SV Copy)
39
FORM SIT-B-HC
Attributes
Please tick or circle the appropriate mark for each category

Section 1 :
Performance and
Tasks Completion
4
[Good]
3
[Average]
2
[Below Average]
High understanding on
the function and purpose
of the Department or
section.
Good understanding
on the function and
purpose of the
Department or
section.
Moderate
understanding on the
function and purpose
section.
Understanding the
Job
Ability to understand the
instruction or the
requirement of the job.
the instruction or the
requirement of the
jobwith the ability to
anticipate future
requirement.
Good understanding
on the instruction or
the requirement of
the job.
Moderate
instruction or the
requirement of the
job.
Low understanding
the requirement of
the job.
Lack or very
minimum
understanding of the
instruction or job
requirement.
Job Performance
Ability to perform the
assigned job.
Able to perform the

assigned job with
minimum or no guidance.
Able to perform the

assigned job with
some guidance.
Able to perform the

assigned jobwith
moderate guidance.
Able to perform the

assigned jobwith
close guidance.
Unable to perform
the assigned job
even with close
guidance.
Quality of Work
Accuracy or acceptability
of the work done.
Jobs were performed with

high accuracy and with
high quality.
Jobs were performed

accurately and with
good quality.
Jobs were performed

accurately and with
acceptable quality.
Jobs were performed

moderately and with
low quality.
Jobs were usually

wrongly performed or
unacceptable quality.
Job Timeliness
Ability to complete the
tasks within a given
time.
Tasks were completed

ahead of time with
minimum or without
monitoring.
Tasks were
completed within
time with minimum
monitoring.
Tasks were
completed within
time with some
monitoring.
Tasks were
completed within
time with close
monitoring.
Failed to complete
the assigned task
within time even with
close monitoring.
5
[Excellent]
4
[Good]
3
[Average]
Low understanding
on the function and
purpose of the
Department or
section.
1
[Unsatisfactory]
Knowledge of the
workplace
Understanding of general
function and purpose of
the Department or
section.
Section II : Students
Competencies
5
[Excellent]
2
[Below Average]
Failed to understand
the function and
purpose of the
Department or
section.
1
[Unsatisfactory]
Commitment in
Teamwork
Able to work with others
to complete assignment
given.
High ability to work with

other to complete the
assignment.
Good ability to work

with other to
complete the
assignment.
Moderate ability to
work with other to
complete the
assignment.
Low ability to work

with other to
complete the
assignment.
Unable to work with

assignment.
Integrity
Willingness to accept
and perform any given
task.
Always willing to accept &

perform any given tasks.
Usually willing to
accept & perform any
given tasks.
Sometimes willing to
given tasks with a
reason.
Seldom willing to
given tasks with a
reason.
Not willing to accept

& perform any given
tasks without any
reasons.
Communication Skills
Ability to work and
express ideas and views
with others.
High ability to express

ideas and views with
others.
Good ability to
express ideas and
views with others.
Decent ability to
express ideas and
views with others.
Acceptable ability to
express ideas and
views with others.
Unable and lack the

ability to express
others.
Discipline
Punctual and complywith
the Host Companys
Safety procedures
&precaution.
High punctuality and

compliance to the Host
Companys Safety
procedures & Safety
precaution.
Good punctuality
andcompliance to the
Host Companys
Safety procedures &
Safety precaution.
Punctual and
acceptable
compliance to the
Host Companys
Safety procedures &
Safety precaution.
Low punctuality and

seldomcompliance to
the Host Companys
Safety procedures &
Safety precaution.
Not punctual and

have problems to
complywith the Host
Companys Safety
procedures & Safety
precaution.
Inquisitiveness and
Initiative
Ability to work
independently and
willing to learn and apply
new knowledge.
High initiative and always

new knowledge.
Good initiative and

usually willing to
learn and apply new
knowledge.
Moderate initiative
and sometimes
willing to learn and
apply new
knowledge.
Low initiative and

seldom willing to
learn and apply new
knowledge.
No initiative and
reluctant to learn and
apply new
knowledge.
Students Name: ________________________ Student ID: _______ Programme: ________

Place of Training: ______________________ Period of Training: _____________________
40
(contd)
Section III: Comment on the Students Performance

