Académique Documents
Professionnel Documents
Culture Documents
Customer
Signs open PO /
Rate Contract
Signs PO
Amendment
Customer Places
Monthly Schedule
for the FG
Receives Open PO
for the Prices
Register Open PO
Amendment
Receives Schedule
Receives Open PO
for the Process Rates
Register PO
Amendment
Receive Subcontract
Order & Material
Prepares Sales
Forecast for make
to Stock Item
Identies Opportunity
for the Product
If
feasibility Study
Required
Register feasibility
Study
If feasible
Receives Material
DC & Invoice
Supplier receives
the Payment
Receive RFQ
and sends Quote
Sends Material,
DC & Invoice
Receives PO
Sends Payment
Supplier
Sub-Contractor
Sends Processed
Material along with
DC & Invoice
No
No
Marketing
Yes
No
Request Price
Revision
Register Open SO
Amendment
Send Order
Amendment after
approval
If Costing
Required
Yes
Prepares Packing
List based on
sch. & FG available
Register Sales
Order
Register Customer
Schedule
Commercial Department
Receives Supplier Schedule
Request & converts into
Supplier Sch. Order
Prepares Standard
Invoice
RFQ/
PO
Purchase
Request
Purchase Department
Sub-Contracting Department
If Quote
accepted
Prepare Costing
Sheet
Yes
Sends RFQ
to Supplier
RFQ
PO
Compares Quote
& Places Open PO
Send Order
Amendment after
approval
Consolidate demand
from Sales Order,
Customer Schedule
Sales Forecast
Material Type
Production
Order
Detail Product
Process
Planning Department
Purchase
Purchase/
Supplier Schedule
Sup. Sch.
Outside
Manufacture
Loop Process
1....n
Inside / Outside
Inside
Material Request
to Stores
Material Receipts
Process Completion
Accepted
QC
Shop Floor
Is Last Process
Rejected
Yes
Rework Completion
Repair
No
Material Inward
Gate Entry
Prepare GRN
Forward GRN to
Quality
Receives Accepted
/ Rejected Goods
Receives FG/
Sub Assembly
Material Issuance
Stores/ FG
Quality Control
Accounts Payable
Cash Management
Payables
1. Advance Payment
Request against PO
2. Pending Payable Due
3. Payment for Expenses
4. Statutory Due Payment
5. Processed Payroll
1. Receivable Due
2. Advance Receivables
against SO/PI
Process Bank/Cash
Receipt Voucher
Accounts Receivable
Cash Management
Receivables
HR Manager
HR Department
Employee
Payroll Department
Prepare Bank/Cash
Payment Voucher
Receives loan
application & approves/
rejects the application
Approves the
leave request
Close NCR
If
Calibration
due
Create Calibration
record &
update details
Register Study
details for the
Gauges
If
Study Due
Create Study
Record & update
details
Prepare Cheque /
RTGS Payment
Approved
Yes
1.Register new employee personal detail, dependent details, bank A/c details,
statutory doc., education, experience and skill details & Create prole and enter
salary, grade, allowance details and forward for approval.
2.Prepare employee prole changes for annual merit, increase, contract, renewal,
promotion, compensation benet changes, transfer etc and forward for approval.
3.Enter employee resignation, termination details and create prole.
Employee submits
leave request through
system
Update NCR
Details department
wise
Re-Prepare
No
Late entry/
Permission entry
Submits leave
encashment request
If
Payroll is ok
Yes
Run program to
determine employee leave
entry, late and overtime
Cheque/ RTGS
Pay
option
Payroll
Payroll adjustment
records for the deduction
Modules Coverage
5 USERS
10 USERS
above 10 USERS
Financials
General Ledger
Accounts Payable
Accounts Receivable
Cash Management
Taxation
Fixed Assets
HR & Payroll
HR-Planning
HR-Recruitment
HR-Employee Portfolio
HR-Orientation
HR-Training & Development
On Request
HR-Performance Appraisal
HR-Leave & Time Management
HR-Medical
HR-Loan Management
HR-Business Trip
HR-Ticketing
HR-Government Relations
Payroll Management
On Request
On Request
On Request
On Request
On Request
On Request
On Request
On Request
Cost Management
Process Costing (Full Absorption / Standard Method)
Operational Costing (Full Absorption / Standard Method)
Job Order Costing
Batch Costing
Activity Based Costing (ABC)
On Request
Contract Costing
On Request
On Request
On Request
On Request
On Request
Budgeting
Static Budgeting
Flexible Budgeting
Rolling Budgeting
On Request
On Request
On Request
Other Modules
Plant Maintenance
On Request
Engineering (R & D)
On Request
Project Management
Fleet Management
Cane Management
On Request
Work Flow
On Request
On Request
CONTENTS
About Roadmap
Perfect Fit for MSME
Roadmap - ERP Architecture
Roadmap - Financials
Marketing
32
Customer Support
33
General Ledger
34
Accounts Payable
Accounts Receivable
36
Cash Management
37
Taxation
Batch Costing
37
Fixed Assets
38
Contract Costing
39
10
Roadmap - Budgeting
Purchase Order
11
Static Budgeting
40
Subcontracting
12
Flexible Budgeting
40
13
Rolling Budgeting
41
Transportation
14
Sales Order
15
Plant Maintenance
42
Quality Control
16
Engineering (R & D)
43
Project Management
44
Routing
17
Bill of Materials
17
Cane Management
45
Demand Management
18
Fleet Management
46
18
Workflow Management
Reports
Client Testimonials
47
19
20
Shop Floor
21
Manufacturing Schedule
22
48
51
23
HR-Recruitment
24
HR-Employee Portfolio
25
HR-Orientation
26
26
HR-Performance Appraisal
27
28
HR-Loan Management
28
HR-Business Trip
29
HR-Ticketing
29
HR-Medical
30
HR-Government Relations
30
Payroll Management
31
visit us www.roadmapit.com
About Roadmap
Roadmap IT Solutions Private Limited is one of the fastest growing IT companies in India managed by team of highly qualified and
future visionary professionals having more than 3 decades of experience in various industry sectors both in India and overseas,
delivering cost effective business solutions by employing domain knowledge, applicable technologies and best practices. Roadmap
is an ISO 9001:2000 certified company.
As experts in ERP solutions and software development, Roadmap facilitates the customers increase their business values through
business process integration, transformation, cost reduction and process re-engineering. Roadmap offers Ready Fit world class
ERP System suitable for all kinds of industries like Electronics, Iron & Steel, Metal products, Cable, Paper, Building materials,
Chemicals, Textiles, Sugars, Ceramic, Agriculture, Automotive, Apparels & Footwear, Logistics Services, Pharmaceuticals,
Engineering & Constructions and service oriented industries.
It also provides consultancy and learning services in the areas of Information Security Management System, IT Service
Management, Business Continuity, Oracle DBA Support Services and Content Management.
Roadmap adopts proven practices & methodologies in all stages, right from requirement definition to final handover. We, at
Roadmap, continuously strive for excellence in all our operations and distinguish ourselves from competitors through quality
products, dedicated service, quick response to the clients' needs, domain expertise, methodology employed, affordability and
flexibility in working with the clients.
Roadmap follows a very rigorous recruitment process to bring in and nurture talented individuals. They are always encouraged to be
partners in the business for growth. Roadmap employees are well equipped to handle any type of projects and are trained
continuously on the latest technologies to expand their knowledge to offer effective solutions to the clients.
Roadmap is committed to go beyond the expectations of the clients by offering outstanding products, services and adding values.
Roadmap is associated with many reputed companies in offering right and appropriate business solutions to take their business
forward to the future. Exceptional functional and technical expertise coupled with extensive industry knowledge makes Roadmap IT
Solutions, an ideal choice for companies to rely upon.
OUR MOTTO:
GO BEYOND CUSTOMER EXPECTATIONS
A problem
solution tour now begins
COSTS
MSMEs can start with minimum 5 user license pack and later can increase the number of license as required. With Roadmap proven
implementation methodology and Industry specic best practices makes possible to cut down the implementation costs as well to the
bare minimal level.
TIME
With Roadmap proven implementation plan and approach towards implementation of ERP Solutions to MSMEs reduces the overall
implementation time, there by cutting down the implementation costs. Right from the Business Process Study Stage to Go-Live
Stage through Congure/Customize, Training, Cut-Over, Roadmap has streamlined the processes so that the implementation is
effortless and simple for both client as well as the implementation teams.
