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BAUP: Uploading U.S.

Banks Master Data Records from the Federal Reserve


Module: Cash Management (CM) // Process: Obtaining the Master Data for all banks doing business in the U.S., including their routing
numbers, and uploading into SAP using transaction BAUP. Transactions Used: BAUP, FI06

OVERVIEW
The Public Finance and Treasury Division (PFT) is responsible for maintaining the bank master records in SAP. The bank
records contain the routing numbers used for ACH payment files. Bank information is downloaded from the Federal Reserve
Bank Services website and uploaded into SAP.

01
Obtain the bank information from
the Federal Reserve. Go to the
Federal Reserve website at:
https://www.frbservices.org/operat
ions/epayments/epayments.html

02
Click Download E-Payments
Directories

03
Click Agree

Document Owner: Joan Martin, SAP Senior Business Analyst, FILO


Creation: 10/5/15 // Updated: New Document, N/A

PAGE 1

BAUP: Uploading U.S. Banks Master Data Records from the Federal Reserve
Module: Cash Management (CM) // Process: Obtaining the Master Data for all banks doing business in the U.S., including their routing
numbers, and uploading into SAP using transaction BAUP. Transactions Used: BAUP, FI06

04
You can download either all
FedACH Participant information
or only updates since a specific
date:
a. To get a complete listing of all
banks, click Receive All
FedACH Participant RDFIs
with commercial receipt
volume.

b. To get a list of updates as of a


certain date, enter the
appropriate date under
Receive All updates since:
Then click Download.

Document Owner: Joan Martin, SAP Senior Business Analyst, FILO


Creation: 10/5/15 // Updated: New Document, N/A

PAGE 2

BAUP: Uploading U.S. Banks Master Data Records from the Federal Reserve
Module: Cash Management (CM) // Process: Obtaining the Master Data for all banks doing business in the U.S., including their routing
numbers, and uploading into SAP using transaction BAUP. Transactions Used: BAUP, FI06

05
A list of bank information will
appear. The routing number
consists of the first nine
characters.

06
Save the file by clicking File >
Save As in your web browsers
controls.
In the next steps, you will upload
the data downloaded into SAP
using transaction BAUP.

Document Owner: Joan Martin, SAP Senior Business Analyst, FILO


Creation: 10/5/15 // Updated: New Document, N/A

PAGE 3

BAUP: Uploading U.S. Banks Master Data Records from the Federal Reserve
Module: Cash Management (CM) // Process: Obtaining the Master Data for all banks doing business in the U.S., including their routing
numbers, and uploading into SAP using transaction BAUP. Transactions Used: BAUP, FI06

07
a. Transaction Code BAUP
b. File Structure: Select

c. Select Presentation Server


d. File Name and Path: Locate
the file saved in step 6.
e. Code Page: 1101
f. Maximum Number of Records:
99999
g. Update Run: Leave
unchecked for initial test run
h. Bank Key: 1 Bank Number
(National ID)
i. Use Branch Code XXX for HQ:
Uncheck this box
j.

NOTE: Custom bank (999999) that must be un-marked for deletion once the data
has been loaded. Be sure to complete step C. if the deletion flag indicator is
checked.
Document Owner: Joan Martin, SAP Senior Business Analyst, FILO
Creation: 10/5/15 // Updated: New Document, N/A

Set Deletion Flag: Check this


box this will flag banks for
deletion that are no longer
valid. The system determines
these banks when it compares
the imported data with the
existing master data.

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BAUP: Uploading U.S. Banks Master Data Records from the Federal Reserve
Module: Cash Management (CM) // Process: Obtaining the Master Data for all banks doing business in the U.S., including their routing
numbers, and uploading into SAP using transaction BAUP. Transactions Used: BAUP, FI06

07 continued
k. Detail List: Check this box
l.

Display Changed Banks Only:


Check this box

m. Layout: 1SAP
n. Click Execute

Document Owner: Joan Martin, SAP Senior Business Analyst, FILO


Creation: 10/5/15 // Updated: New Document, N/A

PAGE 5

BAUP: Uploading U.S. Banks Master Data Records from the Federal Reserve
Module: Cash Management (CM) // Process: Obtaining the Master Data for all banks doing business in the U.S., including their routing
numbers, and uploading into SAP using transaction BAUP. Transactions Used: BAUP, FI06

07 continued
o. Review results of Test Run

08
a. Click the green back-arrow

Document Owner: Joan Martin, SAP Senior Business Analyst, FILO


Creation: 10/5/15 // Updated: New Document, N/A

PAGE 6

BAUP: Uploading U.S. Banks Master Data Records from the Federal Reserve
Module: Cash Management (CM) // Process: Obtaining the Master Data for all banks doing business in the U.S., including their routing
numbers, and uploading into SAP using transaction BAUP. Transactions Used: BAUP, FI06

08
b. Check Update Run allows
the database to be updated
c. Check Lock Bank Master for
Update prevents other users
or programs from making
changes to the bank master
while this program is running
d. Click Execute

Document Owner: Joan Martin, SAP Senior Business Analyst, FILO


Creation: 10/5/15 // Updated: New Document, N/A

PAGE 7

BAUP: Uploading U.S. Banks Master Data Records from the Federal Reserve
Module: Cash Management (CM) // Process: Obtaining the Master Data for all banks doing business in the U.S., including their routing
numbers, and uploading into SAP using transaction BAUP. Transactions Used: BAUP, FI06

08
e. Bank data has been
successfully loaded

Document Owner: Joan Martin, SAP Senior Business Analyst, FILO


Creation: 10/5/15 // Updated: New Document, N/A

PAGE 8

BAUP: Uploading U.S. Banks Master Data Records from the Federal Reserve
Module: Cash Management (CM) // Process: Obtaining the Master Data for all banks doing business in the U.S., including their routing
numbers, and uploading into SAP using transaction BAUP. Transactions Used: BAUP, FI06

09
Remove deletion indicator for
Bank Key 999999.
Bank 999999 is used for internal
processing and is automatically
marked for deletion when the
bank information is loaded.
Therefore it is important that the
deletion indicator is removed
immediately after the update is
done.
a. Run Transaction FI06
b. Bank Country: US
Bank Key: 999999
c. Click the green check mark.
d. Warning message will occur.

Document Owner: Joan Martin, SAP Senior Business Analyst, FILO


Creation: 10/5/15 // Updated: New Document, N/A

PAGE 9

BAUP: Uploading U.S. Banks Master Data Records from the Federal Reserve
Module: Cash Management (CM) // Process: Obtaining the Master Data for all banks doing business in the U.S., including their routing
numbers, and uploading into SAP using transaction BAUP. Transactions Used: BAUP, FI06

09
e. Click the green check mark
again.
f. Uncheck the Deletion
Indicator box.
g. Click Save.
h. Message received:

END.

Document Owner: Joan Martin, SAP Senior Business Analyst, FILO


Creation: 10/5/15 // Updated: New Document, N/A

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