Training Specialists

POSITION AND COMPETENCY PROFILE
PCP No. ______
Revision Code: 00
Department of
Education
Position Title
Parenthetical Title
Office Unit
Reports to
Position Supervised
Administrative Officer II
Training Specialist I
Staff Development Division-Human Resource Development
Service/NEAP/RNEAP
Training Specialist III
Salary Grade
11
Effectivity Date
Page/s
JOB SUMMARY
Provides the needed support in the identification of needs, planning and development of training curriculum and modalities in implementing such in order
to improve the management and skills of teaching-related and teaching employees and 3rd level officials/personnel
QUALIFICATION STANDARDS
A. CSC Prescribed Qualifications
Education
Experience
Eligibility
Trainings
B. Preferred Qualifications
Education
Experience
Eligibility
Trainings
Bachelors Degree
None required
Civil Service (Professional) Second Level Eligibility
None required
Bachelors Degree
None required
8 hours relevant training
PCP No. ______
Revision Code: 00
Department of
Education
Position Title
Parenthetical Title
Office Unit
Reports to
Position Supervised
Administrative Officer IV
Training Specialist II
Staff Development Division-Human Resource Development Service; Division
Office
Salary Grade
15
Effectivity Date
Page/s
JOB SUMMARY
Manages trainings and develops training designs and resource packages. Implements training and development program modalities for Division/Regional
personnel to ensure that they have the technical and functional competencies to perform their work roles and functions
Education
Experience
Eligibility
Trainings
Education
Experience
Eligibility
Trainings
Bachelors Degree
1 year relevant experience
Bachelors Degree with units relevant to training & development
2 years relevant experience
PCP No. ______
Revision Code: 00
Department of
Education
Position Title
Parenthetical Title
Office Unit
Reports to
Position Supervised
Administrative Officer V
Staff Development Division-Human Resource Development Service; Regional
Office
Training Specialist IV
Training Specialist
Salary Grade
18
Effectivity Date
Page/s
JOB SUMMARY
Supervises a team of HR staff involved in organization and staff development activities to ensure that competency levels of RO personnel are updated with the
organizations needs
Education
Experience
Eligibility
Trainings
Education
Experience
Eligibility
Trainings
Bachelors Degree
Bachelors Degree with units relevant to training & development

Department of
Education
PCP No. ______
Revision Code: 00
Position Title
Supervisor Administrative Officer
Salary Grade
Parenthetical Title
Office Unit
Reports to
Position Supervised
Training Specialist IV (CO)

Staff Development Division-Human Resource Development Service
Training Specialist V
Effectivity Date
Page/s
22
JOB SUMMARY
Oversees the duties of the Trainers in CO/region/division and determines the training needs of the teaching-related and non-teaching personnel by planning,
developing implementing, and evaluating training programs to ensure the continuing advancement of DepEds workforce.
Education
Experience
Eligibility
Trainings
Education
Experience
Eligibility
Trainings
Bachelors Degree
Bachelors Degree with units relevant to training & development plus 30 units in Masters program
6 years relevant experience involving HR Training & Development
PCP No. ______
Revision Code: 00
Department of
Education
Position Title
Parenthetical Title
Office Unit
Chief Administrative Officer

Training Specialist V (CO)
Staff Development Division-Human Resource Development Service/Region
Salary Grade
Effectivity Date
24
Reports to
Position Supervised
Assistant Secretary; Undersecretary/Regional Director

Training Specialist IV, III
Page/s
JOB SUMMARY
Provides DepEd with the training and development programs, systems, and structures to respond to current and future learning needs of personnel and ensure
that they have the competencies to perform their work roles
Education
Experience
Eligibility
Trainings
Education
Experience
Eligibility
Trainings
Masters Degree
4 years in position(s) involving Management & Supervision
Masters Degree
8 years relevant experience, 3 years of which involved management and supervision
DUTIES AND RESPONSIBILITIES

Training Specialist I
1.
2.
3.
4.
5.
Reviews the list and background of new entrants/ personnel for training to gauge their entry/current level capability
Conducts training needs assessment /compentency assessment.
Identifies and recommends training and development programs designed to respond to the learning needs of employees
Develops training design based on the assessments conducted
Designs or redesigns training modules and updates materials, manuals and visual aids based on training needs to ensure continued relevance of the training
and development programs
6. Conducts and facilitates training programs
7. Coordinates all activities relative to the conduct of the training. e.g. logistics, venue, LCD projector, computer and other training materials before the scheduled

8.
9.
10.
11.
12.
13.
training to ensure smooth and efficient implementation.

