Event Proposal

i.
ii.
iii.
iv.

Title:
Color Cosmetic Product Launching
Venue:
Grand Terrace
Location:
Quezon city, Philippines
Date and time:
December 10, 2016 /02:00 pm to 06:00
pm
v.
Concept:
Product Launch
vi.
Theme:
Aqua Color Festival
vii. Goals/Objectives
To achieve the attendance of 100 guest for the Product launch
of color cosmetic make up at the Grand Terrace, Quezon City on
December 10, 2016.

viii. SWOT Analysis

Strength

Skill and best working committee, Teamwork.

Weakness

First time in events venue

Limited budget of client to materialized the events.

Opportunities

Appreciation from guest and clients.

Threats

Insufficient parking lot of guest.

ix.
Action plan
Look for alternative parking are near in the venue.
Budget the material to execute a limited budget for events.
Familiarize the events venue before the even

x.

xi.

Working Committee
Physical arrangement design
Headed by: Jovenah Banania
0948-204-7682
Meals and Refreshment
Headed by: Jc Nicanor
0905-766-6755
Photographer/videographer
Headed by: Vanessa Unabia
0947-745-9140
Logistic
Headed by: Aerol john Faustino
0999-1818325
Financier
Headed by: Winnieline Castro
0935-343-9866
Technical
Headed by: Julius Ervin Castrence
0935-911-7955
Host
Headed by: Jasper Wong
0926-412-6525

Organizational Chart

EVENT MANAGER
Physical
arrangem
ent design

Meal
Meals
&

Joven
ah
Bana
nia

Jc
Nican
or

Refresh
ment

xii.

1. Title:

Photograp
her &
Videograp
her
Vanes
sa
Unabi
a

Logistic
s

Financi
er

Techni
cal

Host

Aerol
Fausti
no

Winniel
ine
Castro

Julius
Castre
nce

Jaspe
r
Wong

Event Program

Color Cosmetic

2.
3.
4.
5.

Venue:
Location:
Date and Time:
Program

Grand Terrace
Quezon City, Philippines
December 10, 2016 /02:00pm to 06:00pm

Time

Program

02:00-02:05

Opening remarks

02:05-02:10

Ribbon cutting

02:10-02:30

Introducing the make ups

02:30-03:00

Free tour and testing of

make ups

03:00-04:00

Live make up tutorials

04:00-04:10

Speech

04:10-04:45

Games

04:45-05:45

Snacks

05:45-06:00

Closing remarks

Remarks
Host

Host

Owner

xiii. Venue Layout

1 Venue
: Grand Terrace
2 Description :
The Grand Terrace is located in #5 Villanueva Drive corner
Commonwealth Avenue , Quezon City, Metro Manila. The Grand Terrace is
Manilas latest backdrop to lifes grand celebrations. Conveniently situated at
the heart of Quezon City, its modern Balinese design beckons seekers of the
best in contemporary wedding and corporate events venues of today. With
its refreshing tropical setting, The Grand Terrace gives you the best of both
worlds. Combining natures key elements with modern, high-powered airconditioning system.

3 Layout

LCD

STAGE

LCD

Make up
Stall

Make up
Stall

Cocktai
l table

Cocktai
l table

Cocktai
l table

Snacks and
Drinks

Restro
om

Entrance/Exit

Exit

Exit
Registration Area
Registration Area

STAG

Cocktai
l table

Stage
LCD

Make up Stall

Sounds

Chairs
Cocktail Table

Snacks And Drinks

Restroom
Exit

Entrance / Exit

4 Location Map

Mode of transportation
PUJs
Sm FairviewUV Express
Sm Fairview Sm FairviewBus
Sm Fairview Sm Fairview-

xiv.

