Project Data

Project
Project #
Project manager
Sponsor
Project artifacts
Last updated

Sections Included in This File

Project & Version Information

Charter
Stop Light
Project Update Log
Roles & Responsibilities
RACI Chart
RAM Chart
Assumotions & Constraints
Communication matrix
Change Log
Project Schedule
Issue Log
Action Alog

Version Control
Version
V 1.0
V 1.1

Last Updated
17-Apr
21-Apr

Updated By
Nishant Shukla
Stella

Section Updates
Reason for Update
All
Plan Created
Project Duration for 3.2.1.Change initiated by SC

Project Minicharter
Project
Project manager
Project artifacts
Background

Err:509
Err:509

Project #
Sponsor
Updated

Scope

In Scope

Out of Scope

Deliverables

Deliverable

Due Date

Business need and

business benefits

Objectives

Flexibility matrix

Scope
Schedule
Cost

Key considerations
Assumptions & Constraints

Category

Project Minicharter
12345-

Success criteria

Signatures
Sponsor

Signature
Printed name
Date
Project manager

Signature
Printed name
Date

Project Minicharter
Project Data
Err:509
Err:509

Out of Scope

Due Date

Risks
Risk Description

Project Minicharter

Stoplight Report
Project
Project manager
Project artifacts

Project #
Sponsor
Updated

Err:509
Err:509

Project Data
Err:509
Err:509

Deliverables
1

Schedule
Scope
Cost
Risk
Issues
Planned completion
Est. completion

Management Alert
ID

Situation Requiring Management Attention

Action Plan

Accomplishments During Reporting Period

ID

Description of Accomplishment

Deliverables

Planned
Completion

Date Completed

Title/Description
1
2
3
4
5

Owner

Title/Description
6
7
8
9
10

ect Data
509
509

an

10

Owner

Comments

Title/Description

Update Due

Status Update Reporting Status

21-Apr Done
Due
28-Apr Due
Underway
5-May
12-May
19-May
26-May
2-Jun
9-Jun
16-Jun
23-Jun
30-Jun
7-Jul
14-Jul
21-Jul
28-Jul
4-Aug
11-Aug
18-Aug
25-Aug

Roles and Responsibilities

Name

Project #
Sponsor
Updated

Err:509
Err:509

Core/ Extended
Team

% Assigned

Project
Project manager
Project artifacts

Deliverables Leading

Deliverables Participating
On

Project Role

Roles and Responsibilities

Project Data
Err:509
Err:509

Responsibility

Other Project Assignments

Deluverable / Key Task

Requirement Analisys

Responsible
Quality Manager

Accountable
PM

To be consulted
Legal department

To be informed
Sponsor

Resource Assignment Matrix

Initiation

1 Develop preliminary project scope

2 Identify business need
3 Develop preliminary budget
4 Identify preliminary return on investment
5 Complete project charter
Planning

Data Modeler

Business Sys. Analyst

Project Manager

Business Project Lead

Business Driver

IS Sponsor

Business Sponsor

Project Task
Project Management and Requirements

1 Establish project identity

2 Identify project team/resources
3 Conduct stakeholder analysis
4 Prepare draft project schedule
5 Conduct project kickoff meeting
6 Gather detailed user requirements
7 Define current business processes (as is)
8 Revise project schedule
9 Develop project communication plan
10 Develop project organizational structure
11 Identify training plan
12 Develop project quality plan

Project Data
Err:509
Err:509

Project #
Sponsor
Updated

Err:509
Err:509

Business End Users

Project
Project manager
Project artifacts

13 Develop scope management plan

14 Develop risk management plan
15 Develop change management plan
16 Develop cost management plan
17 Develop schedule management plan
18 Develop technical specifications
19 Develop technical architecture
20 Conduct project procurement
21 Finalize project budget
22 Finalize return on investment
23 Ongoing project management
Execution