Undertakes requisition and inventory of training equipment and supplies on a regular basis to insure safety/ proper maintenance and availability.
Assists trainers and responds to their requirements in the conduct of their module/s and to provide support to ensure its effective implementation
Administers training evaluation forms at the end of the training and prepares the corresponding training report
Consolidates evaluation data
Drafts evaluation reports
Monitors work behaviors of personnel periodically for retraining purposes
Training Specialist II
1. Reviews the list and background of new entrants for training to gauge their entry/current level capablity
2. Conducts training needs analysis to determine performance gaps of personnel
3. Determines appropriate training methodologies by developing training curriculum based on the results of the taining needs analysis in order to determine
performance gaps of personnel
4. Collaborates with training team of the other sections in the division to design a competency based training and development curriculum for personnel in order to
provide a systematic approach to training and development
5. Reviews on a periodic basis training programs and training modules designed for cost effectiveness
6. Designs and redesigns training modules and updates materials and visual aids to ensure continued relevance of the program
7.
8.
9.
10.
Manages the workflow within the training team to ensure full adherence to prescribed schedules
Evaluates trainees for the duration of the training by administering examination and informing them of the results
Monitors internally the work behaviors of the personnel in the division periodically
Prepares evaluation database.
1. Reviews the list and background of new entrants for training to gauge their entry/current level capablity
2. Conducts training needs analysis to determine performance gaps of personnel
3. Determines appropriate training methodologies by developing training curriculum based on the results of the taining needs analysis in order to determine
performance gaps of personnel
4. Collaborates with training team of the other sections in the division to design a competency based training and development curriculum for personnel in order to
provide a systematic approach to training and development
5. Reviews on a periodic basis training programs and training modules designed for cost effectiveness
6. Designs and redesigns training modules and updates materials and visual aids to ensure continued relevance of the program
7.
8.
9.
10.
Manages the workflow within the training team to ensure full adherence to prescribed schedules
Evaluates trainees for the duration of the training by administering examination and informing them of the results
Issues certificate of participation and recognition to deserving trainees based on the results of the examination
Monitors periodically the work behavior of the personnel

Training Specialist IV
1. Develops Training Policies and Procedures Manual to ensure efficiency in the delivery of training and development interventions
2. Conducts studies on how to improve the quality of training and development programs
3. Supervises the conduct of learning needs assessment studies by trainers to ensure validity of method and results in identifying the learning needs of individuals
in various positions in the DepEd
4. Identifies training and development learning interventions that have to be designed in response to the learning need
5. Designs a competency based training and development curriculum for various positions in the organization to provide a systematic approach to training and
development
6. Reviews training programs for adherence to basic training design principles and cost effectiveness
7. Identifies and explores alternative methods for delivering knowledge and skills to employees in order to facilitate workplace learning
8. Supervises trainers in the conduct of training programs and modules to assess effectiveness in training design and delivery
9. Pilot tests alternative methods for delivering knowledge and skills to employees for effectiveness and efficiency of the method
10. Monitors the implementation of a Competency based training curriculum for various positions in DepEd
Training Specialist V
1. Reviews Training Policies & Procedures Manual for adherence to its implementation to ensure efficiency in the delivery of training and development interventions
2. Supervises and conducts studies on how to improve the quality of training and development programs
3. Manages the conduct of learning needs assessment studies by trainers to ensure validity of methods and results in identifying the learning
4. Identifies training & development learning interventions that have to be designed to respond to the learning need
5. Designs a competency based training and development curriculum to various positions in the organization to provide a systematic approach to training and
development
6. Reviews training programs and training modules designed by Trainers for adherence to cost effectiveness
7. Observes Trainers conduct training programs / modules to assess effectiveness in training design and delivery
8. Pilot tests alternative methods for delivering knowledge and skills to employees for effectiveness and efficiency of the method
9. Monitors the implementation of a competency based training curriculum for various positions in DepEd
10. Manages the conduct of studies by Trainers to measure effectiveness of training and development programs
11. Manages the implementation of changes identified in the studies to ensure continuous improvement, relevance and impact of the training and development
programs in the DepED
Training Specialist I-V
1. Identify the training needs of the region and division field offices
2. Conducts training based on the result of the training needs analysis
3. Prepares the individual professional development plan (IPPD)
4. Makes training matrix and training design of identified training needs of the regional teaching and non-teaching personnel
5. Provides technical assistance to the regional and division T&D technical working group
6. Conducts the TNA and the NCBSSH-TDNA for school heads
7. Monitors and evaluates the NCBSSH-TDNA processes in the division

