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12

Annexure - II
(J /6
)!II)

CHHATTISGARH STATE MINOR FOREST PRODUCE

(TRADING & DEVELOPMENT) CO-OP. FEDERATION LIMITED
A-25, V.I.P. Estate, Near V.I.P. Club, Khamardih, Shankar Nagar, Raipur 492007
Notification No. /Sangh/Chironji Guthli/2016/2

?:

Dated : 13.10.2016

&

'

J
L

ONLINE TENDER FORM FOR PURCHASE OF CHIRONJI GUTHLI LOTS

(Form No. 1)
1.

Registration No. Under Chhattisgarh State Value

Added Tax Adhiniyam

2.

Outstanding dues of Forest Department / Federation

against the Tenderer (Condition No. 1(V) of
Annexture - I) In Rs.

3.

Tenderer's Bank Details

(a)

Type of Account

(b)

Acoount Number

(c)

Name of Bank and Branch

(d)

IFS Code

Drop Down Menu (Saving Bank

A/c / Current A/c / Cash Credit
A/c / Over Draft A/c)

13

Lotwise Rate Offer

(Form No. 2)
Earnest Money Deposit (E.M.D.) - In Rs.

Entered by Tenderer

Purchase Capacity (P.C.) - In Rs.

Non-edited (E.M.D. x 10)

S.No.
1.
2.
3.
4.

Lot No. and Quantity

(In Quintals)

Purchase Rate per Quintal

(In Rs.)

Purchase Price (In Rs.)

(Quantity x Rate)

14

Documents to be Uploaded
(Form No. 3)
1. Scanned copy of PAN Card (For all)
2. Scanned copy of Partnership Deed (if applicable)
Scanned copy of Certificate of Company Incorporation and List of
3. Latest Directors of Company (if applicable)
4. Scanned copy of Power of Attorney (if applicable)
5. Scanned copy of list of family members in case of H.U.F.
6. Any Other Document

15

Annexure III
/6
)!III
(Annexure to Tender Notice No./Sangh/Chironji Guthli/2016/1 Dated 14.07.2016)

TENDERER'S AGREEMENT
(Condition 4(ii) of Tender notice)
This agreement is made between Managing Director, Chhattisgarh State Minor Forest Produce
(Trading & Development) Co-operative Federation Limited (hereinafter called 'Federation', which
expression shall, where the context so admits, include its successors/representatives and assignees
in office) of the first part and I/We (hereinafter called the Tenderer which expression shall include
his heirs, successors, representatives and assignees) of the second part.
And whereas, the Federation desires to dispose of the MFPs (Salseed, Chironji Guthli, Mahua
Seed, Harra, Lac, Imli) purchased under the Govt. of India scheme Mechanism for Marketing of
Minor Forest Produce (MFP) through Minimum Support Price (MSP) and Development of
Value Chain for MFP, bagged and stored in godowns during collection season and has issued
notice inviting offers for the vide e-Tender notice and also desires that the prospective Tenderers
should execute an agreement before participating in the e-Tender to abide by the conditions of the
e-Tender Notice.
Now the Tenderer hereby agrees as follows :1.

I/We hereby declare that I/We have read and understood all the provisions of the
Indian Forest Act, 1927, Chhattisgarh Abhivahan (Vanopaj) Niyam, 2001 and the rules
made thereunder, the conditions of the e-Tender notice referred to above, Terms and
conditions of e-Tender etc. contained in Annexure - I of the e-Tender notice and
conditions of the Purchaser's Agreement appended to the e-Tender notice and agree to
abide by the same.

2.

I/We hereby declare that I/We shall not withdraw my/our offer after e-Tender. I/We
further declare that I/We shall be bound by my/our offer and by the terms and
conditions of the e-Tender notice till orders of competent authority, accepting/rejecting
my/our offer, are passed or another person or party is appointed as purchaser of the
lot(s) for which I/We have submitted the offer.

3.

