SAP HR Interview Questions and Answers List

1. What is ERP?
Enterprise resource planning (ERP) is business integrate software that allows an
organization to integrates multiple applications/functions such as Human resourses,
Finance,operation, manufacturing, sales, production, Supply chain Management, and
marketing.
2. What is SAP?
SAP is one of the top Enterprise Resource Planning (ERP) software in the world.
SAP stands for Systems, Applications and Products in Data Processing.
3. What are the different software packets available in market?
Few of the top /old ERPSs are Baan,JD Edwards EnterpriseOne from Oracle,Maximo
from IBM,Microsoft Dynamics,PeopleSoft from Oracle,mySAP from SAP,Ramco ERP
from Ramco Systems.
4. What are the different modules of SAP?
SAP Modules are classified into 4 types
SAP Functional Modules
SAP Technical Modules
SAP New Dimensional Modules /SAP New Modules
SAP IS Industries specific modules.
What is the full form of SPRO?
SPRO stands for SAP Project Reference Object
5. What are the different type of projects?
There are 7 types of SAP HR projects
1. SAP Implementation Project.
2. SAP Support Project.
3. SAP Roll-Out Project.
4. SAP Enhancement Project.
5. SAP Upgradation Project.
6. SAP Migration Project.
7.SAP Acquisition/Merger Project.
6. What is Roles And Responsibilities Of Sap Hr Consultants?
1)Legacy Process Understanding.
Functional consultant is likely to get knowledge about the current business process in
the company, design of current business flows. Prepare AS IS document & To-Be
document.
2)Identifying the Gaps and Solution Design
GAP analysis & Solution Design
3) Requirement Gathering
4) Business blue print Preparation
5)Writing functional specifications

6)Configuration & customisation

7) Testing
Prepare test scripts for testing & test. Type of testing are Unit Testing, regression
testing, integration testing, Product Integration Testing etc.
8) End user manual preparation and End user training
9)Go live cut over activities
10)Post Go live Support
7. What is ASAP methodology?
ASAP is SAPs standard implementation methodology.
Phases in SAP Implementation Methodology
Phase 1: Project Planning
Phase 2: Blueprinting
Phase 3: Realization
Phase 4: Final Preparation
Phase 5: Go Live
8. What are the Importance of Infotypes in SAP Hr
Infotypes are used to store all relevant Hr data of employees in an organization.
It is represented by a 4 digit number.Eg:0000,2001,1002 etc.
Infotype is a collection of logical or business related characteristics of an object.
Infotypes are also called information types to enter rational related information for an
employee
For eg Personnel data (0002) infotype have fields like title,first name, middle , last
name,birth date, language etc
Infotype Periods:
Every infotypes has a specific validity dates (start and end dates) .The validity period
allows to maintain an employees data history.While updating an employees data, the
earlier data is automatically delimited.
Infotype Sub types:
Some infotypes are again separated in different groups having same nature.
For eg : Sub types of infotype address(0006) are
3-Home address
5-Mailing address etc.
There are two types of fields in an infotype .They are mandatory fields & optional fields.
9. What are the Important infotypes in SAP Personnel Administration?
Important Personnel Administration Infotypes are
0000 Actions
0001 Organizational Assignment
0002 Personal Data
0003 Payroll Status
0005 Leave Entitlement

0006 Addresses
0007 Planned Working Time
0008 Basic Pay
0009 Bank Details
0007 Planned Working Time
0008 Basic Pay
0009 Bank Details0014 Recur. Payments/Deds.
0015 Additional Payments
10. What is Dynamic Action?
Dynamic Action feature is make available in SAP HR to perform automatically by the
system based on certain conditions.
11. What are the Important T Codes in SAP Personnel Administration?
PA10 Personnel file
PA20 Display HR Master Data
PA30 Maintain HR Master Data
PA40 Personnel Action
PA41 Change Hiring Data
PA42 Fast Data Entry for Events
PRMD Maintain HR Master Data
How to delete Personnel records/HR Records ?
Use transaction code PU00 to delete records.
RPUDELPN is report/program to delete the personnel numbers in bulk.All infotypes can
be deleted of a personnel number.
12. How to lock the personnel number for generating payroll?
By checking check box personal number locked in info type IT0003.
13. What is Concurrent employment ?
Concurrent employment allows one Person to hold more than one position in under a
single company code.
Conditions for Concurrent Employment are (i)An person has several personnel
assignments with the same organizational unit at the same time (ii) employees data is
managed in the same SAP R/3 system for all personnel assignments.
Example :
Kimberly Mathew is a Consultant holds to two positions (i) SAP HR consultant & (ii)
SAP FICO consultant at the same time under same organizational unit SAP consulting
North America.He works Mon-Fri ,9.00-13.00hrs as a SAP HR consultant & Mon-Fri
,14.00-17.30 hrs as a SAP FICO consultant.
14. Which is the transaction to create Custom Infotype?
PM01 is the transaction to create Custom Infotype

