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Tata Steel Limited, Kalinganagar Industrial Estate, Duburi, Jajpur-755026, Orissa


Comm:BHUBHNESWAR
PAN:AAACT2803M
CST:21681400935/
LST:/
ECC:AAACT2803MXM003
Excise Regn:AAACT2803MXM003
Excise Range-JAJPUR ROAD -RANGE II

WORK
ORDER
(Value Contract)
Order No.
Order Date
Release Date

:- 4200001135/118
:- 04.04.2016
:- 08.04.2016

Contact Person
E-Mail
Phone No
Fax No

:- JIJNASU DASH
:- jijnasu.dash@tatasteel.com
::-

Quotation
:- ME/108/15- /10.03.2016
Order Valid from 04.04.2016 to 04.10.2016

Please arrange to execute the job as per details given below. Please acknowledge receipt of
this order.
Contract Hdr Conditions :
Item No.
:- 00001
Desc:- Misc. Structural fabrication jobs
Requisitioner:- 157139(JIJNASUDASH)

ALL-Non Taxable
Sr No. SrvLnNo Brief Description
1
10
Fabrication of Steel Structure

Quantity
0.000

Rate

Item Long Text :


Fabrication of Steel Structure
-------------------------------Taking
delivery from employer's IM section/ stock yard, fabricating and
transporting at erection site / stock yard above and below ground level
of all structural steel work as specified for colmns, auxilary girder,
girder, patforms, trusses, portal frame, purline, roof plate, bracing,
stifners, side runner, gable runner, ribs, retainers, stiffners,beams,
posts, wind girder, platforms supports, staircase, stingers, door, pipes
upto 600mm dia. and all other miscellaneous structural steel work
consisting of rolled/built up welded section as specified and as shown
on drawings and /or directed by engineer including supplying and fixing
up all type and grade bolts,nuts,washers, fittings, fixtures, etc and
primer painting of structures as per specification, in all respects to
complete the work as specified, will be under party's scope.
Contract Item Service Conditions :
Unit Price
11,000.00 / Metric Ton

INR

Item Charges
Gross Price
INR
--------------------------------------------------------------------------------------Item No.
:- 00002
Desc:- Misc. Erection jobs
Requisitioner:- 157139(JIJNASUDASH)

ALL-Service Tax NonSetoff@14%,SBC@0.5% on Base

Order Continuation Sheet


Order No. 4200001135/118

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Sr No. SrvLnNo Brief Description


1
10
Erection of Steel Structure

Quantity
0.000

48

Rate

Item Long Text :


Erection of Steel Structure
--------------------------Erection of all type of fabricated
structures e.g. trestles, towers, pipe supporting bridges, cable racks,
pipe racks, columns, column bracings, platforms, trusses, purlins, roof
plates, bracings, lacings, stiffners, side and gable runners, beams,
monorails and its supports, lifting beams, girts, posts, hangers, floor
& platfrom supports, staircases, rectangular and tubular hoolow
sections, built up welded strctures etc. at all position, all heights
and depths above and below ground level, including transportation of
fabricated materials from fabrication yard inside/out side , as
specified above and as shown on drawings and /or directed by engineer
with supplying and fixing up all type and grade bolts,nuts,washers,
fittings, fixtures, etc and final painting of structures as per
specification, in all respects complete the work as specified, will be
under party's scope.
Contract Item Service Conditions :
Unit Price
10,000.00 / Metric Ton

INR

Sr No. SrvLnNo Brief Description


2
20
Fabrication and erection of Chq. Plate

Quantity
0.000

Rate

Item Long Text :


Fabrication and erection of Chq. Plate
-------------------------------------Fabrication, transporting, erecting and all
position at all heights and depths above and below ground level, inside
and out side structural steel work as specified in drawings/ as directed
by the engineer, including transportation of Raw material from
inside/out side IM section/ stock yard/ WM Yard, supplying and fixing up
all type and grade bolts,nuts,washers, fittings, fixtures, etc and
painting of structures in all respects complete the work as specified
will be under party's scope.
Contract Item Service Conditions :
Unit Price
8,500.00 / Metric Ton
Sr No. SrvLnNo Brief Description
3
30
Fabrication & Erection of Handrails

INR
Quantity
0.000

Item Long Text :


Fabrication & Erection of Handrails
-----------------------------------Indoor
and Out door,in position at all heights and depts above and below ground
level made of pipe/angle/flat, etc, including transportation of Raw
material from inside/out side IM section/ stock yard/ WM Yard, supplying
and fixing up all type and grade bolts,nuts,washers, fittings, fixtures,
etc and painting of structures in all respects complete the work as

Rate

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48

specified, will be under party's scope.


Contract Item Service Conditions :
Unit Price
12,500.00 / Metric Ton

INR

Sr No. SrvLnNo Brief Description


4
40
Fabrication and erection of non standard

Quantity
0.000

Rate

Item Long Text :


Fabrication and erection of non standard grating
-------------------------------------------------Fabricating, transporting, painting and fixing (erection)
in all position at all heights and depts above and below ground level
including transportation of raw material from inside/outside IM section/
stock yard, in size of square/ ractangular /as directed by the engineer,
in all respects complete the work as specified, will be under party's
scope.
Contract Item Service Conditions :
Unit Price
10,000.00 / Metric Ton

INR

Sr No. SrvLnNo Brief Description


5
50
Fabrication and fixing of 3.15 mm sheet.

Quantity
0.000

Rate

Item Long Text :


Fabrication and fixing of 3.15 mm sheet.
---------------------------------------Taking
delivery from employer's stock yard inside/out side IM section/ stock
yard, fabricating, transporting and fixing in position at all heights
and depths above and below ground level of 3.15 mm sheet with or with
out frame work with rolled section as a part of panel structure in
control room, or as heat shealt or any protection purpose, as specified
and as shown on drawings and /or directed by engineer including
supplying and fixing up all type and grade bolts,nuts,washers, fittings,
fixtures, etc and painting of structures in all respects complete the
work as specified will be under party's scope
Contract Item Service Conditions :
Unit Price
6,360.00 / Metric Ton
Sr No. SrvLnNo Brief Description
6
60
Modification of steel structure

INR
Quantity
0.000

Item Long Text :


Modification of steel structure
-------------------------------Indoor
and Out door,in position at all heights and depts above and below ground
level for existing/new structure modification by
rolled/builtup/plates/angle/ channel/etc as shown on drawings and /or
directed by engineer, including transportation of Raw material from
inside/out side IM section/ stock yard, supplying and fixing up all type
and grade bolts,nuts,washers, fittings, fixtures, etc and painting of
structures in all respects complete the work as specified will be under

Rate

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48

party's scope [Addition of new members will be considered as


modification weight].
Contract Item Service Conditions :
Unit Price
6,700.00 / Metric Ton

INR

Sr No. SrvLnNo Brief Description


7
70
Dismantling of Steel Structure and pipe.

Quantity
0.000

Rate

Item Long Text :


Dismantling of Steel Structure and pipe.
---------------------------------------Any
height and depth, above and below ground level of existing structure as
shown in drawings or as directed by the engineer, in all respects
complete the work as specified, will be under party's scope.
Contract Item Service Conditions :
Unit Price
3,100.00 / Metric Ton

INR

Sr No. SrvLnNo Brief Description


8
80
Fixing of Sheet.

Quantity
0.000

Rate

Item Long Text :


Fixing of Sheet.
-----------------Fixing
of sheet in roof, side, louver, flashing at any level including fixing
accessories bolts, hook, pop revet with EPDB washer, mastic tape etc.
All flushing including accessories, paints and transporting sheet
inside/out side IM section/ stock yard, in all respects complete the
work as specified, will be under party's scope.
Contract Item Service Conditions :
Unit Price
115.00 / Square meter

INR

Sr No. SrvLnNo Brief Description


9
90
Dismantling and Disposal of sheeting.

Quantity
0.000

Rate

Item Long Text :


Dismantling and Disposal of sheeting.
--------------------------------------Any
hight and depth, above and below ground level, as per site requirement,
dismantling of roof / side sheets as shown in drawing/as directed by the
engineer, including disposal of sheets from site to scrap yard.
Contract Item Service Conditions :
Unit Price
80.00 / Square meter

INR

Sr No. SrvLnNo Brief Description


10
100 Painting of Steel Structure and pipe.

Item Long Text :

Quantity
0.000

Rate

Order Continuation Sheet


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Painting of Steel Structure and pipe.


-------------------------------------Any
height and depth, above and below ground level on existing structure as
directed by the engineer, supplying and applying of paints as per
specification to complete the work in all respects as specified.
Contract Item Service Conditions :
Unit Price
115.00 / Square meter

INR

Item Charges
--------------------------------------------------------------------------------------Item No.
:- 00003
Desc:- Manpower
Requisitioner:- 157139(JIJNASUDASH)

ALL-Service Tax NonSetoff@14%,SBC@0.5% on Base


Sr No. SrvLnNo Brief Description
1
10
Skilled category per 8 hours

Quantity
0.000

Rate

Item Long Text :


Supply of Manpower
-------------------As and
when required, consisting of skilled / unskilled catagory worker for
fabrication / erection / shifting / any other miscellaneous work as
specified / directed by Enginner, providing all tools and tackles,
consumables, etc to complete the work in all respect inclusive of
painting as per specification
[ Supervisor, foreman, fabricator,
fitter, welder, gas-cutter, grinder, driller, shall be considered under
skilled catagory of worker ].
Contract Item Service Conditions :
Unit Price
324.00 / NO UNIT

INR

Sr No. SrvLnNo Brief Description


2
20
Unskilled category per 8 hours

Quantity
0.000

Rate

Item Long Text :


Supply of Manpower
-------------------As and
when required, consisting of skilled / unskilled catagory worker for
fabrication / erection / shifting / any other miscellaneous work as
specified / directed by Enginner, providing all tools and tackles,
consumables, etc to complete the work in all respect inclusive of
painting as per specification
[ Supervisor, foreman, fabricator,
fitter, welder, gas-cutter, grinder, driller, shall be considered under
skilled catagory of worker ].
Contract Item Service Conditions :
Unit Price
240.00 / NO UNIT

INR

Item Charges
---------------------------------------------------------------------------------------

Order Continuation Sheet


Order No. 4200001135/118

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Header Details
Header text:
ANNUAL RATE CONTRACT FOR EXECURTING MISCELLANEOUS STRUCTURAL FABRICATION
& ERECTION JOBS/WORK AT KALINGANAGAR PROJECT.
EXECUTING MISCELLANEOUS ERECTION CONTRACT JOB AGAINST INDIVIDUAL INDENT
VALUE AND SPECIFICATION IN THE ALLOCATED WORKING AREAS AS PER RATES
INDICATED AGAINST EACH SERVICES IN THIS ARC AND AS PER SITE'S
REQUIREMENT DURING THE CONTRACTUAL PERIOD OF THIS ORDER.
SCOPE OF DELIVERY/WORK/JOBS
-------------------------------1) Crane or any other equipment as may be required for erection will not
be provided by the Employer.
2) For payment against non-destructive testing, the contractor shall
take into account the provisions of the relevant clause of the
Specification.
3) Prior to erection of any heavy items, scheme drawings stating
location of cranes , items to be erected etc shall have to be submitted
by the contractor to Engineer for approval.
4) Sheeting work shall be covered under separate specification.
5) For all types of bolts, product Grade A / Product Grade B corresponds
to precision / semi - precision as was specified in earlier revision of
relevant standard code of practice
6) For painting refer to General Specification for painting
(Kpo/DB-P-001).
7) Employer will supply raw structural steel material as free issue item
from any place inside the plat/Emplyer's Stock yard. All other material
required to complete the job in all respect as per specificatio and
drawings and / or as directed by the Engineer will be supplied by the
Contractor.
8) All fastners (nuts, bolts, washers etc) to be provided by contractor.
9) Area development for postioning of cranes / equipment for erection
will be contractors scope.

THE RATE CONTRACT ORDER WILL BE VALID UPTO 04.10.2016.


THE CEILING VALUE OF RATE CONTRACT : RS. 2,500,000 (RUPEES TWENTY FIVE
LAKHS ONLY)
THE RATES FOR THE ITEMS NOT COVERED IN THE SCHEDULE WILL BE SETTLED BY
RATE SETTLING COMMITTEE(E) OF TATA STEEL. FOR ANY CLARIFICATION
REGARDING RATES & INTERPRETATION OF SPECN. IN THE SCHEDULE OF
RATES, THE DECISION OF HEAD PROJECT(POWER SYSTEM) WILL BE BINDING AND
FINAL.
NECESSARY DELIVERY ORDER SHALL BE RELEASED FOR RESPECTIVE JOBS AS AND
WHEN REQUIRED.YOU HAVE TO ACCEPT ALL DELIVERY ORDERS TILL MIDNIGHT OF

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THE VALIDITY OF THIS CONTRACT. ON RECEIPT OF SUCH DELIVERY ORDER YOU


HAVE TO EXECUTE THE CONCERNED JOB. IN EACH INDIVIDUAL DELIVERY ORDER,
FOLLOWING INFORMATIONS SHALL BE SPECIFIED:
A)
B)
C)
D)
E)

SCOPE OF WORK
COMPLETION OF WORK
ORDER VALUE
SCHEME NUMBER & CHARGE ACCOUNT
OUR CONTACT PERSON / CONSULTANT

THE JOB SAFETY PLAN, QAP ETC. AGAINST EACH DELIVERY ORDER WILL BE
SUBMITTED BY THE RATE CONTRACTOR IN CONSULTATION WITH THE CONCERNED
PROJECT ENGINEER.
YOU ARE NOT SUPPOSED TO EXECUTE THE WORK BEYOND THE DELIVERY ORDER
VALUE, UNTIL THE WRITTEN APPROVAL IS OBTAINED FROM THE CONCERNED PROJECT
ENGINEER, FAILING WHICH CHANGE ORDER OF RESPECTIVE DELIVERY ORDER MAY
NOT BE RELEASED ON YOU FOR THE EXTRA VALUED JOB.