In the event of my/our failure to abide by the conditions of this agreement. I/We shall
be liable to pay such penalty, as may be leviable under the terms and conditions of the
offer notice.

4.

This agreement shall be deemed and always be deemed to be subject to the provisions
of Chhattisgarh Indian Forest Act, 1927, Chhattisgarh Abhivahan (Vanopaj) Niyam,
2001 and the rules made thereunder and the orders and notifications issued from time
to time under the said Adhiniyam and the rules and terms and conditions of e-Tender
Notice all of which shall form part of and shall be deemed to have become part of this
agreement and shall be construed to have been specially provided for in this
agreement.

16

5.

I/We hereby declare that neither any dues of Forest Department/Federation are
outstanding against me/us in Chhattisgarh nor have I/We been blacklisted by the
Government/ Federation.

In witness whereof the Tenderer has put his/her signature on the day and year written first
above.
Note : -

Since this document is being submitted as a part of digitally signed e-Tender

process, so the physical signatures of the Tenderer and Managing Director,
Chhattisgarh State Minor Forest Produce (Trading & Development) Co-op.
Federation Limited are not available on this document.

17

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26

Annexure VII
(Annexure to e-Tender Notification No./Sangh/Chironji Guthli/ 2016/2 Dated 13.10.2016)

CHIRONJI GUTHLI e-TENDER 2015 & 2016 SEASON

(C.G.LAGHU VAUPAJ SANGH)
TENDERER WISE ALLOTMENT LIST

(Condition 7 of e-Tender Notice)

Tender Opening Date : .
Tenderers Name

Tenderer's
E.M.D. (In
Rs.)

Lot No.

Lot Name

Quantity
(In
Quintals)

Sanctioned
Rate per
Quintal
(In Rs.)

Total Value
of Lot
(In Rs.)

27

Annexure VIII
(Annexure to e-Tender Notification No./Sangh/Chironji Guthli/ 2016/2 Dated 13.10.2016)

CHIRONJI GUTHLI e-TENDER 2015 & 2016 SEASON

(C.G.LAGHU VAUPAJ SANGH)
LIST OF SUCCESSFUL TENDERERS
(Condition 7 of Tender Notice)

Tender Opening Date : .

S.No.

Tenderers Name

Deposited
E.M.D.
(In Rs.)

Adjusted E.M.D.
in Sanctioned Lots
(In Rs.)

Unadjusted E.M.D. to
be Refunded
(In Rs.)

28

Annexure IX
(Annexure to e-Tender Notification No./Sangh/Chironji Guthli/ 2016/2 Dated 13.10.2016)

CHIRONJI GUTHLI e-TENDER 2015 & 2016 SEASON

(C.G.LAGHU VAUPAJ SANGH)
LIST OF UNSUCCESSFUL TENDERERS
(Condition 7 of e-Tender Notice)

Tender Opening Date : .

S.No.

Tenderers Name

Deposited E.M.D.
to be Refunded
(In Rs.)

29

Annexure X
J /6
)! X
Instructions for the Submission of the Online Tender
(Condition 5(II) of Tender Notice)