15. What are the different type of Wage Types? What are the characteristics of wages?
Types of wage types
1) Primary wage type
2) Secondary/Technical wage type
3)Customer specific wage type
Wage type characteristics:
1) Amount
2) Number
3) Rate
16. What is time management status ?
Time Management status is the link between time management and payroll .The feature
for time management status is TMSTA.
Time Management status field is available in infotype 0007 .
Values for the Time Management status are
0 No time evaluation
1 Time evaluation of actual times
2 PDC time evaluation
7 Time evaluation without payroll integration
8 External services
9 Time evaluation of planned times
17. Structures in SAP Human Resources/HCM
There are three types of Human Resource structure
1.Enterprise Structure
2.Personnel Structure
3.Organizational Structure
18. Integration between Personnel Administration & OM
Integration between PA and OM is required to get default for job,position,org unit cost
center etc in IT0001. Position is the integration between OM & PA.
Configuration Step:
IMG> PA> OM> Basic settings > integration>set up integration with PA
Table for OM PA integration is T77S0
In the above table set the integration switch PLOGI ORGA to X
If this is set to X the integration is turned on
If this is a blank the integration is turned off.
19. Reports in PA & OM Integration/Integration tools
1.RHINTE00 To transfer data from PA to OM
2.RHINTE10 To transfer OM data to PA tables
3.RHINTE20 To determine whether the data relevant for integration is available in
both PA and OM
4.RHINTE30 -To update IT0001 (org assignment)

20. What are important infotypes in Travel Management

Mandatory Infotypes
Infotype Infotype Name
0001 Organizational assignment
0002 Personal data
0017 Travel Privileges
0006 Addresses
Optional Infotypes
Infotype Infotype Name
0009 Bank details
0027 Cost Distribution
0471 Flight preference
0472 Hotel preference
0473 Car rental preference
0475 Customer program
0470 Travel profile
0105 Communication
0208 Work Tax area
0315 Time Sheet Defaults
21. Travel Management Process Flow
1. Travel Request
Business needs to a trip for meeting/discussion/presentation/auditing etc.Raise a travel
request ,
which requires approval by manager. The manager can approve the request, send it
back for
corrections or reject it.
2. Travel Planning
After a travel request has been approved by manager, the traveler decide on flight ,car,
hotel etc .
3. Book a trip
Create a trip using PR05 transaction from SAP or any other mobile applications or
desktop
applications
4. Travel Settlement
The system settles the trips.
5. Travel Expenses
After the trip is over, the traveler completes and submit all necessary data and
documents such as
trip receipts for accommodation, meals, air fare
Approve & release for settlement
Reimbursement of trips by check, bank transfer, payroll processing .
22. Integration between Personnel Administration & PD(Personnel Planning and
Development)

Integration between PA and PD is set by turn on switch the PLOGI ORGA with an X in
T77S0 table.
Report RHINTE10 set up PA & PD integration . This program allows you to create
object types in Personnel Administration which have already set up in Personnel
Planning and Development.
23. Integration between Personnel Administration & Time Management
Infotype 0007 (Planned working time) is the integration between PA & Time
Management. For PA & Time integration we need to maintain Infotype 0007.
This integration is also based on PA and PSA grouping and EG and ESG grouping.
24. Integration between Personnel Administration & Payroll
Integration between PA & Payroll through below info types.
Recurring Payments/Deductions (0014)
Additional Payments (0015)
Cost Distribution (0027)
Organizational Assignment (0001)
Integration between Personnel Administration & Recruitment
Integration between Personnel Administration & Recruitment can set up using the
following two features
Benefits
Transfer employee data to the applicant database(feature PRELR)
Transfer applicant data to the employee database((feature PAPLI and feature PRELI)
25. What are plan versions used for?
Plan versions are used in OM to create scenarios in which you can create
organizational plans. The current plan version should be 01, as set in PLOGI PLOGI.
2. What are the basic object types?
The five basic building block object types in OM are SPOCK.
S Position
P Person
O Organization Unit
C Job
K Cost Centre.
26. What is the difference between a job and a position?
Ans. Job is not concrete, it is is generic.(Eg: Manager, Assistant Manager,Consultant).
Positions are related to persons .Position is concrete and specific which are occupied
by Persons. (Eg: Manager Finance , Consultant SAP HR).
What are the different methods to customize Organizational structure of an
organization?
27. Three methods to customize Organizational structure of an organization.
1.Simple Maintenance
SAP Easy Access -> SAP Menu -> Organizational Management-> Expert Mode ->