1 Develop training materials

2 Execute communication plan
3 Develop software
4 Develop new business processes (to be)
5 Deploy new software
6 Conduct training
Closing

1 Get deliverable acceptance

2 Close out contracts
3 Finalize budget
4 Finalize return on investment
5 Conduct closure survey
6 Conduct/document lessons learned
7 Archive project
Legend
Creates the deliverable
Input required
Reviews the deliverable
Approves the deliverable
Notified when the deliverable is complete
Owns the deliverable upon completion

C1: primary creator; C2: contributor

I
R
A
N
O

QA Analyst

Data Steward

Data Staging Programmer

Tech Support Specialist

Tech/Security Architect

Appl'n Developer

Educator

Data Staging Designer

DBA

Project Data
Err:509
Err:509

ributor

Assumptions and Constraints

Project
Project manager
Project artifacts

ID

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15

Err:509
Err:509

Description

Comments

Assumptions and Constraints

Project #
Sponsor
Updated

Type

Project Data
Err:509
Err:509

Status

Date Entered

Communication Plan
Project
Project manager
Project artifacts

ID

Communication

1 What type of communication is this?

2
3
4
5
6
7
8
9
10
11
12
13
14
15
16

Project #
Sponsor
Updated

Err:509
Err:509

Description

What is the description of the contents/purpose of this

communication?

Frequency

Communication Plan
17

Project Data
Err:509
Err:509

Format

Owner

Who sends?

Recipient/
Attendees

Who gets?

Change Control Log

Project
Project Manager
Project Artifacts

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15

Change Description

Priority

ID

Project #
Sponsor
Updated

Err:509
Err:509

Originator

Date Entered in
the Plan

Date Assigned

Evaluator

Change Control Log

Project Data
Err:509
Err:509

Status

Date of Decision

Included in Rev.
#

V 1.0
V 1.1

Summary
Y
y
n
n
n
y
y
n
n
n
n
y
n
n
n
n
n
n
y
n
n
n
y
n
n
n
n
n
y
y
y
n
n
y
y
n
n
n
y
n
n
n

Task ID

WBS ID

10
21
3
1.1
4
1.2
5
1.3
62
7
2.1
8
2.1.1
9
2.1.2
10
2.1.3
11
2.1.4
12
2.2
13
2.2.1
14
2.2.2
15
2.2.3
16
2.2.4
17
2.3
18
2.4
19
2.5
20
2.5.1
21
2.5.2
22
2.5.3
23
2.6
24
2.6.1
25
2.6.2
26
2.6.3
27
2.7
28 2.8
29 3
30
3.1
31
3.1.1
32
3.1.1.1
33
3.1.2
34
3.1.3
35
3.1.3.1
36 3.1.3.1.1
37 3.1.3.1.2
38 3.1.3.1.3
39
3.1.4
40
3.1.4.1
41
3.1.4.2
42
3.1.4.3

y
n
n
y
n
n
n
n
y
n
n
n
n
n
n
y
n
n
n
n
n
y
y
n
n
n
n
n
y
n
y
n
n
n
y
n
y
n
n
n
n
n

43 4
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58 5
59
60
61
62
63
64 6
65
66
67
68
69
70
71 7
72
73
74
75
76
77 8
78
79 9
80
81
82
83
84 0

4.1
4.2
4.3
4.3.1
4.3.2
4.3.3
4.3.4
4.4
4.4.1
4.4.2
4.4.3
4.4.4
4.5
4.6
5.1
5.2
5.3
5.4
5.5
6.1
6.1.1
6.1.2
6.1.3
6.1.4
6.1.5
7.1
7.2
7.2.1
7.2.2
7.2.3
8.1
9.1
9.2
9.3
9.4