Note: The following steps need to be carried out for online submission of the Tender. Detailed
instructions for each of the steps are given in the Tenderers Manual on the Home Page of
https://cgmfpfed.abcprocure.com.
1. Sequence of steps for online tender submission:
Step 1 To obtain Digital Signature Certificate (DSC) :
The DSC is issued by an approved certifying authority, authorized by the Controller
of Certifying Authorities (CCA), Government of India. The individual may obtain
information required for issuance of a Class II / Class III DSC from the Controller of
Certifying Authorities (www.cca.gov.in ). The tenderer will have to obtain DSC from
https://cgmfpfed.abcprocure.com or any other CCA approved agency.
DSC is issued upon receipt of mandatory identity proofs and verification letters
attested by a Gazetted Officer. Only upon the receipt of the required documents, a
DSC can be issued.
Important Note: The offers submitted online should be signed electronically with a
DSC to establish the identity of the tenderer. In case, during the process of a
particular tender, the user loses his/her DSC (eg. due to virus attack, hardware
problem, operating system problem etc.) he may not be able to submit the offer
online. Hence the users are advised to back up the certificate and keep the copies at
safe places under proper security to be used in case of emergencies.
In case of online tendering, the DSC issued to the authorized user of a firm and used
for electronic tendering will be considered equivalent to no-objection certificate /
power of attorney to that user. The firm has to authorize a specific
individual via an authorization certificate signed by all partners to use the DSC as
per Indian IT Act 2000. Unless the certificate is revoked, it shall be assumed to
represent adequate authority of the user to submit tender on behalf of the firm for the
Chhattisgarh State Minor Forest Produce (Trading & Development) Co-op.
Federation Limited (C.G.M.F.P. Federation) tenders as per Information Technology
Act 2000. The DSC of this authorized user will be binding on the firm. It shall be the
responsibility of management / partners of the registered firm to inform the
Certifying Authority or Sub-Certifying Authority, if the authorized user changes, and
apply for a fresh digital certificate and issue a fresh authorization certificate for
the new user.
The same procedure holds true for the authorized users in a Private / Public
company. In this case, the authorization certificate will have to be signed by the
directors of the company.

30
Step 2 Online registration of intending tenderer:
In order to participate in the tender, the tenderer is required to be registered on the eProcurement portal (https://cgmfpfed.abcprocure.com). Only after online
registration of the tenderer, the tenderer shall be allowed to participate in the tenders
floated by the C.G.M.F.P. Federation using the e-Procurement System.
The following Registration Fee will be charged by the Service Provider (i.e.
e-Procurement Technologies Limited) from the tenderer:
Sl.
No.
1.

Description
Online Registration
(Valid for One Year)

Charges
Rs. 2500/-

Service Tax
@ 14.50%
Rs. 363/-

Total
Amount
Rs. 2863/-

Documents required for Registration with the e-Procurement portal

(I) In case of Renewal No documents required for renewal of registration on the
e-procurement portal.
(II) In case of New Registration The following documents required alongwith
online registration form :(a) Individual or Proprietorship Firm
Any one ID Proof and One Address Proof (Attested by Banker or
Notary or Gazetted Officer as well as Self Attested)
ID Proof

PAN Card
Passport
Voter ID
Driving License
Aadhar Card

Address Proof

Electricity Bill
Passport
Voter ID
Driving License
Bank Pass Book
Aadhar Card

(b) Partnership Firm

(i) Any one ID Proof and One Address Proof (Attested by Banker or
Notary or Gazetted Officer as well as Self Attested)
ID Proof

PAN Card
Passport
Voter ID
Driving License
Aadhar Card

Address Proof

Electricity Bill
Passport
Voter ID
Driving License
Bank Pass Book
Aadhar Card

31
(ii) Partnership Deed details which have to be attested by partners with
their company seal.
(c) Pvt. & Ltd. Company
(i) Any one ID Proof and One Address Proof (Attested by Banker or
Notary or Gazetted Officer as well as Self Attested)
ID Proof

PAN Card
Passport
Voter ID
Driving License
Aadhar Card

Address Proof

Electricity Bill
Passport
Voter ID
Driving License
Bank Pass Book
Aadhar Card

(ii) Any one of the Organization proof issued by Government (Attested by

authorized signatory of Organization alongwith organization seal)

Certificate of Incorporation
Articles of Incorporation
Memorandum of Association

(d) Hindu Undivided Family (H.U.F.)