Pricing types:
UNIT RATE SHALL REMAIN FIRM, FIXED AND BINDING UP TO THE VALIDITY OF
THIS CONTRACT AND SATISFACTORY COMPLETION OF JOB AGAINST THE LAST
DELIVERY ORDER.
THE TOTAL ORDER VALUE IS INCLUSIVE OF ALL APPLICABLE TAXES AND DUTIES
INCLUDING WORKS CONTRACT TAX AS APPLICABLE IN THE STATE OF ORISSA AND
SERVICE TAX AND EDUCATION CESS AS PER THE PRICE BREAKUP MENTIONED IN THE
ORDER.
STATUTORY VARIATION IN SERVICE TAX AND EDUCATION CESS AND IMPOSITION OF
NEW STATUTORY TAXES & DUTIES ON THIS TRANSACTION, OCCURRING AFTER THE
DATE OF ISSUANCE OF THIS ORDER, AND WITHIN THE CONTRACTUAL DELIVERY
PERIOD SHALL BE TO THE PURCHASER'S ACCOUNT, AND SHALL BE REIMBURSED /
RECOVERED AGAINST DOCUMENTARY EVIDENCE TO BE FURNISHED BY THE
CONTRACTOR. FOR THIS PURPOSE, THE CONTRACTOR WILL FURNISH THE RELEVANT
NOTIFICATION AS ISSUED BY THE GOVERNMENT OF INDIA AND REQUEST PURCHASER
FOR AMENDMENT OF ORDER. ANY VARIATION CLAIM AGAINST THE ORDER ON THIS
COUNT SHALL ONLY BE CLAIMED BY THE CONTRACTOR AFTER THE ISSUANCE OF AN
AMENDMENT AGAINST THE ORDER TO THAT EFFECT.
IN ORDER TO CLAIM THE SERVICE TAX AND EDUCATION CESS THE CONTRACTOR HAS
TO FULFILL THE FOLLOWING REQUIREMENT:
I)
THE CONTRACTOR HAS TO FURNISH THE SERVICE TAX REGISTRATION
NUMBER IN THE INVOICES.
II) INVOICE SHOULD SEPARATELY INDICATE THE SERVICE TAX ELEMENT AND
CESS THEREON.
III) INVOICE SHOULD HAVE A PRE-PRINTED SERIAL NUMBER.
IV) INVOICE SHOULD BE SIGNED BY THE AUTHORISED SIGNATORY OF THE
SERVICE PROVIDER.
V)
THE CONTRACTOR WILL SUBMIT A CERTIFICATE THAT THEY WILL
DISCHARGE THE SERVICE TAX LIABILITY ON THE DUE DATE.
VI) THE CONTRACTOR HAS TO SUBMIT A COPY OF SERVICE TAX REGISTRATION
CERTIFICATE.
THE INVOICE FOR SERVICES RENDERED SHOULD INDICATE SEPARATELY THE VALUE
OF TAXABLE SERVICES, THE SERVICE TAX APPLICABLE THEREON AND THE

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EDUCATION CESS AND SHOULD CONTAIN THE PARTICULARS PRESCRIBED IN THE


CENVAT CREDIT RULES 2004 FOR THE PURPOSE OF AVAILMENT OF CENVAT CREDIT
BY THE PURCHASER.
The Contractor shall be solely responsible and liable for his wrong
assumptions/ omissions/ consideration of all applicable taxes and duties
in the order price. In addition to above, taxes and duties, if any,
which are prevailing on the date of final price submission, but not
considered by the Contractor in their offer price, shall be borne and
paid for by the Contractor.
IF THE CONTRACTOR HAS NOT SUBMITTED THE PROPER SERVICE TAX INVOICE, THEN
PAYMENT SHOULD BE MADE AFTER DEDUCTING THE SERVICE TAX AND CESS AMOUNT.
CONTRACTOR HAVE INDICATED PERCENTAGE OUT OF ABOVE MATERIAL CONTENT
PERCENTAGE, SEPARATELY ELSE WHERE IN THE ORDER FOR DEDUCTION OF WORKS
CONTRACT TAX AT SOURCE FROM HIS INVOICE SUBMITTED FOR PAYMENT. THE
PERCENTAGE HAS BEEN INDICATED BY THE CONTRACTOR EXCLUDING THE FOLLOWING
:
1.
VALUE OF GOODS PURCHASED IN COURSE OF INTER STATE TRADE AND USED
IN THE EXECUTION OF WORKS CONTRACT JOBS.
2.
VALUE OF DECLARED GOODS USED IN THE EXECUTION OF WORKS
CONTRACT
JOBS.
3.
VALUE OF JOBS EXECUTED BY THE SUB-CONTRACTORS WHICH HAVE BEEN
INCLUDED IN THE BILLS SUBMITTED BY THE PRINCIPAL CONTRACTOR PROVIDED
DEDUCTION OF TAX HAS ALREADY BEEN MADE FROM THE
BILLS OF
SUB-CONTRACTOR.
4.
VALUE OF GOODS WHICH ATTRACTED PAYMENT OF SALES TAX AT FIRST POINT
OF SALE WITHIN THE STATE OF JHARKHAND.
THE CONTRACTOR MUST GET HIMSELF REGISTERED WITH SALES TAX AUTHORITIES IN
THE STATE OF ORISSA. THE CONTRACTOR SHALL INDICATE HIS SALES TAX
REGISTRATION NO. IN EACH OF HIS BILL RAISED AGAINST THIS ORDER,
OTHERWISE THE PAYMENT WILL BE DELAYED.
Minor Minerals
------------In the event of supply of minor minerals, the Contractor has to submit a
copy of the 'Transport Challan' to the Office of the Mining Officer,
Orissa Govt., Jajpur for his verification.
The Contractor has to submit a copy of the 'Transport Challan' to
Project Services along with the Progress Bill for payment.
Contractor must furnish a declaration along with their final bill
confirming that the minor minerals consumed or supplied to Employer for
this Order have been purchased from leased/ Permit Holder and authorized
dealers.

Deadlines:
THE COMPLETION PERIOD OF WORK AS MENTIONED IN THE RESPECTIVE DELIVERY

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ORDERS SHALL BE STRICTLY ADHERED TO


Terms of payment:
SUBJECT TO ALL STATUTORY DEDUCTIONS, AS APPLICABLE AND ANY DEDUCTION
WHICH THE PURCHASER MAY BE AUTHORISED TO MAKE, THE CONTRACTOR SHALL BE
ENTITLED TO PAYMENTS AS FOLLOWS,
100% PAYMENT WITHIN 30 DAYS OF SUCCESSFULL COMPLETION OF JOB AND
SUBMISSION OF INVOICE AGAINST EACH DELIVERY ORDER AND AFTER
CERTIFICATION OF YOUR BILL.
SUBMISSION OF BILLS
------------------Bills in 4 copies (1 original + 3 copies) addressed to Chief Financial
Controller shall be submitted to Bill Group, Project Services Group ,
attn : Mr Himanshu Sekhar Nayak , at Duburi(Inside Plant Premises), KPO
with duly filled in bill forwarding checklist ref. No.E
&P/7.2/f/099a

1. ORDER REFERENCE AND DATE


: 4200001135/118
2. SCHEME NUMBER
:
3. BILL/INVOICE NUMBER
:
4. R.A. BILL NO., IF ANY
5. CONTRACTOR'S VENDOR CODE. :
6. NAME OF THE CONTACT PERSON OR GROUP HEAD. MR CHINMAYA SWAIN (SR.
Manager-STRUCTURAL),KPO, Mob :
7. NAME OF THE ENGINEER.
8. CONTRACTOR'S CONTACT PERSON'S NAME: Mr.
VENDOR MUST FURNISH THE FOLLOWING INFORMATION IN THEIR SERVICE BILLS, IF
THEY CHARGE SERVICE TAX AND CESS
BILL SHOULD BE IN THE NAME OF TATA STEEL LIMITED, KALINGANAGAR PROJECTS
SERVICE TAX REGISTRATION NO. ON FACE OF THE BILL
PERIOD OF SERVICE PROVIDED (BILL PERIOD)
SEPARATE LINE ITEM FOR SERVICE TAX & CESS ON FACE OF THE BILL
BILL SERIAL NO. AND DATE MUST APPEAR ON THE FACE OF THE BILL
SIGNATURE OF VENDOR/AUTHORISED OFFICIAL ON THE BEHALF OF THE VENDOR

ALL PAYMENTS WILL BE RELEASED WITHIN THIRTY (30) DAYS OF RECEIPT OF


CONTRACTOR'S INVOICE WITH OTHER DOCUMENTS AS STIPULATED IN RELEVANT
CLAUSES. ALL PAYMENTS SHALL BE MADE BY CHEQUES.
THE CONTRACTOR WILL INDICATE HIS SALES TAX REGISTRATION NUMBER IN EVERY
BILL.
Please note that Tata Steel's:
Orissa VAT & CST TIN No. is 21681400935
PAN : AAA CT 2803 M
EXCISE REGN NO : AAACT2803MXM003

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Warranties:
VIRTUAL COMPLETION CERTIFICATE:(AGAINST EACH DELIVERY ORDER)
-----------------------------------------------------------AS SOON AS IN THE OPINION OF THE ENGINEER THE WORKS SHALL HAVE BEEN
VIRTUALLY COMPLETED THE ENGINEER SHALL ON RECEIVING A WRITTEN
APPLICATION FROM THE CONTRACTOR TO ISSUE CERTIFICATE OF VIRTUAL
COMPLETION TOGETHER WITH A WRITTEN UNDERTAKING BY THE CONTRACTOR TO
FINISH ANY OUTSTANDING WORK WHICH IN ENGINEER'S OPINION IS MINOR IN
NATURE WITHIN THE SHORTEST POSSIBLE TIME ISSUE A CERTIFICATE OF VIRTUAL
COMPLETION IN RESPECT OF THE WORKS AND THE DEFECT LIABILITY PERIOD OF
THE WORKS SHALL COMMENCE FROM THE DATE OF VIRTUAL COMPLETION OF THE
WORKS AS STATED BY THE ENGINEER IN THE AFORESAID CERTIFICATE. PROVIDED
THAT THE ENGINEER MAY GIVE SUCH A CERTIFICATE WITH RESPECT TO ANY
SUBSTANTIAL PART OF THE WORKS BEFORE THE COMPLETION OF THE WHOLE OF THE
WORKS AND MAY UPON THE WRITTEN APPLICATION OF THE CONTRACTOR GIVE SUCH
CERTIFICATE WITH RESPECT TO ANY SUBSTANTIAL PART OF THE WORKS WHICH HAS
BEEN BOTH COMPLETED TO THE SATISFACTION OF THE ENGINEER AND OCCUPIED OR
USED BY THE EMPLOYER AND IF ANY SUCH CERTIFICATE IS GIVEN IN RESPECT OF
A PART OF THE WORKS SUCH PART SHALL BE CONSIDERED AS COMPLETED AND THE
DEFECT LIABILITY PERIOD OF SUCH PART SHALL COMMENCE FROM THE DATE OF
COMPLETION OF SUCH PART OF THE WORKS AS CERTIFIED. PROVIDED ALWAYS THAT
A CERTIFICATE OF VIRTUAL COMPLETION GIVEN IN RESPECT OF ANY PART OF THE
WORKS IN ACCORDANCE WITH THE FOREGOING PROVISIONS SHALL NOT BE DEEMED TO
CERTIFY COMPLETION OF ANY GROUND OR SURFACES REQUIRING REINSTATEMENT
UNLESS SUCH CERTIFICATE SHALL EXPRESSLY SO STATE.
DEFECT LIABILITY PERIOD:
-----------------------THE DEFECT LIABILITY PERIOD SHALL BE 12 MONTHS FROM THE DATE OF VIRTUAL
COMPLETION CERTIFICATE.
TO THE INTENT THAT THE WORKS SHALL AT OR AS SOON AS PRACTICABLE AFTER
THE EXPIRATION OF THE DEFECT LIABILITY PERIOD BE
IN AS GOOD AND
PERFECT A CONDITION (FAIR WEAR AND TEAR EXCEPTED) TO THE SATISFACTION
OF THE ENGINEER AS THAT
IN WHICH THEY WERE AT THE COMMENCEMENT OF THE
DEFECT LIABILITY PERIOD THE CONTRACTOR SHALL EXECUTE ALL SUCH WORK OF
REPAIR, AMENDMENT, RECONSTRUCTION, RECTIFICATION AND MAKING GOOD OF
DEFECTS, IMPERFECTIONS, SHRINKAGES AND/OR OTHER FAULTS AS MAY BE
REQUIRED OF THE CONTRACTOR IN WRITING BY THE ENGINEER DURING THE DEFECT
LIABILITY PERIOD OR WITHIN FOURTEEN DAYS AFTER ITS EXPIRATION AS A R
ESULT OF AN INSPECTION MADE BY OR ON BEHALF OF THE ENGINEER PRIOR TO
ITS EXPIRATION.
ALL SUCH WORK SHALL BE CARRIED OUT BY THE CONTRACTOR AT HIS OWN EXPENSE
IF THE NECESSITY THEREOF SHALL IN THE OPINION OF THE ENGINEER BE DUE TO
THE USE OF MATERIALS OR WORKMANSHIP NOT IN ACCORDANCE WITH THE CONTRACT
OR TO NEGLECT OR FAILURE ON THE PART OF THE CONTRACTOR TO COMPLY WITH
ANY OBLIGATION EXPRESSED OR IMPLIED ON THE CONTRACTOR'S PART UNDER THE
CONTRACT. IF THE AFORESAID REPAIR WORK INVOLVES MATERIALS WHICH ARE
ISSUED BY THE EMPLOYER AS `FREE ISSUE', THE COST OF THE SAME WILL BE
BORNE BY THE CONTRACTOR.
IF IN THE OPINION OF THE ENGINEER SUCH
NECESSITY SHALL BE DUE TO ANY OTHER CAUSE, THE VALUE OF SUCH WORK SHALL
BE ASCERTAINED AND PAID FOR AS IF IT WERE ADDITIONAL WORK.

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Penalty for breach of contract:


Liquidated Damages for Delay in Delivery:
------------------------------------------The delivery time is the essence of the Order.
Purchaser reserves the right to recover liquidated damages from the
vendor for any delay in delivery of the job beyond the stipulated
delivery period mentioned in the respective DO at the rate of half
(1/2%) per cent of the total order value of DO per week of delay or part
thereof, subject to a maximum of five (5%) percent of the total value of
DO.