Simple Maintenance -> PPOC_OLD C reate

2.Expert Mode / Detailed Maintenance
3. Organization and Staffing
SAP Easy Access > SAP Menu > Organizational Management> Organizational Plan >
Organization and staffing > PPOCE
28. Which infotype maintain relationships between objects?
Infotype 1001 defines the relationships between different OM objects.
29. What is an evaluation path?
An evaluation path describes a chain of relationships that exists between individual
organizational objects in the organizational plan.
You can maintain evaluation paths on img -> Personnel Management ->Organisation
Management-> Basic Settings-> Maintain Evaluation Paths .
30. Integration between Organizational Management and Recruitment
This integration allows to manage company vacancies & positions.
Integration to Recruitment is switched through table T775S0
PLOGI PLOGI 01
PLOGI PRELI 99999999
PPVAC PPVAC 1
31. Integration between Recruitment and Personnel Development
This integration manage qualifications in recruitment
The integration to Personnel Administration is switched in T775S0 table
PLOGI QUALI 1 A032 Q
32. Integration between Organizational Management & Time Management
OM to Time management integration is take place with Shift planning and with position
substitution (substitution IT 2003).
Following ere shift planning switches
PEINS PZTEF
PEINS VARTI
PEINS VARTS
PEINS VARWI
PEINS AWART
33. What is meant by payscale structure? How did you configure payscale structure? (I
said I created various payroll areas and defaulted them using the feature ABKRS.
Seemed he was expecting more than this from me.)
Pay Scale Structure means creation of Payroll area , Pay scale type,area, group and
levels with EmpSub group grouping for PCR & CAPs.

34. How do you import payscale data from non SAP to SAP? (Somebody told me that
theres a tool called LEGACY to transfer non SAP data to SAP. I said the same. Is it the
same for payroll also? He wanted a clearer explanation of how I did it.
A: Yes you have to say from which transaction code you are transfeing data from Non
SAP in to sap.
35. How to assign a person two different pers no.s and allocate him two different comp.
codes and generate a single invoice? Suppose for a person I have to pers no.s A and B.
I want to send him to one company in the morning and the other in the noon. How
should I do this. (I only know one person can be given more than one position by giving
percentage in OM. I said that this process is concurrent employment.)
A: No, even with Concurrent employment also it is not possible to assign two personnel
numbers for one person. You can assign him to work wih two Personnel ID Numbers
with the same number and make invoice.
36.What is meant by a schema? (I said Im only aware that it is a set of rules which is
copied and renamed, but never worked on that.)
A: No, you have to say him that schema is a set of instructions ( Programs ) madified as
per requirements and its process is to collect the data as from all the defined
instuctutions with sub schemas and PCRs. As I was not authorised to work on them I
know just the process of schemas only, (you should have said like this.)
37. How do you restrict the data to be entered in payroll area?
A: No, data is entered in a payroll area , but the employees are defined depending on
their payscale structure. If you are restricting any data to be entered for pay strcs this is
for indirectly for payroll area.
38. What is meant by authorization? Did you ever work on it?
A: Authorisations are the transactions given to the end users or the developers for only
some areas to work, infotyopes, transaction codes, org units and others depending on
the requirement of the client or the develping enterprise. Check this at PFCG tcode.
39. What is the difference between Indian and US Payroll. (I said each of them have
their own ITs and the taxation differs.)
A: Yes it correct and even you have to say about the Benefits which are more important
in US. In US unemployment tax will come. Garnishments will come, Residence taxation,
Work tax and others, you have to say it in broad way then only they can know that you
are working, or confident enough.
40. How do you differentiate Tax for different countries?
A: Taxation has so many use exits to be created which means it all happens only from
the new versions which SAP Releases.

1) What is internal recruitment ?