Philcoa
Quaipo
Buendia
Moa
Quaipo

Event Checklist

QUANTITY

CHECKLIST

100

Invitations and
souvenirs

SPECIFICATION

Tarpaulins

LED screen

100
20
4

Chairs
Extra chairs
Cocktail Table

2
2

Buffet Table
table
Venue props and
Designs
Lights and sound
system
Power supply/
generator
Industrial Cooler
Table cloth

2
4
124
120
120
Manpower
1
1
1
4
October 10, 2016

Seat lace/ribbon
Seat Cover
Water goblet
Highball Glass

(9x10ft)
Mono block
Mono Block
round
long

White (cocktail
table)
blue
white

Videographer
Photographer
Host
Personnel for Make
up Tutorials
Meeting with the Client
Deal with the event

October 27, 2016

October 29, 2016

Down payment 50%

Visiting the venue
Making Reservations

November 05,
2016

Meeting the suppliers

November 16,
2016

Show the example of invitation

Show the layout of the tarpaulin

November 20,
2016

Distributions of invitations

November 25,
2016

Full payment

December 09, 2016

Venue set up

December 10, 2016

Event day

xv.

Visiting the venue

Event Time frame

xvi. Budget Proposal

Invitations
x100 30
Souvenirs
x100
30
Tarpaulins (9x10ft)
Venue props and designs

3,000.00
3,000.00
500.00
3,000

9,500.00

Sound system
5,000.00
Lights

Venue
10,000.00
Power supply/ generator
LED scree
Food and Beverages
6,000.00

--------------

MANPOWER
Videographer
14,500.00

5,000.00

Photographer
Host

1,500.00

Personnel (make up)

8,000.00

Sub total

45,000.00

Professional fee (15%)

6,750.00
Contingency (10%)
4,500.00
56,250.00
Vat (12%)

6,750.00

Grand total

63,000.00

Event Billing
2Es Event Management requires 50% down payment upon confirmation.
Full payment shall made before the day of the event.
Payment (whether cash or check) must be payable to:
Account Name:

Ella Raye C. Velasco

Account Number:

174529945

Bank and Branch Name:

Banco De Oro, Makati City

xvii. Event services

2Es Event Management
NAME: Color cosmetic
VENUE: Grand Terrace
ADDRESS: Villanueva Drive corner Commonwealth Avenue, Quezon City
CONTACT NUMBER: 0936-420-8766

EVENT DATE: December 10, 2016

06:00 pm

TIME: 02:00 pm to

EVENT: Product Launch

SERVICES:
Events planning
Event host
Food catering services
Venue
Sound system
Photo / Video Coverage
Lighting system
TOTAL
63,000.00
DOWN PAYMENT
31,500.00
TOTAL BALANCE
31,500.00
xviii. Food Guide

Title
:
Venue
:
Location
:
Date and time
pm
person
:
Available any time

Color Cosmetic
Grand Terrace
Quezon City, Philippines
:
December 10, 2016 at 02:00 pm to 06:00
Number of food needed
:
100
Snacks

GUESTS MENU
Snacks

Chips
Canapes

Drinks

Ice tea
Water

xix. Proposal letter

Ms. Maria dela Cruz
205 Camia st. Pingkian III zone 1
Pasong Tamo Quezon city
December 02, 2016

Dear Ms. Dela cruz

2Es Event Management to put forth our proposal to plan and organize
your Product launching to be held in Grand terrace.
We are in receipt of your request for a quote for your product launching
of color cosmetic in December 10, 2016 at Grand terrace
We thank you for showing interest in the quality of our work and to
wish give you a proposal as per details listed below:
1 The cost of the event will be 63,000.00. it is a full service including
the decoration, meals, labor and materials.
2 Ms. Ella Raye Velasco will be totally responsible for this assignment
from our side. She may be contacted for any clarifications required if
any.
3 We require 50% advance in the form of cash or post-dated cheque
before the work date and the balanced before the event day.
We assure you an excellent quality of work with timely delivery. If you
have further
inquiries please do not hesitate to contact
us.
Thank you
Yours truly,

Ella Raye Velasco

Event manager

i.

Event Contract
EVENT CONTRACT
(page 1 of 3 pages)

This contract is entered into between the Grand Terrace whos contact person is Ms.
Ella Raye Velasco phone 428-86-58 of 2Es Event Management.
TERMS AND CONDITION

2Es Event Manage Product Launch Event which will be held on December 10, 2016
from the hours of 02:00 pm to 06:00 pm in The Grand terrace will pay the total
amount of 63,000.00
for the entire service provided. One half of the total expenses 31,500.00 is to be
paid upon completion of this contract as a deposit to hold the date, (deposit is not
refundable) and the balance of the total amount to be paid before the event.