Other contractual stipulations:


TIMELY SUBMISSION OF BILL/RECONCILIATION STATEMENT
-------------------------------------------------IT WILL BE PARTY'S RESPONSIBILITY TO TIMELY SUBMIT THE FINAL BILL AND
CLAIM FOR EXTRA JOB AGAINST EACH DELIVERY ORDER. TATA STEEL RESERVES
THE RIGHT TO REJECT ANY CLAIM FOR JOB/EXTRA JOB DONE BY THE PARTY, IF
DETAILS OF THE SAME ARE NOT SUBMITTED WITHIN ONE MONTH OF COMPLETION OF
JOB.
FURTHER, PARTY SHALL HAVE TO SUBMIT THE RECONCILIATION STATEMENT FOR ALL
THE MATERIAL ISSUED TO HIM BY TATA STEEL. PROGRESSIVELY, THE FINAL
RECONCILIATION STATEMENT SHALL BE SUBMITTED WITHIN THREE MONTHS OF
COMPLETION OF JOB. IN CASE PARTY FAILS TO SUBMIT THE SAME WITHIN THE
STIPULATED TIME, WITH DETAIL BACKUP, THEN TATA STEEL RESERVES THE RIGHT
TO RECOVER THE COST OF ALL SUCH FREE ISSUE MATERIAL.
Timely submission of Final bill / reconciliation statement
It will be the Contractor's responsibility to submit the final bill
within three (3) months from the completion of the job and claim for
extra job AGAINST EACH DELIVERY ORDER., if any. EMPLOYER reserve the
right to reject any claim for job/extra job done by the Contractor, if
details of the same are not submitted within one month of completion of
job. The final bill must be submitted with the following document
-

No Claim Certificate
Store clearance certificate
Wage clearance certificate
Gate pass clearance certificate
Reconciliation statement for materials issued by the Employer
Safety Performance of the party endorsed by Head (Safety & APS)

Accident or injury to workmen


----------------------------The Contractor shall arrange Workmen's Compensation Insurance covering
all his employees/Sub-Contractor's employees engaged in the performance
of this contract. The Employer will be opted as co-assured under this
policy by incorporating endorsement "Employer's interest protected" and
a waiver of subrogation clause will be included in the policy.
Coverage for Contractors tools, tackles, etc.
------------------------------------------The Contractor shall at his cost effect necessary insurance for the

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plant, equipment, tools, tackles, for any other assets owned by the
Contractor/Sub-Contractor/employees used for the project and the
Employer shall have no responsibility for loss or damage to such
property.
Automobile insurance
--------------------The Contractor shall at his cost have or arrange to have Comprehensive
Automobile Insurance cover for own damage cover and unlimited third
party liability coverage for death, bodily injury and property damage
(minimum Rs 7.5 lakh) caused by the vehicles owned, hired or used in
connection with the project.
Supervision, Job and Safety Planning & Coordination
--------------------------------------------------The Contractor shall engage adequate number of experienced Engineering
Degree/Diploma Holders/supervisors for planning, scheduling, safety and
implementation of work as per schedule. The names and bio data of such
persons shall be indicated for review of the Employer.
The Contractor shall engage required experienced /degree /diploma holder
site supervisors with each group of workers for safe and correct
workmanship, proper co ordination of material and site work as per
schedule. The names and bio data for site supervisors shall also be
indicated for acceptance of the Employer.
The Contractor shall provide necessary supervisory personnel, staff,
skilled and unskilled labour, including electrical personnel with
approved license as per Indian Electricity Act 1910 and Indian
Electricity Rules 1956, as amended from time to time, to ensure that the
whole of the site work is completed in all respects within the period
specified in the Order. The Contractor shall also ensure, when local
laws require, that the concerned employees obtain and hold certificates
of competency for their work from the competent authority.
The employees including contract labours engaged by the Contractor shall
have requisite qualification, experience and skill in their respective
field of work and shall have good conduct, credential and shall be
disciplined. Contractor shall declare the same by submitting the
details of the employees and contract labourers engaged by it, to the
local Labour Commissioner if the State Government from time to time
while executing the jobs / works and during the validity of this work
order / contract, as required by them.

Discrepancy, errors or omissions in designs and drawings:


--------------------------------------------------------The Contractor shall be wholly responsible for any discrepancy, errors
or omissions in the designs and drawings supplied by him, irrespective
of whether such drawings and particulars have been approved by the
Purchaser and the Engineer or not. The Purchaser shall recover from the
Contractor any extra cost incurred by the Purchaser due to any
alteration necessitated and / or by reasons of any discrepancy, error or
omissions in the designs and drawings supplied by the Contractor.
The Contractor shall replace the deficient Equipment and / or rectify
the defective Equipment/items free of cost to the Purchaser.
Performance tests:

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-----------------The Contractor shall demonstrate the performance tests as per the


Technical Specification.
Inspection at Manufacturer's Works:
----------------------------------The Contractor will give inspection call to the Engineer, well in
advance along with necessary internal inspection report, test
certificates and material test certificate. In this connection, the
Contractor will comply with the stipulation of the General Conditions of
Contract.
The Purchaser/ Engineer at their own discretion may decide not to
inspect the material. In such an event the Contractor will despatch the
material along with his accepted internal inspection report, material
test certificates and certificate of performance of Equipment. However,
the Contractor will send a separate set of all these reports to Tata
Steel Limited's Group Head and the Engineer for scrutiny. In case the
material is rejected at Site or on the basis of documents sent to the
Purchaser/the Engineer, it will be the Contractor's responsibility to
send replacement immediately and take back rejected material within one
month of Purchaser's receipt of replacement Equipment/items. Issue of
the Despatch Clearance Certificate shall not bind the Purchaser to
accept the plant and equipment, should it, on further test, be found not
to comply with the Order.
Marking:
-------Marking in English block letters shall be clearly stencilled on the
packages with good quality non-fading paint in characters sufficiently
large as the size of the package will permit.
One and the same set of marking should appear on all four sides of the
packages. No marking need be made on top and bottom. The following
markings shall appear prominently on all the four sides of the packages
with 75 mm high letters.
TATA STEEL LIMITED,
Kalinganagar Project
Duburi,Jajpur
Odisha, India
Contract/Order No. ................
Package No. ................
Brief Description: Equipment/Accessories/Commissioning Items/Initial
Fills (to mark as applicable)
Underneath the above main markings, other particulars as under, relevant
to the order should be marked on the packages in smaller letters:
Length ....................
Height ....................
Net weight................

Width ....................
Gross weight ................

Apart from the above markings, cautionary symbols, such as "FRAGILE"


"HANDLE WITH CARE" "DO NOT DROP" "KEEP IN DRY PLACE" "TOP - DO NOT
OVERTURN" etc should also be painted as may be appropriate to the

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contents of package, on all four sides.


In the case of bundles or metal base, proper markings, as specified
hereinabove, are to be placed on metal tags which are to be securely
attached to the bundle or base as conspicuously as possible.
Packages must be marked on all four sides with arrows pointing to the
TOP.
When required due to length of unbalanced weight, the container shall
have locations of cables or hooks and the centre of balance indicated by
proper markings.
Fabricated sections of structures and equipment must have their
respective piece marks permanently stamped into the piece to a depth of
not less than one mm, and the stamped area painted with rust preventive
paint to a radial distance of fifty (50) mm on the surrounding area.

Dispatch Clearance Certificate (DCC)


------------------------------------Within five (5) days of successful completion of inspection and/ or
tests at the Contractor's or sub-contractor's works, the Purchaser/his
authorized representative shall issue a Dispatch clearance certificate
(DCC) approving thereby the concerned Plant and Equipment for despatch
after required packing. While applying for such certificates, the
Contractor shall list all parts, sub-assemblies and assemblies covered
and shall indicate all inspections and tests performed on them during
manufacture, with duly certified copies of inspection and test reports.
If a final certificate cannot be issued owing to non-availability, of
proper test reports from the Contractor although the tests have been
witnessed by the Purchaser/his authorized representative as successfully
completed, a preliminary or ad-hoc certificate shall be issued by the
Purchaser/his authorized representative within the above mentioned five
(5) days.
Failing the aforesaid visit by the Purchaser/his authorized
representative, the Contractor may proceed with the inspection and/or
tests and shall forthwith forward to the Purchaser/his authorized
representative duly certified copies of the inspection and test Reports.
In cases where the Purchaser/his authorized representative is requested
to carry out inspection when in fact the equipment or material is not
ready for inspection and testing, the cost of such visits, including
incidental expenses, shall be to the Contractor's account. The Purchaser
reserves the right to waive any or all inspection pertaining to any
equipment/item. However, this shall not in any way relieve the
Contractor for due fulfillment of his contractual obligations regarding
quality, workmanship etc.
If due to any reason whatsoever the tests were not witnessed by the
Purchaser/his authorised representative, the Dispatch, clearance
certificate (DCC) shall be issued not later than fifteen (15) days after
the receipt of the inspection and test reports by the Purchaser/his
authorised representative from the Contractor, provided such duly
certified copies of the inspection and test reports in compliance with
agreed Quality Assurance Plan, forwarded by the Contractor, are
acceptable to the Purchaser / his authorised representative. No Plant
and Equipment shall be dispatched before the Dispatch clearance

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certificate (DCC) has been issued, unless otherwise directed by the


Purchaser / his authorised representative. The satisfactory completion
of these tests or the issue of the Despatch clearance certificate. (DCC)
shall not bind the Purchaser / his authorised representative to accept
the Plant and equipment, should it, on further tests, be found not to
comply with the Contract.

PROGRESS REPORT
--------------Monthly Reports
The Contractor shall submit to the Purchaser and Engineer on or before
28th day of each month two (2) copies each of monthly progress reports
giving the status of the contract work as of 25th day of the month along
with adequate number of photographs where necessary, indicating the
various stages of manufacture.
Contractor's representative shall attend monthly / fortnightly/weekly
review meetings to inform the Purchaser about the progress of work.
Manufacturing Status
-------------------The Progress report shall include equipment manufacturing status report,
detailing the progress of procurement of raw materials, manufacture,
when the particulars equipment or sub-assembly is expected to be ready
for inspection, status of inspection, delivery, etc. both at
Contractor's as well as his sub-contractor's works.
The above Progress report shall preferably include network planning in
PRIMAVERA, P (3). The Purchaser/Engineer will have the right to depute
their representatives to ascertain the progress of manufacturing at the
premises of the Contractor and of his sub-contractors.
The format of the Progress Report shall be as discussed and agreed
between the Contractor and the Purchaser.
Acceptance does not Prejudice Rights
------------------------------------The submission, receipt and acceptance of such Progress report shall not
prejudice the rights of the Purchaser under the Contract, nor shall be
considered as significant against the Purchaser/Engineer merely by the
fact that he has not taken notice of or subjected to test any
information contained in such reports.
Commissioning Items & Initial fill :
-----------------------------------The Order includes the price of Commissioning Items and initial fill for
the equipment/items. The Contractor shall supply sufficient quantity of
all Commissioning Items delivered on INCOMING MATERIALS SECTION,
Kalinganagar, Odisha basis required for start-up and commissioning of
the Equipment and up to the date of Provisional Acceptance by the
Purchaser. The Commissioning Items with proper identification mark shall
be delivered along with the Equipment. These Commissioning Items are
based on the Contractor's experience in commissioning similar plants. In
case Commissioning Items are found to be inadequate during commissioning

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of the Equipment, the Contractor shall be responsible for supplying any


extra Commissioning Items that may be required, free of cost delivered
at the equipment location and in time, such that commissioning is not in
any way affected. Commissioning Items supplied by the Contractor and
paid for by the Purchaser shall be the property of the Purchaser even if
they are not used for commissioning.
Force Majeure:
-------------If at any time during the continuance of this Contract the performance
by either party under this Contract shall be prevented by reasons of any
declared war, hostility, acts of the public or enemy, civil commotion,
sabotage, fire, flood, earthquake, explosion, epidemic, quarantine
restrictions or other acts of God, (hereinafter referred to as
'eventuality') affecting the performance and respective obligation of
the Parties provided that notice of the happening of any such
eventuality is given by either Party to the other within fifteen (15)
days from the date of the occurrence of such eventuality, neither Party
shall, by reason of such eventuality be entitled to terminate this
Contract, nor shall either Party have any claim for damages against the
other in respect of such non-performance and the work under this
Contract. The performance shall be resumed as soon as practicable after
such eventuality has come to an end or ceased to exist. Under such
circumstances the contractual delivery period shall be extended by a
period equal to that during which such eventuality operated plus an
additional period, if any, as may be considered reasonable by Purchaser
and Contractor. Whether the eventuality has come to an end or ceased to
exist will be deliberated and mutually settled. Should one or both
parties be prevented from fulfilling their contractual obligations by a
state of force majeure lasting continuously for a period of at least
three (3) months, both the parties shall consult each other regarding
the further implementation of the Contract, provided always that, if no
mutually agreed arrangement is arrived at within a period of one (1)
month from the expiry of the three (3) months referred to above, the
Contract shall be deemed to have expired at the end of the said three
(3) months referred to above. The above mentioned expiry of the
Contract will imply that both the parties have the obligation to reach
an Agreement regarding the winding up and financial settlement of the
Contract.
Temporary Suspension and Cancellation of Contract:
--------------------------------------------------Temporary Suspension: The Purchaser may at any time temporarily stop
the work being executed under the Contract or any part thereof by notice
in writing to the Contractor. All work so stopped shall be resumed by
the Contractor based on a schedule to be mutually agreed upon between
the Purchaser and the Contractor.
The Purchaser will not pay the Contractor for any supply which is
executed during such suspension and the Purchaser shall not be liable to
the Contractor for any damages or loss caused by such suspension of
work.
Cancellation of Contract: Without prejudice to clauses concerning Force
Majeure and Arbitration hereof and to any other remedy available, the
Purchaser at his option, may cancel the Contract at any time by simple
written notice to the Contractor in case of Contractor's non-compliance