8. Utilizes the T&D-Monitoring and Evaluation form I (Individual Profile Template) in the conduct of the training to be uploaded to the Training and Development
Information System (TDIS)
9. Utilizes other monitoring and evaluation mechanisms and tools in the conduct of trainings and provision of TA
10. Coordinates with other functional divisions in the conduct of the content-based focused training and adherence to national competency-based standards
11. Manages the conduct of the regional training as the training management team
12. Develops the training designs and resource packages based on the result of the TNA and TDNASH
13. Delivers professional training in accordance with the training standards
14. Develops strategic planning for training and development with its annual budgetary estimates
15. And evaluates the implementation of the training and development system
16. Manages the efficient and effective utilization of training materials, resource packages, office supplies and equipments
17. Provides technical assistance to the the T&D personnel and staff and other functional divisions in the region
18. Coordinates with other functional divisions in the delivery of professional services
19. Submits progress reports and updates the regional director on the status of the training and development system implementation.
Major Final Outputs

(MFO)
Key Result Areas

(KRAs)
Personall/Professional
Development Program
Interventions/Program
Implementation
Talent Management
Objectives
Developed IPPD and MPPD plans

by the 1st quarter of 2014
Conducted planned development

interventions as scheduled
Evaluated/training/program
effectiveness/impact
Evaluated performance of
personnel based on individual
Outputs
Major Final Outputs

(MFO)
Key Result Areas

(KRAs)
Objectives
Outputs
plans according to schedule
Technical Assistance on T/D