(This section is to be filled by the Host Company Supervisor. Please provide comments on the
students performance and attributes which are assessed above and other related matters).
Host Company Supervisor Signature & Stamp
Name:
Designation:
Date:
41
FORM SIT-B-UTP
Attributes
Please tick or circle the appropriate mark for each category

Section 1 :
Performance and
Tasks Completion
5
[Excellent]
4
[Good]
3
[Average]
2
[Below Average]
Low understanding
on the function and
purpose of the
Department or
section.
1
[Unsatisfactory]
Knowledge of the
workplace
Understanding of general
function and purpose of
the Department or
section.
the function and purpose
section.
Good understanding
on the function and
purpose of the
Department or
section.
Moderate
function and purpose
section.
Understanding the
Job
Ability to understand the
instruction or the
requirement of the job.
the instruction or the
requirement of the
jobwith the ability to
anticipate future
requirement.
Good understanding
the requirement of
the job.
Moderate
instruction or the
requirement of the
job.
Low understanding
the requirement of
the job.
Lack or very
minimum
understanding of the
instruction or job
requirement.
Job Performance
Ability to perform the
assigned job.
Able to perform the

assigned job with
minimum or no guidance.
Able to perform the

assigned job with
some guidance.
Able to perform the

assigned jobwith
moderate guidance.
Able to perform the

assigned jobwith
close guidance.
Unable to perform
the assigned job
even with close
guidance.
Quality of Work
Accuracy or acceptability
of the work done.
Jobs were performed with

high accuracy and with
high quality.
Jobs were performed

accurately and with
good quality.
Jobs were performed

accurately and with
acceptable quality.
Jobs were performed

moderately and with
low quality.
Jobs were usually

wrongly performed or
unacceptable quality.
Section II : Students
Competencies
5
[Excellent]
4
[Good]
3
[Average]
2
[Below Average]
1
[Unsatisfactory]
Failed to understand
the function and
purpose of the
Department or
section.
Commitment in
Teamwork
Able to work with others
to complete assignment
given.
High ability to work with

assignment.
Good ability to work

with other to
complete the
assignment.
Moderate ability to
work with other to
complete the
assignment.
Low ability to work

with other to
complete the
assignment.
Unable to work with

assignment.
Communication Skills
Ability to work and
express ideas and views
with others.
High ability to express

others.
Good ability to
express ideas and
views with others.
Decent ability to
express ideas and
views with others.
Acceptable ability to
express ideas and
views with others.
Unable and lack the

ability to express
others.
Inquisitiveness and
Initiative
Ability to work
independently and
new knowledge.
High initiative and always

new knowledge.
Good initiative and

usually willing to
learn and apply new
knowledge.
Moderate initiative
and sometimes
willing to learn and
apply new
knowledge.
Low initiative and

seldom willing to
learn and apply new
knowledge.
No initiative and
reluctant to learn and
apply new
knowledge.
Students Name: ________________________ Student ID: _______ Programme: ________

Place of Training: ______________________ Period of Training: _____________________
(contd)
42
Section III: Comment on the Students Performance

(This section is to be filled by the UTP Supervisor. Please provide comments on the students
performance and attributes which are assessed above and other related matters).
UTP Supervisor Signature & Stamp
Name:
Designation:
Date:
43
APPENDIX X
FORM SIT C
Student Industrial Training
Report Evaluation
44
FORM SIT-C
STUDENT INDUSTRIAL TRAINING REPORT EVALUATION

Students Name:
Student ID:
Programme:
Introduction (10)
CO3
Work Culture (30)

CO2
Work Experience (30)

CO3
Discussion on
Sustainability (20)
CO4
Conclusion and
Recommendations (10)
CO3
5
[Excellent]
4
[Good]
3
[Average]
2
[Below Average]
1
[Unsatisfactory]
Very clear and detailed

overview of the company with
great emphasis on the product
and services of the company
Clear and detailed overview of

the company with good
emphasis on the product and
services of the company
Moderately clear and detailed