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with his undertakings under the Contract/ Order and more specifically in
case any of the following circumstances occurs:
A) Unjustified interruption of contractual services by the Contractor
including delays and/or failure to maintain delivery schedule of plant
and equipment, designs and drawings and other supplies or completion of
work as agreed to.
B) Errors, negligence, insufficiencies in the contractual work under
execution or failure to supply required materials as per specification
or manpower or in other similar circumstances affecting the quality of
Work for reason attributable to the Contractor.
C) If the Contractor refuses to implement instructions received from the
Purchaser or the Engineer within the stipulations of the Contract/
Order.
D) Where the Contractor is declared in liquidation or bankruptcy or is
involved in similar proceedings or has been implicated repeatedly in
litigation or may have entered into or transfers with his creditors or
others which might compromise the Contractor's solvency.
In any of the cases described above, the Purchaser shall inform the
Contractor of its decision to cancel the Contract/Order or to terminate
the Contractor's services, in whole or part under it, specifying in such
notice the reason or the basis for this decision. The Contractor shall
within fifteen (15) days from the above notice of default, correct such
default or satisfy the Purchaser regarding the action taken by him for
the corrective action, failing which the Purchaser at his option will
cancel the Contract/Order. The Contractor shall immediately stop all
work in connection with the Contract/Order, except as directed by the
Purchaser. In such case, the Purchaser shall be at liberty to contract
with other parties or to perform with his own personnel those supplies/
services undertaken by the Contractor in the Contract/Order. In such
case, the Contractor shall be liable for any costs incurred by the
Purchaser for obtaining and/or erecting the balance of the plant from
another party in excess of the ordered price. In case of termination of
part of the Contract/Order, the Contractor will continue performance of
the Contract/Order to the extent not terminated by the Purchaser.
PATENT INFRINGEMENT:
------------------The Contractor represents and warrants that he has the Patent and
Intellectual Property Right over the equipment to be supplied to the
Purchaser. The Contractor shall protect and indemnify the Purchaser, its
successors, assigns, customers and users of its products, as mentioned
below, against all damages and liabilities, including costs, expenses,
claims, suits or proceedings arising out of, or in connection with, any
actual or alleged patent infringement (including process patents, if
any), or violation of any licence with respect thereto, by reason of the
manufacture and/or sale by, or on behalf of the Contractor of the Plant
or any part thereof for the purpose for which it is furnished, or the
sale by the Purchaser, its successors or assigns of products made,
manufactured, fabricated, processed or produced with the said Plant or
any part thereof, and shall defend or settle at the Contractor's own
expense, any such claims, suits or proceedings.
The Purchaser will promptly notify the Contractor in writing of any such

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claim, suit, action or proceeding coming to its attention or knowledge,


giving authority and all available information and assistance for the
Contractor's defence of the same. If at any time the installation of
the Plant or any part thereof, or the use thereof in India for the
purpose for which it is furnished, or the sale of products produced
therewith, is prevented or enjoined because of patent infringement or
claimed infringement related to the Plant and Equipment supplied by the
Contractor, the Contractor shall promptly at his own expense, either
procure for the Purchaser the right to use and continue to use such
Plant or replace the same at his own expense with equally efficient
non-infringing Plant satisfactory under all requirements of the Contract
within the reasonable period to be agreed between the parties, so that
the operation of the Purchaser's Plant will not be unduly delayed or
interrupted to mitigate the loss of Purchaser as far as possible. If
shipment of the plant, or any part thereof is prevented by attachment,
injunction or otherwise at, or in the course of transit from the
Contractor's factory or other point of origin to the site, as a result
of any claim of Patent infringement, the Contractor shall, at his own
cost and expense, promptly furnish and post the necessary bond or take
such other steps as may be necessary to enable shipment to be made
without delay. The Purchaser will have the right to retain counsel of
its own choice to collaborate in the defence of any such claim, suit,
action or proceeding.
INDEMNITY:
---------The Contractor assumes responsibility and shall hold harmless the
Purchaser from all liabilities, claims, demands, costs, charges,
expenses, taxes and assessments, including penalties, punitive and
direct damages, proceedings, attorney's fees and litigation expenses,
arising out of any negligent acts or omissions or resulting from any
breach of Contractor's obligations under this Contract, including those
imposed under any local or national laws applicable to Contractor's
Work. The Contractor further shall indemnify and save Purchaser harmless
in respect to all claims for violation of any laws including salaries,
wages, or other compensation of all persons employed by the Contractor
or his sub-Contractors or suppliers in connection with the performance
of any work covered by the Contract. The Contractor shall execute and
deliver and shall cause his sub-Contractors and suppliers to execute and
deliver such other further instruments and to comply with such
requirements of such laws and regulations as may be necessary thereunder
to confirm and effectuate this Contract and to protect the Purchaser or
his officers and employees.
The Contractor, its directors, associates, employees, successors,
assignees, servants, agents or any of them shall also indemnify and hold
Purchaser, its directors, associates, employees, successors, assignees,
servants, agents or any of them harmless from:
Any claim, demand, course of action, loss, expenses or liability on
account of injury or death of persons (including the employees of the
Purchaser and the Contractor/Subcontractor) or damage to or loss of
property (including Contract Works/the property of the Purchaser/Third
Parties) arising directly or indirectly out of the negligent acts,
errors or omissions of Contractor or its sub-contractor/associates in
performance of Contractor's obligation under this Contract.
-

Any claim by Government authorities/quasi Governmental body for

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failure by the Contractor to pay fines, taxes, duties, fees applicable


to them arising out of the Project.
- Any claim by third party including sub-contractors for failure to make
payment for labour, services, equipment and materials arising out of
this Project.
- Any claim with regard to designs, methods, process including but not
limited to claims arising out of infringement of Information Technology
Act 2000 and amendments thereto, patent, trademark, property
information, know-how, copyright, unpatented inventions or any
unauthorised use of work.
The Contractor shall defend at his own expenses any suit proceedings for
any claim asserted against the Purchaser. The Purchaser shall give
reasonable assistance required in defending the suit and Purchaser
reserves the right to defend/settle the claim if Contractor fails to
defend diligently any such suits or proceedings without relieving the
Contractor of his obligation.
Contractor shall at all times indemnify the Purchaser against all
claims, damages or compensation under the provisions of various acts
applicable such as the Payment of Wages Act 1936, Minimum Wages Act
1948, Employees State Insurance Act 1948, Workmen's Compensation Act
1923, Fatal Accidents Act 1855, Public Liability Insurance Act 1991,
Apprentices Act 1961, Industrial Disputes Act 1947 and Contract Labour
(Regulation and Abolition) Act 1970 etc. or any modification thereof or
any other Law relating thereto (including common law) and Rules made
thereunder from time to time.
SAFETY & PROTECTION:
-------------------General Requirements:
All equipment shall be complete with adequate safety and protection
devices wherever a potential hazard to community, personnel or equipment
exists. The above safety and protection devices shall include not only
those usually furnished with elements of machinery but also take care of
other safety factors required for safe operation contained herein and as
specified in the Technical Specification.
The Contractor shall be required to demonstrate safe operation and
maintenance of the Plant.
While putting up new facilities or hooking up of new facilities with the
existing facilities at the work zone, it is mandatory to obtain
clearance from Tata Steel Works before starting any work.
Plant Layout Requirements:
The plant and equipment layout shall be developed considering proven
engineering practices and the overall shop logistics, so that one way
safe movement of materials, products, etc are ensured.
Equipment Design Requirements:
During equipment design, the Contractor shall indicate and include the
complete safety features in their scope and ensure safe and smooth

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operation and maintenance of the plant. The various safety design


standards adopted by the contractor should be in line with International
design safety standards and a mention of the relevant standards used
should be clearly indicated in the technical specifications.
" All necessary safety alarms, interlocks shall be provided with the
equipment according to standards listed in Table 1 (enclosed).
" Relief devices shall be furnished according to the standards listed in
Table 2 (enclosed). Calculations for each relief device shall be
furnished to the Purchaser prior to commissioning.
" Pressure vessels shall be constructed and installed according to codes
listed in Table 3 (enclosed).
Process Design and Risk Assessment Requirements:
Wherever applicable, during engineering, the Contractor shall identify
and consider all possible hazards expected to be arising during the
operation and maintenance of the plant & equipment and shall
accordingly provide safety precautionary measures in the design of the
equipment itself to prevent hazards. This shall be documented by the
Contractor in a Process Safety Information (PSI) and Process Hazards
Analysis (PHA) and submitted to the Purchaser as per agreed schedule and
format. PHA shall consist of a process hazards review consisting of
potential hazards, failure analysis, ergonomic issues, engineering
controls and human controls with respect to Purchaser-specific
functional description sheets and process & instrumentation
diagrams. An outcome of PHA would be a reduction and/or complete
elimination of the inherent risk level and the same should be
documented. The completeness of PSI/PHA study should be in line with
prevailing OSHA 1910.119 standards. The existing formats developed by
the Purchaser should be followed for implementing these standards.
Personnel Requirements:
Area- Safe Off and Equipment Guards:
Safe access shall be provided around equipment for operational and
maintenance functions as per relevant codes / standards / statutory
requirements.
Machineries will be provided with additional covers, guards, handrails
etc. which are necessary for safe operation complying the relevant
Occupational Safety and Health Administration (OSHA) and American
National Standard Institution (ANSI) codes. Moving parts covered with
guards, should have a wire mesh with suitable size for the cover which
can be kept clean for visual inspection of the equipment under the
cover.
Positive Isolation (Lock-Out, Tag-Out Requirements):
Contractor and/or his sub-suppliers shall supply all equipment in his
scope, compliant to positively isolate energy source during
commissioning/maintenance/breakdown. Contractor and his suppliers shall
also identify such equipment/devices in the drawings with its
identification number. These equipment/devices shall physically bear
such numbers for easy identification with respect to drawings, at work
place.

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The Contractor will be required to implement Purchaser's Positive


Isolation Policy at his work site /place, which will be in force during
the entire contractual period.
Provision of group locking system should also be ensured by the party
while considering maintenance of an equipment or a subsystem.
Training of personnel on safety:
Training on safety of plant and equipment shall be imparted as per
mutually agreed Training Programme.
Fire Safety Requirements:
Fire suppression systems shall be installed according to National Fire
Protection Association (NFPA)/Tariff Advisory Committee (TAC)
regulation.
Fire control system shall include both the passive (alarms and
enunciation) and active protection mechanisms (deluge, foam systems as
applicable), adequately designed to mitigate risk
Safety Documentation Requirements:
Safety features of all equipment and facilities must be included in the
operation and maintenance manual and shall be as per Technical
Specifications.
All drawings/documents/bill of material should clearly be marked with
parts/equipment which have been provided to "positively-isolate" energy
sources.
Process Safety Information, Process Hazard Analysis including risk and
consequence assessment should be documented along with the technical
specifications and/or operation and maintenance manuals.
Safety alarms, interlocks shall be provided with the equipment according
to standards listed in Table 1
Table 1
========
Technology Field [Area Covered]
-------------------------------

Standards
----------

Intrinsically Safe Wiring NFPA 70 / National Electric Code


Article 504 - Intrinsically Safe
Systems
Electrical Instruments connected NFPA 70 / National Electric
to Flammable Process Materials
Code Article 501-5.f.3 - Class
I Locations, Cxanned Pumps,
Process or Service
Connections, etc.
Purged & Pressurized Enclosures
in Hazardous Areas
NFPA 496 - Purged & Pressurized
Enclosures For Electrical
Equipment
Safety Interlock Design
ANSI / ISA S84.01-1996 Application
of Safety
Instrumented Systems to the
Process

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Industry
Safety Interlock Bypassing
Human-Machine Interface in Safety Interlock Systems
Requirements for Periodic Testing & Inspection of Safety
Interlocks
Management of Change for Safety Interlock Systems
Field Devices for Safety Interlock Systems
Safety Interlock Design
ANSI / ISA S91.01 Identification of Emergency
Shutdown Systems and
Controls
That are Critical to Maintaining
Safety
in the Process Industry
Safety Interlock Design

IEC 61508 - Functional Safety of


Electrical/Electronic/Programmable
Safety-Related Systems &

IEC61511 - Functional Safety:


`
Safey Instrumented Systems for the
Process Industry
Safety Interlock Bypassing
Human-Machine Interface in Safety Interlock Systems
Requirements for Periodic Testing & Inspection of Safety
Interlocks
Management of Change for Safety Interlock Systems
Field Devices for Safety Interlock Systems
Environmental and Installation
Considerations for Computer Systems
of Electronic
Equipment &

NFPA 75-1995 - Protection


Computer/Data Processing

NFPA 70/ NationalElectric


Information Technology

Code Article 645


Equipment

Relief devices shall be furnished according to the standards listed in


Table 2
Table 2
=======
Technology Field [Area Covered]
-----------------------------Relief System Design for > 15 psig
Selection, and
Pressure - Relieving
Part 1-Sizing and
Relief System Design for > 15 psig
Selection, and

Standards
--------API RP 520
Sizing,
Installation of
Devices in Refineries
Selection
API RP 520
Sizing,
Installation of

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Pressure
Refineries Part

Page: 23 of

- Relieving Devices
2-Installation

Relief System Design for > 15 psig


Pressure-Relieving and

in

API RP 521 Guide for


Depressuring Systems

Relief System Design for > 15 psig Boiler and Pressure


Vessel Code Section VIII
Divisions 1, 2, and 3
Relief System Design for > 15 psig
DevicCertifications

NB 18 Pressure Relief

Relief System Design for < 15 psig API STD 2000 Venting
Atmospheric and
Low-Pressure Storage
Tanks:Nonrefrigerated and
Refrigerated
Relief System Design for < 15 psig
Combustible Liquids Code
Relief Valve Repair

NFPA 30 Flammable and

NB 23 National Board

Inspection Code

Field Devices for Safety Interlock Systems


Relief System Design
Turbines

API 611 - General

Purpose Steam

Relief System Design


Turbines

API 612 - Special

Purpose Steam

Relief System Design for Refrigeration


ASHRAE 15 Safety Systems
Code for Mechanical
Refrigeration
Human-Machine Interface in Safety
Interlock Systems
Requirements for Periodic Testing
& Inspection of Safety Interlocks

Pressure vessels to be constructed and installed according to the codes


listed in Table 3
Table 3
========
Technology Field [Area Covered]
-------------------------------