2Es Events Management will furnish labor and equipment, materials, including set
up and breakdown
By ______________________________
Ella Raye Velasco
Owner
2Es Events Management.
Witnessed by:

By _________________________
MS. Bernadette Vano uy
GENERAL MANAGER
Grand Terrace
Witnessed by:

_____________________________

_____________________________

Event details
(page 2 of 2 contract of 3 pages)
City: QUEZON CITY, PHILIPPINES
Organization: THE Grand Terrace
Date and Time of Event: December 10, 2016/ 02:00 PM TO 06:00 PM
Service: FULL EVENT MANAGEMENT

Set up time and date December 09, 2016/ 10:00 AM

Hours of Operation: FOUR (4) HOURS
Financial arrangements: 50% DEPOSIT AND 50% UPON EVENT COMPLETION
Contact Person and Phone Number
MS. Bernadette Vano uy and 794-84-68
Address of event: Villanueva Drive corner Commonwealth Avenue, Quezon City
Directions: N/A
By ______________________________
Ella Raye Velasco
Owner
2Es Events Management
Witnessed by:
_____________________________

By _________________________
MS. Bernadette Vano uy
GENERAL MANAGER
Grand Terrace
Witnessed by:
_____________________________

PARTICIPANT AGREEMENT, RELEASE AND ASSUMPTION OF RISK

(page 3 of 3 pages)
In consideration of the acceptance and participation in the services of 2Es
Event Management, their agents, owners, officers, volunteers, participants,
employees, and all other persons or entities acting in any capacity on their behalf
(hereinafter collectively as 2Es Event Management), I hereby release, indemnify,
hold harmless, and discharge Snazzy Events Planning Services from any all liability
for injury or harm that I or anyone might sustain and I hereby release, hold harmless
and discharge 2Es Event Management from any all claims, demands, or causes of

action, which are in any away connected to my participation in this activity or use of
2Es Event Management equipment to the extent allowable under State and Federal
Laws.
I. I acknowledge that my participation entails known and unanticipated risks that
could result in injury or damage to myself, property, or to third parties. I understand
that such risks simply cannot be eliminated without jeopardizing the essential
qualities of the activity.
THE RISKS INCLUDE, AMONG OTHER THINGS: FALLING OFF THE STAGE RESULTING IN
MUSCOLO SKELETAL INJURIES INCLUDING HEAD, NECK, BACK, HAND, AND ARM
INJURIES.
Furthermore, 2Es Event Management employees have difficult jobs to perform.
They seek safety, but they are not infallible. They might be unaware of a
participants fitness or abilities. They may give incomplete warnings or instructions,
and the equipment being used might malfunction.
2.I expressly agree and promise to accept and assume all the risks existing in this
activity. My participation in this activity is purely voluntary, and I elect to participate
in spite of the risks.
3.I hereby voluntarily release, forever discharge, and agree to indemnify and hold
harmless 2Es Event Management from any and ALL claims, demands, or causes of
action, which are in any way connected with my participation in this activity or my
use of 2Es Event Management equipment or facilities, including any such claims
which allege negligent acts or emissions of 2Es Event Management
Should 2Es Event Management or anyone acting on their behalf, be required to
incur attorneys fees and costs to enforce this agreements, I agree to indemnify and
hold them harmless for all such fees and costs.
5.I certify that I have adequate insurance to cover any injury or damage I may
cause or suffer while participating, or else I agree to bear the costs of such injury or
damage myself. I further certify that I am willing to assume the risk of any medical
or physical condition I may have.
6.I agree that if any portion of this agreement is found to be void or unenforceable,
the remaining portions shall remain in full force and effect.
By signing this agreement, I acknowledge that if anyone is hurt or property is
damaged during my participation in this activity, I may be found by a court or law to
have waived my right to maintain a lawsuit against JEE&CI on the basis of any claim
from which I have released them herein.

DATE

NAME OF PARTICIPANT

______________
___________________

___________________________

SIGNATURE