Payment Request Approval Test Case

Payment Request Approval Test Case

Product: Accounts Payables
Release: 9.2
Safe Harbor Statement
Scenario:
Up to 499.99, the Requester can self approve the Payment Request
Up to 4999.99, the Requester's Supervisor approval needed.
Up to 49,999.99, the Requester's Supervisor's Supervisor approval
needed.
Over 50,000.00, the Requester's Supervisor's Supervisor's
Supervisor/Manager approval needed.
Scenario
For instance,
Requester Rebecca Dreesch (User ID APA1) Supervisor/Manager is
Marcia Mashad (User ID APS1)
Marcia Mashad (User ID PAS1) Supervisor/Manager is Al Davis (User
ID MGR1)
Al Davis (User ID MGR1) Supervisor/Manager is Kenneth Schumacher
(User ID VP1)
Rebecca Dreesch can self approve Payment Request up to 499.99.
Payment Request <= 4999.99 will need Marcia Mashad approval.
Payment Request <= 49999.99 will need Marcia Mashad as well as Al
Davis approval.
Payment Request >= 50000 will need Marcia Mashad ,Al Davis and
Kenneth Schumacher approval.
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Test Case
Approval Process
Setup/Configuration:
Sample Test Case demonstrates the Payment Request Approval based on

above scenario with and without review required before approval.
Delivered Approval Process for Payment Request is

PaymentRequestApproval
Approval Process =
PaymentRequestApproval
Cloned delivered Approval
Process Definition ID
PaymentRequestA into
PaymentRequestA-2
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This criteria was setup so

same Process Definition can
be used for Payment Request
Approval with and without
review before the approval
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Path Source is set to Dynamic

The Approver User List is
Supervisor by UserId
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Check Authorization
Approval needed for Payment

Request 500 and above
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User List Supervisor by

UserId
EOAW_SUPERVISOR_BY_
OPRID
SELECT A.ROLEUSER
FROM PS_ROLEXLATOPR A
WHERE A.ROLEUSER = (
SELECT B.ROLEUSER_SUPR
FROM PS_ROLEXLATOPR B
WHERE B.OPRID = :1)
Approval Authorization
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EM_APPROVER_1 criteria
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User APA1 (Rebecca

Dreesch) does not have any
Approval Roles
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User APA1 (Rebecca

Dreesch) Supervisor User ID
is APS1
User APS1 (Marcia Mashad)

assigned the Approver Role
EM_APPROVER_1 (approve
<= 4999.99)
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User APS1 (Marcia Mashad)

Supervisor User Id MGR1
User MGR1 (Al Davis)

<= 49999.99)
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User MGR1 (Al Davis)

Supervising User ID VP1
User VP1 (Kenneth

Schumacher)
>= 50000)
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Payment Request Template

Workflow Approval checked
Test Case # 1
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Payment Request with only Approval checked
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Sign is as APA1/APA1
(Rebecca Dreesch)
Click Create
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Payment Request for 499.99
Supplier
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Supplier Location
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Add Line(s)
Specify the mandatory fields
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Submit Payment Request
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Request Status = Approved
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Since Rebecca (APA1) can

approve Payment Request <
500 , no approval was
required.
Payment Request for 4999.99
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Request Status = Pending
Approval request routed to

Marcia Mashad (APS1)
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Payment Request for

49999.99
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Marcia Mashad (APS1) and
will get routed the AL Davis
(MGR1) once APS1 approves
it.
Payment Request for 50000
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Marcia Mashad (APS1) and
will get routed the AL Davis
(MGR1) once APS1 approves
and then final approval will be
done by Kenneth
Schumacher(VP1)
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Sign in as APS1/APS1
Payment Request approval

can be accessed through the
Worklist (if Worklist option is
checked)
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Payment Request approval

can also be accessed through
the AP Work Center > My
Work
Or navigate to Payment
Request Approval Menu
(Main Menu > Accounts
Payables > Payments >
Payment Request > Payment
Request Approval)
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APS1 approves the Payment

Request
Approved
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APA1 (Rebecca Dreesch)

receives approved
notification.
Similarly APS1 approved the

other 2 Payment Requests.
Then MGR1 approved the two
payments and then VP1
approved the Payment
Request for 5000
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Run Voucher Build under VP1

login
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Above 4 Payment Requests

were selected and 4 new
Vouchers were built without
any errors
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4 vouchers in Postable status
Test Case # 2
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Review required before Payment Request can be approved by the

Supervisors.
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Payment Request Template

Review before Workflow
Approval checked.
Note Reviewer Role is
Accounts Payables
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One of user assigned to

Accounts Payable Manager is
CROTH (Calvin Roth)
User profile for CROTH
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Sign in as APA1/APA1
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Create Payment Request for

Business Unit CAN01
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Note Request Status is

Submitted (and not
Pending as in earlier
scenario)
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Sign in as CROTH/CROTH
Payment Request can be

reviewed from AP
WorkCenter
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Reviewer can review also

Payment Request through the
Payment Request menu (Main
Menu > Accounts Payables >
Payments > Payment Request
> Payment Request Center)
Reviewer CROTH reviews

the Payment Request ( and
can add comments/update the
request)
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Payment Request Status =

Pending
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Payment Request Approval Test Case

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Payment Request Approval Test Case

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Payment Request Approval Test Case