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funds. Sandra stated that we had not heard anything yet. Looking for additional sources of
income from the Community and fund raising was also discussed
Sandra Holmes related that the campaign for United Way donations is going well. We have
collected $2,600 to date. The United Way will not allow donations to be designated to certain
recipients unless the amount given is over $50.00. Mr. Hyers said that undesignated donations to
the United Way are distributed according to need as determined by focus group decisions.
Collections are at 94.6% of the goal and may exceed 100%.
The Employee Appreciation Luncheon held recently was enjoyed by everyone. All of the
Library employees were there. It was agreed that this is a good way to share new ideas for
improving the services the library offers. It was suggested at the luncheon that the library
purchase a TV screen for use as a continuous bulletin board and this has been done. Imogene
Mixson moved that the Employee Appreciation Luncheon be held as an annual event. Marian
Jenkins seconded the motion with all voting in favor.
Sandra said the she is still working on filling the Administrative Assistant position. One
candidate could not work because of her allergic reaction to mold and mildew in the building.
Discussion of advertising the position and including the requirements for the job was held.
Consulting Firm. Mr. Hyers stated that LibraryMax had concluded the briefings to the City
Council and the Dale County Commission. Their findings were that 76% of those contacted
want and believe that a new or refurbished library building is needed. Phase I of the process is
now complete. Phase II is already in place, we have a five-year plan for the future. Phase III
will be to determine whether to build a new library or refurbish an existing building, what our
needs are, and how to get funding.
Mr. Hyers suggested that we get a cost proposal from LibraryMax on the amount needed for
them to complete Phase III. We would need to apply for a grant from the Wiregrass Foundation
to help pay the consultants to plan the next phase. The other option would be to work on our
own with officials and the public to determine what type of building is needed and then look for
funding sources. The Dothan library spent $25,000 for consultation on Phase I-III. Mr. Hyers
stated that Ron Steensland of LibraryMax is concerned that we have proper documentation to
insure that the Wiregrass Foundation and other agencies will consider funding in the future. Mr.
Hyers also stated that the architectural plans to refurbish the vacant WalMart building that were
drawn up prior to the Consultants report by J. Michael Lee, did a very good job in addressing
the needs and concerns that were brought out in the focus groups. Imogene Mixson stated that it
would be very important to use the peoples wants and needs as stated in the focus groups as a
basis for planning versus plans that were drawn up prior to those meetings. Mrs. Mixson also
asked what the advantage would be of using the consulting group for Phase III. Marian Jenkins
asked if Phase III would cost more or less than the amount paid for Phase I. Imogene Mixson
expressed the opinion that the Wiregrass Foundation would look more favorably at any proposal
having used a consulting group for its findings and she would welcome their advice. Beverly
Raley said that we would need to ask the Wiregrass Foundation to fund the next phase of the
consulting proposal.
Motion was made by Marian Jenkins to contact the LibraryMax Consulting Firm to get a
proposal of the cost to the library for them to complete Phase III of the original contract. This is
to include what is needed in a library building and the estimated costs and funding sources.
Motion seconded by Imogene Mixson; all voted in favor. Mr. Hyers said that Phase I showed
that 76% of the population want to get the library out of this building, and now we will go
forward with the next step. Phase III will determine our objective and how we will reach it.
Marian Jenkins asked if we are now accepting donations toward a new library. We need to
list them in our newsletter separately to advertise that we are collecting and setting aside funds
for a new building. Mrs. Mixson said that we need to be very careful of the wording on the
proposed use of this money.
The next Board meeting will be held on October 19, 2016. The meeting was then adjourned.