PEOPLE
Roadmap ERP's pre-congured solutions for MSMEs allows organizations to align with their business processes, so that the solution
can be implemented with ease. With Roadmap user friendly system and step by step implementation approach, makes the
implementation easier for the core people and thereby getting effective involvement of the people. Due to simplicity and user
friendliness of Roadmap ERP Solutions, It makes it easier for a novice user to play upon.
USER TRAINING
User Training strategies are formulated and accordingly knowledge transfer sessions are planned and executed along with
necessary CBT(Computer Based Tutorials). User at the end of the training period will get a library of CBTs along with necessary
manuals so that any new user can effectively use Roadmap ERP Solution via the self-learning process.
USER FRIENDLINESS
Roadmap ERP system is designed in such a way that only minimal data entry is required at transaction levels, thereby eradicating
human errors. Since the entry is at minimal, Roadmap ERP is very user friendly prompting to punch in only the relevant information
as applicable. Most of the data is captured and internally calculated to get the required management information with accuracy.
BENEFITS
We understand that you stand in midst of tight competition and need greater efciency and productivity to power your organization
ahead of your competitors. We value your time and money invested with us and reciprocates by creating a perfect ERP solution,
which will leverage your organization in following ways:
Provide greater visibility and transparency to enable stake holders to take right decisions at right time.
Replace diverse systems within organization with well lubricated, simple and uniform work ow mechanism.
Standardize global operations and achieve quality benchmarks.
Add value to your organization by infusing industry-specic capabilities.
Improve forecasting and eliminate losses to increase protability
Seamless and Simple Integration of ERP applications helps organization overcome operational, management and
performance challenges in a cost-effective manner.
Accounts Payable
Quality Control
Purchase
Order
Cost Management
Inspection
Routing
Bill of Materials
Process Costing
Demand
Management
Shop Floor
Operational Costing
Accounts Receivable
Subcontracting
SPC
Cash Management
Auditing
Taxation
Transportation
Management
MSA
Fixed Assets
Sales Order
Batch Costing
Manufacturing Resource
Planning (MRP - II)
Manufacturing Schedule
Contract Costing
General Ledger
Loan
Management
Ticketing
Marketing
Static Budget
Employee
Portfolio
Leave
Management
Medical
Business
Trip
Performance
Appraisal
Self Service
HR
Intelligence
Payroll
Management
Govt.
Relations
Flexible Budget
Customer Support
Workow Management
Rolling Budget
Activity Management
Notications
Fleet Management
Recruiting
Cane Management
Orientation
Supporting Modules
Project Management
Budgeting
Engineering (R&D)
Planning
Training &
Development
Plant Maintenance
CRM
HR & Payroll
Business Intelligence
Duration
1.
1 Week
2.
Process Mapping : Process Mapping, Master & Cut off data preparation, Forming Training Strategy
1 Week
3.
2 Weeks
4.
Product Training : Training on Roadmap ERP product to the module owners / users, submission of
user manuals
Go-Live & Support : Up all the Roadmap ERP business functions and obsolete the legacy system
3 Weeks
5.
Rollout : Ensure independent handling of the system by the users, train the product backup strategy
1 Week
Hardware Requirements
Customer Master
Pending PO's
Pending Sales Orders
Pending Production / Subcontracting Orders
Bill of Material
Bill of Resources
List of Accounts
(Chart of Accounts)
Employee Master
Trial Balance
RAM
: 8 GB
Roadmap - Financials
General Ledger
Roadmap General Ledger helps the organization in managing their operations efciently by providing all nancial reports for quick
decision making & nancial control. General Ledger is integrated with all other modules linking transaction related to customers, supplier,
departments, employees and inventories. This makes all the information available from various locations in one repository.
Respective
Department
GRN (Purchase)
GRN (Subcontract)
AP - Bill Booking
AP - Debit / Credit Note
AR Doc / Debit / Credit Note
Sales Invoice
Bank Payment / Receipt
Cash Payment / Receipt
Payroll
Automatic Posting
L
e
d
g
e
r
Financial Statements
P & L A/c
Balance Sheet
Cash Flow Statement
Fund Flow Statement
Ratio Analysis
Budget
Verication
Prepares and
Fixes Budget
Budget
Distribution
Journal
Periodical Posting
Accounting &
Finance Department
Recurring
Journal
General
Journal
On Approval
Benets
Monitoring Yearly / Periodical Operating Expenses.
Actual Vs Budget Comparison.
Stock Valuation (Standard Cost, Market price, Moving/
Weighted Average Cost, LIFO, FIFO).
Trial Balance, P & L, Balance Sheet, Fund Flow Statement,
Cash Flow Statement, Ratio Analysis.
Generation of Financial Statement SCH-VI / Revised SCH-VI ;
(1) Up to Period (2) Quarterly (3) Monthly.
Run Pseudo Year End / Year End.
Roadmap - Financials
Accounts Payable
Keeping the organization in good standing with the suppliers, Roadmap Accounts Payable automates many events like system generated
payments schedule, selective payments and post-dated cheques as per the predened policies with online approval for prompt payments.
Features are available to enter debit note / credit note in dual mode, cancellations, adjustments and prepaid expenses by having total
control over payables.
Supplier
Purchase/Subcontracting
Department
Gate
Stores
Quality Control
Sends Material,
DC & Invoice
Receives cheque
RTGS along with
Payment advice
Enter Inward
Details
Supplier Statement
Register the bill & apply
the required TDS, ESI,
Deduction
Accounts Payable
Department
AP Aging
Input to the Tax
Statutory
Advance payment
request against PO/PI
Send Payment
advice along with
cheque RTGS details
Statutory Due
Payment
Roadmap - Financials
Accounts Receivable
Roadmap Accounts Receivable facilitates collection planning and automatic schedules along with collection history to track and analyse
the customers. It is possible to handle automatic offsets and analyse sales performance with receivables tracking for each salesperson,
sales territory, including commissions, commissioned sales, non-commissioned sales, and cost of sales information with multi currency
support and full control over the receivables process.
Receives Payment
Receipt
Customer
Commercial
Receivable Due
AR Document
Accounts Receivable
Department
1.Pending Receivables
2. Adv. Receipt against
SO/ PI
Customer Statement
AR Aging
Input to the Tax
Statutory
Benets
AR Aging Analysis Summary & Details - (1) Foreign Currency
(2) Functional Currency.
Milestone based due date & due amount calculation
(1) Invoice Date (2) Customer Receipt Date (3) Customer
material consumption date.
AR Aging Analysis (1) Area (2) Territory (3) Sub-Territory
(4) Country (5) Customer (6) Currency-wise.
Receivable Analysis.
Roadmap - Financials
Cash Management
Roadmap Cash Management system provides timely processing of payments / receipts against invoices or any other advices through
cheque / DD / Bank Transfers / cash and allows reconciling bank accounts with nancial accounts quickly and easily. Miscellaneous
transactions such as Bank charges, Interest and Loan instalments are also processed appropriately.
Supplier/ Customer
Accounts Payable
Department
Commercial/ Accounts
Receivable Department
Payroll Department
Receives Payment
Receipt
1.Receivable Due
2. Advance Receipts
against SO/ PI
Roadmap - Financials
Taxation
Taxation, both direct and indirect is an integral part of any organization. It species methods & procedures for valuations and tax
calculations. Any changes done by the Government in the taxation structure such as computation logic and slab can be easily
implemented in the system through congurable formula based calculation methodology.
Commercial Department
Statutory Department
Benets
Built-in statutory reports
C Form Issuance / Receipts.
H Form Issuance / Receipts.
E1 Form Issuance / Receipts.
E2 Form Issuance / Receipts.
RG 23A Part I & II.
RG 23C Part I & II.
RG1.
ER 1.
Annexure 19.
Annexure 63.
Update Ship Order Date.
VAT Annexure I, IA, II, III, IV Export, IV Import.
TDS / TCS Register.
ESI Register.
Service Tax Payable.
Service Tax Availed Register.
Roadmap - Financials
Fixed Assets
Roadmap Fixed Asset Management, it is easy to handle complete cycle of xed asset management. User can simply track the assets
details by group, category, location, responsible department, sharing departments and assets usage history. Supports two depreciation
methods (nancial & non-nancial) and comes with features such as cost addition, revaluation, expiration and disposal of assets. Each
asset has an asset ID listing historical transactions for easy traceability.