Pressure Vessel and Heat Exchanger


psig
Div. 1, 2 & 3
Heat Exchanger Design
Exchanger

Standards
---------

ASME Section VIII, Design > 15

TEMA-Standards of the
Manufacturers

Tubular
Association

Pressure Vessel and Heat Exchanger


NB-23 National Board Repair,
Alteration and Rerating
Inspection Code
,
Pressure Vessel & Heat Exchanger
API 510 Pressure
Alteration, Repair and Rerating
Vessel Inspection

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Code
Pressure Vessel inspection
API 572 Inspection of
Pressure Vessels
Storage Tanks <2.5 psig
for Oil Storage

API 650 Welded Steel

Tanks

Low Pressure Storage Tanks >2.5 psig


API 620 Design &
but < 15 psig
Construction of Large,
Welded LP
Storage Tanks
Storage Tank Repair, Alteration and
Reconstruction
Repair, Alteration

API 653 Tank Inspection


and Reconstruction

Aluminum Storage Tank Design < 2.5


psig
Aluminum StorageTanks

ASME B96.1 Welded

Fiberglass Storage Tank Design

ASME RTP-1

Fiberglass Pressure Vessel Design >15


psig

ASME Section X

Repair, Alteration & Rerating of


NB-23 National Board
Fiberglass Equipment
Inspection
Code-Appendix 9
Human-Machine Interface in Safety Interlock Systems.
ARBITRATION:
-----------(I)

Governing Law and Jurisdiction

This Order shall be construed, governed and enforced in accordance with


the law of India. The parties hereby agree that jurisdiction over any
dispute arising under this Contract shall be vested only in the Courts
of India and the parties submit to the jurisdiction of the said courts
of Jajpur Road in the state of Odisha.
(II)

Dispute Resolution

Any dispute or difference arising between the parties hereto in respect


of any aspect of this Order or the interpretation construction or effect
of the terms and condition of the Order shall be first settled mutually
by negotiations between the parties. In case no settlement is reached,
such dispute or difference shall be referred to a Sole Arbitrator if
both the parties agree upon the same. Should the parties not agree to
the appointment of a Sole Arbitrator, each party shall appoint its own
Arbitrator and the two Arbitrators so appointed by the parties shall,
before entering upon the reference, appoint the third Arbitrator who
shall act as the presiding Arbitrator. The arbitration proceedings shall
be conducted and governed by the Arbitration and Conciliation Act, 1996
and amendment made thereof. The language of the arbitration shall be
English and the place of arbitration shall be Jajpur Road, Odisha. The
parties may however mutually agree to any other venue in India for the
arbitration.
The Award made by the Arbitral Tribunal shall become final and binding
upon the parties and shall be enforced in accordance with applicable
provisions of the Arbitration and Conciliation Act, 1996.

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Construction of contract:
-------------------------The Order shall be governed by the laws in India.
The Order shall in all respects be construed and operated as a contract
as defined in the Indian Contract Act, 1872 and Sale of Goods Act, 1930,
if applicable and save as otherwise expressly provided herein shall be
governed by the provisions of the said Act.

SAFETY & OCCUPATIONAL HEALTH POLICY


-----------------------------------Safety at work place
----------------------In line with its Safety & Occupational Health Policy described
above, Purchaser has adopted world class standards for safety at work
place. The target is "ZERO incident". The term "Incident" is defined as
"any event which resulted in/or could have resulted in injury to human
being/loss or damage to equipment or property/production loss/adverse
environmental impact/adverse community reaction.
All the contractors/suppliers of Purchaser need to ensure that all the
activities are conducted in a safe manner and eliminate all unsafe
conditions and Unsafe acts so as to meet the above target of "Zero
Incident".
Safety Standards and Compliance to Safety Standards
Currently, Purchaser has a set of 61 Safety Standards applicable at its
project sites. These are continuously upgraded to conform to the best
international practices. The above Safety Standards are available at
"SAFETY" page of Purchaser intranet site.
All the contractors/tenderers are required to acquire a copy of the same
from Purchaser and thoroughly acquaint themselves before submitting
their bids.
100% compliance to all the above Safety Standards, including all
revisions and additions during the tenure of the contract, is mandatory
for all contractors/suppliers engaged by
Purchaser
Severity Index
--------------For ensuring that the conditions at site are safe at all times, in line
with international safety practices, Purchaser has formulated a system
for monitoring "Severity Index". Depending on the degree of severity of
unsafe situations at site, severity rating of 1 to 5 is assigned against
each unsafe situation observed. The unsafe situation covers both unsafe
act and unsafe condition. The severity ratings are assigned as follows:
SEVERITY 1: Untidy area, minor issues, sets poor example

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SEVERITY 2: Restricted access, unaccepted trash, disorderliness


SEVERITY 3: Rules or violation of Procedure, Potential injury
SEVERITY 4: Unsafe condition, serious injury potential
SEVERITY 5: Immediate serious injury potential, stop activity
immediately and correct.
The tenderer may discuss the safety related issues during tender
(technical/commercial) discussions.
Currently Purchaser has set for itself a target of Severity Index of
<=2.2.
100% compliance to the above target shall be ensured by
contractors/suppliers engaged by Purchaser. They shall engage a
qualified and competent person who will carry out weekly safety audit of
the project site and report the severity index to Purchaser's authorized
representative on a weekly basis.
In case a revised target is set during the tenure of the Contract, the
same shall be applicable.
Upon award of the Contract, the Contractor shall sign a Memorandum of
Understanding for safety and Operational Hazard & Safety Hazard
Assessment (OHSAS) with the Purchaser for safe execution of the contract
work, if not signed earlier.
The Contract price of the Contractor shall include the provision for
safety reward amount which will be paid to the Contractor as follows
(The maximum total reward amount shall be Rs. 5,00,000/- for a
Contract).
- A reward of 1% of the net value (before recoveries) shall be paid
along with the bill in case of no serious/fatal accident during the
billing period.
- No reward shall be paid if there is serious accident (unfit for 21
days or more) during the billing period. However, the reward on
subsequent billing period will be payable in line with clause above.
- In case of fatal accident, no further reward against this clause will
be paid. Further to this, other penal action, if deemed necessary will
also be taken by the Purchaser.
The above safety reward clause will be applicable for the Contract Price
of Rs. 10,00,000/- and more and for orders executed within Purchaser's
works.
The payment to the Contractor shall be on the basis of a Safety
Performance Statement to be issued by the Purchaser's concerned
authorities.
The Contractor shall adhere to safe construction practices of the
Purchaser, and guard against hazardous and unsafe working conditions and
shall comply with safety rules/standards as set forth herein. The
Purchaser reserves the right to take appropriate punitive action, for
any safety violation solely attributable to the Contractor and/or his

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employees.
Safety training: Contractor shall not deploy any person at work
place/site without Safety Induction Training. The safety card issued by
the Purchaser shall be with the workmen at all the time and same shall
be produced on demand at any time.
The Contractor shall provide for and ensure that his employees must use
appropriate Personal Protective Equipment (PPE) such as shoes, helmets,
hand gloves, belts, goggles and all other safety appliances while
working at site. The Contractor must be fully aware of the conditions of
the work site and surroundings, such as presence of dust and gas,
frequent movement of overhead equipment, rail & road traffic,
simultaneous activities carried out by various agencies in a congested
area etc. and shall plan and execute his work accordingly in a safe
manner.
The Contractor shall undertake full responsibility for safe execution of
job at work place/site and safety of its personnel from the time he
enters the gates of Purchaser's premises till his departure there from.
The Contractor shall abide by and shall ensure 100% compliance of the
various statutory rules of the Government and safety rules &
regulations being issued by the Governmental authority and the Purchaser
from time to time in this regard, and/or as required by the Engineer, in
respect of all staff, workers and employees engaged for the execution of
the job at work place/site and shall provide all the facilities in
connection therewith. The Contractor shall ensure that necessary safety
appliances are being used by his employees and workers working at Site,
without which the employees and the workers shall not be permitted to
work.
Before taking up any job in gaseous areas, the Contractor shall ensure
that his supervisors and other employees attend the "gas safety
induction programme" at the Gas Safety Station of the Purchaser. The
Contractor shall also obtain a proper work permit/clearance/prior
permission from the Operating Department before starting the work in a
running plant/pipe lines/ gas lines/air lines/water lines/hazardous
areas/ and for working on shut down days etc. Contractor shall keep the
concerned authorities of the Purchaser informed well in advance if the
work is to be carried out on Sundays/National Holidays/Shut-down days or
at night. Safety Supervisor must talk and explain about job hazard daily
before starting the work and shall adopt the safety measures
accordingly. The contractor shall provide for and ensure the
availability of relevant safety appliances as required for working in
gaseous area.
The Contractor shall carry out regular safety inspection at the work
site to ensure that all safety measures are being properly
maintained/followed and maintain a record of observations made and
corrective actions taken. The Contractor shall also carry out load test
on his erection equipment, tools, tackles, lifting devices etc. and
maintain a record of the test results. Contractor shall get all his
equipment, tools & tackles examined by the competent authority as
required by the Inspector of Factories. The Contractor shall produce the
required certificates for these as and when asked by the representatives
of Inspector of Factories.
The Contractor shall nominate a competent and authorised person, in
writing to the Purchaser, who shall (a) be fully responsible for safety

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of the employees (b) ensure safety practices during the execution of the
Contract. The Contractor shall also engage required number of
supervisors and workers adequately trained to execute the work safely.
The Contractor shall ensure that his concerned supervisor, staff and
employees attend the safety meetings conducted at site. He will have to
keep himself as well as his workmen informed about the points discussed
in the meetings and implement the same at work place/site to ensure the
safe execution of the job.
The Contractor shall understand the work, analyse
requirement and accordingly shall prepare the job
on the daily basis. The Contractor shall monitor
regularly and adhere /improve the plan/procedure,
execution of the work.

the job safety


safety plan/procedure
the plan/procedure
if required, for safe

A proper register/document containing names and designation of workers


shall be maintained by the Contractor for safety trained workmen.
Safety Issues to be complied with for Site Work
----------------------------------------------1.
Prior to beginning of the work, Senior Executive of the Contractor
must appear before Purchaser's Representative and present their plans to
accomplish work safely.
2.
Contractor shall provide competent and qualified safety supervisors
and adequate safety appliances.
3.
Contractor should have a written safety policy, for the awarded job,
inline with the Purchaser's safety & occupational health policy
(Annexure 1).
4.
Contractor's safety systems, policies and controls will
applicable to all sub-contractors engaged by them. Contractor
confirm in writing that all safety provisions of the Contract
conveyed to his personnel as well as to the personnel engaged
sub-contractor(s) and all safety requirements shall be met.

be equally
will
have been
by his

5.
Contractor must provide Purchaser with a list of safety programmes
and initiatives which they will place in effect to improve his
performance under the Contract inline with the initiatives/ programmes
of Purchaser.
6.
Contractor will develop safety plans for all segments of work based
on purchaser's safety standards and have them available for review by
Purchaser at all times.
7.
Contractor must submit to Purchaser copies of all completed
relevant documents like daily safe work procedure, daily job briefing,
safety equipment inspections, etc.
8.
Disciplinary action against the Contractor for safety violation
will be decided by Purchaser and it will be binding to the Contractor
and their employees.
9.
Senior Executives of Contractor will meet all employees and
employees of their engaged sub-contractor(s) prior to beginning of work
at site to make them aware of the related safety measures. Subject of

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the meeting will be safety expectations and consequences of not meeting


the said safety measures.
10. Contractor must conduct a weekly review on safety aspects. Such
review will include (as a minimum) - current safety audit results,
injury/illness summary, safety meeting(s) summary, hazard reviews of
upcoming work, near-miss investigations, compliance to safety standards.
11. Contractor will also depute their supervisor(s) and safety
personnel to assist Purchaser in their safety audits.
12.
Contractor must provide details of safety roles &
responsibilities for his supervisors (i.e. conduct safety meetings,
audit participation, safety work plans, etc.) to Purchaser.
13.
Contractor shall comply with all safety aspects of storage and
handling of the Gas Act, which shall include but not be limited to
-

Upright storage of compressed gas bottles


Proper transportation and handling of gas bottles
Caps for bottles which are not in use
Use of approved flash back arrestors
Limiting accumulation of bottles to five or less in one area
Inspection of and proper maintenance of regulators, torches
and hoses.
Proper lighting arrangement for torch.