Fairly or not detailed overview

of the company with not much
Failed to provide suitable

very little emphasis on the
product and services of the
company
Occupational Health and Safety

o Safety regulations
o Training provided
o Company SOP
Work environment
o Team work
o Work ethics

explanation on the companys
HSE practices and training,
SOP and overall work
environment.
Clear and detailed explanation

on the companys HSE
practices and training, SOP and
overall work environment.

environment.
Fairly or not detailed

environment.

environment.
Skills gained
o Communication skills
o Time management
o Initiative
Knowledge
o Understanding job requirement
o Completing task given on time

description on the skills and
knowledge gained through the
experience in the department
Clear and detailed description

on the skills and knowledge
gained through the experience
in the department

Fairly or not detailed


Common practice and future

recommendations on (if any):
o Environmental
o Economical
o Political and cultural dimensions
Significant common practice

and future work recommended
Substantial common practice

Sufficient common practice and

future work recommended
Insufficient common practice

Poor common practice and

future work recommended
Conclusion effectively reflects

the objectives
Conclusion reflects the

objectives
Conclusion moderately reflects

the objectives
Conclusion fairly reflects the

objectives
Conclusion poorly reflects the

objectives
General Overview of the company

o Core business
o Types of products
o Types of services
Overall Summary
/100
TOTAL SCORE
Comments : Please justify your reasons for assigning the overall grade in the highest (5) or lowest (1) category
Host Company / UTP SupervisorSignature& stamp
Name
45
Total Marks
(%)
Criteria for Judging Quality
Multiplicati
on Factor
Please circle the appropriate grade for each category

CATEGORY
Grade
Awarded
Place of Training: _______________________ Period of Training: ___________
Date
APPENDIX XI
General Plant Rules and Regulations
GENERAL PLANT RULES AND REGULATIONS FOR STUDENTS
46
INTRODUCTION
These rules and regulations form part of the conditions of studentsinternship. Students should read them
carefully and make sure they understand them.
(i)
Any student who contravenes the Plant Rules will be reported immediately by his immediate Supervisor
to the respective Manager or other Authorized Executive.
(ii)
Where a serious offence is alleged, the student may be suspended from internship without allowance
pending investigation. Where the offence is found to be not proven, the student will be reinstated and
the period of suspension will be counted with the allowance (wherever applicable).
(iii) The Human Resource (HR) Training Executive together with the Industrial Relation Executive will
investigate the circumstances of the offence and relevant witnesses will be called up to give evidence.
The student concerned will have the right to give his/her version of the incident.
(iv) Where the HR Training Executive, in conjunction with the Industrial Relation Executive confers that
the offence is proven,disciplinary action will be taken as follows, either :
a)
b)
c)
d)
(v)
Verbal warning
Written warning
Suspension without allowance
Dismissal with or without notice
On a case to case basis, the gravity of the offence and the previous record of the students will
determine the measure of the disciplinary action to be taken but as a guide for student, the offences
liable for immediate dismissal with or without notice are pointed out in the text. However, it is not
possible to cover all circumstances but there will be other serious offences which similarly may lead
to immediate dismissal with or without notice. Such dismissal will not in any way prejudice the
possibility of subsequent legal proceedings.
(vi) Apart from disciplinary offence, inefficiency and negligence will lead to a verbal warning, written
warning or dismissal depending on the seriousness of the offence and the record of the student.
(vii) The management reserves the right to amend the existing rules or introduce new rules to meet the
changing circumstances.
47
GENERAL RULES AND REGULATIONS

RULE 1:
GENERAL CONDUCT ON PLANT PREMISES
YOU MUST NOT :(i)

(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
Smoke in any place where signs prohibits you from doing so.
Sleep whilst on training/duty.
Commit any immoral act on the premises.
Commit any criminal offence.
Fight with or strike any other employee.
Adopt an insubordinate attitude to any Supervisor or Executive.
Fail to obey any order given by the trainer or any Authorized Executive.
Incite or aid another student to commit any of the above offences.
PENALTY - If you commit any of the above offences, you are liable to dismissal with or without notice.
RULE 2:
HOUR OF TRAINING WORK
Training/working hours will be in accordance to the times of office hours/shift duty as determined by the
OPU/subsidiary from time to time for specified jobs.
YOU MUST:(i)
(ii)
(iii)
(iv)
(v)
Observe the office working hours which specified for your training.
Work shift as required.
Be ready to start training/work at your appointed place and time in your work dress.
Be prepared to work overtime when the job requires it.
Report immediately to your Line Trainer/Supervisor if you are late for work.
YOU MUST NOT:(i)

(ii)
(iii)
Arrive late for training/work.