Task
Project Lable Change
Project initiation
Develop project Charter
Prepare Stakeholder Register
Project initiated
Project Plan
Scope Management Plan
Create Scope Definition
Create Scope Statement
Create WBS
Scope Defined
Roles & Responsibilities
Project Roles
Project Responsibilities (KRA)
RACI Matrix
R&R Defined
Define Communication Strategy
Define Quality Objectives
Define Risks
Risk management Plan
Risk Register
Risk Defined
Change Management Strategy
Change Control process
Formulation of Change Control Board
Change Management Strategy Defined
Review with All Respective Stakehodlers
Project Plan Created
Registration Formalities
Regulatory Impact Evaluation Report
Identification of countries needs registration changes
Local doccumentation review
Country Identification Complete
Identification Of Country Specific Requirements
Compliance Requirements
Local doccumentation review
Meeting with Local Authorities
Compliance Requirements identified
Assessment of Registration Timeline for Specific Countries
Local documentation review
Estimate of Registration Timeline
Assessment Complete

Lable Design
Identify Elements to be Change
Make vs. Buy Decision for Design
Label Content
Content Creation
Submit Content For Approval
Revision & Resubmission of Content (If Required)
Lable Content Finalized
Artwork
Artwork Creation
Submit Arowork for Approval
Revision & Resubmission of Artwork (If Required)
Artwork Finalized
Approval & Signoff on Revised Lable from all Stakeholders
Lable Design Complete
Registration of Lable Change
Deliver the Changed lable to Local team
Fill & Submit the Application Form
Local Authority Reviews
Lable Revision - If required
Approval from Local Authorities Obtained
Lable Production
Production Planning
Stock evaluation of existing lables
Notify Vendor for Change
Finalize Delivery Plan with Vendor
Finalize cut-over date with Production
Production Planning Complete
Supply Chain
Prepare Country Specific SC Forecast - If Applicable
Change Notification to Local Teams
Supply Chain
Marketing
Notificaion Done
Kick Start the Production
Confirmation from plant 2 weeks prior to cut-over date
Project Closure Activities
Meeting with Stakeholders to Review Project Objectives
Document Lessons Learned
Send Project Closure Notification to all Stakeholders
Administrative Closure Complete
Project Closed

Type

Milestone

Start Date
Predecessor
Duration
(Refer to Task ID) Planned Estimated
Start
Start

1 Day
1 Day
0 Day

.5 Day

Milestone

0 Day

Milestone

0 Day
1 Day
1 Day

Milestone

0 Day

Milestone

0 Day

Milestone

0 Day

n changes
Milestone

0 Day

Milestone
ecific Countries

0 Day

Milestone

0 Day

Actual
Start

Milestone

0 Day

Milestone

0 Day

Milestone

0 Day

Milestone

0 Day

Milestone

0 Day

Milestone

0 Day

Milestone

Finish Date
Planned Estimated
Finish
Finish

Resource
Assigned

Actual
Finish

A
B

C
D
A

A
B
B
C
F
F
G

E
G
H

Current Status
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet

To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To

Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start

% Complete

Local Team

Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet
Yet

To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To
To

Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start
Start

As On Date

Associated Risks

Reasons for Delay

(If Any)

Issues Log

ID

Issue Description

1 What is the issue?

2
3
4
5
6
7
8
9
10
11

Project #
Sponsor
Updated

Err:509
Err:509

Project Impact

How will this impact scope, schedule &

cost?

Action Plan/Resolution

How do you intend to deal with this issue?

Owner

Who manages this

issue?

Project Data
Err:509
Err:509

Importance

Project
Project manager
Project artifacts

Issues Log
12
13
14
15

Project Data
Err:509
Err:509

Date Entered

Date to
Review

Date
Resolved

Action Items
Project
Project manager
Project artifacts

ID

Action Item

1 What is the item to be completed?

2
3
4
5
6
7
8
9
10
11
12
13
14
15

Project #
Sponsor
Updated

Err:509
Err:509

Owner

Who manages this

issue?

Status

Date Entered

Planned
Completion

Action Items

Project Data
Err:509
Err:509

Actual Completion

Comments