Internal recruitment is search for internal applicants. when you integrate with personal
development, you can use profile match up which help to search for resources
internally.
Also In recruitment it is represented by 'P' as Person and 'AP" as external person.
2) What are problems generally faced while posting result to FICO ?
Normally mismatching of amount get posted.
3) What is controlling area, what does it do, and how were is it assigned ?
Controlling area is under of FI person which helps to set for costing purposes also
based on thses fiscal variant is set.
4) What is the purpose of creating symbolic a/c, what is transaction code for
same ? Can we assign one symbolic a/c to multiple wage types ?
It depends upon your payrol requirement to create salary head like expense account
etc.
5) What is REPORT VARIANT FOR OFF CYCLE ACTIVITIES, what do we
do in this step ?
Variant is to save all input field parameters. once you saved as a variant , you
can use the same for future purposes.
6) What all infotypes which has to be created at the time of hiring OR PA40 and
cannot be maintained later with PA30 ?
Why you require creation of infotypes...
7) If we have to create multiple positions, what method OR tool we can use to
avoid errors due to creating them manually.
You can create muliple position by LSMW or batch programs for the Tcode PP01 or
PPOCE
8) What do is LANDSCAPE in SAP Project, I think its related to no. of servers
used, Pls correct me if I am wrong, Or what it is ?
It is related to Basis

9) What is the role of a administrator in PA ?

To restrict access to Personnel administration based on PA/PSA.
Administrator: we come across for Personnel admininstration, Time management, and
Payroll in sap .
Each admiinistrator is reponsible for each individual activity. You can get the name
of the administrator in the pay slip so the employee for any clarification he can meet
the responsible administrator (accessed through payslip)
This administrtor (is created in PA of PM) is responsible for recruitment. *-- HR
Tips by : Somasekhar
10) What is golive actually ? What is the role of a functional consultant in it ?
Go live is transfering of data from Development server to Production server.
Development -----> Quality server
In Quality you need to Unit, Integration testing, Once it is OK in Qulaity server,
Then you need
Development ----> Production

*-- Karthik

See also; Implementing SAP

1) How to group employees for their allowances in payroll?
Go to basic salary of india in Payroll india and group the employee first depending on
the allowances to be paid and this is
applied for even differantiating the employees into groups depending on their pay
structures.
2) In OM, how to get the details for group of employees (ex.) group of Drivers in
the organisation?
Drivers can be identified depending on their position at which they are working and
you can have a different job codes for them who do you want to look into.
3) How is Time managment and payroll is integrated?

TM MGMT and Payroll are integrated in ways are time data is collected from the info
type 0007 and these hours are taken in basic as Number of hours worked or utilizwed,
and even with time evaluation and last with schemas integration.
X000 schema carries xt00 and these data can be transfered between other modlues.
4) What are the other modules integrated with OM?
OM contains all the modules to be integrated, depending client requirement it is done.
As OM-PA, OM -RECT, OM-BENEFITS, OM-TRAINING & EVENT MGMT, OM
- PD AND OTHERS.
CHECK THIS BY GOING TO IMG --> CTRL F AND GIVE INTEGRATION
WITH OM )
CHECK ALL OF THEM , GO FOR PROGRAM
RHINTE00 PHINTE10 , PRHINTE20 , PHINTE30 AND 40 ALSO.
5) In TM, if group of employees get 10 days of annual leave, what will be the time
evaluation status?
TIME evaluation shows the exact details maintained over to the employee through his
2006 and 2001. if they are all allowed to take leave it shows leave as paid or unpaid
depending on the configuration done by the consultant for these situation. in
processing time data in payroll or even Time evaluation ( Valuation of absences )
also.
6) Find the scenario and give the result : A,B,C are employees, where A,B will
get basic,HRA,DA. C gets Basic and DA. How to group for the allowances?.
Allowances are paid depending on his gradation and even wages are also paid on this
criteria, if AB are paid bas, hra and DA then take three wage types ans assign to the
ES Grouping and don't give HRA wage type to C.
Check basic salary of inda and ALlowances in indian payroll thorougly, bcos first of
all v have to undestand this first and
then you have to decide the emp sub gtroupings.
1. What is meant by payscale structure? How did you configure payscale
structure? (I said I created various payroll areas and defaulted them using the
feature ABKRS. Seemed he was expecting more than this from me.)