Supplier
Purchasing
Requesting
Department
Convert Purchase
Request into
Purchase Order
Create Purchase Request
for Fixed Asset and
get approval
If
Asset
expires
Periodical
Depreciation
Retire the
Asset
Accounting &
Finance
If Assets become
obsolete
Yes
If
need to be
scrap/
sold
Terminate
the Asset
Scrap
Sales
Benets
Easy generation of xed assets register.
Tracking of the following xed asset information by department, group, location etc.
Assets, purchase cost, salvage value, depreciation value.
Net asset value, periodical depreciation value, sharing departments.
Retired assets, terminated assets.
Periodical value of opening balance, addition, retirement, termination, net asset value etc.
Tracking forecasted depreciation amount for the period / year.
Compare Yearly / Periodical depreciation expenses.
Inventory Control
Roadmap Inventory Control facilitates managing the inventory effectively in the organization with suitable control mechanisms resulting in
reduction of inventory related cost. It has feature like tracking obsolete inventory, fast, slow, non-moving items, ABC Analysis, Trend
Analysis etc., which will enable the organization to maximize inventory turns, eliminate shortages and excess inventory investment.
Receives Purchase
Order
Sends material
along with DC & Invoice
Purchase Request
Generate
Purchase Order
Purchase
Planning
Gate
Enter material
inward details
Enter Accepted/ Rejected,
QI details
Quality
Quality Control
Receive QC completed
material
Receives approved
material request &
Issue Material
Stock Count
enters
Compare
System Vs Physical
Update
Stock
Inventory Plan
ROL / Min-Max
Planning
Stores/ FG WH
Shop Floor
SFG/ Assy
FG Receipt
Material
Receipts
SFG/ Assembly
FG Completion
Material Return
SFG Assembly
FG Completion
Material Return
Material Request
Material Return
Material Request
against WO
Material Return
Subcontractor
Department
Maintenance
10
Purchase Order
Roadmap Purchase System automates procurement functions starting from purchase request, RFQ, quotation, comparative statements,
purchase order and appropriate authorization control at all levels as per the HR hierarchy. The Landed Cost capability enables the
organization to calculate all costs. It monitors supplier performance periodically. It is also linked with Accounts Payable, Inventory, Material
Requirement Planning (MRP) modules to have a comprehensive system that optimizes timely purchases with the dynamics of inventory
control.
Receives Purchase
Order / Supplier
Schedule
Supplier
Planning Department
Supplier sends
material along with
DC & Invoice
Supplier receives
rejected material
Receive Approved
Purchase / Supplier
Schedule Request
Purchase
/ Supplier
Schedule
Purchase
RFQ/
PO
Purchase Department
PO
RFQ
Stores
Gate Entry
Quality
Automatic creation of
purchase request
based on the Reorder /
Min / Max planning
Forwards accepted /
rejected material to stores
Quality Control
Accounts Payable
11
Subcontracting
Roadmap Subcontracting handles the various processes of subcontracting efciently starting from procurement request to
subcontract, considering Share of Business (SOB), labor contract rates and converting the procurement request into subcontract
order. It also facilitates the receiving of subcontract items and nally registering invoices against the outsourced process.
Receives sub
contractor order
along with material
& DC
Receives Debit
Memo for the
Primary/ Secondary
rejection item
Subcontractor
Sub Contracting
Department
Planning Department
Stores
Quality
Quality Control
Gate Entry
Material Issuance
to subcontractor
with DC
Stores department
receives the material,
stock decreased
at subcontractor location
12
Benets
Tracking expired Open PO for the item process purchases.
Tracking unprocessed subcontract requests, supplier
schedule requests.
Tracking un-received subcontract order / suppliers
schedules etc.
Tracking pending gate entries for GRN conversions.
Tracking pending GRN lines for quality inspection.
Tracking quality completed pending GRN lines.
Subcontract Analysis : Yearly / Periodical Class wise /
Supplier wise / Buyer wise / Process wise.
Subcontractor Performance rating.
Tracking stock at subcontractors at any instance.
Tracking pending DC with subcontractors.
Tracking pending subcontract orders, requests etc.
Subcontractor
Customer
Service Provider
Purchase
Department
Subcontracting
Department
Commercial
Department
Maintenance
Department
Gate Keeper
13
Transportation
Roadmap Transportation Management helps the organization to efciently manage transportation requirements to and from between;
multiple units/plants within organization, movement of material from supplier / subcontractors, movement of dispatch material via sales to
customers. Organization can use their own vehicles or contract the same to third party carrier suppliers.
Prepares transportation
schedule with different carriers/
company own vehicle
Carriers
Transportation
Department
Commercial
Department
Purchase/
Subcontract Department
Accounts
Payable Department
Cash Management
Payable
14
Sales Order
Roadmap Sales Order facilitates order entry process by accepting orders manually and through web, validating credit limit, supporting
different pricing and promotional schemes. Sales Order makes possible for the organization to have multiple price catalogues, discount
plans, promotion plans, sales contracts, and standard prices for different type of customers and periods which can be used by invoicing
process. By connecting the sales return with original sales invoices helps the organizations in getting accurate sales return value.
Commercial Department
Planning Department
Shop Floor
Customer returns
rejected material
Customer makes
the Payment
Customer receives
the Payment
Receipt
Register
Sales Return
Produces FG as per
planning requirement
Receives Invoice
Accounts Receivable
Cash Management
Customer receives
material, invoice
& DC
Register DN / Invoice
received
Prepares Bank /
Cash receipt
voucher
15
Benets
Tracking expired / about to expire open SO items.
Track Open SO / Sales Order Amendment History.
Tracking pending customer sch. / Sales Orders / Labor Orders.
Tracking different type of invoices (1) Domestic (2) Export (3) Stock
perfect calculation of taxes and charges.
Easy generation of Sales Registers (1) Invoice-wise (2) Item-wise.
System generated Proforma invoice / picking list / packing slip /
delivery challan.
Track the delivery schedule and follow-up production.
Sales Analysis : Yearly / Periodical / Group-wise / Subgroup- wise /
Customer-wise / item-wise.
Sales Return Analysis : Yearly / Periodical / Group-wise /
Subgroup- wise / Customer-wise / item-wise.
Protability Analysis : Yearly / Periodical / Group-wise / Subgroupwise / Customer-wise / item-wise.
Dispatch : Early / On-time / Late delivery analysis.
Quality Control
The Roadmap QC module identies any deviation from the set quality standard and type of quality related costs the company incurs.
The company can achieve higher quality at lower costs by devoting more resources to quality planning and appraisal thereby reducing
the number of defects produced.
Stores Department
Shop Floor
Purchase, Subcontract,
GRN- Inspection Request
WIP Return, Pre-dispatch
Inspection Request
Accepted/ Rejected
details
Production process
completion, Final product
Inspection Request
Accepted/ Rejected
details
Accepted/ Rejected
details
Commercial
Quality
Receives
Inspection Request
Enter quality
observation details
Gauges entry,
calibration due details
Is
calibration
due?
Enter calibration
details
Enter action
taken details
Close NCR
Quality Department
If
Study Due
Update next
calibration due date
16
Routing
Routing in Planning & Manufacturing species the sequence of operations carried out in the manufacturing process.
With Roadmap ERP system, this can be automated by dening primary routing and alternate routings for the item. This is also tightly
linked with modules such as Bill of Materials (BOM) and Bill of Resources (BOR). Facilities like lead-time offset percentage will enable to
identify the time required for a process to complete the job/operation of an item and total time can be estimated for each order.
Components /
Material
Operation - 1
(Resources)
Components /
Material
Operation - 2
(Resources)
Primary
Alternate
Operation - 3
(Resources)
Item
Warehouse
Components /
Material
Process
Dept - 1
Dept - 2
Routing System
Dept - 3
Process Layout
Bill of Materials
Roadmap BOM is created by specifying the relationships among the various components in a hierarchical structure. BOM is a primary
requirement for planning & manufacturing, subcontracting and supports any number of levels. A Parent Item will have relationships with
one or more component items and same components may be used in many different assemblies within manufacturing. BOM is linked with
MRP and Production / Job Order to compute the material requirements.
Finished Item
Alternate
Assembly - 2
Assembly - 1
MIS
Reports
Item
Sub Assembly-1
Sub Assembly-2
Component-1
Component-2
BOM System
Warehouses
Component-3
Component-4
Component-5
Component-6
Routing
Option to run BOM program for each end item with primary and
several alternate BOM to generate material requirements and
comparison for the following:
Material Requirement Planning.
