10 COMMANDMENTS FOR HIMS USE

1. You shall never use the AUH Computer for any other purposes aside from HIMS use. You shall never
alter any program, format or password of the AUH Computer.
2. You shall be entrusted with a user name and a password for HIMS use. Your user name shall be
identifiable to your real name. Your password shall be recorded at the Information Technology and
Communications (ITC) Unit. Your user name and/or password may be changed by the ITC Unit
whenever deemed necessary.
3. You shall log in and log out using your own personal account only. You shall never use another
persons account. You shall log out from your personal account when not in use.
4. You shall diligently charge all services and supplies in the HIMS Patient Account. You shall use the
specific AUH Computer where your patients room is permanently assigned.
5. You shall never open several patients accounts in one computer all at the same time. Likewise,
you shall never open one patients account in several computers all at the same time.
6. Prior to your approval of the patient discharge clearance, you shall diligently undo charge of
services and supplies by using AUH HIMS Credit Memo (CM). You shall also directly return all CM
supplies back to the ancillary units. In the same manner, you shall diligently surrender all Leftover
(LO) supplies as donation to ancillary units.
7. You shall diligently coordinate and inform the Billing Unit in cases of patient discharge. You shall
immediately approve the patient discharge clearance in the HIMS once the Patient Discharge
Form has been completed and submitted to the Billing Unit.
8. In cases of patients discharge after office hours, you shall coordinate with the Nursing Supervisor
for the cost estimation and the Cashier or Central Supply Unit (CSU) Cashier for the
acknowledgment of payment and HIMS discharge clearance.
9. Your log in and log out history may be reviewed by the ITC Unit even without your consent for
whatever purposes it may require.
10.

You shall surrender your user name and password to the Information Technology and
Communications Unit as part of your employment clearance with AUH.

Any infraction to the abovementioned procedures shall be construed as non-compliance to AUH Standards
and therefore shall be subjected to the AUH Code of Discipline.
AUH reserves the intellectual property right for this document. The following procedures are for AUH use
alone and shall never be copied or used by any other institutions outside AUH for whatever purposes
whether in part or as a whole. Hence, you are not allowed to disclose the confidentiality of this document
while under the employment or even after the termination of your employment with AUH.
With consent, I hereby affix my signature:
______________________________________
Signature over Printed Name
AUH Employee
Witness:
______________________________________
Signature over Printed Name
ITC Unit Representative