and Talent Management
Provided personal and

professional enhancement
opportuntities for all employees in
preparation for promotion and/or
career development/ pathing
a. Provided consultation/technical
assistance on relevant T/D and
Talent Management interventions
to offices/individuals
Performance Indicators
Objectives
Formulated and
implemented
training policies,
procedures and
standards for CO,
RO, DO and
schools by the
Outstanding
Very Satisfactory
Satisfactory
Unsatisfactory
Poor
(5)
(4)
(3)
(2)
(1)
130% of the
policies,
procedures
and standards
were
formulated and
implemented
115-129% of
the
policies,
procedures
and standards
were
formulated and
implemented
100-114% of
the
policies,
procedures
and standards
were
formulated and
implemented
51-99% of the
policies,
procedures
and standards
were
formulated
and
50%
and
below of the
policies,
procedures
and standards
were
formulated and
Objectives
end of 2013
Outstanding
Very Satisfactory
Satisfactory
Unsatisfactory
Poor
(5)
(4)
(3)
(2)
(1)
within
one
month
of
formulation
within
2
months
of
formulation
implemented
implemented
Conducted
learning
needs
assessment and
analysis of all
employees in the
CO, RO, DO and
schools by 3rd
quarter
130%
of
employees
were assessed
for
learning
needs within
the 1st quarter
115-129% of
employees
were assessed
for
learning
needs within
the 2nd quarter
100-114% of
employees
were assessed
for
learning
needs
51-99%
of
employees
were
assessed for
learning
needs
50%
and
below
of
employees
were assessed
for
learning
needs
Identified
development
interventions/mod
alities from results
of learning needs
assessment
130%
of
employees
were provided
with
developmental
options
1
month after the
assessment
115-129% of
employees
were provided
with
developmental
options
2
months after
the
assessment
100-114% of
employees
were provided
with
developmental
options
51-99%
of
employees
were provided
with
developmental
options
50%
and
below
of
employees
were provided
with
developmental
options
Prioritized
needs/gaps
identified from the
learning
needs
Top 13 learning
needs
prioritized/addr
essed
Top 12 learning
needs
prioritized/addr
essed
Top 10 learning
needs
prioritized/addr
essed
At least 8
learning
needs
prioritized/add
At least 7
learning needs
prioritized/addr
essed
Objectives
assessment
Consolidated
IPPD and MPPD
plans by the 1st
quarter of 2014
Evaluated
training/program
effectiveness or
impact
Outstanding
Very Satisfactory
Satisfactory
Unsatisfactory
Poor
(5)
(4)
(3)
(2)
(1)
according to
workplace
development
objectives
according to
workplace
development
submitttives
130%of
the
plans
were
collected and
consolidated
by January
115-129% of
the plans were
collected and
consolidated
by February
130%
of
training
effectiveness
data gathered
and analyzed
within weeks
of the conduct
115-129% of
training
effectiveness
data gathered
and analyzed
within 1 month
of the conduct
according to
workplace
development
objectives
100-114% of
the plans were
collected and
consolidated
by the end of
March
100-114% of
training
effectiveness
data gathered
and analyzed
ressed
according to
workplace
development
objectives
according to
workplace
development
objectives
51-99% of the
plans
were
collected and
consolidated
50%
and
below of the
plans
were
collected and
consolidated
51-99%
of
training
effectiveness
data gathered
and analyzed
50%
and
below
of
training
effectiveness
da
and
analyzed
ta
gathered
Objectives
Conducted
planned
development
interventions
scheduled
Outstanding
Very Satisfactory
Satisfactory
Unsatisfactory
Poor
(5)
(4)
(3)
(2)
(1)
130% of the
plans
were
conducted 2
weeks ahead
of schedule
100% of the
plans
were
conducted 1
month ahead
of schedule
100-114% of
the plans were
conducted as
scheduled
51-99% of the
plans
were
conducted
50%
and
below of the
plans
were
conducted
as
Evaluated
performance of
personnel based
on
individual
plans according to
schedule
130% of the
performance of
personnel
based
on
individual plans
were evaluated
2 weeks ahead
of schedule
115-129% of
the
performance of
personnel
based
on
individual plans
were evaluated
1 month ahead
of schedule
100-114% of
performance of
personnel
based
on
individual plans
were evaluated
on time
51-99% of the
performance
of personnel
based
on
individual
plans
were
evaluated on
time
50%
and
below of the
performance of
personnel
based
on
individual
plans
were
evaluated on
time
Provided personal
and professional
enhancement
opportuntities for
employees
in
preparation
for
promotion
130%
of
promotable
employees
were
given
enhancement
opportunities 3
months before
promotion
115-129% of
promotable
employees
were
given
enhancement
opportunities 6
months before
promotion
100-114% of
promotable
employees
were
given
enhancement
opportunities
80%
of
promotable
employees
were
given
enhancement
opportunities
50%
and
below
of
promotable
employees
were
given
enhancement
opportunities

Training Specialists

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POSITION AND COMPETENCY PROFILE

PCP No. ______

POSITION AND COMPETENCY PROFILE

PCP No. ______

POSITION AND COMPETENCY PROFILE

PCP No. ______

POSITION AND COMPETENCY PROFILE

PCP No. ______

Supervisor Administrative Officer

Training Specialist IV (CO)

POSITION AND COMPETENCY PROFILE

PCP No. ______

Chief Administrative Officer

Assistant Secretary; Undersecretary/Regional Director

DUTIES AND RESPONSIBILITIES

DUTIES AND RESPONSIBILITIES

training to ensure smooth and efficient implementation.

Training Specialist III

DUTIES AND RESPONSIBILITIES

DUTIES AND RESPONSIBILITIES

Major Final Outputs

Key Result Areas

Developed IPPD and MPPD plans

Conducted planned development

Major Final Outputs

Key Result Areas

plans according to schedule

Technical Assistance on T/D

Provided personal and

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