Production Orders.
View item structure assemblies, subassemblies, components
and raw materials in tree form.
Track Material where used.
Track interchangeable components.
Determine material cost for the end item / assembly and
subassembly and cost comparison for different item.
17
Demand Management
The purpose of Demand Management is to determine required quantities and delivery dates for nished products to arrive at future
demand. It is a collaborative process involving internal and external participants. Information from several sources is collected and
organized in order to estimate future demand based on market conditions. Customer requirements are created in sales order
management.
Marketing Department
Commercial Department /
Projects
Enter Material
request for the
projects
Demand Management
Input to MPS / MRP
Engineering
Dene, Routing,
Bill of Materials,
Bill of Resources
Marketing
Commercial
Stores
Purchasing
Update Production
completion details
Shop Floor
Demand Management
Consolidate the
total demand
Planning
MPS Engine
Run MPS and determine
net material requirements
considering all demand
& supply
Released Planned
Order
Rough Cut
Analysis
Validation for planning time fence, demand time fence and release
time fence.
18
Routing Based
Rate Based
Engineering
Dene, Routing,
Bill of Materials,
Bill of Resources
Commercial
Stores
Shop Floor
Update Production
completion details
Demand Management
Planning
Consolidate the
total demand
MRP Engine
Run MRP and determine
net material requirement
considering all demand
& supply
Release Planned
Order
19
Determine resource
required for the planned
order release qty
Run MPS
Run MRP
Planning
Department
Shop Floor
Plant
Maintenance
Capacity requirement
Planning
Updates available
capacity
Update Resource
available details
Enter preventive
maintenance schedule
20
Shop Floor
Roadmap Shop Floor Control (SFC) efciently tracks the production / job order. The SFC module is designed with the detailed
management of activities and the ow of materials inside the plant including the workers, materials, machines and time utilized in
production. SFC determines requirements of raw material, tools and resources for production/job order and generates material request to
the concerned warehouses automatically and keeps track of material movements.
Planning
Schedules the
production order processes
Process
1...n
Process
Completion
If
process
inside
outside
Shop Floor
QC
Required ?
Yes
Create Material
Request
Inside
Forward to
QC
No
No
Accepted
Yes
Is Last
Process ?
Yes
Transfer
Subassembly / FG
to FG / SA
No
Stores / FG WH
Quality
Completes QC
Receives subassembly /
FG from Shop Floor
Completes the QC
Quality Control
Repair
Repair/
Disassemble
Scrap
Disassemble
Increase/ decrease
stock
Rework Centre
Scrap
Subcontractor
Gate Entry
Enter Inward
details
21
Manufacturing Schedule
Scheduling is dened as task assignment and time allocation for the use of resources - such as personnel, equipment and facilities for
production activities or jobs. Many companies establish daily production and work schedules, but with change of customer demands and
with occurrence of other incidents, the scheduling may be revised one or more times during the day.
Roadmap Manufacturing Scheduling effectively allocates the resources for the production order based on the priority or user can
manually schedule the resources usage. Parallel the user has options to reallocate the resources for an alternative production order or
reschedule the production order.
Planning
Shop Floor
Make it rm schedules
22
HR-Planning
Roadmap HR planning gives long range, short range and departmental plan for the manpower requirements. It is an integral part of
corporate planning and budgeting process. The system will check for the available manpower as per the activities mentioned by the user
and nalizes the required manpower to generate the request instantly.
Top
Management
Middle
Management
Department
Objectives
Department
Manager
Determine required
Activity, Job Titles
Compare Plan Vs
Actual manpower
Generates manpower
request & forward to HR
Receives manpower
request
HR Department
Business Functionality
Dene job titles, positions, organization chart, job description,
standards, qualications, skill sets, specication.
23
HR - Recruitment
Today's demanding contracting and stafng environment requires a human capital management solution that enables rapid and
cost-effective recruiting and stafng. Roadmap HR-Recruitment handles the complete cycle of recruitment starting from manpower
request, advertisement, application receipts, scheduling & conducting different evaluation processes such as employment test, selection
tests, written tests, selection interviews, supervisory interviews, background check, reference check, issuing offer letter and upto
completion of including candidate into employees' master list.
Department
Candidate
HR Department receives
the application for candidate
and upload it into
Resume Bank
Search
Resume Bank
Resume Bank
Fetch
Suitable
application
No
HR
Department
Dene the test for Batch
If
Qualied
Yes
Employee Test
Written Test
Interview
Reference Check
Background Check
Evaluation
Yes
Update Status in
Employee application
Employee Master
No
Business Functionality
Handling of approved manpower requests, forming batches based on the job titles, positions etc.
Automatic matching of selection criteria.
Tracking of manpower request batches, tests, job titles and applicants.
Managing advertisement and preliminary application receipts.
Online job application submission.
Maintaining all details related to applicants (Huge volume of resume bank support).
Formation of multiple question sets based on job titles.
On-line written tests (objective & descriptive).
Scheduling of written test, employment test, medical test, interview, reference check, background check etc.
On-line evaluation, selection interviews, supervisory interviews, realistic job previews.
Track all operations of recruiting.
Issue / track offer letters and contractual agreements.
Online messaging (Alerts).
24
HR-Employee Portfolio
Roadmap HR Portfolio facilitates storing & accessing critical employee records and providing instantaneous retrieval of employee
related information. This information includes the employee prole, career information in the organization such as departments served,
different positions/locations assigned, merit increase, compensation and benets details such as basic salary, xed allowance,
variable allowance, different insurance paid by company, tax deducted from employees, loan etc.
HR Department
25
Benets
Tracking employees complete details such as Personal,
Career details, compensation & benets details, training
details, dependent details, etc.
Tracking employee proles pending for approval.
Track employee legal documents information (Passport, visa,
driving license, work permit, identity card, medical card,
insurance), validity period and providing necessary alerts.
Track Active / Terminated / Resigned Employee details at any
instance.
Monthly department-wise employee headcount analysis
(Opening Count, Addition, Deduction, Closing Count).
Employee Attrition Rate Analysis.
HR-Orientation
Orientation is the introduction of new employees to the organization, their work units and the job. This is also applicable for the employees
who are transferred, promoted to new environment, etc. With Roadmap HR Orientation, activity sequencing, scheduling and conducting the
orientation programme could be done at ease professionally. It ensures every new employee passes through the programme without fail.
The facility of linking the orientation type with specic employees will ensure the HR department to plan for different orientation programmes
for different categories of employees such as purchaser, machinist, operator, accountant etc.
HR Department
Prepare orientation
plan
Organization
Orientation
Department
Orientation
Department
HR Department
Training
External/
Internal
program
Receive the
applications
External
Sends PO to the
Training Institute
Employee Training
Records
Internal
Department Heads
26
HR-Performance Appraisal
Performance appraisal is the process of structured formal interaction between a subordinate and supervisor, that usually takes the form of
a periodic interview (annual or semi-annual), in which the work performance of the subordinate is examined and discussed, with a view to
identifying weaknesses and strengths as well as opportunities for improvement and skills development.
The objectives of performance appraisals include: (1) validating selection and other management or cultural practices (2) helping
employees understand and take responsibility for their performance and (3) making decisions about pay or promotions. Roadmap
HR-Performance Appraisal supports all of the widely practiced performance appraisal systems.
HR Department
Methods :
1. Management by Objective (MBO)
2. Multi Rater Assessment (MRA)
3. Behaviorally Anchored Rating
Scale(BARS)
4. Work Standard Approach
5. Critical Incident Method
6. Check List Method
7. Essay Method
8. Forced Choice Method
9. Ranking Methods
10.Paired Comparison Ranking
Receives lled in
appraisal
Apply changes to
employee le
Employee Self
appraisal
Employee
Employee Supervisor
Department Manager
appraisal the employee
Department Manager
27
Employee
Employee
Supervisor/ Manager
HR
Department
Submits leave
encashment request
Upload employee
attendance details from the
time attendance machine
Process leave
encashment request
Late entry
Permission entry
Run program to
determine employee leave
entry, late and overtime
Benets
Tracking pending employee leave requests for leave entry.
Leave encashment request and automatic generation of nancial
related documents/ advices.
Summary on leave information.
Integration with time attendance system.
Track employee leave entitlements, transactions and current
balance at any instance.
Integration with time attendance system and determination of
employee worked hours, late arrivals, permission, overtime etc.