14. Supports, work decks, ladders, tools etc shall be according to


Purchaser's safety standards.
15. Compressed breathing air cylinders shall be accompanied by
documentation certifying their contents.
16. Electricians shall not be permitted to directly contact live
un-insulated electrical conductors without Purchaser's approval.
17. Employees shall be protected from exposed rebar ends by use of
protective caps.
18. Any work related to erection of steel structures, including decking
and roofing shall require submittal of a fall protection plan prior to
beginning of work. Such plan will contain a detailed description of fall
protection devices.
19. Wherever a building has provision for permanent staircase, attempts
shall be made to first construct the part of the building, housing the
staircase for safe approach during erection.
20. Required safety protections, such as coupling guards, guards for
belt, pulley and chain, screens and protection railings etc., shall be
provided by the Contractor for his equipment. All these guards shall
have hinged cover for inspection.
21. After alignment, the Contractor shall provide locking arrangement
of the drives as well as bearings.
22. The Contractor shall fix the limit switches at the correct position.
23. All minor site rectification and modifications of fabricated

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steelwork required to be done for erection or access, including


fabrication and erection for temporary supports shall be carried out by
the Contractor within the contract prices.
24. The Contractor shall arrange for pre-assembly of all the parts for
the electrical, hydraulic and other mechanical equipment before final
assembly if required and as per instructions of the Engineer at site.
25. The Contractor shall check and examine all parts of the equipment.
All parts which the Engineer considers desirable shall be opened,
cleaned, checked and refitted. The Purchaser will supply all parts
required to be replaced free of cost other than parts damaged due to
careless handling/storing by the Contractor which shall be replaced by
the Contractor at his own cost.
26. Any minor modification or incidental work on equipment, essential
for putting these equipment into successful operation, shall be taken up
by the Contractor as instructed by the Engineer. If required, the
equipment or components shall be dismantled and transported to Purchaser
shops by the Contractor for modification by the Purchaser and bring back
and refitted by the Contractor for which additional payment, if any,
shall be mutually agreed upon.
27. Wearing of seat belts by people sitting in the cabin is mandatory
for all heavy vehicles. If any heavy vehicle is found plying inside and
outside Steel Works without seat belts and /or persons found not using
seat belts, it will be treated as road safety violation and consequent
management will be applicable against your firm.
28. All 4 wheelers must have seat belts on the rear seat, and persons
sitting on the rear seats must fasten the seat belts.
29. The speed limit on main roads reduced to 35 KMPH. Accordingly, the
speed monitoring camera shall be set at 35 KMPH. The existing speed
limit of 16 KMPH on the other roads shall remain unchanged
Positive Isolation:
-------------------Contractor and/or his sub-suppliers shall supply all equipment in his
scope, compliant to positively isolate energy source during
commissioning/maintenance/breakdown. Contractor and his suppliers shall
also identify such equipment/devices in the drawings with its
identification number. These equipment/devices shall physically bear
such numbers for easy identification with respect to drawings, at work
site /place.
The Contractor will be required to implement Purchaser's Positive
Isolation Policy at his work site / place, which will be in force during
the entire contractual period
Environment/OHSAS requirements :
==================================
In line with the requirements of ISO-14001/18000, the Contractor shall
comply with the following:
The Contractor as well as all its sub-contractors engaged at site shall
maintain the up to date training certificate for their employees. The

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training shall be provided by the Purchaser during safety induction


program prior to start of the job.
Any earth excavated during the job shall be disposed off in a
pre-assigned place. The Contractor shall take preventive steps to avoid
spillage of earth/debris during transport/dumping.
The Contractor shall maintain a clear work area in and around the work
place.
The Contractor must ensure optimum use of water and avoid any
misuse/wastage.
The Contractor shall ensure that the vehicles to be used by the
Contractor for executing the job must meet statutory emission norms of
Motor and Vehicle Act.
Ergonomical methods of working
All the Contractors/suppliers and new successful tenderers shall ensure
practice of ergonomics for the full work force during their tenure of
engagement at Purchaser's work site/ place. They should, therefore,
adopt suitable automated tools & tackles. Specifically, it may be
noted that the following practices are not permitted in Purchaser's
worksite/ place:
a) Manual lifting of material above shoulder height; and
b) Carrying head load
Contractor and his employees should be aware of above prior to his
taking up work.
Note:
These stipulations are to sensitise all the Contractors/suppliers
engaged with Purchaser and new tenderers desirous of working with
Purchaser about the safety norms and standards applicable while working
with Purchaser.
A cent per cent compliance by Contractors/suppliers and successful
tenderers, to all safety norms and practices adopted by Purchaser and
communicated from time to time, is mandatory.
All Contractors/suppliers and successful tenderers are also bound by
safety consequences as per the applicable safety clauses enumerated in
relevant standards/contract/norms.
TPM-General Safety requirements
Visual Workplace Management at the Commissioning & Installation
stage
Visual Workplace Management would be effected at the Commissioning
stage.
Following points are to be considered for their smooth Implementation
since commencement of work:
1)

Designating paint on all pipelines and giving direction of flow on

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it.
2)
Writing the name of all the Permanent & Temporary structures
on it prominently.
3)

Transparent roof to provide natural light to the shop floor.

4)
Making the provision for Parking for all type of vehicles and all
type of visitors.
5)
Entry/No-Entry/Restricted Entry, Exit/Emergency-Exit/No-Exit clearly
marked in all the Entry and Exit Points.
6)

Standardise Name Plates and Room Numbers of doors.

7)

Giving unique name to all the equipments, written on its body.

8)

Keep provision near the equipment to install information board.

9)
Customer Corner (mentioning details of all the process, products
etc.) near the main entrance.
10)

Fixing docking location for moving equipment/transportation items.

11)

Clear cut "Open-Close marking" on each Valve.

12) Important specifications of the equipment (for example, for a


motor, RPM, rating etc.), written on it prominently.
13) Process parameters of the equipment, displayed near the point of
use.
14)

Earmarked area to keep hazardous material.

15)

Mark on all transparent glasses to avoid any collision.

16)

Mirror at ALL blind curves.

17) Each and every location allotted for fire extinguishers to be


marked with Serial Number. The Number should start with FE/1 and so on.
The type of extinguisher should also be marked like D.C.P., Carbon
dioxide (Co2), Wet Carbon dioxide [W/Co2], and FOAM. Letters giving
above description of 9 cm. sizes to be painted by white fluorescent
paint on a red back-ground of 30 cm X 21 cm.
18) All Fire Hydrant Points to be numbered starting with FH/1 and so
on. Letters giving above description of 9 cm. sizes to be painted by
white fluorescent paint on a red back-ground of 30 cm X 21 cm. Fire
Hydrant line to be painted with red colour and direction of flow on it.

1 "S" (Sorting)
1.

Earmarking area wise responsibility to individuals involved in work

2.

Identification and listing of essential and non-essential items.

3.

For all non-essential items, put red tag (A visible reminder)

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4.
Dispatching all non-essential items to scrap yard/stores/area where
it can be used, as the case may be
a)
If the item is "Not frequently required" then arrange to send it to
the stores
b)
If the removal of the item will take some time, then make an action
plan for its removal with the clear cut responsibility and target date.
c)
Items for which no immediate use is planned but which must be stored
on the off-chance they may be needed - Store these as security item.
d)
Items almost never used, Store in a distant area.
e)
Items used sometimes. Store in workplace area.
f)
Items used frequently keep in work area.
2 "S' (Systematizing)
1.
Unique name/number of all items to be painted on the body of the
item.
2.
Fixing docking location for all moving items, frequently used items,
clearly identified, to be kept near its point of use and kept at a
distance from less frequently used items.
3.

Areas to be marked for "usable" and "defective" tools/materials.

4.

Store spares and consumables separately to avoid mix-up.

5.
Reconcile minimum/maximum quantity for each item, required to be
kept to the extent possible; use visuals to indicate the shape of the
item, wherever possible, to know the required quantity.
6.

Use first-in-first-out (FIFO) wherever possible.

7.
Similar items to be stored at one place, dissimilar items to be
stored separately.
8.

Smaller items to be organised in small boxes.

Mechanisation in Construction Job:


1.
Movement of earth material and debris shall be fully mechanized,
where possible. Depending upon its accessibility, wheel barrows,
mechanized wheel barrows, small excavators, trucks etc. are to be
deployed befitting with their replacement. Manual handling of earth
material, debris, bricks etc. to be minimized.
2.
Manual hoisting shall be permitted only in exceptional cases.
Necessary equipment like builders' hoist, tower crane, mobile crane etc.
are to be deployed befitting their requirement.
3.

Bar bending shall be mechanized wherever possible.

4.
In construction work, use of any type of ramp to be avoided, as far
as practicable. Instead, construction stair cases with proper
scaffolding arrangement to be used.
5.
Shuttering and centering work will be done as per the applicable
standard industrial practices.
6.

In track work, mechanised ballast spreader and packer to be used

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wherever applicable.
7.
To ensure access to work and storage place, proper pathway should
be provided.
8.
Areas for storage of construction equipment and consumable should be
identified and marked.
Contractor shall observe and follow all the safety standards/norms,
security norms and code of conduct at the Purchaser's
premises/works/site/work place and shall indemnify or/and pay the cost,
expenses or penalties and also liable to get rewards, as notified and
annexed with this contract document and amended thereof.
Annex
Annex
Annex
Annex

2:
3:
4:
5:

Safety standards within Steelworks,


Security norms within Steelworks,
Code of Conduct (COC) and
Rewards & recognition]

(Above mentioned Annexs are already available with the Contractor)


Note:1.
Any Contractor/Supplier (Vendor)/ Transporter aggrieved by the
imposition of penalties can make representation to the Chairman,
Incident Investigation Committee.
2.
All the violations will be booked in the contract evaluation system
and will be taken into account while awarding the contract.
3.
By accepting this work order, the Contractor undertakes that it
fully aware of the safety norms and requirement for the work / services
to be executed by them under this contract and shall take all necessary
steps in this regard.
SA8000 NORMS
============
It is mandatory for all vendors to comply with SA8000 norms as per the
checklist submitted by you to us. Non compliance of the same detected
at any point of time will lead to cancellation of the order or any other
action or both as deemed fit by Tata Steel.
"Central Repository facility for Radiography Cameras/Radioactive
equipment:
In the event of the scope of work enquired for / ordered requires usage
of Radiography Cameras / Radioactive equipment by Contractor and/or any
of their sub-contractors, please inform & obtain specific written
permission from our Head Works Security prior to such equipment being
brought into the Steel Works premises. Such equipment are also to be
deposited for a safe keeping at a Central Repository facility under the
control & custody of Head Works Security."
ALL CORRESPONDENCE WITH SHALL BE IN QUADRUPLICATE.
ALL CORRESPONDENCE INCLUDING BILLS, YOU MUST MENTION THE NAME OF
RESPECTIVE PROJECT INCHARGE.

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PLEASE ACKNOWLEDGE THE RECEIPT AND ACCEPTANCE OF THIS ORDER TO


MR.U K SINGH,
CHIEF (PROJECT PROCUREMENT),
KALINGANAGAR PROJECT,TATA STEEL LIMITED,
TATA STEEL'S OFFICE DUBURI CHHAK, JAJPUR, ORISSA.
CC TO :
MR. Chinmaya Swain
Sr Manager- Structural
TATA STEEL LIMITED,
KALINGANAGAR PROJECT
DUBURI CHHAK
JAJPUR
NOTE : PLEASE IGNORE THE 'SPECIAL INSTRUCTION TO VENDOR' APPEARING AT
THE BOTTOM OF THE ORDER.

Delivery:
Delivery shall be as per the dates mentioned in the respective delivery
orders.
Delivery Terms
: Inco terms - Not applicable
Service at KPO
For each unloading point you need to give separate challans.
Payment Term
: 100% within 30 days of stfy compltn of job & Inv
receipt by dept head
Order Ceiling Value
: 2,500,000.00 INR
Collection Centre
:
SPECIAL INSTRUCTION TO VENDOR:
For Any clarification on the orders issued by Tata Steel, please contact
Supplier Relationship Management Center (SRMC)- Phone Nos. 0657 2427139,
2145769
E-mail to eproc.mro@tatasteel.com for post order related issues like
payment etc. and e-procurement site related issues.
Following are the major general terms and conditions of contract
applicable to you as Contractor/ Transporter / Supplier / any other kind
of Service Provider to Tata Steel.
Procedure for allotment of Shed to be used as office-cum-godown
"Shed allotment request shall be submitted to Chairman Shed Allotment
Committee through Chief of the department / division where the shed is
to be made against a particular order. Sr. Manager Contractors' cell
will issue the allotment letter to the contractor based on the
recommendation of the committee.
" The shed shall be vacated / demolished immediately by the contractor
after the expiry date of the last work order under intimation to the
contractors' cell at contractor's own cost & risk.
"If the shed is required to be kept by the contractor due to deferment
/extension/ award of a new work order, the Contractor may get the
allotment extended by Sr. Manager Contractors' Cell.
Non-compliance to the above procedure will call for appropriate action
against the contractor by Tata Steel as per the laid down procedure of
the shed allotment committee.
For detailed (a) Terms and Conditions (PROC / SERV / STD / GEN. TERMS

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& CONDITIONS) (b) Safety Standards and (c) Non-compliance to Tata


Steel norms for (i) Safety, (ii) Security (iii) Tata Code of Conduct and
for other terms and conditions that are applicable on you as Contractor/
Transporter / Supplier / any other kind of Service Provider to Tata
Steel, please visit Tata Steel e-proc site. Those who do not have access
to this site or due to any reason they cannot visit the said site, must
contact SRMC of Procurement Division of Tata Steel for obtaining hard
copies of the same.
Wearing of seat belts by people sitting in the cabin is mandatory for
all heavy vehicles. If any heavy vehicle is found plying inside Steel
Works without seat belts and / or persons found not using seat belts, it
will be treated as road safety violation and consequent management will
be applicable against your firm.
1. Order Date - The Order Release Date mentioned in the Order is the
Order Date.
2. Terms of Payment - Subject to all statutory deductions, as
applicable and any deduction which the Tata Steel may be authorized to
make, the Contractor shall be entitled to payments as per the Terms of
Payment indicated in the Order.
All payments will be released within thirty (30) days of receipt of
Contractor's invoice with other documents as stipulated in relevant
clauses. All payments shall be made by cheques / e-payment.
The Contractor will indicate his Sales Tax registration number in every
bill. Please note that Tata Steel's Jharkhand Sales tax No. is JU-1-R
& Central Sales tax no. is JU-1-C.
3. Liquidated Damages for Delay in Completion - Completion time is of
essence of the Order.
Tata Steel reserves the right to recover liquidated damages from the
Contractor for any delayed completion of Site work beyond the stipulated
completion period at the rate of half (1/2%) per cent of the total order
value per week of delay or part thereof, subject to a maximum of ten
(10%) percent of the total order value. In the event the Contractor
fails to complete the job within the aforesaid extended period of 10
(ten) weeks due to the reason attributable to the Contractor, Tata Steel
shall be at liberty to cancel or terminate the work order / contract at
the risk and purchase of the Contractor.
4. Performance Tests - The Contractor shall demonstrate the performance
tests as per the Technical Specification. The liquidated damages for
non-fulfillment of the performance guarantee parameters/values up to
Acceptable Tolerance Limit, as indicated in the Technical Specification,
up to acceptable tolerance limits is limited to five (5) per cent of the
total order value. In the event of performance guarantee is beyond the
acceptable tolerance limit. The Tata Steel shall be at liberty to
terminate or cancel the work order or contract at the risk and Tata
Steel or the Contractor.
5. Indemnity - The Contractor shall indemnify and hold harmless Tata
Steel, from any claim, demand, cause of action, loss, expenses or
liability on account of injury or death of persons (including the
employees of the Tata Steel/Contractor/Sub Contractor).
Any claim arising out of damage to or loss of property (including the
property of the Tata Steel/Sub-Contractor) arising directly or
indirectly out of the negligent acts, errors or omissions of the

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Contractor in performance of his obligation under this Contract.