Any one ID Proof and One Address Proof (Attested by Banker or
Notary or Gazetted Officer as well as Self Attested)
ID Proof

PAN Card
Passport
Voter ID
Driving License
Aadhar Card

Address Proof

Electricity Bill
Passport
Voter ID
Driving License
Bank Pass Book
Aadhar Card

The scanned copies of all required documents as above and payment proof of
required fees for New registration and only payment proof of required fees for
renewal are required to submit by the intending tenderer to e-Procurement
Technologies Limited (abcProcure). After verification of the above documents the eProcurement Technologies Limited (abcProcure) will registered the Tenderer and
inform by the e-mail accordingly.
After obtaining the Digital Certificate successfully installed on their system,
the tenderer have to be online registered through New Bidder Registration page
of the e-Procurement portal (https://cgmfpfed.abcprocure.com) and mapped their
Digital Certificate.
After online registration your registration will be approved by the Service
Provider and intimate the same to the tenderer. The tenderer will be inform about the
Tenderers Code, login Id & password. The login Id and password will be required

32

for online tender preparation and the Tenderers Code will be used for making EMD
payment through RTGS/NEFT mode, if opted for.
Step 3 Online tender preparation
1.
2.
3.
4.

Filling of Tenderers Information - Form No. 1 of Annexure II

Filling of Lotwise Rate Offer - Form No. 2 of Annexure II
Upload of required documents - Form No. 3 of Annexure II
Acceptance of Tenderers Agreement - Annexure III

Step 4 Online payment of E.M.D.

EMD can be paid online through Net-banking/Debit Cards/Credit
Cards/RTGS/NEFT mode. In case, RTGS/NEFT mode is opted for, the detailed
procedure is given below at point no. 2.2.
It will be solely the tenderers choice to select any of these payment options viz. Netbanking/Debit Cards/Credit Cards/RTGS/NEFT, best suited to him. It is understood
that the tenderer is aware of the payment cycle and other technical requirements/
payment process under each of these modes. It is tenderers responsibility to see that
the amount of EMD is credited to C.G.M.F.P. Federation.
Step 5 Final submission of the tender.
2. Other Information:
2.1 Set-up of Machine:
In order to operate on the e-Procurement System, following minimum operating
system and hardware is required.
- Windows XP with service pack 3
- Windows vista / windows 7
- Browser Internet Explorer 7, 8 or 9
- Minimum bandwidth 512 kbps
- Minimum RAM 2 GB
2.2 Procedure of payment of EMD through RTGS / NEFT mode :
Since RTGS / NEFT payments are settled by RBI in batches, intended EMD amount
is required to be paid at least one day in advance of online tender submission by
following procedure:
A. Please mention the following details while making the RTGS / NEFT payment
from your Bank:
(i) Beneficiary account number This will be in the following format:
<CGMF+ Tenderer Code>
For example, in case your Tenderer Code is ABC66215, the beneficiary
account number will be CGMFABC66215.
(ii) Beneficiary bank branch - ICICI Bank, CMS, Mumbai

33
(iii) Beneficiary IFSC code - ICIC0000104
B. After completing the online tender preparation formalities, select RTGS / NEFT
payment option at the EMD payment screen. Upon doing so, you shall be able to
view the funds already remitted by you through NEFT / RTGS as available
balance in beneficiary account. Tenderer should note that available balance
against their name in ICICI Bank is not E.M.D. amount available with
C.G.M.F.P. Federation.
C. Please proceed to deposit the E.M.D from available balance. Upon doing so, the
required amount to be paid for the EMD, shall get appropriately deducted from
the amount remitted and payment of E.M.D. shall be confirmed & receipt will be
generated in real time.
D. In case there is excess remittance i.e. money not transferred for use as E.M.D.,
the refund of the same can be claimed by the tenderer simultaneously. On
submitting refund request, the amount would be transferred in the bank account
opted by you by next working day.
E. In case, tenderer wants to utilize the excess fund (i.e. the remaining available
balance) for participating in next round of tender by Federation under eProcurement portal, they may do so instead of taking refund.
Please feel free to get in touch with our e-procurement support team / ICICI
Bank support team in case any clarification is required.
2.3

Submission of Online Offers:

C.G.M.F.P. Federation will not be responsible for any failure on part of the tenderer
in submission of the Tender and/or the EMD etc. before scheduled time and date, for
any reason whatsoever, including, inter-alia, non-credit of said amounts of EMD and
therefore no claims shall be entertained on these grounds.
Under this online payment system for e-Tendering, the tenders will not be submitted/
received by C.G.M.F.P. Federation unless the EMD is received/ credited before
scheduled time and date. Hence, tenderer shall remit the said amount well in
advance. It is clarified that the Tenders will not be considered for opening if EMD is
not received/ credited before schedule time and date, for any reason whatsoever.
The tenderer is advised to submit his/her tender as well as pay the EMD
amount well before the cut-off time and date to avoid any inconvenience on
account of any problem e.g. system slow down or network problem.

2.4

Helpline:
For any assistance regarding Registration on e-Procurement portal, DSC, online
tender form submission and other points of e-tendering process, please contact our
service provider :-

34

e-Procurement Technologies Ltd., Ahmedabad on following contact details

Phone No. : 079 4001 6886 / 6852 / 6814 / 6891
Fax No. : 079 4001 6876
Email ID support@abcprocure.com
For Registration Support :
Mr. Himalay Vaishnav (Mb 09099090830)
For Technical Support :
Mr. Pradip Parmar (Mb 09328657215),
Mr. Pankesh Kumar (Mb 09374519729),
Mr. Steny Christian (Mb 09099059252)
For any assistance regarding banking transactions, please contact ICICI Bank,
Civil Lines, Raipur at the following numbers:
Mr. Aman Chandan 0771 4213742
Mr. Manish Pujari - 0771 4213741
Mr. Mandeep Hanspal - 0771 4213750
Mr. Rajesh Kumar 0771 4213745

MANAGING DIRECTOR

Chhattisgarh State Minor Forest Produce

(Trading & Development) Co-op.
Federation Limited

35

Time Schedule

Annexure XI
(Annexure to e-Tender Notification No./Sangh/Chironji Guthli/ 2016/2 Dated 13.10.2016)

e-Tender Details for Chironji Guthli Seaon 2015 & 2016

(Condition 5(II) of e-Tender Notice)
e- Tender Detail
General Detail
e- Tender No / Commodity :

CHIRONJI GUTHLI/2016/2

Department Name :

Chhattisgarh State Minor Forest Produce

(Trading & Development) Co-operative
Federation Limited

Scope of work :

Sale of Collected and Godowned Chironji Guthli

under Govt. of India Minimum Support Price
Scheme in the Collection Season 2015 & 2016

e- Tender Details :

Sale of Collected and Godowned Chironji Guthli

under Govt. of India Minimum Support Price
Scheme in the Collection Season 2015 and 2016

Mode of Bids Submission :

Online e-Tender

e-Tender Type :

English Forward e- Tender

Type of Contract :

Sale of Collected and Godowned Chironji Guthli

under Govt. of India Minimum Support Price
Scheme

Bidding Type :

National

Consortium :

Not Allowed

Download e- Tender Documents :

Before Login / After Login

Purchaser Location :

Any where in India

Key Dates
Document Download Start Date & Time :
Starting Date & Time of online Tender
Submission :
Ending Date & Time of online Tender
Submission :

25/10/2016

from 17:00:00

03/11/2016

from 11:00:00

08/11/2016

upto 15:00:00

Dated 13.10.2016

36

Date & Time of Tender opening :

Bid Validity Period (Days) :
Project Duration :
Document to be submitted Physically :

08/11/2016

upto 15:15:00 onwards

Till the decision of e-Tender

As per e-Tender document
NIL

e- Tender Activity configuration

Mode of EMD payment :

Online

Payment Details
EMD Amount :

As per e-Tender document

Details
Eligibility Criteria :

As per e-Tender document

General Terms and condition :

As per e-Tender document

Other Details :

As per e-Tender document

Product/Service/Works Keywords :

Sale of Collected and Godowned Chironji Guthli

under Govt. of India Minimum Support Price
Scheme in the Collection Season 2015 and 2016