HR-Loan Management
Roadmap HR Loan Management allows any organization to effectively and effortlessly congure any policy for availing the loan, the
frequency, the amount of the loan and the recovery. The system takes care of loans made to the employee and is fully integrated to the
nance.
Employee
HR Manager
Registers Loan
request and
forward to approval
Approved
No
Yes
Cheque/ RTGS
Process the
document
Payroll adjustment
records for the
deduction
HR Department
Cash Management
Pay
option
Payroll
Prepares payment
voucher and issues cheque/
does RTGS
HR - Business Trip
Business trip is one of the main activities performed for the purpose of marketing, selling, procurement and training. Any event of business
trip has to be veried and validated as per the policies procedures and department goals. Roadmap HR Business Trip helps the
organization to plan and execute the business trips with the necessary validations and authentication.
Marketing Department
Concerned Department
HR Department
Receives approved
business trip request and
forwards copy to accounts
department
Per diem/
Reimbursement
Accounts
Department
Employee
Per diem
Reimbursement
Employee submits
the expense bill & returns
excess money
HR- Ticketing
Roadmap HR supports the ticketing procedures for the business trips of the employees and their trips on vacation with their dependants. In
nance, both expenses and liabilities are taken care and automated and the nancial implications are also planned in advance.
HR Department
Periodic ticket
accrual
29
HR - Medical
The medical benets offered in organization varies according to the grades/Job title. Also it requires strict validations, as it involves
nancial and HR policies. It can be linked with the medical insurances of the respective employee to enable the prompt claim. The
automated allocations ensure error - free medical claims or benets procedures.
Roadmap HR-Medical supports actual expenses reimbursement scheme or hospital contract scheme for the employees. It facilitates
registering the reimbursement invoices/hospital invoices in order to compute liability and expenses. While registering and approving
invoices, system validates all the criteria such as treatment coverage and maximum amount in order to have rigid control over the
medical expenses.
Insurance
Insurance/
Hospital contract/
Reimbursement
HR Department
Insurance
Company
Hospital
Contract
Hospital
Contract
Reimbursement
Reimbursement
Cashier
HR - Govt. Relations
Roadmap Government Relations module efciently handles the Government relation activities such as applying new employee iqama,
renewing iqama, sponsorship transfers, exit & exit-re-entry visas, business visas, labor visas etc. HR department can request and
monitor Government relation requests related to the employees. Government Relation department can view approved requests from
various departments and take appropriate action on timely basis.
HR Department
Government Relation
Department
30
Payroll Management
The automated and integrated Roadmap Payroll helps the HR people to process the payroll with a touch of a button. Also it helps any
department like Finance, Costing, and Production department to fetch and utilize the data for any employee related analysis. Payroll
supports conguring any kind of elements and combinations with a simple conguration tool without the intervention of a technical person.
Roadmap payroll automatically transfers the accumulated/earned liability like leave encashment, gratuity etc., to the respective liability
accounts. Organization can generate and submits the ESI, PF and other statutory from the payroll system.
HR Department
Updates Employee
prole le
1. New Hire
2. Merit Increase
3. Transfer
4. Promotion
5. Termination/
Resignation
Register employee
late arrival/ permission
details
Register employee
leave details
Enter employee
overtime details
Re-prepare
If
Payroll
is ok
No
Payroll Department
Yes
Employee salary&allowance
adjust le, leave le,
overtime le, late arrivals
Pending Payroll
Payables
Cash Management
- Payable
Payment
through Cash/
Bank
Bank
Cash
Generate employee
statutory reports
Issues cheque/
does RTGS transfer
Pays cash to
employees
Benets
Option to prepare payroll multiple times, verify and process
payroll.
Generation of up-loadable ESI, PF Statutory Reports from the
processed payroll .
TDS calculation.
Arrears calculation with retrospective effect.
Maintenance of payroll history.
Tracking employee remuneration history.
System generated periodical/ annual accruals based on the
user-congured formulas.
All mandatory statutory returns.
End of service benet and nal settlement.
31
Marketing
Roadmap CRM helps the organization to enhance the business prospects, through its marketing module with automated features.
Roadmap CRM marketing module assists the marketing team in identifying prospective customers, trends, track campaigns,
maintaining and tracking customer prole, etc. Through Roadmap Marketing module, complete marketing activities starting from lead
generation upto conversion of order can be handled efciently.
Accounts
(Prospect/ Customer)
Convert Lead
into Prospect
Receives Regret
letter
Sends Response
Receives Quote
Qualied
Receive Order
Acceptance
Yes
No
Close the
Lead
Register Feasibility
study details
Yes
Feasibility
Study required?
No
Marketing
Is
Feasible
Yes
Is Costing
required?
Send regret
Letter
No
Yes
No
Order
Received
Yes
No
Re-quote
Required
Prepare Costing
Sheet
Is
Account
Prospect?
Prospect
Create Customer
Customer
Yes
No
Sends order
acceptance to customer
Commercial
32
Customer Support
It is necessary for some of businesses to maintain warranty info for the products sold. Service contract can be executed for the warranty
completed machines. For both the case, it would be necessary to maintain some of spares which would be provided for free of cost
when it is failed and organizations will maintain the periodic service schedule. Roadmap CRM covers all customer support activities
start from registering warranty info, service request upto spares and service invoicing.
Receives Quote
For service
Acceptance
Customer
Sales Invoicing
with warranty details
Yes
Warranty/
Yes
AMC expire
Installation
required
No
Order
received
Yes
No
Customer
Support
Check
machine
status
Warranty/ AMC
Check
spares
coverage &
quote req.
Yes
Prepare and
send quotation
Per call
Receive material x
the problem & close the
service order
Spares Stores
Receive approved
material request
Create service
Order
Generate Material
request
Issue Material
33
Process Costing
Full Absorption Method
Under a process cost system, costs are accumulated to each process. Input UOP quantities are derived from raw materials issued to
the processes, multiplied by conversion factor, periodical opening WIP and semi nished goods received from other processes being
multiplied by EUP factor.
To allocate costs for WIP, inventories of partially nished goods at the end of the period in each process must be expressed in terms of
completed units. To derive the quantities of WIP and transfers between processes, it will be calculated after considering the EUP
Factors. Periodical nished goods receipts by stores are valued based on EUP factors. All the above quantities are considered as
output UOP and the input amount (summary of DL, DM and OH) are apportioned based on output UOP.
With Roadmap Cost Management it is easy to trace the split of point for joint products. Besides we have been facilitating with handling
normal / abnormal wastage and by products.
Material Issues
Direct Materials
Opening WIP
WIP
Closing WIP
Semi
Finished
Goods
Direct Labor
Overhead
Material Return
Conversion
Factor
Costing
Pool
Transfer In
Transfer Out
Product Unit
Cost
MIS
Reports
Equalizing
Factor
Application
Journals
FG Receipts
Split of
Point
Update
Transaction
Cost
By Product
Joint Product
Standard Method
When a standard method is used, it is required that pre-determined calculation of how much cost should be under specied working
conditions. Products are setup with standard cost which are employed in the transaction while receiving Finished Goods, COGS,
calculating WIP. During nancial period end actual costs are derived from GL and differences between actual and standard costs are
considered as either overage or shortage. The differences are applied to Inventory, COGS and WIP. Product's standard cost is either
increased or decreased. The new cost would be effective until next cost Rollup / Rollover.
Direct Materials
WIP
WIP
Actual Cost
Pool
Equalizing
Factor
FG Receipts
Finished
Goods
Overhead
Over / Under
Absorption
Standard
Cost Pool
COGS
Inventory
Split of
Point
Direct Labor
Application
Journals
By Product
Joint Product
34
Apply Over /
Under absorption
into Inventory
COGS and WIP
Periodical /
Yearly Standard
Cost for the
Product
MIS
Reports
Operational Costing
Full Absorption Method
Under operational costing system, DL & OH of each process and DM are accumulated to each class. Though the process is similar there is
signicant difference in the usage of materials i.e., input and output. So the input and output are categorized as different classes.
Raw material consumption are extracted from the inventory issuance based on the conversion factor and materials like WIP / Semi
nished goods / nished goods quantity are calculated based on equalizing factor. To allocate costs for WIP, inventories of partially nished
goods at the end of the period in each process must be expressed in terms of completed units, which will be multiplied by EUP factor to
derive WIP UOP quantity. Transferred In and out quantity derived from periodical semi-nished goods transferred between processes
multiplied by EUP Factor. The direct labor and overheads are apportioned based on the output quantity and direct material would be
apportioned based on the user conguration.