Any claim by government authorities/quasi governmental body for failure
by the Contractor to pay taxes, duties, fees applicable to them arising
out of the project.
Any claim by third party including sub-Contractors for failure to make
payment for labour, services, equipment and materials arising out of
this project.
Any claim with regard to designs, methods, process including but not
limited to claims arising out of infringement of patent, trademark,
proprietary information, know-how, copyright, un-patented inventions or
any unauthorized use of work.
The Contractor shall defend at his own expenses any suit proceedings for
any claim asserted against the Tata Steel. The Tata Steel shall give
reasonable assistance required in defending the suit and Tata Steel
shall reserve the right to represent his counsel though not obligated to
do so. Tata Steel reserves the right to defend/settle the claim if
Contractor fails to defend diligently any such suits or proceedings and
without relieving the Contractor of his obligation.
Contractor shall at all times indemnify the Tata Steel against all
claims, damages or compensation under the provisions of various acts
applicable such as the Payment of Wages Act 1938, Minimum Wages Act
1948, Employees State Insurance Act 1948, Workmen's Compensation Act
1923, Fatal Accidents Act 1855, Apprentices Act 1961,Employees Provident
Fund and Mics.Provisions Act 1952, Industrial Disputes Act 1947 and
Contract Labour (Regulation and Abolition) Act 1970 etc or any
modification thereof or any other Law relating thereto (including common
law) and Rules made there under from time to time.
6.0 Timely Submission of Final bill / Reconciliation Statement - It will
be the Contractor's responsibility to submit the final bill within three
(3) months from the completion of the job and claim for extra job, if
any. TATA STEEL reserve the right to reject any claim for job/extra job
done by the Contractor, if details of the same are not submitted within
one month of completion of job. The final bill must be submitted with
the following document
- No Claim Certificate
- Store clearance certificate
- Wage clearance certificate
- Gate pass clearance certificate
- Reconciliation statement for materials issued by the Tata Steel
- Safety Performance of the party endorsed by Head (Safety & APS)
7.0 Billing Schedule - The Contractor shall prepare and furnish to the
Tata Steel and the Engineer within two (2) months from Contract
Effectiveness Date, a detailed Billing Schedule with break-up price
schedule tying up the progress payment with identifiable
milestones/quantities of work according to the break-up price Schedule,
for Tata Steel/Engineer's approval. Progress payment will be made to
the Contractor based on approved Billing Schedule and the Terms of
Payment as stated above.
Besides hard copies, the Billing Schedule will be submitted by the
Contractor in soft copies to the Tata Steel and Engineer in text format
for approval. After finalisation and approval of the Billing Schedule,
soft copy of the same in text format to be submitted by the Contractor
for incorporating in "SAP" system.
8.0 Force Majeure - If at any time during the validity / currency of
this Order the performance by either party under this Order is prevented
by reasons of any declared war, hostility, acts of the public or enemy,

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civil commotion, sabotage, fire, flood, earthquake, explosion, epidemic,


quarantine restrictions or other acts of God, (hereinafter referred to
as 'eventuality') then written notice of the happening of any such
eventuality is served by either party to the other within fifteen (15)
days from the date of occurrence of such eventuality, thereof. Neither
party shall, by reason of such eventuality be entitled to terminate this
Order, nor shall either party have any claim for damages against the
other in respect of such non-performance and the work under this Order.
The work / job shall be resumed as soon as practicable after such
eventuality has come to an end or ceased to exist. Under such
circumstances the contractual delivery period shall be extended by a
period equal to that during which such eventuality operated plus an
additional period, if any, as may be considered reasonable, mutually by
Tata Steel and Contractor. Whether the eventuality has come to an end or
ceased to exist will be deliberated and mutually settled. Should one or
both parties be prevented from fulfilling their contractual obligations
by a state of force majeure lasting continuously for a period of at
least three (3) months, both the parties shall consult each other
regarding the further implementation of the Order, provided always that,
if no mutually agreed arrangement is arrived at within a period of one
(1) month from the expiry of the three (3) months referred to above, the
Order shall be deemed to have expired at the end of the said three (3)
months referred to above. The above mentioned expiry of the Order will
imply that both the parties have the obligation to reach an Agreement
regarding the closing of the work order / contract and financial
settlement of the Order.
9.0 Temporary Suspension and Cancellation or Termination of Contract
9.1 Temporary Suspension: The Tata Steel may at any time temporarily
stop the work being executed under the Contract or any part thereof by
notice in writing to the Contractor. All work so stopped shall be
resumed by the Contractor based on a schedule to be mutually agreed upon
between the Tata Steel and the Contractor.
9.2 The Tata Steel will not pay the Contractor for any supply/work,
which is executed during such suspension and the Tata Steel shall not be
liable to the Contractor for any damages or loss caused by such
suspension of work.
9.3 Cancellation or Termination of Contract: Without prejudice to
clauses concerning Force Majeure and Arbitration hereof and to any other
remedy available, the Tata Steel at its option, may cancel the Contract
at any time by simple written notice to the Contractor in case of
Contractor's non-compliance with and has breached its undertakings under
the Contract/ Order and more specifically in case any of the following
circumstances occurs:
A) Unjustified interruption of contractual services by the Contractor
including delays and/or failure to maintain delivery schedule of plant
and equipment, designs and drawings and other supplies or completion of
work as agreed to.
B) Errors, negligence, insufficiencies in the contractual work under
execution or failure to supply required materials as per specification
or manpower or in other similar circumstances affecting the quality of
Work for reason attributable to the Contractor.
C) If the Contractor refuses to implement instructions received from the
Tata Steel or the Engineer within the stipulations of the Contract/
Order.
D) Where the Contractor is declared in liquidation or bankruptcy or is
involved in similar proceedings or has been implicated repeatedly in
litigation or may have entered into or transfers with his creditors or
others which might compromise the Contractor's solvency.

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9.4 In any of the cases described above, the Tata Steel shall inform the
Contractor of its decision to cancel the Contract/Order or to terminate
the Contractor's services, in whole or part under it, specifying in such
notice the reason or the basis for this decision. The Contractor shall
within fifteen (15) days from the above notice of default, correct such
default or satisfy the Tata Steel regarding the action taken by him for
the corrective action, failing which the Tata Steel at his option will
cancel the Contract/Order forthwith. On such an event the Contractor
shall immediately stop all work in connection with the Contract/Order,
except as directed by the Tata Steel. In such case, the Tata Steel shall
be at liberty to contract with other parties or to perform with his own
personnel those supplies/ services undertaken by the Contractor in the
Contract/Order. In such case, the Contractor shall be liable for any
additional costs incurred by the Tata Steel for obtaining and/or
erecting the balance job / work. In case of termination of part of the
Contract/Order, the Contractor will continue performance of the
Contract/Order to the extent not terminated by the Tata Steel.
9.5 The Tata Steel shall be at liberty to terminate this contract or any
order issued in pursuance to this contract without assigning any reason
by serving 30 (thirty) days written notice to the contractor. In such
an event the contractor shall not be entitled for any compensation from
Tata Steel.
10.0 Arbitration
(I) Governing Law and Jurisdiction
This Contract/Order shall be construed, governed and enforced in
accordance with the law of India. The parties hereby agree that j
urisdiction over any dispute arising under this Contract/Order shall be
vested only in the Courts of India and the parties submit to the
jurisdiction of the said courts at Jamshedpur in the state of Jharkhand.
(II) Dispute Resolution
Any dispute or difference arising between the parties hereto in respect
of any aspect of this Contract/Order or the interpretation construction
or effect of the terms and condition of the Contract/Order shall be
first settled mutually by negotiations between the parties. In case no
settlement is reached within a period of 60 (sixty) days from the date
of dispute raised by one party on the other, such dispute or difference
may be referred to a Sole Arbitrator by the aggrieved party. Should the
parties not agree to the appointment of a Sole Arbitrator, each party
shall appoint its own Arbitrator and the two Arbitrators so appointed by
the parties shall, before entering upon the reference, appoint the third
Arbitrator who shall act as the presiding Arbitrator. The arbitration
proceedings shall be conducted and governed by the Arbitration and
Conciliation Act, 1996 and amendment made thereof. The language of the
arbitration shall be English and the place of arbitration shall be at
Jamshedpur. The parties may however mutually agree to any other venue in
India for the arbitration, failing which the Arbitral Tribunal shall
decide the venue.
The Award made by the Arbitral Tribunal shall become final and binding
upon the parties and shall be enforced in accordance with applicable
provisions of the Arbitration and Conciliation Act, 1996.
11.0 Construction of Contract - The Order shall be governed by the laws
in India. The Order shall in all respects be construed and operated as a
contract as defined in the Indian Contract Act, 1872 and save as
otherwise expressly provided herein shall be governed by the provisions
of the said Act.
This Order shall be governed by the terms and conditions as specified
herein and Tata Steel's General Conditions of Contract (copy already
available with the Contractor). In case any conflict between the terms

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and conditions given this Order and those in the General Conditions of
Contract, Technical Specification or other tender documents, the terms
and conditions given herein shall prevail.
Wherever, Tata Steel has signed an Agreement with the Contractor, in the
event of any conflict between the terms & conditions in this Order
and that in the Agreement, the terms & conditions incorporated in
the Agreement shall prevail.
12.0 Safety Clauses Applicable to All Contractors/ Transporters /
Suppliers / any other kind of Service Provider to Tata Steel:
12.1 The contractor shall abide by the safety standards as per the
guidelines circulated in the following circular with regard to "site
services jobs", "design, supply & erection jobs" and " site
electrical jobs" ,as the case may be, which are already uploaded on Tata
Steel e-proc site. Those who do not have an access to the e-proc site
must get copies of the following safety documents from SRMC of
Procurement Division:PROC/SERV/STD/SAFETY/01 DT. 22.03.05 -- Site services jobs
PROC/SERV/STD/SAFETY/02 DT. 22.03.05 -- Design, supply & erection
jobs
PROC/SERV/STD/SAFETY/03 DT. 20.08.05 -- Site electrical jobs
12.2 The contractor shall visit the site and understand safety hazards
and safety measures to be taken while executing jobs as per the scope of
work and the actual site conditions before submitting the quotation.
12.3 The contractor shall comply with the company's present safety rules
and regulation as well as with the new regulations issued by the company
from time to time. By accepting this work order, the contractor
undertakes that it fully aware of the safety norms and requirement for
the job / services to be executed by it and shall take all necessary
steps in that regard. The contractor and its employees will put on all
prescribed Personal Protective Equipments ( such as safety shoes,
helmets, hand gloves, safety belts, safety goggles, gas mask and all
other safety appliances etc.) while working inside the plant and also in
its vicinity and such Personal Protective Equipment (PPEs) must be as
per company's standard.
The cost of the PPEs will be borne by the contractor and the same shall
not be recovered from the employee. Any violation found will be dealt
firmly by Tata Steel.
12.4 The Contractor shall be aware that his employees have to work in
safety hazards in work site, as for example, presence of poisonous gas,
frequent passage of loco and ladle cars, simultaneous activities carried
out by various agencies in a congested area etc. and plan and execute
his work accordingly.
12.5 All requirements of safety such as coupling guards, belt,
pulley and chain guards, screens and protection railings etc., shall be
provided by the contractor for his erection equipment. Such guards
shall have normally hinged cover for inspection.
12.6 The contractor shall ensure usage of CO gas and Oxygen detector,
while working near furnace of gas areas, for monitoring of the level of
these gases and shall take actions accordingly for the complete safety
of their personnel.
12.7 Before taking up any job in gas hazardous areas, the
concerned staff of the contractor and particularly their
supervisors must attend the gas safety induction program at the gas
safety station of the Tata Steel. The contractor shall have to obtain a
proper work permit/clearance/prior permission from the operating
department before starting the work in a running plant / pipe lines

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/ gas lines / air lines / water lines / hazardous areas / and for
working on shutdown days etc. Contractor shall keep the concerned
departmental head informed well in advance if the work is to be carried
out on Sundays/National Holiday/Shutdown days or in night. Safety
supervisor must talk and explain about the job hazard daily before
starting the work and shall adopt the safety measures accordingly.
12.8 The contractor shall depute adequate number of supervisors for the
complete supervision of the jobs. The supervisors/ site engineers of the
contractors must have undergone the one day safety program on contract
management at Labour Training Center. No person shall be deployed at
work place / site without safety induction training. The safety card
given by safety and accident prevention services department should be
with the workmen at all the time and same should be produced on demand
at any time.
12.9 The contractor shall undertake full responsibility for safe
execution of job at work place/site and safety of his personnel from the
time he enters the Gates of Tata Steel Works till the time he leaves the
Works Gates after his duty. The contractor shall abide by and shall
ensure 100% compliance of various statutory rules of the Government and
Safety Rules and Regulations of the Tata Steel, being issued by the
Government authority and Tata Steel time to time in this regard, and/or
as required by the engineer, in respect of all staff and labour engaged
for the execution of the work at work place/site and shall provide all
the facilities in connection therewith. The contractor shall ensure
that necessary safety appliances are being used by his employees and
workers working at site
without which the employees and the workers shall not be permitted to
work.
12.10 The contractor shall maintain tools, tackles and equipment for
execution of the jobs as per company safety standard and should be of
approved make only. However, the contractor shall ensure that the tools
and tackles used for carrying out the jobs are safe to work with.
12.11 The contractor and its employees will not touch any other
equipment or machine other then the machine equipment for which
clearance is given.
12.12 The contractor shall maintain the workplace in good & clean
condition and shall ensure good housekeeping in the area of work.
12.13 The contractor shall depute a "key person" from his
organization who shall
(a) be fully responsible for safety of
persons (b) ensure safety practices during the execution of the order.
The contractor shall engage adequate number of skill / unskilled labour
and supervisor on the job to execute the work in a safe way. The
contractor shall report to each shift head at the start and end of the
job and permit to work shall be taken from the shift head before
starting the job. All work shall be execute as per the instruction of
the shift Head
12.14 Job shall start only after making safe work procedure /
instruction, which will be duly certified by the concerned Head of the
Department. The contractor shall train all its staff / workmen on the
safe working procedure. The contractor shall carry out regular safety
inspection at the work site to ensure that all safety measures are being
properly maintained / followed and maintain a record of observations
made and corrective actions being taken. He shall also carry out load
test on erection department, tools and tackles etc., from time to time
and maintain a record of the test results conducted by them. As per
Inspector of Factories, Contractors shall get all their tools &
tackles examined by the competent Authority, so that whenever these are
checked by the representative of Inspector of Factories, the Contractor
should be able to produce the required certificates.