Stop training/work before the normal finishing time.
Leave your assigned training/work until relieved where you are undergoing continuous or semicontinuous shift.
PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without
notice.
RULE 3:
TIME RECORDING
48
YOU MUST:(i)
(ii)
Clock IN at the beginning and OUT at the end of each training day or shift.
Report immediately to your Line Trainer/Supervisor if you accidentally clock the wrong card or if
you find that someone has clocked yours.
YOU MUST NOT:(i)

(ii)
(iii)
(iv)
Clock other persons card.

Allow anybody else to clock your card.
Make any entry on or deletion in your or any others students time card.
Tamper with the time clocks in any way.
PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without
notice.
RULE 4:
ENTERING AND LEAVING THE PLANT AND SECURITY CHECK
YOU MUST:(i)
(ii)
(iii)
(iv)
(v)
Only enter or leave the Office or Plant through an authorized gate.

Produce your entry pass when required to do so to anyone appointed by the Management.
Accept the right of the Security Guards to search you when entering or leaving the Plant or during
working hours in the presence of a responsible person authorized by the OPU/subsidiary.
Be only in the specified places as indicated in your security pass card.
Accept the right of access of an authorized official of the OPU/subsidiary to inspect any locker
provided.
YOU MUST NOT:(i)

(ii)
(iii)
Leave the plant other than at the normal stopping time without a leave slip or permission from
your trainer/supervisor or a Medical card from Medical Officer authorizing the Security to pass you
out.
Take any material out of the Plant unless you have an official note giving you permission to do so.
Bring any vehicle, bag, basket, tin, parcel or other container into the premises, if deemed against
the OPUs/subsidiarys rules and regulations.
PENALTY - You are liable to immediate dismissal with or without notice if you commit an offence.
RULE 5:
LEAVE, ABSENCE AND HOLIDAYS
49
YOU MUST:(i)
Observe the gazetted holidays of the OPU/subsidiary or host company.
YOU MUST NOT:(i)
Take any leave. However, in the case of emergency, obtain prior permission from your Line
Trainer/Supervisor and if this is not possible you must telephone your Line Trainer/Supervisor
immediately to give your reason.
PENALTY - If you are absent without prior permission or valid reason or proof, you are liable to immediate
dismissal with or without notice.
RULE 6:
MEDICAL LEAVE
YOU MUST:(i)
(ii)
(iii)
(iv)
(v)
Inform you the Line Trainer/Supervisor immediately if you are sick and unable to work.
Inform the Line Trainer/Supervisor before 5.00 p.m. if you are on night shift and cannot attend.
Notify the Line Trainer/Supervisor 24 hours before returning to training/work if you are on shift.
Report immediately to your Line Trainer/Supervisor on returning to training/work after absence by
reason of sickness or other cause.
A certificate must be obtained from any registered medical practitioner to cover the period of
sickness. The certificate has to be submitted to the Head of Training through your Line
Trainer/Supervisor.
PENALTY - If you are absent without leave, you are liable to immediate dismissal.
RULE 7:
PANTRY AND AMENITIES
YOU MUST:(i)
(ii)
Take your meals only during the recognised meal breaks and in the OPUs/subsidiarys premises
either in the canteen, pantry or mess rooms provided, unless otherwise authorised.
Take care of the pantry or mess room furniture and facilities and dispose of rubbish in the trays or
bins provided.
YOU MUST NOT:(i)

