MINI PROJECT REPORT

On

CLUB
SYSTEM

MANAGEMENT

Certificate
This is to certify that the Mini project titled Club Management Systemhas
beencompleted in the academic year 2012-13 by Group no. in partial fulfilment of the
Bachelors Degree in the Third Year Computer Engineering as prescribed

The main aim of the online club management system is to automate

the process of day to day activities of a club like:
1. Applying for membership of club
2. Admission of a New Customer
3. Assign a room according to customers demand
4. Checkout of a customer and releasing the room
5. Finally compute the bill etc.
6. Packages available.
7. Advance online bookings.
8. Online Cancellation.
9. Employee activities
10. Clubs Restaurant management with options for reservations
11. Management of facilities provided by club
12. FAQs as well as posting new queries online
13. Feedbacks
This project is used by two types of users
1. Online Users. (Guests)
2. Administrator (Employees of the Hotel).
Online users (Guests): They can see the required articles or news. They
can get more information about the various features and facilities
provided by the club. The functional details of the online users are:

Apply for membership online which eliminates the drawbacks of

manually time consuming activities such as filling form and other
formalities by personally going to the club. The members of the club
can avail the various facilities of the club for free after the
membership payment is made. The members will get a 30%

discount in restaurants.
Book reservations in the club. The system will provide options to the
user to select the features of the type of room that they want and

accordingly a room will be allotted to them depending on

availability.
During their stay in the club, the guests can also dine in the
restaurants provided by the club and also book reservations in

advance.
The guests can also book the various facilities of the club such as

sports facilities and banquet halls to be used in advance

They can also cancel bookings online.
User can post any query online which will be answered by the

management of the hotel as soon as possible.

Guests can also give feedbacks to the club.

Administrator: Admin is basically the management of the hotel

(employees). The functional details of the administrator is:

Admin can maintain daily updates in the hotel records.

Administrator must be an authorized user. He/she can further
change the password. He/she can further change the password.

There is the facility for password recovery, logout etc.

Admin can assign a room according to the customers requirement.
Admin will manage the advanced bookings and prior reservations of

the various facilities of the club.

Admin can compute the bill of a particular guest after check-out
after going through the records of the various facilities used by the

customer.
Admin can immediately search for a particular employee in the
database according to customers requirement to better co-ordinate
the club service and hospitality.

The database application selected for performing requirement

analysis is club management software. This database application will
highlight the various facilities of the club such as rooms, restaurants,
recreational facilities and other types of services.
The main modules in the club management software are as follows:

Reservation: This module will have attributes such as Reservation No.,

Check-In & Check-Out.

Rooms: This module will contain different attributes such as Room No,

Room Type, Status, Tariff and Availability.

Guest: It will contain personal details of the various guests who have
checked into the club such as Guest ID No, First Name, Last Name,

D.O.B, Address, Phone No and Email-ID.

Members: This will contain the membership details of guests who apply
for membership in the club. It will have attributes such as Membership

ID, Type, D.O.J and D.O.E.

Employee: This module will contain SSN, Name, D.O.B, Department and

Designation.
Reservation: This module will have attributes such as Resno, check-In,

check-out.
Recreational Facilities & other services: This module will contain
composite attributes such as Sports facilities and Restaurants. Sports
Attribute will have sub-attributes such as Sport ID, Type, Charges, No of
hours and Availability. Restaurants will have Rest ID, Cuisine, Bill,
Capacityand Availability.

Database:
A database is an organized collection of data. The data is typically
organized to model relevant aspects of reality (for example, the
availability of rooms in hotels), in a way that supports processes requiring
this information (for example, finding a hotel with vacancies).
A

general-purpose database

management

system

(DBMS) is

a software system designed to allow the definition, creation, querying,

update, and administration of databases.

The interactions catered for by most existing DBMS fall into four main
groups:

Data definition: Defining new data structures for a database,

removing data structures from the database, modifying the structure of
existing data.

Data maintenance: Inserting new data into existing data structures,

updating data in existing data structures, deleting data from existing
data structures.

Data retrieval: Querying and analyze existing data by end-users and

extracting data for use by application programs.

Data control: Creating and monitoring users of the database,

enforcing data security, monitoring performance, maintaining data
integrity, dealing with concurrency control, and recovering information
if the system fails.

A DBMS is responsible for maintaining the integrity and security of stored

data, and for recovering information if the system fails.
Both a database and its DBMS conform to the principles of a
particular database model. "Database system" refers collectively to the
database model, database management system, and database.