Material Issues
Material Return
Direct Materials 1
Direct Materials 2
Direct Materials 3
Direct Labor
Overhead
Opening WIP
WIP
Class
Closing WIP
Semi
Finished
Goods
Transfer In
Update
Transaction
Cost
Product Unit
Cost
Costing
Pool
Transfer Out
FG Receipts
Split of
Point
Conversion
Factor
MIS
Reports
Equalizing
Factor
Application
Journals
By Product
Joint Product
Standard Method
Standard costs xed for different classes of product. WIP, cost of good sold, inventories for each class derived from the respective
transactions. During nancial period end actual costs are derived from GL and differences between actual and standard costs are
considered either overage or shortage. The differences are applied to Inventory, COGS and WIP. Product's standard cost uctuates. The
new cost would be effective until next cost Rollup / Rollover.
Class
Direct Materials 1
WIP
WIP
Finished
Goods
FG Receipts
Direct Materials 2
Actual Cost
Pool
COGS
Equalizing
Factor
Inventory
Split of
Point
By Product
Joint Product
Direct Materials 3
Over / Under
Absorption
Standard
Cost Pool
Application
Journals
35
Direct Labor
Apply Over /
Under absorption
into Inventory
COGS and WIP
Overhead
Periodical /
Yearly Standard
Cost for the
Product
MIS
Reports
Standard Method
Physical measurement.
36
Material Issuance
Direct Material
Direct Labor
Resource Usage
Overhead
Job Order
Cost Pool
Opening WIP
Product Unit
Cost
Apply
Difference
Info Overhead
Closing WIP
Update Stock
Cost
Application
Journals
FG Receipts
Actual
Roadmap
General Ledger
Direct Material
Direct Labor
Overhead
Batch Costing
Batch costing is used where identical items are produced in batches like clothing, footwear, engineering components, etc., treated as a
batch during manufacture and the various costs material, labor and overhead are recorded. The costs of a batch are ascertained in much
the similar way as the individual job. Cost for these items are estimated for huge batches as it will not be logical to analyze the cost of
manufacturing for a single or a pair of shoes. It is advisable to group the identical items and perform the costing accordingly for the batch.
Unit cost is estimated by dividing the total cost by the batch quantity. With Roadmap Batch Costing, it is very easy to group the items as a
batch, automatic batch numbering, efcient recording of material issued, scrap, labor time, overhead etc. Cost incurred can be compared
batch wise to get the clear picture about the total cost spent.
Direct Material
Direct Labor
Resource Usage
Overhead
Job Order
Cost Pool
Product Unit
Cost
Apply
Difference
Info Overhead
Opening WIP
Update Stock
Cost
Closing WIP
FG Receipts
Application
Journals
Actual
Direct Material
Roadmap
General Ledger
Direct Labor
Overhead
37
Roadmap-Cost Management
Set Activity
Design Activity
Manufacturing
Operation Activity
Shipping
Activity
Distribution
Activity
Admin.
Activity
Indirect Cost
Allocation Base
Allocation Base 1
Allocation Base 2
Allocation Base 3
Allocation Base 4
Allocation Base 5
Allocation Base 6
Indirect Costs
Direct Costs
Cost Object
Direct Costs
Direct
Materials
Direct
Labor
Direct
Expenses
38
Roadmap-Cost Management
Contract Costing
Contract costing is a type of job costing where the job to be carried out is of such magnitude that a formal contract is made between the
customer and supplier. Civil Engineering, building and construction work and shipping are examples of industries where large contract
work is undertaken. When contract costing is applied, a separate number is given for each contract/project. Costs are accumulated for
each contract for cost determination.
Sometimes, the contract may start and end in single nancial period of the organization, or may have begun during one nancial period
and extended to more than one nancial period. Therefore the prot on the contract will relate to more than one accounting period.
Roadmap Contract Costing, handles the complete business cycle of contract accounting starting from project registration, estimation,
execution, accomplishment, invoicing and P & L/ Income statement.
Contract 1
Contract 2
Resource Usage
Contract 3
Direct Usage
Contract n
Work Completion
Work Certication
Contract Invoicing
Retention
Contract P & L
Contract Estimation
Material Requirement
Resource
Requirement
Expense
Requirement
39
Roadmap - Budgeting
Static Budgeting
A budgeting and forecasting system without nancial intelligence, integrated business model and data les, severely limits analytical
capabilities and greatly increases the support and maintenance burden on the employees. With Roadmap Budgeting the quantied goals,
measures, and budget targets are easily viewed and analyzed by management to assess top-down and bottom-up convergence.
Static budgeting determines material & resource requirement, manufacturing & non-manufacturing cost from sales forecast and expected
ending inventory. The revision of budget is also possible with tracking of history along with an easy way of revising. The various reports like
sales budget, production budget, purchase budget, direct labor budget, manufacturing overhead cost budget, G & A budget, budgeted prot
& loss statement, budgeted cash ow statement will help the planning department to do their job efciently.
BOM
Bill of
Resources
Production Qty
Sales Forecast
Finished Goods
Opening
Inventory
Closing
Inventory
Sales Budget
Material
Requirement
Resource
Requirement
Manufacturing
Overhead
Purchase Qty
Non Manufacturing
Cost
Production Budget
Closing
Inventory
Flexible Budgeting
A exible budget recognizes the difference in behavior between xed and variable costs in relation to uctuations in output, turnover or other
variable factors and is designed to change appropriately with such uctuations.
Every business is dynamic and actual volume of output cannot be expected to conform exactly to the xed budget. Comparing actual costs
directly with the xed budget costs is meaningless. For useful control information, it is necessary to compare actual results at the actual level
of activity achieved against the results that should have been expected at this level of activity (i.e. the exible budget).
Roadmap Flexible Budgeting allows the management to arrive at the gures from the click of a button. The data required are extracted from
the static budget and by mentioning the percentage of level of activity will process the entire task of budgeting.
The various reports at different level of activities like sales budget, production budget, and purchase budget, direct labor budget,
manufacturing overhead cost budget, G & A budget, budgeted prot & loss statement, budgeted cash ow statement can be generated.
Level of Activity
Static Budget
Sales Forecast
BOM
Production Qty
Secondary
Secondary Secondary
Routing
Bill of
Resources
Material
Requirement
Resource
Requirement
Manufacturing
Overhead
Purchase Qty
Non Manufacturing
Cost
Sales Budget
Closing
Inventory
40
Production Budget
Factory Cost Budget
Purchase Budget
Cash from
Operation Budget
Sales & Expense
Budget
Budgeted
Financial Statements
Roadmap - Budgeting
Rolling Budget
These are also called continuous budgets. A rolling budget is for any periods intended by the organization and which is prepared several
times each year (say, once in a period, quarter etc.). Normally the budget for the forthcoming periods will be altered based on the actual
implication of the period ended.
The purpose of a rolling budget is to give management the chance to revise its plans, and precisely, to make more accurate forecasts and
plans for the next few months. Wide range of options are available to suit the organizations to have different permutation and perception of
the budget.
The various reports such as sales budget, production budget, purchase budget, direct labor budget, manufacturing overhead cost budget,
G & A budget, budgeted prot & loss statement, budgeted cash ow statement can be generated for less and complete details as well as
consolidated way.
Secondary
BOM
Routing
Bill of
Resources
General
Admin. Budget
Level of Activity
Sales Budget
Sales Forecast
Production Qty
Finished Goods
Opening
Inventory
Closing
Inventory
Material
Requirement
Resource
Requirement
Manufacturing
Overhead
Purchase Qty
Non Manufacturing
Cost
Closing
Inventory
Production Budget
Factory Cost Budget
Purchase Budget
Cash from
Operation Budget
Sales & Expense
Budget
Budgeted
Financial Statements
41
Plant Maintenance
Maintenance can be considered as a combination of several actions carried out in an orderly manner to repair/service or replace the
components of numerous equipment in a plant. It is a systematic approach as maintenance involves setting up of objectives, planning,
executing and controlling. The maintenance budget is prepared based on the maintenance activities that are scheduled for the year. It
helps the management take decisions, hiring the manpower, rent the equipment, sub-contracting, spares purchase etc. The
forecasting capability ensures smooth planning and execution of the system. Performance analysis helps to analyze the labor and plant
performance.