(ii)
Eat your meals in any part of the Plant premises other than the canteen, pantry or mess room or
otherwise without prior permission of the management.
Leave your training/job to take a meal where you are in charge of a continuous or semi-continuous
process without the permission of your Supervisor.
PENALTY - If you commit any of the above offences, you are liable to suspension without allowance.
RULE 8:
USE OF PLANT AND EQUIPMENT
YOU MUST:-
50
(i)
(ii)
Use or operate any OPUs/subsidiarys property, buildings, fittings, plant, goods, machinery, tools,
stores, materials in any stage of their use or manufacture unless it is in the course of your
training/duty.
Do private work either for yourself or other people on the OPUs/subsidiarys premises.
PENALTY - If you cause deliberate damage to the OPUs/subsidiarys property or guilty of a gross
negligence resulting in damage to the OPUs/subsidiarys property or financial loss, you are liable to
immediate dismissal with or without notice.
51
APPENDIX XII
Host Companys
Verification Statement
52
VERIFICATON STATEMENT
I hereby verify that this report was written by ___________________________________

(Students Name)
and all information regarding this company and the projects involved are NOT confidential.
Host Company Supervisors Signature &

Stamp
Name:
Designation:
Host Companys:
Date:
53
APPENDIX XIII
Student Industrial Training Process Flow
54
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CENTRE FOR STUDENT INTERNSHIP,

UTP GUIDELINES FORSTUDENT INDUSTRIAL TRAINING-VER.1

Roslina Nordin Ali

Roslina Nordin Ali

Update on the requirements for ICT and BIS based on

Removal of SIIP Reassessment Procedure

Updated on the forms

This Guideline for Student Industrial Training (SIT) is only

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP

UNIVERSITI TEKNOLOGI PETRONAS

GUIDELINES FOR STUDENT INDUSTRIAL TRINING ( SIT )

6.2 REGISTRATION FOR PLACEMENT

7.3 POST-STUDENT INDUSTRIAL TRAINING

Types of Offence and Penalty on Final

2. PURPOSE OF STUDENT INDUSTRIAL TRAINING (SIT)

Furthermore, SIT will establish a close

3. COURSE LEARNING OUTCOMES

5. BENEFITS TO THE INDUSTRY

Obtained a minimum CGPA of 2.00/4.00 AND,

Earned a minimum of 75 credit hours (Engineering, Applied Sciences and

Completed 5 semesters for (Engineering, Applied Sciences and Petroleum

6.2. REGISTRATION FOR PLACEMENT

Obtained a minimum CGPA of 2.00/4.00 AND,

Students are encouraged to take the following courses:

6.3. APPEAL FOR REGISTRATION

Overall study plan until graduation.

Approved exemption courses by Registry (if applicable).

7. STUDENT INDUSTRIAL TRAINING PROCESS

The first Student Industrial Internship Programme briefing session is given to

Application of placement are as follows :

7.2. DURING STUDENT INDUSTRIAL TRAINING

Report Duty Confirmation must be completed by students during the Week

Students are to submit the SIT Report to HC SV and UTP SV on week

UTP SV shall conduct assessment visit to the company between week

c) Student Industrial Training Report by students and completion of SIT-C

For overseas assessment visit, it shall be only conducted if there is a

HC SV is to submit all SITs assessment form to UTP SV at the end of the

Students are to submit A COPY (original copy to be kept by students) of the

xi. Students are to submit A COPY (original copy to be kept by students) of

7.3. POST- STUDENT INDUSTRIAL TRAINING

8. DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME

8.1. HOST COMPANIES

New host companies shall apply for in-house evaluation by CSIMAL.

8.2. DURATION AND PERIOD OF INTERNSHIP

8.3. TRANSFER OF INTERNSHIP PLACEMENT

Submit request to change host company at CSIMAL

Evaluation of submission will be carried out after getting recommendation from

8.6. TRAINING ALLOWANCE

8.7. SAFETY TRAINING

Upon approval student can attend the training.

ii. Green Card (special requirement for Civil Engineering Programme)

8.8. VISITS BY THE UTP (ACADEMIC) SUPERVISORS

9.1. RESPONSIBILITIES OF THE HOST COMPANIES

HOST COMPANY SUPERVISOR (HC SV)

Supervises and guides students in their industrial training.

g) Provides the necessary facilities, equipment, tools and guidance to students.

Assess logbook (Section B of Appendix VI) fortnightly and checks their

Evaluates Students Performance and Competency using Form SIT-B

m) Evaluates Industrial Training Report using Form SIT-C (Appendix X)

9.2. RESPONSIBILITIES OF UTP

Facilitate the internship programme so that it can complement the learning