A: Pay Scale Structure means creation of Payroll area , Pay scale type,area, group
and levels with EmpSub group grouping for PCR & CAP's.
2. How do you import payscale data from non SAP to SAP? (Somebody told me
that there's a tool called LEGACY to transfer non SAP data to SAP. I said the
same. Is it the same for payroll also? He wanted a clearer explanation of how I
did it.
A: Yes you have to say from which transaction code you are transfeing data from
Non SAP in to sap.
3. How to assign a person two different pers no.s and allocate him two different
comp. codes and generate a single invoice? Suppose for a person I have to pers
no.s A and B. I want to send him to one company in the morning and the other in
the noon. How should I do this. (I only know one person can be given more than
one position by giving percentage in OM. I said that this process is concurrent
employment.)
A: No, even with Concurrent employment also it is not possible to assign two
personnel numbers for one person. You can assign him to work wih two Personnel ID
Numbers with the same number and make invoice.
4.What is meant by a schema? (I said I'm only aware that it is a set of rules
which is copied and renamed, but never worked on that.)
A: No, you have to say him that schema is a set of instructions ( Programs ) madified
as per requirements and its process is to collect the data as from all the defined
instuctutions with sub schemas and PCR's. As I was not authorised to work on them I
know just the process of schemas only, (you should have said like this.)
5. How do you restrict the data to be entered in payroll area?
A: No, data is entered in a payroll area , but the employees are defined depending on
their payscale structure. If you are restricting any data to be entered for pay strcs this
is for indirectly for payroll area.
6. What is meant by authorization? Did you ever work on it?
A: Authorisations are the transactions given to the end users or the developers for only
some areas to work, infotyopes, transaction codes, org units and others depending on
the requirement of the client or the develping enterprise. Check this at PFCG tcode.

7. What is the difference between Indian and US Payroll. (I said each of them
have their own ITs and the taxation differs.)
A: Yes it correct and even you have to say about the Benefits which are more
important in US. In US unemployment tax will come. Garnishments will come,
Residence taxation, Work tax and others, you have to say it in broad way then only
they can know that you are working, or confident enough.
8. Give me a brief description of the IT Tax.
A: No IDEA.
9. How do you differentiate Tax for different countries?
A: Taxation has so many use exits to be created which means it all happens only from
the new versions which SAP Releases.
10.What is meant by slab? How is Indian slab and US slab? (He was talking
about some %ages. I don't know what they are. )
A: Grouping of employees depending on their allowances and PERKS is nothing but
Slab system and it also even comes for Professonal Tax. *-- Tips by : Praveen
Kumar
What are Dynamic Actions? Give a few examples. What are the IT's you used in
them. (I know only Birth of Child action, and the IT's used in it are Personal
Data, Additional Payments)
Dynamic actions which are triggered by the system. They are result of some personnel
action. If you make a change (personnel action) to the personnel data of an info type
that then has an effect on the data of a second info type, the system automatically
displays the info type. One of the main purpose of the dynamic action (of the system)
is to have a consistent and coherent data. These actions are started automatically by
the system, unlike the Personnel actions which you start by yourself. The best
example is when you carry out an action lets say hiring, you need to populate a set of
info types. Your initial entry of details in infotype 0000 is personnel action. When you
do this system automatically displays next infotpes- which is result of dynamic action
What is Recruitment Cycle?
Its is the complete process of recruitment right from identifying the vacancies
displaying the same, notifying them, inviting the applicants, screening the applicants,

interviewing them, selecting them, and recruiting them and appointing them(giving an
organizational position in the organization--- all theses processes constitute the
recruitment cycles
What is Qualification Deficiency? How will you come to know that a Person does
not have certain skills/qualificatio ns? (This was posed after I said that I worked
on Training and Events also).
Generally the required qualifications are stored in Required Qualifications (Infotype
5129). So any deficient qualifications can be viewed in this infotype.
What is IT 41 used for? How do I default IT 41?
Date Specifications (Info type 0041). The following information is recorded in the
Date Specifications info type (0041). The Date type specifies the type of information.
A concrete Date type (specified by the user) is used in a series of reports, for example
to evaluate an entry date that cannot be derived from the organizational assignment
history but which is stored in the Date Specifications info type(0041). This info type
can be used in payroll as well as for the leave program. The standard system contains
twelve combinations of Date type and Date. If you require more than twelve date
specifications for an employee at the same time, you can use time constraint 3.
Suppose the client wants me the vacancy to be displayed on a website as well as
ESS. How should I do it? (I only know ESS means Employee Self Service, please
explain about ESS also).
Employee Self-Serviceenables employees to create, display, and change their own
HR-related data in the Enterprise Portal generally related to. Benefits and Payments,,
Working Time, Career and Job, Employee Search, Personal Data, Travel
Management, Corporate Information and Life and Work Events. So the kind of data
the employees can edit, change or delete depending upon the authorizations the
employees (users and roles) have. The authorization to have access to the vacancies
by employees is given, generally the vacancies will be displayed for all the employees
i.e all the employees will have authorizations. *-- Madhuuri