Enter Predictive
maintenance schedule
Yes
Create Spares
request
No
Inside
Check
Create Maintenance
work order
1. Preventure
2. Predictive
3. Breakdown
Update WO status
Maintenance
Operation
Inside/ Outside
Outside
Close WO
Raises Maintenance
work request
Shop Floor
Spares Stores
Receives material
request and issues
spares
42
Engineering (R & D)
Engineering / R & D department often involves in new product development, improving existing products based on the difculties faced by
client. R & D needs to manage various engineering activities such as handling engineering change request, work order, engineering
change note, engineering routing, bill of materials and all the necessary documents. R & D department requires efcient handling of all its
activities by prioritizing and allocating the resources.
Process the
material and send
back to organization
Place Purchase
Order for new
product
Subcontracting
Management
if new
product is
developed
inside/
outside
Outside
Inside
If
required
process done
Inside/
Outside
Outside
Inside
Engineering
In
case of
Tool / Pattern
Receives material
request, allocates and
issues the material
Prepare engineering
Routing, Bill of Material,
Operating manual etc
Stores
Customer
Commercial
Department
43
Project Management
Projects are distinguished by the fact that they produce unique products; they require the completion of variety of tasks using variety of
resources and human skills and task performance must be well coordinated to complete the project on time and within estimated value.
To be scheduled accurately, a project must rst be decomposed into each fundamental task or activity. Precedence relationships
among the tasks and estimates of the time required to complete each task must then be obtained.
Materials can be issued to the projects through Roadmap's Inventory control or purchase order can be placed through Roadmap's
Purchase Order to deliver the goods directly to the projects site.
Receives Invoice
Makes Payment
Customer
Project Management
Team
Purchase/
Manufacture
Purchase
Material Planning
Manufacture
Receives produced
Material
Dispatch Department
Commercial
Department
Accounts
Receivable
Receives Material
Request for the project&
Issues
Project Execution
Team
Receives the
material
Timecard / Resource
usage / Labour usage/
Expense entry
Prepares commercial
invoice
44
Cane Management
Running sugar mills fully depends on the sugarcane availability; the capacity of sugar mill should match with sugarcane supply. Sugar
mills involve continuous process, sugar mills start operating at the beginning of the season and get stopped at the end of the season. It
becomes necessary to maintain uninterrupted supply of sugarcane when the mill is operating. Proper planning should be laid down to
ensure the smooth supply.
Roadmap cane management efciently handles all the cane management activities starting from soil testing, seeding, planting,
fertilizing, disease analysis, pesticide, periodical records of plot, issuing cutting order, managing transportation. With Cane
Management, it is easy to forecast daily supply and total expected supply of sugarcane during the season.
RYOTS
Cane Department
Gate
Seed/
Sugar
Seed
Transfer seed to
other Ryots
Sugar
Sugarcane is received
from Ryot through
truck & inward entries
made
Receive
payment
Account Payable
45
Fleet Management
Roadmap Fleet Management system is powerful enough to handle the immense volume of vehicle data streaming from numerous
sources. We provide eet maintenance history, fuel usage, and driver details also you can easy manage areas like insurance, asset
management, tire management, inventory management, LR management as well as all expenses associated with operating your eet
of motor vehicles and other mechanical assets.
Sends Vehicle
as per the agreement
Prepares vehicle
usage log and sends to
commercial department
Receives vehicle
and utilizes
Customer receives
invoice and makes
the payment
Prepares load
vehicle to customer
Receives payment
receipt
Vehicle Management
Signs vehicle
lease agreement
Customer
Commercial
Department
Accounts
Receivable
Prepares monthly
invoice as per the log
sheet/ trip sheet
46
Roadmap-Workow
Work ow Management
Roadmap Workow gives you the exibility in process handling and all you need to do is to support your business cycle by allowing
the complete working process representation which can go beyond your organizational goals. You will be equipped to incorporate
all managerial information's to speed up your decision making process.
Roadmap workow Benets
Assists you to automate complex business processes
Maps positions and highlights their importance in the organization than people.
Ensure that the right work is assigned in the right sequence at the right time to the right person in the workow.
Enhances and automates business processes.
Monitoring at ease from initiation to completion.
Enable the process owners to track deadlines.
Roadmap Sample Workow
Notication
End
Rejected
Reject
Reject
Notication
Buyer
Return
PO
Entry
Forward for
Review
PO
Review
Forward for
Approval
PO
Approval
End
Approved
Return
Supplier
47
Roadmap ERP-Reports
Standard Reports
FINANCIALS
Chart of Accounts
Recurring Journals - Fixed / Variable
Distribution Journal
General Journal
Account Statement
Operating Expenses (Matrix)
Fund Flow Statement
Yearly Budget Vs Actual
Periodic Budget Vs Actual
Supplier/ Customer Ledger Balances
Trial Balance - Main & Subsidiary - (2 Col)
Trial Balance - Subsidiary & Class - (2 Col)
Trial Balance - Main & Subsidiary - (4 Col)
Prot and Loss Account
Balance sheet with Schedule
Prot and Loss Schedule
Balance sheet Sub schedule
Accounts Payable
Supplier List, Ledger
Supplier Ledger 2C (upto Date)
Supplier Settlement (Invoice, Payment)
Hold Payment List
Forecasted Payment Summary
Forecasted Payment & Details (BC)
AP Aging Summary & Details (BC)
Accounts Receivable
Credit / Debit Memo
Customer Ledger (As-on-Date)
Collection Statement - Area-wise Details
AR Aging Summary & Details (BC)
Cash Management
Cash / Bank Payment, Receipt Voucher
Cash / Bank Book, Daily Break-up
Cash / Bank Balance Summary
Bank Reconciliation, Exchange Rate variance
Taxation
Annexure C-A Stufng Report, Appendix III
ARE - 1 & 3, Dec. of Exporters
Form JJ, Form SDF
Pending C-Form - Issued, Received
C-Form Issuance / Receipt, H-Form Issuance
Excise Reports, VAT, TDS & ESI
RG23A - Part I & II, RG23C - Part I & II, Service Tax
VAT - ANNEXURE I, II, III, IV, IA, EXP, IV IMP
TDS Statement, Sales Tax TDS Statement
ESI Statement
SALES & DISTRIBUTION
Item Prole
Product Obsolete Analysis, Material Request
Pending Material Request, MR Issue Status
Pending Material Request Summary
Material Issuance Voucher
Stock Adjustment, Stock Transaction Analysis
Stock Transaction Summary - Group
Delivery Challan, Current Stock
Closing Stock Summary (Class)
Stock Count Comparison (Qty & Value)
Stock Count Comparison (Qty)
Inventory Aging
Purchase Order
Approved Supplier List, Open Purchase Order
Open Purchase Order Amendment
Open Subcontract / Job Order
Open Subcontract / Job Order - Amendment
Purchase Requisition
Pending Purchase Request
Purchase Request to GRN Tracking
Subcontract Material Request / Stock at Subcontractor
Supplier Schedule, Quotation Price Comparison
Purchase Order, Pending Purchase Orders
PO Delay and rejection chart, Pending PO(Supplier Wise)
Short closed PO, Subcontract Order
Gate Entry
Gate Entry Details, Discrepancy GE Vs GRN
Gate Entry - Purchase Receipt
Goods Receipt Note
Purchase & Subcontract Approved Schedules
Periodic Purchase Receipts, Planned Purchase Receipt
Goods Receipt Note, Receipt Day Book (Qty & Cost)
Material Inward List
MIR Details, Pending MIR List
GRN - QC Completed
Purchase Return Invoice Details
Purchase Order Format
Pending Purchase Receipts(Item-wise)
Supplier Rating Delivery, Supplier Performance Rating
Supplier Performance Letter
Quality Management
Defect Item Analysis (Month-wise)
Deviation Concession Report
Incoming Inspection Status - Item-wise
Incoming Inspection Summary - Purchase (Supplier-wise)
Inward Inspection Report - Purchase
Inward Rejection Statement - Purchase
Monthly Status Report
NCR Reports
NCR Report - 1, Pareto Analysis
Pending Inspection, Supplier Quality Rating
Supplier-wise Defect Analysis
Shop Floor
Production Order
Pending Production Order, Production Completion Details
Production Order Pending Material
Production Pending Request
Resource Usage Details, Work-in-Progress Status
Inprocess & Daily - Rejection Report, Inprocess Report
Monthly Production, Weekly Production, Scrap-Note
Production Loading chart
Costing
Cost Sheet - Summary, Cost Sheet
RMC Details, Item Group RMC
RMC Comparison, Item RMC (Assembly-wise)
Productivity Reports
Productivity Daily / Monthly(Actual Qty)
Productivity Report Daily / Shift-wise
Productivity B/A Idle Hours - Daily
Productivity before/ after Idle Time - Daily
Sales Order
Order Acceptance Form, Sales Order - Format 1
Pending Sales Order Details
Pending Sales Order summary
48
Roadmap ERP-Reports
Standard Reports
Sales Order Booking Analysis - Item-wise
Area-wise dispatch schedule
Work Order
Work Order Completion
Employee Time Card
Resource Usage
Maintenance External Cost
History Cost (Last Year), History Cost Analysis (Quarterly)
Overall PM Statistics
PM Statistics by Equipment Report
Department Power Consumption Details
Power Consumption Details Department-wise
Failure / Breakdown Analysis
Equipment Failure Analysis
Breakdown Details
Work Order Breakdown Details Month-wise
HR & PAYROLL
Employees List& Position List
Muster Roll
Leave
Attendance Statement, Daily Attendance
Employee Current Leave Balance
Employee Leave Balance Details
Employee Leave Balance As-on-Date
Employee Leave Details
Employee Leave Information, Transaction
Leave Encashment Details
Leave Entitlements, Leave Register
Loan
Employee Loan Requisition
Employee Loan Deduction Plan
Employee Loan
Loan Document Details
Allowance
Allowance-wise Employee List
Bank Statement Details, Bonus Statement
Earnings Break-Up Department-wise
Overtime Details
Deduction
CPF (Prepared), CPF (Processsed)
LIC Deduction List
Prepared Payroll Statement
Payroll Preparation Details
Processed Payroll - Statement, EPF REM.