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12.15 The safety officer of the contractor shall report all incidences
related to the safety to departmental safety officer on weekly basis.
12.16 Job shall be done under strict supervision by the contractor's
trained supervisors round the clock in all the 3 shifts (A, B & C)
or as the case may be.
12.17 Safety supervisor of contractor shall have to attend the safety
meetings conducted at site by the Tata Steel. He will have to keep
himself as well as his workmen informed about the points discussed
in the meetings and will have to implement the same at work place/site
to ensure the safe execution of the job.
12.18 The contractor shall understand the work, analyze the job safety
and prepare the job safety and house keeping plan. The contractor shall
monitor the plan regularly and adhere / improve the plan, if required,
for safe execution of the contract.
12.19 A proper register /document containing names and designation of
workers to be maintained by contractor for the workmen trained by the
purchaser.
12.20 Contractor not following the above instructions will be fully
responsible for all kinds of unsafe acts, conditions, practices and
incidents at their own risk and cost. In all such cases, the contractor
shall indemnify Tata Steel against all claims, demands, damages and
compensation.
12.21 Contractor/Supplier / Transporter shall submit "Safety Assurance
Plan" to the concerned department for the compliance of work order's
safety terms & conditions.
13.0 SA 8000 Norms - It is mandatory for you as Contractor / Transporter
/ Supplier / any other kind of Service Provider to Tata Steel to comply
with SA8000 norms as per the check list submitted by you to us. Non
compliance of the same, detected at any point of time lead cancellation
of the order or any other action or both as deemed fit by Tata Steel.
14.0 Vehicle Age - Vehicle having age more than 20 years, effective
01.02.2005, will not be allowed in side the plant and vehicles having
age more than 15 years, effective from 01.05.2005, will not be allowed
inside the plant. All Contractors/ Transporters / Suppliers / any other
kind of Service Provider to Tata Steel shall strictly follow the above.
For any non-compliance on the above, Tata Steel shall take actions
against your firm as per Tata Steel's norms.
15.0 Service Tax - The invoices for services rendered shall indicate
separately the value of taxable services, the Service Tax applicable
thereon and Education Cess and shall contain the particulars
prescribed in the CENTVAT Credit Rules, 2004 for the purpose of
availment of CENTVAT credit by Tata Steel. If the CENTVAT credit cannot
be availed by Tata Steel and / or if the credit availed on the basis of
such invoice is denied, then you shall be responsible for compensating
Tata Steel with respect to the amount of tax as well as any
consequential charges i.e. interest and penalty.
In order to avail the CENTVAT Credit, Service Tax invoice should be
submitted by you within 14 days from the date of completion of service
or receipt of payment which ever is earlier, failing which the service
tax amount shall not be paid to you.
15.0 Man Power
15.1 All persons have fitness certificate for all the process as per
Dupont requirement.
15.2 Contractor shall have sufficient number of man power with
combination of skilled and unskilled people for deployment at 3 to 4
sides simultaneously.
15.3 Contractor shall deploy separate supervisors for separate jobs.
15.4 Contractor should ensure that the working hours to be 8 hrs. only,
some time it may go up to 16 hrs.

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15.5 Party shall be able to arrange 5 to 6 gangs during break down or


big shut down on a hr. notice.
15.6 All contractors and their supervisors shall carry mobile phone
round the clock.
16.0 Education/Skill
16.1 Contractor's supervisors should posses Diploma in
Mechanical/Electrical / Civil / Instrumentation engineering from the
institute recognize by state/central government.
16.2 All trained technical persons like welder, gas cutter, rigger,
electrical fitter, mechanical fitter have trade test pass certificate
from ITI or any technical institute recognized by any state/central
government.
16.3 Each working group leader should be able to read mechanical
drawing, hydraulic circuit and electrical drawing.
16.4 For Argon welding job workman should posses IBR test pass
certificate.
16.5 Contractor supervisors should have enough experience to supervise
the job.
17.0 Tools & Tackles
17.1 For mechanical job contractors have to make his own arrangement for
all types of tools & tackles like all types of spanners, gas
cutting sets & welding equipment, Argon welding equipment, manual
torque wrench, hydraulic torque wrench, hydraulic jacks, measuring
instruments (like vernier, calliper, micrometer ) etc. required for the
jobs covered in the contract.
17.2 For electrical job party should have special tool like megger,
crimping tool, vacuum cleaner, hot blower etc.
17.3 All lifting tools/load bearing tools, tackles & safety
appliance should be tested & certified and have valid certificate
are in healthy condition.
17.4 For cleaning job contractor should employ mechanized cleaning to
reduce the man power and better job quality
17.5 Each group of workers will have separate tool sets suitable for
their work
18.0 Non-compliance to Tata Steel Norms for Safety, Security and Tata
Code of Conduct
1.All types of four wheeled vehicles / cars shall have commercial
registration.
2.Model of the vehicles / cars shall not be older than five years at any
point of time and shall comply with bharat III norms.
3.Apart from observing the standard safety norms of Tata Steel, the
below mentioned norms shall also be followed :
Drivers shall wear leather shoes and shall follow the traffic and speed
limit rules of inside works premises.
Vehicles / cars shall be provided with back and side view mirrors and
seat belts in the front as well as at the back seats. All passengers
shall tie the seat belts while travelling in the vehicles / cars.
Vehicles / cars shall possess tool kits, jack, Stepney, first aid box
and an umbrella.
4.Drivers shall possess all valid documents while driving the vehicles /
cars such as driving licence, owner book, tax token, insurance, road
permit, pollution certificate etc.
5.Drivers shall keep safety cards, issued by Safety Department of Tata
Steel, for self and vehicles.
Tata Steel shall take action against Contractors / Transporters /
Suppliers / any other kind of Service Provider for non-compliance to the
Tata Steel norms for Safety, Security and Tata Code of Conduct by them,
their direct or indirect employees and their direct or indirect service
providers. Please contact SRMC for obtaining details of such norms.

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In case your unit/firm/undertaking is a micro, small or medium


enterprise as defined under the Micro, Small and Medium Enterprise
Development Act 2006 and a memorandum as specified under the said Act
has been filed by you, a copy of such memorandum should be submitted to
Vendor Management Cell at Procurement Division, Jamshedpur within 15
days of receipt of this order. This clause may please be ignored if it
is inapplicable to you.
19.0 The contractor shall submit police verification reports of
character and antecedents of all their employees and for each labourer
engaged by them at the time of application for conduct of Safety
Training or on demand by Tata Steel Limited.
20.0 "The use of wireless sets is prohibited within the Tata Steel
premises at Jamshedpur"
21.0 The vendors will carry out the fitness check of mobile equipment
and light vehicles as per the following checklist, if they are deploying
these to carry out any job in Tata Steel. The record should be kept by
the vendors.
22.0 The gate pass issued to the contractor's workers will be returned
to Tata Steel within stipulated period after expiry failing which
penalty will be applicable as per norm.

LIGHT VEHICLE CHECK LIST


Equipment No#########
Date#######
Sl. No. Parameters to be checked
Frequency Ok
Responsibility
Observation if any
1
Blinkers Daily
Operator
2
Head light,
Daily
Operator
3
Horn Daily
Operator
4
Reversing alarm
Daily
Operator
5
Seat belt Daily
Operator
6
Service brake Daily
Operator
7
Parking brake Daily
Operator
8
Wipers
Daily
Operator
9
Any leakage from the vehicle
Daily
10
Door Lock , Foot rest (If any ) Daily
11
Tyre / Rim condition
Daily
Operator
12
Battery terminal & Electrolyte level Weekly
13
Cabin door handle, glass, fire extinguisher & First
Weekly
Mechanic
14
Condition of all wheel mounting stud & nut Weekly
Mechanic
15
Fan Belt condition & tension (1/2# # # ) Weekly
Mechanic
16
Engine oil level (Between high & low) Weekly
17
Brake fluid level Weekly
Mechanic
18
Rear view mirror Weekly
Mechanic
19
Propeller shaft bolts tightness Weekly
20
Tie Rod end condition
Weekly
Mechanic

Signature of Operator/ Mechanic

Not ok

Operator
Operator
Mechanic
aid box.

Mechanic

Mechanic

Signature of Supervisor

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Checklist for Mobile Crane


Crane No. ######..

Capacity ########

Date

#######..

Sl.No.
OK

Items Inspected
Not OK

Status

Action Recommended Remarks

1.
a)
b)
c)
d)

General Observation
Load testing site condition
Barrication of load testing area
Availability of caution boards
Clearance taken or not

2.
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)

Boom Condition (Insp. Record)


Cross member
Main member
Foot pin condition
Guy rope condition
Sheaves condition (wear of pulley groove)
Boom alignment
Boom hoist mechanism
Boom hoist brake
Parking brake (in case of wheel crane)
Availability of guards in all moving components
Display of Do's and Don'ts in
operator's cabin

3.
a)

Condition Monitoring
Hook Pulley mounting pin Locking arrangement.

b)

Wire rope inspection record (wear limit not more than 7% of dia)

c)
d)

Hook block wear (limit not more than 15%)


Hook throat opening (Std / deviation)

e)

NDT test record of all load members

f)
Any evidence of hook twisting
(not more than 10 degree)
4.
a)
b)
c)
d)
e)
f)

Under Carriage
Travelling brake condition
Tyre condition
Out rigger & pad
Any oil / water leakage
Any defect in turntable arrangement (crack or bolt missing)
Condition of shims and locks of
chain tightening arrangement

5.
a)
b)

Safety System
Angle indicator condition & its visibility
Calibration record of angle indicator

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c)

Availability of load chart in the crane

d)
e)

Functioning of load over hoist alarm system


Functioning of load indicator system (to know Over Load)

f)
g)
h)

Boom Over Hoist Alarm system


Hook Latch
Operator seat condition

6. Load Carrying Members


a)
Any drifting load carrying hydraulic cylinder (wheel crane only)
b)
'A' frame condition
c)
Vertical column
d)
Tie rod Condition
7.
General Checking
a)
Competency test of operator
b)
Eye test certificate
c)
Head light & back light
d)
All safety glass of the crane
e)
Fire extinguisher installed or not
f)
Reversing alarm system
g)
Remarks of crane performance during trial
h)
Performance of crane is OK with load of ##
Tons at radius
###
in boom length ####
If required, crane is to be
de-rated from #####.. to #####. tons.

Any observation other than the above.

Signature

of

Inspector

Signature

of

Supervisor

OPERATOR CHECK LIST - Wheel Equipments


Equipment No#########Shift######Hour Meter#####...Date#######
Sl no.
Job Ok
Not Ok
Remarks
2
Engine oil level (Between high & low)
3
Water level in radiator
4
Brake fluid level ( For Hydraulic Brake)
5
Transmission oil level
6
Hydraulic oil level
7
Fan, Alternator, Water pump & Belt condition & tension
(1/2" - ")
8
Condition of Radiator hose & Flex coupling
9
Mounting bolt of propeller shaft
10
Condition of Tyre & air pressure Front/Rear
11
Condition of all wheel mounting stud & nut
12
Cabin door, handle, glass,
13
Three piece mirror / Rear view mirror
14
Parking brake
15
Service Brake
16
Operator seat & seat belt
17
Dumper dallah & his lock

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18
Cleaning of Glass, head light & number plate
19
Fire extinguisher & First aid box.
Checking of Engine after starting1
Engine oil pressure
(0.5kg/cm2-7kg/cm2)
2
Temperature of water (75-850C)
3
Battery charging meter
4
Air pressure (8kg/cm2)
5
Free play of steering (150-200)
6
Free play of clutch (1/2")
7
Any abnormal sound
8
Any leakage of out side
9
Head light, blinker, wiper horn, back up alarm & light
10
Out side Condition of hydraulic cylinder
Signature of Operator

Signature of Supervisor

Operator Check List(Crawler Equipment)


Date ##########.
M/C. No##########..
HMR:##############...
"SL
No." DESCRIPTION OF JOB Ok
"Not
Ok" REMARKS
1
Check oil level as written below :
i.
Engine oil
H / M / L
ii. Hyd. oil
H / M / L
iii. Trans. Oil
iv. P.T.O oil
v. Swing Gear Box
2
Check Radiator coolant level and pressure cap
3
Cleaning of glass and head light
4
Check belt tension (3/4# deflection Max.)
i.
Fan belt & fan hub play
ii. Water pump belt
iii. Alternator belt
5
Check the condition of :
i.
Radiator Upper hose / Flex coupling
ii. Radiator Lower hose / Flex coupling
iii. Engine oil cooler hose
iv. Cabin door glass, handle etc
v. Operator seat and seat belt
6
Check
i.
Locking / Welding crack of Master pins.
ii. Tensioning of Track chain
iii. Greasing of the pin
7
Check
i.
Bucket pin locking
ii. Boom and other pin locking
iii. Canopy / bonnet mounting
iv. Hitachi boom top steel pipe clamping
v) Condition of bucket teeth
8
Check & note the reading
i.
Engine oil pressure ( 0.1 kg/sq.cm # 7 Kg/sq.cm COLD)
ii. Water tempreture
iii. Charging
iv) Hour Meter Reading
9
Start engine & check smoke condition, light, horn, alarm etc.
10
11

Swing brake
Crawler brake

48

Order Continuation Sheet


Order No. 4200001135/118

Page: 48 of

12
Check all operations
13
Check fire Extinguisher & First Aid Box
14
Check all caps Radiator / hyd. tank / Diesel tank / trans. / Engine
oil Filter
15
a) Check any oil leakage
16
b) External condition of hydraulic cylinder & its piston rod
17
18

c) Hyd. hose condition & other abnormality, if any


Operators complain, if any

Signature of operator

Signature of Supervisor

The Checklists in excel and word format are available in e-procurement


site under Facilities tab (Go to Facilities tab then to General Message
and then select Guidelines from drop down)

Plant
General Instructions

: 086
: Sales Tax in no case will be borne by the Steel Co.

For Tata Steel Limited

Authorised Signatory

JIJNASU DASH

Project Kalinganagar

Print Date: 09.04.2016

48

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