ESI Challan AC.NO.1, ESI Details
ESI Return of contrib, ESI_PF_CTC
Form-3A (EPF), Form 6-ESI
Form-6A - Annual Summary, Form-6A
Form-7 E. S. I. ACT, Form-12A
Form-16, Gratiuty_Form_A
PF Challan, PF Details Period-wise
TDS Challan, Super Annuation Form-A
Payslip
Payslip_Cum_Attendance
Employees Fixed Salary Statement
Full and Final Settlement
Payroll Consolidated Statement
Packing List
Export Packing List, Packing List-Domestic
Invoice
Dom-Sales Invoice(6 Copies)
Dom-Pre Printed -Invoice 1
Purchase Rejection Return - Preprinted Invoice 1
Purchase Rejection Return - Preprinted Invoice 2
Export Invoice
Guarantee Certicate
Sales Register
Sales Register / Invoice Day Book
Sales invoice Summary
PLANNING & MANUFACTURING
Routing
Bill of Materials
Bill of Materials (Single Level)
BOM - Single Level - 1
Bill of Materials (Multi Level)
Bill of Materials Tree (Details)
Bill of Materials (Process-wise)
Parts Where Used
Parts Where Used (Single Level)
Partial BOM List / Pending BOM List
Pending-Partial BOM for Sales Order
Lead Time Details / Cumulative Lead Time
Material Requirement Planning
MRP Summary
MRP Calculation with Dependent Details
MRP-Supplier Delivery Schedule
MRP-Planned Orders
MRP-Production Line-wise
MRP-Purchase Plan
MRP-Production Plan (Item)
MRP-Production Plan - Month-wise
CUSTOMER RELATIONSHIP MANAGEMENT
Marketing
Customer / Lead List
Lead Status
Opportunities
Opportunity Review - Checklist
Mktg Follow up Report
Cost Estimation/ Quotation
Cost Estimation, Quotation
Quotation Detail by Customer
Quotation List, Quotation Status Report
Customer Support
Pending Installations
Pending Installations Customer-wise
Service Expiry Details Area / Territory-wise
Service Contract Potential, Service Order Details
Service Schedule Analysis, Service Invoices List
Service Expenses, Service Expenses Comparison
PLANT MAINTENANCE
Equipment Prole, Machinery Problems / Causes
Failure / Cause/Action, Standard Operation Instruction
Maintenance Planning, Maintenance MRP Details
Capacity Requirement Analysis
Purchase Plans for Maintenance
49
Roadmap ERP-Reports
MIS Reports
General Ledger
Yearly Budget Vs Actual Analysis
Monthly Budget Vs Actual Analysis
Monthly Operation Expenses Report (A/C-wise)
Monthly Operation Expenses Report (Unit-wise,A/C-wise)
Monthly P & L Account
Comparative P & L and Balance Sheet
Ratio Analysis
Accounts Payable
AP - Aging Analysis (BC / FC)
Discount Analysis, Payable Analysis
Letter of Credit - Issued List
Bank Guarantee Receipts List
Accounts Receivable
AR Aging Analysis (BC / FC)
Discount Report, Interest Report
Letter of Credit Receipts List
Bank Guarantee - Issued List, Payment Analysis
Cash Management
Collection Analysis
Collection Analysis - Area-wise
Collection Analysis - Territory / Sub-Territory / Country-wise
Cash & Bank Balance Analysis
Cash & Bank Balances Status
Cash Forecasting
Cash Forecasting Analysis - Daily / Weekly / Monthly
Cash Forecasting Vs Actual Analysis-Daily/ Weekly/ Monthly
Purchase Order
Purchase Analysis
Monthly Purchase Statement (Supplier-wise)
Monthly Purchase Analysis (Class-wise, Subclass-wise )
Monthly Purchase Analysis (Product-wise, Buyer-wise)
Monthly Purchase Analysis (Unit-wise, Group-wise)
Yearly Purchase Summary
Yearly Purchase Value Different Currency
Yearly Purchase (Unit-wise)
Yearly Purchase (Sub Group-wise,Sub Class-wise )
Monthly Purchase Statement
Purchase Control Chart
Purchase Return Analysis
Monthly Purchase Return Analysis (Supplier-wise)
Monthly Purchase Return Analysis (Product-wise)
Monthly Purchase Return Analysis (Buyer-wise)
Supplier Performance Rating
Supplier Performance Rating(Delivery,Price,Quality,Service)
Subcontracting
Monthly Subcontract Analysis (Supplier-wise, Product-wise)
Monthly Subcontract Analysis (Process-wise, Buyer-wise)
Cost of Subcontract Rejection
Inventory Control Management
Department-wise Material Consumption
Monthly Raw Material Consumption
Monthly Packing Material Consumption
Monthly Consumables Consumption
Inventory Aging Analysis (Fast Moving/Slow Moving)
Stock As-on-Date Analysis
Stock Summary by Warehouse
Stock Summary by ABC Class
Shop Floor
Production Plan Vs Actual - Monthly
Production Plan Vs Actual - Weekly
Production Plan Vs Actual - Daily
50
Client Testimonials
Roadmap took lesser time for Implementation and integration of all modules including R&D, production, vendor development,
multilevel production process management, exports, imports, after sales was handled in professional way. Our challenges in
spare parts management were efciently addressed by the system. We are very impressed with the ability to deliver what was
promised, on budget, and ahead of schedule.
Mr. R.Mananathan,
Chairman
Manatec Electronics Pvt Ltd.
Roadmap ERP is user friendly and well-structured for our industrial operations. Roadmap's instant MRP generation is
extraordinary, helps us reduce our business cycles. We were able to plan our raw materials 3 months ahead. I strongly recommend
roadmap to tier 1, tier 2 and tier 3 especially for QCD performance. We would recommend and encourage all prospects to
implement Roadmap ERP to remain at par with the competition in such a depressed market.
Mr. S.Chandra Mohan,GM
Mitsuba Sical India Ltd.
Mr. K.N.Raja, MD
Consul Consolidated Pvt Ltd
Roadmap ERP had all modules that we needed from procurement, manufacture, central excise, import, export and to integrated all
14 branches of ours. Automated voucher generation is impressive and it reduced a lot of our human labor. One of the things we
really like about Roadmap is that it has put together by people who listened to their customers on what they wanted to see and how
they wanted the software to behave. Our open statement is that, we have complete control of the functioning of each and every
section and department of our organization.
Mr. R.Ganeshan, VP
VAAS Industries Private Limited
Mr. G.D.Rajkumar, MD
GEDEE WEILER
Mr. Subramaniyan,
Director Operation
SAC Engine
Components Pvt. Ltd.
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